Assessment and Distribution Cycles

Hi
We are yet to carry forward the GL account balances (both balance sheet and PL) from 2008 to 2009 in FI module.
Can we run the assessment and the distribution cycles for the month of January without carrying the GL account balances to 2009? OR do we need to carry the GL account balances first to run the two cycles
Thanks

Hi Trishan,
It's not a good idea to run distibution and assessment before carrying forward GL balances. You can check the documentation in help.sap.com. Please check note 110249. This note gives you additional advantage in balance carry forward and distribution. For FI-SL, EC-PCA and FI-GL, the same balance carry forward program is used.
Regards,
Abhisek

Similar Messages

Actual Assessment and distribution cycles

Hi Guys:
I have gone through planning assessment cycles , their execution and activity rate calculation. Now i want to do actual cycles. I am confused about the starting point of actual cycles. I understand that service cost centers are the one which need to be apportioned to the receiving cost center. Service cost centers like Electricity have posting in them through FI and their accumulated cost needs to be apportioned to production cost center through actual run.For actual cycles to be executed what should be the starting point. Like in planning i started from KP06,did KSU7 and KSUB, then moved to KP26,did KSS4 and finally KSPI. This planned activity rate is supposed to be used in computing actual activity cost when actual quantities are confirmed from PP. Please guide me through the process.
Br
Moderator: Please, search before posting

Hi:
Thanks for reply. I did KSU1 and KSU5 , now at the time of test run KSS2, it showed me some warning messages as shown under
No target costs in target cost version 0 - missing plan for ATY 1000/1301002/FOH
No target costs in target cost version 0 - missing plan for ATY 1000/1301002/LABOR
No target costs in target cost version 0 - missing plan for ATY 1000/1301002/VOH
Cost center CTR 1000/1301002, cost element ZSNPL: Tracing factor for splitting is zero
Cost center CTR 1000/1301002, cost element ZAINS: Tracing factor for splitting is zero
Cost center CTR 1000/1301002, cost element ZMISC: Tracing factor for splitting is zero
No target costs in target cost version 0 - missing plan for ATY 1000/1303004/FOH
No target costs in target cost version 0 - missing plan for ATY 1000/1303004/LABOR
No target costs in target cost version 0 - missing plan for ATY 1000/1303004/VOH
Cost center CTR 1000/1303004, cost element ZSNPL: Tracing factor for splitting is zero
Br

Diff between periodic and distribution cycle

Dear All,
What is the difference between Periodic reposting and distribution cycle. Where all i have to use periodic reposting and where all i have to use distribution cycle.
Regards
Vasantha

> Dear All,
> What is the difference between Periodic
> reposting and distribution cycle. Where all i have
> to use periodic reposting and where all i have to
> use distribution cycle.
<b>Period reporting:
U want to make correction posting in Co module u will use periodic posting. For example in a document u have wrongly entered Cost center and u want to make correction u will use periodic posting.
Distribution is totally different from periodic reposting: Here u move values from one cost center to one or more cost center by cycles.Say from service cost center to production cost center.</b>
> Regards
> Vasantha

Diff between assessement and distribution

hi
sap gurus
can any bady clearly tell me about the difference between ASSESSEMENT AND DISTRIBUTION?
THANK YOU
VENKATAREDDY

hai venkt:-
Assement is can be used in both elements, means primary cost elements and secondary cost elements.assessment is a allocate the cost element from sender cost center to reciver cost center.under the assessment cost element, Here we are not trace out orignal cost element. and also no of recivers is restricted for the customization,reciver may be as acost center, IO(internal order,)WBS and settle order.line item can be posted as a sender as well as reciver.
Distribution:-
Distribution can be used in only primary cost elements, here we are trace out the orginal cost element. means from sender to reciver cost center. reciver may be as acost center, IO(internal order,)WBS and settle order.line item can be posted as a sender as well as reciver.
may be it useful
assinge the points

Assesment and Distribution cycles

Is there any configuration required for assesment and distribution cycle ?

HI,
the cycle definition itself needs to be done.
In SAP standard this is a customizing transaction (transport request,...) but it can be set as "current setting" thus you can make your cycle definition only in prod. client.
Check SAPNET note 135028 + related notes for details.
Best regards, Christian

DIFFERENCE BETWEEN ASSESSMENT AND DISTRIBUTION

Dear Friends,
What is the main difference between Assesment and Distribution?
Thanks in advances.

