Approval Date of an AP Invoice

Hello,
I need to create a report wherein I need to show an Invoice and its Approval Date. Can you please suggest if there is a table/view/stored procedure where I can determine Approval Date of an Invoice.
Also, I need to give Approved By as input parameter so that report fetches all invoices which were approved by this input parameter.
I saw AP_INV_APRVL_HIST_ALL table but it doesn't hold final invoice approval date.
Please suggest here.
Thanks
Abhi

Changing AP Invoice Batch GL data to May-13, no use, open that batch and change for all invoices individually in that batch.
it will work.
Thanks
Hari

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Approval data of SC and PO in SRM 7.0

Hi experts,
we use SRM 7.0 with BRF workflow. I need the approval data of SC and PO for such view in Mail:
Approvingstep    Status       Approver        GID Approver
purchaser          approved   John Alex       z00000001
approver           approved   Tom Morgan    z00000002
etc.
I attempted to use FM BBP_PDH_WFL_APPROVER_GET, but it was futile.
Can you please give me an advice for this?
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Hii Experts,
I am a new Sap B1 Trainee.I am facing a problem when retrieving data from A/R Invoice and A/P Invoice in order to track
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I am using union to retrieve the information,but it is saying a error that Error Converting Varchar to Numeric and also
i would like to know how can i show the total final payment by reflecting Downpayments in A/R Invoice and A/P Invoice
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Hii.
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To get supplier name based on latest approved date

hi
in PO SUPER USER -Purchase Order Summary ,when we enter the item number in Item,rev field a new form Purchase Order Lines opens
in this form there are many lines of PO numbers ,suppliers(vendors),approved date ,can we get the supplier name for which the approved date is most recent
kindly guide
thanking in advance

hi
in my system i can see the latest approved date wise but i have to add an inline query on the most recent vendor based on approved date to an already existing query
meaning just the first row data(most recent supplier) should be captured in the query
when i do the following query , i am taking an eg of the item_no 1020101001
select msib.segment1,max(pha.approved_date) from
po_headers_all pha,
po_lines_all pla,
po_vendors pv,
mtl_system_items_b msib
where
pha.po_header_id = pla.po_header_id
and pla.item_id = msib.inventory_item_id
and pv.vendor_id=pha.vendor_id
and msib.segment1='1020101001'
--and pha.approved_date=max(pha.approved_date)
group by
--item_id.
msib.segment1
this is the output i get
segment1           MAX(PHA.APPROVED_DATE)
1020101001    1/9/2011 3:16:48 PMwhen i do the following query
select msib.segment1,max(pha.approved_date) ,pv.vendor_name from
po_headers_all pha,
po_lines_all pla,
po_vendors pv,
mtl_system_items_b msib
where
pha.po_header_id = pla.po_header_id
and pla.item_id = msib.inventory_item_id
and pv.vendor_id=pha.vendor_id
and msib.segment1='1020101001'
--and pha.approved_date=max(pha.approved_date)
group by
--item_id.
msib.segment1
,pv.vendor_name
segment1           MAX(PHA.APPROVED_DATE) VENDOR_NAME
1020101001    7/21/2008 9:09:20 AM   TRIZAC ABU DHABI
1020101001   1/9/2011 3:16:48 PM        SAUDI CEMENT COMPANY
1020101001   2/14/2010 4:03:46 PM     UNION CEMENT NORCEM CO.
1020101001 5/19/2010 3:08:32 PM      AS CIMENTO SANAYI VE TICARET A.S.i require the most recent vendor_name for a particular item ( i require the output as below)
segment1 MAX(PHA.APPROVED_DATE) VENDOR_NAME
1020101001 1/9/2011 3:16:48 PM SAUDI CEMENT COMPANY
kindly guide me
thanking in advance

Change End date of billing plan/invoice plan in sales order item(fpla-erdat

Hi Experts,
Could you please help to me regarding this issue.
I need to change End date of billing plan/invoice plan in sales order item of "billing plan" Tab.( FPLA-ERDAT) for all line items. It is not a one sales order,more than 1000 sales orders.
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Hi ramki,
I tried with using MASS T.code ( bus2032 Object type).
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now what i can do. or explain
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Change End date of billing plan/invoice plan in sales order item

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Tell me what are tables to be updated,when i changed end date of billing plan/invoice plan ( "billing plan" Tab in sales order item).?
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vbrk and vbrp

