Actual Distribution and Assesment Cycle

Dear All,
Please let me know how to create distribution and assesment cycle with transport request, please let me know any Snotes need to apply for create in non editable scenariou.

Dear All,
Please let me know how to create distribution and assesment cycle without transport request, please let me know any Snotes need to apply for create in non editable scenariou.
please note i want to create cycle in the non editable scenario without transport request.
Regards,
Rama Mohan

Similar Messages

Distribution and Assessment Cycles

Could anyone tell me the difference between distribution and assessment cycles?

hi,
in distribution the original primary costs are sent from the sender to the receiver. thus the original costs can be seen in the receiving cost centre.
in assessment the primary costs are assigned to a secondary cost element in an Allocation structure and the secondary cost elements are seen in the receiving cost centre
assign points if useful.
regards

Difference between Distribution and Assessment cycle

Hi,
Can any one help me regarding the above(Difference between Distribution and Assessment cycle)
Thanks in advance
Rajani

HI,
Assessment:
Assessment was created to transfer primary and secondary costs from a sender cost center to receiving controlling objects. During assessment, cost centers or business processes can be used as senders .n The receivers for an assessment can be a cost center, WBS element, internal order, cost object, or a
business process. You can restrict the number of receiver categories in customizing. n Primary and secondary postings are allocated at the end of the period by means of the user-defined
key.
n During assessment, the original cost elements are summarized into assessment cost elements
(secondary cost element category = 42). As the system writes fewer totals records, the assessment
has a better performance than periodic reposting and distribution.
n Line items are posted for the sender as well as for the receiver, enabling the allocation to be recorded
exactly. The system does not display the original cost elements in the receivers. Therefore,
assessment is useful if the cost drilldown for the receiver is not important, for example, as in the case
of the allocation for the "cafeteria" cost center.
n Similar to distribution, the partner is updated in the totals record during distribution.
n You can reverse assessments as often as required.
n You use the Cycle -Segment method to define sender-receiver relationships.
Distribution:
Differences between periodic reposting and distribution are due to information content and
performance.
n For periodic reposting, no separate credit record is written on the sender for the cost element in the
summary report. Instead, the totals record for the cost element is reduced on the debit side, which
means that the original debit amount can no longer be checked there ("unclean credit"). However,
during distribution, the system writes a totals record for the credit ("clean credit"). The information
on the receiver is the same for periodic reposting and distribution ("clean debit").
n Compared with periodic reposting, during distribution, the system also updates the partner in the
totals record for the sender. This means that the partner can be displayed in the information system
on the totals record level.
n As fewer totals records are written during periodic reposting, performance is better than during
distribution. See customizing for an example with figures that illustrates this aspect. Under utilities,
make settings for the SAPscript text display, then call up the text by choosing Periodic reposting,
Distribution, or Assessment from the menu.
Regards,
Meenakshi

Distribution and Assessment Cycle

Hi,
I am trying to create assessment and distribution cycle in production client. But system is giving me an message that system is not modifiable. The transaction code is S_ALR_87005742 - Define Assessment and S_ALR_87005757 - Define Distribution. Is this a configuration activity?
Please help.
Regards

Hi,
Be default, you cannot modify allocation cycles in produtction environment as the settings demand a change request (transport) to be open. However, this could be changed. Please, implement note 326080 for that.
Regards,
Eli

RE: ControllingPeriods in Distribution and ascessment cycle

Hi,
When i am creating the cycle canteen
cycle period start date shall imention date 01.05.2009.
When i am running the Distribution cycle Error
start on reading date31.03.2009.only ended on the 31.05.2009
System Response:01.01.2009 canot to be processed.

Hi Rao,
If you are running this cycle before the start date in distribution cycle, then it is not possible because start date in not editable in KSV2. If you are running after date in cycle then end date can be extended in KSV2.