Hello,
Please follow the forum rules
1. No capital letters
2. Search before posting
DISTRIBUTION =========== Distribution was created for transfer primary costs from a sender cost center to receiving controlling objects. During distribution, only cost centers or business process can be used as sender. A distribution receiver can be a cost center, WBS element, internal order, cost object, or a business process. You can restrict the number of receiver categories in customizing. Primary Postings (such as, energy costs) are collected on a cost center, and allocated at the end of the period by means of the user-defined key. You can only distribute primary costs. During this process, the original cost element remains the same. Line items are posted for the sender as well as for the receiver, enabling the allocation to be recorded exactly. You can reverse distributions as often as required. You use the Cycle-Segment method to define sender-receiver relationships. PERIODIC REPOSTING ================= Differences between periodic reposting and distribution are due to information content and performance. For periodic reposting, no separate credit record is written on the sender for the cost element in the summary report. Instead, the totals record for the cost element is reduced on the debit side, which means that the original debit amount can no longer be checked there (u201Cunclean creditu201D). However, during distribution, the system writes a totals record for the credit (u201Cclean creditu201D). The information on the receiver is the same for periodic reposting and distribution (u201Cclean debitu201D). Compared with periodic reposting, during distribution, the system also updates the partner in the totals record for the sender. This means that the partner can be displayed in the information system on the totals record level. As fewer totals records are written during periodic reposting, performance is better than during distribution. ASSESSMENT =========== Assessment was created to transfer primary and secondary costs from a sender cost center to receiving controlling objects. During assessment, cost center or business processes can be used as senders. The receivers for an assessment can be a cost center, WBS element, internal order, cost object, or a business process. You can restrict the number of receiver categories in customizing. Primary and secondary posting are allocated at the end of the period by the user-defined key. During assessment, the original cost elements are summarized into assessment cost elements (secondary cost element category = 42). As the system writes fewer total records, the assessment has a better performance than periodic reposting and distribution. The system does not display the original cost elements in the receivers. Therefore, assessment is useful if the cost drilldown for the receiver is not important. Similar to distribution, the partner is updated in the totals record during distribution You can reverse assessments as often as required. You use the Cycle-Segment method to define sender-receiver relationships. Regards, Ravi

Assessment and disrtibution cycle

Hi,
are there any tables or report through which i can see the varoius assessment cycles and disrtibution cycles along with there senders recievers and %?
Archit

Hi Archit,
You can check in KSV6, (KSV5 -> GOTO -> Processed till date), it will tell you the cycles run in a given period range. In case the cycle was run in background, it can be found in the log under SM37.
There is no table for cycle run.
Regards
Bharat

PCA Assessment/ Distribution cycles data to FI-SL

Hi,
Can anyone advise if it is possible to transfer PCA data to FI-SL - Special Purpose Ledger?
Specifically I am looking for transferring PCA Assessment and Distribution cycles data to FI-SL and we are in 4.6C.
Thanks and regards,
Leelendra

I just got SAP note 155884 that gives information on the issue. Thanks.

Difference between Costing Sheet and Assessment & Distribution Cycle.

Hello Co Experts
I need to understand the exact difference bewteen Costing sheet and Assessment dictribution cycles and their use for applying overhead cost to cost object especially Project WBS. Kind request to illustrate the preference of these two functionalityover each other with respect to business scenarios.
Best Regards
Adwait A Deshpande
help.sap.com

Hi Deshpande,
The purpose of both are completely different.
Assessment or Distribution cycles are used to transfer cost from the service/utility cost centers to the Production cost centers.
Where as Costing sheet is a tool where you configure how system should calculate Production, Material ,Administration & Selling&Distribution in Product costing.
Hope this helps.
Thanks & Regards,
Ravi Kumar

Assessment Cycle VS Distribution Cycle

Hello Frds,
I am having tough time to know difference between Assessment Cycle VS Distribution Cycle.
1) Steps to Define these Cycles
2) Simple Scenarios would be great help
I understand that Distribution is used to allocate Primary costs and Assessment is used to allocate Primary and secondary costs.
Appreciate your help!
Jag