AR DATA FLOW (TABLE LEVEL) - INVOICE편

제품 : FIN_AR
작성날짜 : 2003-09-16
AR DATA FLOW (TABLE LEVEL) - INVOICE편
=====================================
PURPOSE
이 문서에서는 AR table들에 대해 어떻게 data가 들어가는지에 대해
설명한다.
Invoice transaction을 기준으로 설명한다.
Explanation
1. Invoice
User가 invoice를 입력하면, 아래의 table들에 data가 insert된다.
o RA_CUSTOMER_TRX_ALL (Invoice Header)
o RA_CUSTOMER_TRX_LINES_ALL (Line Details)
o RA_CUST_TRX_LINE_GL_DIST_ALL (Information for posting to GL)
o RA_CUST_TRX_LINES_SALESREPS_ALL (Sales Credit Information)
일단, invoice가 "Complete"되면, 아래의 table에 한줄(혹은 그 이상)이
추가로 Insert된다.
o AR_PAYMENT_SCHEDULES_ALL (Running Totals for Invoice Amounts)
대체로 하나의 invoice는 하나의 Payment schedule record를 가지지만,
만약 할부(Installment)로 Pay처리되는 invoice라면, installment하나당
하나의 Payment schedule record를 가진다.
| | /| |
| TRX |---------------<-| PAYMENT |
| | \| SCHEDULE |
| |
| |
^ -------
/|\ |
------------ |
| | |
| TRX_LINES | |
_| | |
/ ------------ |
| | | |
\__/ | |
^ |
/|\ |
| |
| GL_DIST |
| |
1.1 RA_CUSTOMER_TRX_ALL
Invoice의 Header정보(Customer, Invoice Number, date.. etc)를 담고 있는 table이다.
Invoice하나당 한줄의 정보가 Insert된다.
Key = CUSTOMER_TRX_ID (generated from sequence RA_CUSTOMER_TRX_S)
Important Fields
TRX_NUMBER - User Entered Invoice Number
CUST_TRX_TYPE_ID - Foreign key to RA_CUST_TRX_TYPES
BILL_TO_CUSTOMER_ID - Foreign Key to RA_CUSTOMERS
SHIP_TO_CUSTOMER_ID - Foreign key to RA_CUSTOMERS
TRX_DATE - Invoice Date
COMPLETE_FLAG - Y or N
1.2 RA_CUSTOMER_TRX_LINES_ALL
Invoice의 Line정보(수금 item및 금액, Tax등)가 insert되는 table이다.
Invoice하나당 한줄이상을 가진다.
Key = RA_CUSTOMER_TRX_LINE_ID (from sequence RA_CUSTOMER_TRX_LINES_S)
Important Fields
CUSTOMER_TRX_ID - Foreign key to RA_CUSTOMER_TRX
LINE_TYPE - LINE, TAX, FREIGHT
QUANTITY_INVOICED - Line Quantity
UNIT_SELLING_PRICE - Price per unit
EXTENDED_AMOUNT - Quantity * Price
LINK_TO_CUST_TRX_LINE_ID - Null for LINE, for TAX and FREIGHT lines
contains the RA_CUSTOMER_TRX_LINE_ID of
associated LINE record
1.3 RA_CUST_TRX_LINE_GL_DIST_ALL
GL로 Posting될 정보가 담겨져 있다.
Invoice Line당 한줄 + Invoice Header 한줄로 이루어져 있다.
(예를들어, Invoice의 Line이 총 3줄이라면, RA_CUST_TRX_LINE_GL_DIST_ALL table에는 총 4줄의 정보가 담기게 된다.)
Key = CUST_TRX_LINE_GL_DIST_ID (from sequence)
Important Fields
CUSTOMER_TRX_ID - Foreign key to RA_CUSTOMER_TRX
CUSTOMER_TRX_LINE_ID - Foreign key to RA_CUSTOMER_TRX_LINES or
Null if this relates to Invoice Header.
AMOUNT - Value of distribution - entered currency
ACCOUNTED_AMOUNT - Value of distribution - book currency
CODE_COMBINATION_ID - Foreign key to GL_CODE_COMBINATIONS
POSTING_CONTROL_ID - -3 if unposted
GL_DATE - Accounting date.
GL_POSTED_DATE - Date Invoice posted to GL.
1.4 RA_CUST_TRX_LINE_SALESREPS_ALL
해당 invoice가 입력될때 함께 입력된 Sales Person에 대한 정보가
담겨져 있다.
1.5 AR_PAYMENT_SCHEDULES_ALL
해당 invoice에 대해서 Line, Tax, 운송비 등 각각의 항목에 대한 Total값과
Remaining값을 담고 있다.
대체로 Invoice당 한줄이 insert된다.
Key = PAYMENT_SCHEDULE_ID (from sequence AR_PAYMENT_SCHEDULES_S)
Important Fields
CUSTOMER_TRX_ID - Foreign key to RA_CUSTOMER_TRX
STATUS - (OP)en or (CL)losed
ACTUAL_DATE_CLOSED - 31-DEC-4712 if still open, otherwise
date payment schedule closed.
GL_DATE_CLOSED - 31-DEC-4712 if still open, otherwise the
gl date of the closing transaction.
AMOUNT_DUE_ORIGINAL - Invoice Total Amount
AMOUNT_DUE_REMAINING - Total Amount outstanding for Invoice.
AMOUNT_LINE_ITEMS_ORIGINAL - Sum of Invoice Line amounts.
AMOUNT_LINE_ITEMS_REMAINING - Outstanding Line amounts.
TAX_ORIGINAL - Total Tax for Invoice.
TAX_REMAINING - Outstanding Tax for Invoice
FREIGHT_ORIGINAL - Total Freight For Invoice
FREIGHT_REMAINING - Outstanding Freight
AMOUNT_APPLIED - Total payments applied to this Invoice.
AMOUNT_CREDITED - Total Credit Memos applied.
AMOUNT_ADJUSTED - Total value of adjustments.
The payment schedule should balance within itself, ie the following
calculations
should be true:-
AMOUNT_DUE_ORIGINAL = AMOUNT_LINE_ITEMS_ORIGINAL
+ TAX_ORIGINAL
+ FREIGHT_ORIGINAL
AMOUNT_DUE_REMAINING = AMOUNT_LINE_ITEMS_REMAINING
+ TAX_REMAINING
+ FREIGHT_REMAINING
AMOUNT_DUE_ORIGINAL = AMOUNT_DUE_REMAINING
+ AMOUNT_APPLIED
- AMOUNT_CREDITED
+ AMOUNT_ADJUSTED
Reference Documents
Note : 29277.1