Difference between Assesment,Distribution and allocation

HI,
What is the difference between Assesment, Distribution and allocation.
Thanks in Advance,
Regards,
Chandu

Hi,
1) Allocations: Allocations enable you to periodically allocate amounts and quantities from sender objects to receiver objects. The two main types of allocations are assessment and distribution. You can allocate both plan and actual data. You perform the allocation using the allocation cycle function. You use allocation rules to determine how amounts and quantities should be allocated from sender object to receiver object.
To effect the allocation, you have to make various settings in Customizing. You make the settings in Customizing under Financial Accounting (New) -> General Ledger Accounting (New) -> Periodic Processing -> Allocation.
2) Assessment: A business activity used to allocate quantities and amounts (actual and plan values) from one sender object to one or more receiver objects.
The assessment process posts the sender amounts to an assessment account. The SAP system then allocates the amounts from the assessment account to the receiver(s) - not directly from the original sender account.
The assessment works in the same way as the distribution. However, with the assessment, the debit and credit postings do not occur under the original account or the original cost element but under an assessment account or an assessment cost element. The information of the original account/original cost element are lost.
3) Distribution: A business activity used to allocate quantities and amounts (actual and plan values) from one sender object to one or more receiver objects.
The distribution process distributes the balance(s) from the original sender(s) to the receivers. The original sender account is credited and the original receiver account is debited by the distribution. The debit and credit postings for the distribution occur under the original account/original cost element with which the amounts and quantities are posted at the sender. The information of the original account/original cost element remains intact.
I hope it will help.
If helpful, please assign points.
Regards,
Manju

Message GA603 when I'm create a Actual Distribution Cycle

Hi,
I'm trying to create a actual distribution cycle (transaction KSV1) and when I choose "Receiver Tracing Factor" to plan percent, I receive the error message GA603.
I need to do distribution from cost center to internal order group. Firstly, I created a order group.
Could anybody help me?
Thanks,
Osmar Tardivo.

I think it has something to do with the Internal Order group selection in the Receiver values.
Have you created the Group using GS01>Creating Set>with table CCSS and field AUFNR and then assign the values of internal order which you would want to group it.
Then assign the internal order group created in receiver and try to click on the Receiving Tracing Factor...
I hope this helps.

Update Actual assesment cycle

Hi all,
Does anyone know if there is a way to update Actual Assesment Cycles in a massive way? I have to update hundreds of segments and I cannot do it manually because there are a lot. I tried to create a legacy but I cannot position properly in the receiver cost centers.
Thanks a lot in advance.

HI
to update the mass assessment cycle, you can use CATT / ECATT script.or LSMW.
Hope this can solve your query.
Regards
Deepak