Hi,
The main difference between Assessment cycle and Distribution cycle is - in case of Assessment we use secondary cost element.
An example to highlight the difference is as under:
Common Costs incurred for example for Factory Cafeteria are booked to Cost Center - Z using primary cost element 400100 (Amount $ 100). During period end closing the costs are be allocated to Cost Centers A, B and C in the ratio of 50%, 20% and 30% respectively.
Distribution:
Sender Rule: Posted Amounts
Sender Cost Center - Z
Sender Cost Element - 400100
Receiver Cost Centers are A, B and C
In Receiving Tracing factor - we specify the percentages for each cost center.
When distribution cycle is executed. Cost Center Z will be credited by $ 100 and Cost Center A, B and C will be debited with $50, $20 and $30. All the postings will be made using the primary cost element 400100.
Assessment:
<b>Assessment Cost Element: 600100</b>.
Sender Rule: Posted Amounts
Sender Cost Center - Z
Sender Cost Element - 400100
Receiver Cost Centers are A, B and C
In Receiving Tracing factor - we specify the percentages for each cost center.
When assessment cycle is executed. Cost Center Z will be credited by $ 100 and Cost Center A, B and C will be debited with $50, $20 and $30.
In Assessment all the postings will be made using Assessment Cost Element - which is secondary cost element.
The advantage of Assessment is the original postings made to the primary cost element are retained.
In this example, if we execute a report for Cost Center Z for Cost Element 400100, we can still display the values. If we execute the report for cost element 400100 and 600100 together, the value will be zero.
Hope this clarifies.
Thanks
Murali.

What is the difference between define Assessment and define distribution

What is the difference between define Assessment(S_ALR_87005742) and define distribution(S_ALR_87005757)

Hi,
Assessment and distribution of relevant overhead costs is performed at period closing (actual data) or plan closing (plan data). This is usually done directly in CO. It is then reflected in the data in Profit Center Accounting.If you have a service profit center or allocation profit center in your profit center hierarchy, you may need to assess or Distribute costs again in Profit center Accounting.
In Profit Center Accounting, the allocation function allows you to allocate the following plan and actual data.
-- Costs (assessment and/or distribution)
-- Revenues and sales deductions (assessment and/or distribution)
-- Balance sheet items (distribution)
Assessment is made using a special cost/revenue element. In distribution, the original cost/revenue element/account number is retained.
Assesment,you set rules in the form of cycles for allocating primary and secondary costs in plan.
Activities in assesment are
Create an plan assessment cycle by proceeding as follows:
1. Enter a name for the cycle
2. Enter a validity timeframe for the cycle
3. Maintain the header data for the cycle by entering the following:
a) In which currencies the costs should be charged
b) Whether consumption quantities should be charged
c) Whether negative tracing factors should be scaled
d) Whether the cycle should be processed iteratively
e) In which version the cycle is valid
4. Create segments for the cycle that contain the following information:
a) The sender cost element to be distributed
b) Criteria to distribute the costs among the receivers
c) Sender objects
d) Receiver objects
Distribution ,you create rules in the form of cycle for the settlement of primary costs on a cost center.
Activities in distribution are
Create a plan distribution cycle by proceeding as follows:
1. Determine a name for the cycle.
2. Determine a validity period for the cycle.
3. Maintain the header data for the cycle by entering the following.
a) Which currencies are to be used in the allocations
b) Whether consumption is to be allocated or not
c) Whether negative tracing factors are scaled or not
d) Whether cycle processing is to be iterative
e) In which version the allocation is to take place
4. Define cycle segments in which you store the following information.
a) Sender cost element to be distributed
b) Criteria for cost distribution to the receiver
c) Sender objects
d) Receiver objects
regards,
Santosh kumar

Table for assessment or distribution

Hi Experts,
Good day!
Once we execute the assessment or distribution cycle, kindly advise as to what CO table captures the allocated value.
We are currently using a BI report which extracts data directly from SAP tables. We use table GLPCA as datasource for the Actual Line items and GLPCP for Plan Line items.
What might be the table which we can use as datasource to see the allocated costs? Will the allocation have an effect on GLPCA or GLPCP?
Thanks in advance.

HI,
If you are allocating from one cost center to another cost center, then the value will be captured in COEP table. By using the business transaction in table COEP, you can separate the allocation activity.
After allocation, you will have impact on GLPCA and GLPCT, if ur cost center is attached to PCenter.
Vijay

Tables for amount of document against assessment cycle & distribution cycle

Hi,
Please let me know in which table the transaction value of document(s) are updated in CO module when we run the assessment cycle & distribution cycle ( through T Code - KSV5 OR KSU5).
With regards,
B.Padhy

Hi,
The documents are updated in COEP table.
Regards,
Eli

Actual Distribution and Assesment Cycle

Dear All,
Please let me know how to create distribution and assesment cycle with transport request, please let me know any Snotes need to apply for create in non editable scenariou.