Hello,
The basic flow of data is
ERP tables - source snapshots - source views (eg MRP_AP%) - staging tables (MSC_ST%) - ODS tables ( MSC%)
Check out note 412375.1. This is the flow for sales order data for ASCP.
regards
Geert

PO Approval date

Hi Experts,
I have an issue with PO Approval date, we have a release strategy in place for all PRs > 5000 k INR, we have developed a costomised report where in we need to have the approval date of the PO ie the PO release date, we tried to consider the PO workflow for approval date, but we have the versions also maintained for the PO, so we are unable to depend upon the workflow changes in the header changes. please advice if we can use anyother method to get the PO approval date.

hi
The Release dates of the PO are unfortunately not stored in SAP but as stated above you can check the change documents in the follwowing manner:
Go to CDPOS table with Objectid = <PO Number> and OBJSCTCLASS = EINKBELEG and FNAME = FRGKE and NEW_VALUE = <Final release code> and get the CHANGENR from CDPOS. Then go CDHDR with the CHANGENR and get the update date..

How to mass change posting date of parked logistics invoice verifications

I was wondering if someone can help...
We are looking if there is a standard SAP program available to mass change the posting date (to a new date in a new period) for a number of parked logistics invoice verification documents.
Example: Invoices are parked in e.g. April 2010; relevant information is not available before month end; so invoices will probably be posted somewhere in May or June or ...; users now have to individually change the posting date on each parked invoice to the new open month.
Is there any proces/program that could automate this task.
Thanks in advance for all your advice, feedback and comments.
Best Regards,
Luc Vernieuwe.

Hi,
There is no standard tcode , i used Tx Shuttle tool to do this in past for one of my client. ( excel based sap transaction tool)
Thanks,
sudhakar

Change posting date in incoming excise invoice

I need to be able to change posting date in incoming excise invoice. It just takes the date from GRPO and doesn't let me edit it. There are instances when I get excise invoice at a later date, and when that date may be in the next month, I want to be able to post excise entry in the next month. If it posts in the previous month, and if the excise returns have been filed, the closing balances will differ. For the documentation purpose, we have the document date, which can be same date as the GRPO date.

Hi Krishna.....
This should be legally taken as GRPO date because its excise rule when you receiving material your Excise invoice should on the same date. So whatever system is behaving its legally correct. You cannot change the Incoming Excise Date as you wish. It must be the GRN date.....
Regards,
Rahul

How to fetch APPROVER NAME and approval date dynamically for an user

Hi all..
How to fetch approver name and approval date dynamicall for an user in an email template..
can any help me to sort out this pbm,i am new to IDM..
Thanks in advance..