FAGLGA35 - Actual Distribution in New General Ledger accounting

Dears,
In transaction FAGLGA35, system gives below mentioned messages :-
i) No valid sender entries were found. Message no. GA710.
Diagnosis
The system did not find a valid sender for cycle 0LZAWL, segment AWL. The problem can be due to the following reasons:
Master data checking for cycle 0LZAWL, segment AWL, found no valid senders for this segment.
The senders are valid from a master data standpoint, but the system found no posted values or quantities in the database corresponding to your selection criteria. The sender and the segment will be processed only if the cycle works iteratively and at least one sender in another segment receives values which it can then allocate iteratively.
In cycles for indirect activity allocation, this message appears if segment AWL is to allocate posted sender activity quantities but the sender has been completely scheduled. Complete scheduling of posted activity quantities occurs, for example, if you use cycle AWL in a test run but already used it in a current real processing run in the system.
System Response
The system cannot process the segment.
Procedure
Check the definition of segment AWL in cycle 0LZAWL. In particular, check the validity of the sender master data for the settlement period.
To do so in cycle maintenance, choose "Formal check".
If segment AWL allocates posted values or quantities, the senders in the segment are valid only if:
The sender holds actually posted values/quantities not equal to 0
The cycle is iterative, and the sender receives values in another segment which it can then allocate iteratively.
If necessary, you must set the iteration indicator in cycle 0LZAWL.
In a cycle for indirect activity allocation, check whether the cycle is currently in use for posting in the system sender in segment AWL and thus completely schedules the senders in segment AWL.
If this is the case, cancel the cycle and repeat the cycle execution.
As per message solution, i do all the things but the same message comes.
ii) Cycle 0LZAWL, start date 20080401, does not include any senders.
Message no. GA749
Diagnosis
No senders were found for cycle 0LZAWL, starting date 20080401.
System Response
It is no longer possible to create receivers and assign senders for the segment.
Procedure
Check the definition of the cycle in the maintenance transaction for Actual Distribution: General Ledger. No valid sender cost centers could be found to match your selection.
If you use the sender rules "Posted amounts" or "Posted quantities", check whether records exist in the database for the criteria you entered (cost element, version...)
During indirect activity allocation with the sender rule "posted quantities", you should also note that only the difference between the planned/posted activity allocation and the scheduled activity quantity is allocated. If you entered activity types as sender, you should at this point also check the activity type category. For those quantities posted with an activity type of category 1 (manual entry, manual allocation) no indirect activity allocation is possible.
1. If this is an allocation in the FI/FI-SL area, the problem could also be due to the inheritance logic for FI-SL totals tables, whose "Inheritance of sender based on the receiver" indicator is activated in the "Partner object update" view (T811U-INHERSRC). These are tables that were installed before Release 4.6A.
Use transaction GCA8 to check this, and see the section on:
Inheritance Logic for Allocations
then correct the affected cycle, if required.
Is anybody have any solution. Please suggest it.
Regards,
Kalpik Shah

s_alr_87012168 : Customer Aging Report (Due Date Analysis for Open Items) this is a report generated.

KSV5 - Actual distribution post more than one document

Hi!
I've posted a cost center cycle actual distribution by using KSV5 transaction, cost center group and cost element group. The sys post two or more CO document insted of one and not in a progressive way. Why?
Is it a bug of the system?
Thanks
Giovanna

Hi Giovanna,
As I said, it's normal and should not pose any problem for you. Anyway, if you reverse, for example, the entire cycle results, the system will know to treat all the documents in question via the connection stroed in T811D table. The factors for creation of multiple documents could be various: number of items, controlling subkey value, auxiallary account assignment, etc.
For the 'jumping' of document numbers I wouldn't worry too much as well (though, this issue could be treated via SNR0 transaction), since it's internal CO documents and not FI. In some countries there are regulations which demand consequent document numbers, but this concerns only 'official' FI documents posted in general ledger.
Regards,
Eli

Actual Distribution FAGLGA31 (ECC6.0)

Hi All,
During creation of distribution cycle using tcode: FAGLGA31 - Create, I faced problem of having valid sender, ie: cost center in the segment creation.
In my sender/receiver tab, I can have
Senders as follows:
Account number
Business Area
Functional Area
Profit Center
Currency
Receiver:
Business Area
Functional Area
Profit Center
Question:
Why I cannot have cost center as sender and receiver?
Does anyone know any ECC6.0 (NEW GL) settings that were missed out?
Thanks.
sbmel

Hi ...
I tried to run the Actual distribution cycle FAGLGA35, and I have the follow error:
general messages for cycle 0LFBCA001 01.01.2010 ***********
Cycle 0LFBCA001, start date 20100101, does not include any senders.
General messages for segment FBCA001 ***********************
No valid sender entries were found.
Does anyone have any idea on this?
Extended error message:
==========
Cycle 0LFBCA001, start date 20100101, does not include any senders.
Message no. GA749
Diagnosis
No senders were found for cycle 0LFBCA001, starting date 20100101.
System Response
It is no longer possible to create receivers and assign senders for the segment.
Procedure
Check the definition of the cycle in the maintenance transaction for Actual Distribution: General Ledger. No valid sender cost centers could be found to match your selection.
If you use the sender rules "Posted amounts" or "Posted quantities", check whether records exist in the database for the criteria you entered (cost element, version...)
During indirect activity allocation with the sender rule "posted quantities", you should also note that only the difference between the planned/posted activity allocation and the scheduled activity quantity is allocated. If you entered activity types as sender, you should at this point also check the activity type category. For those quantities posted with an activity type of category 1 (manual entry, manual allocation) no indirect activity allocation is possible.
1. If this is an allocation in the FI/FI-SL area, the problem could also be due to the inheritance logic for FI-SL totals tables, whose "Inheritance of sender based on the receiver" indicator is activated in the "Partner object update" view (T811U-INHERSRC). These are tables that were installed before Release 4.6A.
Use transaction GCA8 to check this, and see the section on:
Inheritance Logic for Allocations
then correct the affected cycle, if required.
==========