Dear All,
Please let me know how to create distribution and assesment cycle without transport request, please let me know any Snotes need to apply for create in non editable scenariou.
please note i want to create cycle in the non editable scenario without transport request.
Regards,
Rama Mohan

Total Cycle of Sell and Distribution

HI
Will gurus please tell me the Total Cycle of Sell and Distribution?
thanks in advace,
Best Regards,
Juan.

SD Configuration:
Enterprise Structure:
1. Maintaining Sales Organization
Sales Organization is an organizational unit responsible for the sale of certain products or services.
IMG -> Enterprise Structure -> Definition -> Sales and Distribution -> Define, copy, delete, check Sales organization
2. Assigning Sales Organization to Company Code
This assignment ensures all the sales made through this Sales Organization are accounted for in the assigned Company Code (Company Code is created by FI Consultant).
IMG -> Enterprise Structure -> Assignment -> Sales and Distribution -> Assign Sales Organziation to Company Code
3. Maintaining Distribution Channel
Distribution Channel is the way, in which Products or Services reach Customers.
IMG -> Enterprise Structure -> Definition -> Sales and Distribution -> Define, copy, delete, check distribution channel
4. Assigning Distribution Channel to Sales Organization
This assignment ensures, a Sales Organization can supply Materials to Customers through this Distribution Channel.
IMG -> Enterprise Structure -> Assignment -> Sales and Distribution > Assign distribution channel to sales organization
5. Maintaining Division
Division is a way of grouping materials, products, or services.
IMG -> Enterprise Structure -> Definition -> Logistics - General -> Define, copy, delete, check division
6. Assigning Division to Sales Organization
IMG -> Enterprise Structure -> Assignment -> Sales and Distribution -> Assign division to sales organization
7. Setting up Sales Area
All the sales are made from a particular sales Area. For creating a Sales Order Sales Area is compulsory.
IMG ->Enterprise Structure -> Assignment -> Sales and Distribution -> Set up sales area
8. Assigning Sales Organization- Distribution Channel- Plant
Plant is created ny MM Consultant.
IMG -> Enterprise Structure -> Assignment -> Sales and Distribution -> Assign sales organization - distribution channel - plant
9. Define Shipping Points
Shipping Point is the Organizational element, which is responsible for shipping the Materials to the Customers.
IMG -> Enterprise Structure -> Definition -> Logistics Execution -> Define, copy, delete, check shipping point
10 Assigning Shipping Point to Plant
This assignment ensures that goods from different Plant can be dispatched from different Shipping Points.
IMG -> Enterprise Structure -> Assignment -> Logistics Execution -> Assign shipping point to plant
Note: Ensure to do the undermentioned configuration also though it is not in Customizing node of Enterprise Structure.
11. Defining Common Distribution Channels for Master Data
Use
The purpose of this activity is to define distribution channels which have common master data..
Procedure
Access the activity using one of the following navigation options:
IMG Menu -> Sales and Distribution -> Master Data -> Define Common Distribution Channels
Transaction Code: VOR1
12. Defining Common Divisions for Master DataUse
The purpose of this activity is to define distribution channels which have common master data..
Procedure
Access the activity using one of the following navigation options:
IMG Menu -> Sales and Distribution -> Master Data -> Define Common Division
Transaction Code: VOR2
Pricing Procedure
In SD, Pricing Procedure is determined based on Sales Area (Sales Organization + Distribution Centre + Division) + Customer Pricing Procedure + Document Pricing Procedure (T.Code: OVKK). Sales Area is determined in Sales Order Header Level. Customer Pricing Procedure is determined from Customer Master. Document Pricing Procedure is determined from Sales Document Type / Billing Type (if configured). Once the pricing procedure is determined, Condition records are fetched. If appropriate condition records are found, the price is determined. If Mandatory pricing condition is missing, system will through an error message.
In SD, the steps to configure Pricing procedure are as under:
Step 1:
Condition table: If existing condition table meets the requirement, we need not create a new condition table. Considering the requirement for new condition table, the configuration will be done in spro as follows: IMG --> Sales & Distribution --> Basic Function --> Pricing Control --> Condition Table (select the required fields combination, which will store condition record).
Step 2:
Access Sequence: If existing access sequence meets the requirement, we need not create a new access sequence. Considering the requirement for new sequence, the configuration will be done in spro as follows: IMG --> Sales & Distribution --> Basic Function --> Pricing Control --> Access Sequence (Access sequence is made up of Accesses (Tables) & the order of priority in which it is to be accessed. Here we assign the condition table to access sequence.
Step 3:
Condition Type: If existing condition type meets the requirement, we need not create a new condition type. Considering the requirement for new condition type, the configuration will be done in spro as follows: IMG --> Sales & Distribution --> Basic Function --> Pricing Control --> Condition Type. It is always recommended to copy an existing similar condition type & make the neccessary changes. Here we assign Access sequence to Condition type.
Step 4:
a. Pricing Procedure: It is recommended to copy a similar pricing procedure & make the neccesary changes in new pricing procedure. Pricing Procedure is a set of condition type & arranged in the sequence in which it has to perform the calculation. Considering the requirement for new Pricing Procedure, the configuration will be done in spro as follows: IMG --> Sales & Distribution --> Basic Function --> Pricing Control --> Pricing Procedure --> Maintain Pricing Procedure.
b. Pricing Procedure: After maintaining the pricing procedure the next step will be determination of pricing procedure. Configuration for determining pricing procedure in SPRO is as follows: IMG --> Sales & Distribution --> Basic Function --> Pricing Control --> Pricing Procedure --> Determine Pricing Procedure.
5. Condition record: Condition record is a master data, which is required to be maintained by Core team / person responsible from the client. During new implementation, the condition records can be uploaded using tools like SCAT, LSMW, etc.
Normal Sales Order Cycle:-
Step 1: Sales Document Type
IMG > Sales and Distribution > Sales > Sales Documents >
Sales Document Header:
1. Sales Document Type:The sales document types represent the different business transactions, such as Inquiry, Quotation, Sales Order, etc. To create new sales order type, always copy as with reference to similar sales order. If possible use standard sales order.
2. Define Number Ranges For Sales Documents: Maintain number range with discussion with core team.
3. Assign Sales Area To Sales Document Types:
A. Combine sales organizations / Combine distribution channels / Combine divisions: Ensure to maintain these, else Sales Order creation will give error.
B. Assign sales order types permitted for sales areas: Assign only required Sales Order Types to required Sales Area. This will minimize selection of Sales Order Type as per sales area.
Sales Document Item:
1. Define Item Categories: If possible use Standard Item Category. Incase if required to create new, copy as from standard & maintain New.
2. Assign Item Categories: If possible, use standard. Formula for deriving item category: Sales Document Type + Item Category Group + Usage + Higher Level Item Category = Item Category
Schedule Line:
1. Define Schedule Line Categories: If possible use Standard Schedule Lines. Incase if required to create new, copy as from standard & maintain New.
2. Assign Schedule Line Categories: If possible, use standard. Formula for deriving Schedule Line: Item Category + MRP Type / No MRP Type.
Step 2:
IMG > Logistic Execution > Shipping > Deliveries >
1. Define Delivery Types: If possible use Standard Delivery Type. Incase if required to create new, copy as from standard & maintain New.
2. Define Item Categories for Deliveries: If possible use Standard Item Categories for Delivery Type. Incase if required to create new, copy as from standard & maintain New.
3. Define Number Ranges for Deliveries: Ensure to maintain number range.
Step 3:
IMG > Sales and Distribution > Billing >
1. Define Billing Types: If possible use Standard Billing Type. Incase if required to create new, copy as from standard & maintain New.
2. Define Number Range For Billing Documents: Ensure to maintain number range.
3. Maintain Copying Control For Billing Documents: Maintain relevant copy controls such as Sales Order to Billing, Deliver to Billing, etc.
Note: Ensure that Copy Control settings are done
Sales Order to Sales Order (QT --> OR): VTAA
Sales Order to Delivery (OR --> LF): VTLA
Sales Order to Billing (OR --> F1): VTFA
Delivery to Billing(LF --> F2): VTFL
Billing to Sales Order (F2 --> RE): VTAF
The configuration differs from scenario to scenario & requirement of the client.
Regards,
Rajesh Banka
Reward point if useful.

Assessment and Distribution Cycles

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