Access policies get a static value. You can't populate a field with an adapter. If you must do this, leave the field blank, and put an adapter on the process form for your field that must be populated using code or logic.
-Kevin

Join issue - Requestor and Approval data

Trying to show approval task information with requestor/customer information.
We are unable to show approval task information and requestor information in the same result. It appears that there is no join between requestor/customer and approval data. Is there any way for us to create this join.

Hi Dan,
This should not be a problem with the Custom Reports Data Model. For instance, one could build a simple informational report displaying Requisition Number, Service Name, Customer Name, Approval Task Name and Approver Name as follows:
ServiceRequestFact - RequisitionID (fact)
Service - ServiceName (dimension)
Customer - Customer Full Name (dimension)
Authorization Tasks - Task Name (fact)
Performer - Performer Full Name (dimension)
As an FYI -- In the event that you do need to build a report containing data on 2 query subjects that do not have an explicit relationship (not the case here), you can do so by building a Master Detail Report in Report Designer.

Table which stores approver data.

hello,
which table stores the approver data. i mean the part where you have the node id, agent name, state in the transaction bbp_pd?
thx in advance

Hi
In BBP_PD, in the approver tab, you would see workitem details and approver agent. These details are determined dynamically by the system and do not get stored in any tables. You can try for some FM like RH_WI_AGENTS_GET to fetch the agents using workflow task id.
Regards,
Sanjeev

Approver & approval date from Requisition & PO Approval workflow tables

Dear All,
My req is to create a report that calculates the lead time taken by a Purchase Requisition to be converted into a PO and released. In the output they want the APPROVER NAME, DATE APPROVED against the REQUISITION NUMBER (EBAN-BANFN) and also they want APPROVER NAME, DATE APPROVED against the Purchase Order (so all in all 2 fields of approvers & 2 fields of approval dates). But the thing is they want these APPROVER NAME, DATE APPROVED from the Requisition Approval Workflow tables.
Please update the table & fields that will have the Approver and date approved from workflow corresponding to the Purchase Requisition Number and Purchase Order. or What is the link between the "Approver, approval date & Purchase Requisition Number" and "Approver, approval date & Purchase Order".
Thanks in advance. The solution will be rewarded the points.
Warm Regards,
Farooq.

We have HR/Payroll and Purchasing working fine for 6 years with the following schedule settings. 0.1 seems too frequent:
A. Schedule one concurrent request to process deferred activities:
1. Item Type :
2. Min Threshold :
3. Max Threshold :
4. Process Deferred : Yes
5. Process Timeout : No
6. Process Stuck : No
(Once every five minutes)
B. Schedule one concurrent request to process timeout activities:
1. Item Type :
2. Min Threshold :
3. Max Threshold :
4. Process Deferred : No
5. Process Timeout : Yes
6. Process Stuck : No
(Once every six hours)
C. Run for stuck activities periodically
1. Item Type :
2. Min Threshold :
3. Max Threshold :
4. Process Deferred : No
5. Process Timeout : No
6. Process Stuck : Yes
(Once every day)
D. Run forall three activities periodically
1. Item Type :
2. Min Threshold :
3. Max Threshold :
4. Process Deferred : Yes
5. Process Timeout : Yes
6. Process Stuck : Yes
(Once every day)
By the way, we also have Synchronize WF Local Tables run once every 24 hours
Hope this helps.
Edited by: DBA115102 on Feb 1, 2011 10:41 AM

PO Approval Date in SSP Approval screen

Hi,
We are using ECS with SRM4.0.
All the Purchase Orders in Awaiting Approval status shows the pending Approval Date as today's date. But the PO Approval WorkItem is lying with Approver for the past 10 days.
Pls advise so that the correct approval information is displayed in the Approval screen of SSP.
Rgds.

Lets start with the obvious question, is there anything that's saying having workflow created versioning is a bad thing? If you've got document checking and versioning turned on, you're clearly in an environment where auditing it needed.
SPD has steps for checking in and checking out. If you use these, than you can also use the "log item to history" or something similar to log the history.
Other than that, try using calculated columns to look up both the Approver and the Approver Date. Return these as single lines of text and they should work fine with Quick Parts.
Steven Andrews
SharePoint Business Analyst: LiveNation Entertainment
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Approval Date of an AP Invoice

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