Assesement Cycle

hello experts,
i have a requirement in the Controlling module that to allocate from one cost center to another cost center using the same cost elements that already used.
let s say i have primary cost centers in the sender cost center therefore i will allocate the same primary cost elements to the the receiver cost center.in the othe hand i have secondary cost elements in the sender cost center and also i want to allocate to the same secondary cost elements in the receiver site.
i m trying doing that through the assesment cycle by using allocation structure. in the allocation sturcture i Choose "By cost element" for the receiver categories that you wish to settle by cost element (debit cost element = settlement cost element).
but i m getting an error while executing the cycle as per the following :
Allocation structure A8 does not contain a valid assessment cost element
Message no. GA841
Diagnosis
Allocation structure A8 contains no valid entries.
System Response
The segment cannot be processed.
Procedure
Check whether valid data has been entered in allocation structure A8 in controlling area .
please could you help in this
Thanks,
Bilal

Bilal,
An Allocation Structure can be used in two different types of allocations: Assessments and Settlements. Responding to your original question, you are trying to use the option of Settlement Cost Elements. Within this screen you see the fields of Receiver Cat. /By Cost Element/. This option can only be used when you are doing Settlements (for example settling an internal order) that is why you got the error message "Allocation structure A8 does not contain a valid assessment cost element". For Assessments you must fillin the option "Assessment Cost Element."
Addressing your real issue: No you cannot use CO Assessment allocation method and retain the original cost element. This is a pain especially if your sender cost center has multiple secondary cost elements. One option is to create two allocation cycles: one Distribution for sending of the primary cost elements (which will retain the original cost element) and a second Assessment for the secondary cost elements. However, for the secondary you will not be able to retain the original secondary cost element. What I have done in the past is to create a new secondary for each original secondary cost element and used the exact same description. This a bit confusing for the end user and you will need to look at reporting. used cost element groupings so that the end user really looked at the group In this case the original and the new assessment cost element) as one line item.
I hope this give you some ideas on how to proceed.

Actual distribution in New-GL

When executing actual distribution in New-GL using t-code FAGLG35,
System didnu2019t generate PCA document related to it.
So I transferred FI document related to it to PCA document using t-code
1ke8.
How can I transfer FI data to PCA automatically when executing actual distribution?

Hi,
Accounting (EC-PCA) is generally intended to track the profitability of busines units, and therefore, does not automatically include balance sheet accounts. There are, however, many reasons that companies may want to record certain balance sheet items at the profit center level. Our company does this to be able to calculate net investment (AR, AP, inventory, fixed assets, etc) at the profit center level. Asset management has had a huge impact on our profitability, and being to track investment by profit center is part of that.
SAP provides a means for specifying balance sheet accounts to be tracked in PCA. This is done through customizing t-code: 3KEH - EC-PCA: Additional Balance Sheet and Profit + Loss Accounts.
3KEH allows you to set ranges of accounts to be tracked in PCA. This is generally set up during the implmentation of your SAP system, but you may find reasons to make modifications post go-live. If so, youu2019ll need to do this in your development system and transport it into production.
Possible Reasons for Modifying 3KEH
Adding new accounts outside of the ranges established in 3KEH
Deciding post go-live to track an account in PCA
Changing the Default Profit Center on an Account (Default Cost Center can be changed on cost elements in t-code: KA02)
Discovering an account that was missed during implementation. Use t-code: KE5T to compare FI balances with PCA balances.
Options for Adjusting Prior Balances
One of the big gotchas when bringing an existing account into PCA after it already has FI postings is that those postings do not automatically come over. Say youu2019ve discovered youu2019re out of balance between FI and PCA by using KE5T or some other reporting. You determine that it is a 3KEH problem, get your IT people to fix it in Dev and transport it forward. The errant account now shows up in PCA, but itu2019s still out in KE5T (PCA still shows a $0 balance). Thatu2019s because nothing happens with the old FI documents. Adding an account to PCA doesnu2019t automatically generate PCA documents for the missing FI docs, but that would be a neat trick!
So, what are your options?
9KE0 is always an option. The trick here is that the you may have missing FI docs where half of the entry was captured by PCA, while the piece youu2019re trying to fix wasnu2019t. So, now you need to make a one-sided entry to get everything square. To make one-sided entries in 9KE0, you need a document type that allows this. Configuration for this can be accomplished using t-code: GCBX. Just create a new Doc. Type and set the Bal. Check = 2 (no balance check). Thanks to Marco Jordyu2019s excellent article at FICOExpert for this tip.
Use 1KE8 to transfer FI documents to PCA. Again, Marcou2019s article has an excellent write-up on using 1KE8. He suggests that you use FBL3N to determine which documents have been posted to FI for the account you are fixing. Copy those document numbers into the multiple selection for document numbers in 1KE8, using the magical Import from text file button and Copy from clipboard. The big things to watch out for is that youu2019ll want to uncheck the u201CCheck for existing recordsu201D option and check the u201CReversalu201D option. This will prevent SAP from skipping FI documents that already have corresponding PCA documents. It doesnu2019t care that only half of the FI doc is in the PCA doc. It would skip it. Checking the u201CReversalu201D option causes SAP to reverse the existing PCA documents (most likely having only one side of the original FI docs posted) and repost the FI doc, except this time with both sides of the entry.
Final Words
This whole issue hopefully will be a rare occurance for you, but it can be a pain when it does. Particularly since you may have to wait for a fix in Dev and a transport. Itu2019s good to have a spreadsheet with your 3KEH table entries handy when youu2019re creating GL accounts. Just get your IT FICO team to send it over to help you hit those number ranges right.
Regards,
Satish Muvva.

FI document on actual distribution between segments

Dear Experts
I want to do actual distribution from segment to segment.
I thought I could do it on FAGLGA35.
However, nevertheless I did activation the real-time integration,
FI document was not generated.
FI document is not generated on actual distribution between segments?
Kaneko

Hi
If you are talking about real time integration between FI and CO, please check when you define the variant, cross segment field is checked. Also,please check document type and Ledger group is defined.This variant must be assigned to company code in customizing.
Rgds
Harsh

Distribution and Assessment

Hi,
I want to know what is the exact difference between distribution and assessement in CO. What situation we do distribution and assessment.
Regards
Babu

Hi,
Distribution: Distribution allocates primary costs only.
Example: your company has Admin dept, HR dept and Canteen Dept all are cost center.
At the month end company wants to distribute the costs of canteen to both Admin and HR dept in 40 and 60 % respectively.
If you are talking abt distribution it will allocate primary cost to admin and HR dept.
Example :- Canteen expenses incluedes Rent 1000/-, Power bill 1000/- so the total expenses of canteen will be 2000/- Rs and if i run distribution cycle. System will post 400 as Rent and 400 as electrity in Admin and
600 as rent and 600 as electricity in HR dept.
so when you see the report of Admin you can trance teh cost of rent from canteen and cost of electricy for canteen costs." Here you can trace the costs"
If you use Assessement it will be allocated using the assessement cost element .
once you run assessemnt cycle system will simply post 800 as canteen costs(As assessement cost elemnts). orighinal cost element will lose its identity.
." Here you cannot trace the costs"
Assessement : Assessement allocates primary and sencondary cost elements
Best Regards
Ashish Jain.
Message was edited by:
Ashish Bohara

Actual Distribution and Assesment Cycle

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