Attach document while posting invoice in FB60

Hi Sap Experts,
I was out of luck finding a solution in this forum for one of the issue. Can we attach the scanned copy of invoice before posing or parking the invoice thru FB60. I knew its possible after parking the document, but my concern is it possible before parking or posting.
Some experts referred to use Document Management System, i dont have any idea how complex it is, I was wondering is it too complex or can it be done.
Or is there way without DMS for attaching the document.
My requirement is if there is any invoice without PO, it needs approval before posting. The approver would look at the invoice and if its approved it would be posted. How can this be handled in SAP.
Thanks in advance
Best Regards,
gj

Deepak
What is proposed work around in this case?
Which are those t-codes where documents could be attached even without DMS implementation?
Thanks.
Vimal

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Getting problem while posting Invoice

Hi all,
Ofcourse this problem is related functional thing, i am posting in ABAP group. we are getting problem while posting invoice through f-43 transaction. The error is "Fiscal year 0000 not allowed for year-dependent commitment items". Please let me know if u have any solution.
Thanks in advance.
chandrasekhar.

Hi chandrasekhar,
pls post some infos:
1) application aerea of the message and message no.
2) document date / posting date
and ohter date-fileds of the document
3) SAP-Release
Have you search in SAP-OSS with the message no. or
message text ?
regards Andreas

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Hi,
Can I attach a word or a pdf document while posting Goods receipt via MIGO.
In 'Service for Object' the option store document is not possible. It is grey out.
Do I need to do some settings to get this option so as to upload a file while posting the GR.
I am able to get the option while create/change PO but not in MIGO.
Regards

Hi!
To attach business documents in MIGO you have to do a little bit customizing first...
In OAC0 check if a content repository is available.
In OAC2 enter the document type you want to attach
In OAC3 enter object type BUS2017 with your document type, content repository etc.
You can attach documents only after the posting because until then SAP has no fix document number which is the key/link to the document. So display the posted material document again and then you can attach the business document.
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Moderator message: please search for information and try to find out yourself before asking, this will be a functional problem anyway that should be asked in the appropriate forum, e.g. ERP Financials.
locked by: Thomas Zloch on Aug 20, 2010 1:59 PM

Pls check the tolerance amounts limits:
SPRO--- F/A --AR/AP -
Business transactions -Open item clearing--- Clearing differance---- Define / Assign tolerance groups for emp -
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Hi All,
I have raised an P.O with account assignment 'A' P.O has created but while posting invoice through t.code Miro i am getting the error 'asset co.code xxxx asset no.xxxxxx is incomplete.
let me know were i need to check.

Hi Ganee,
The asset for which you are doing MIRO, the error might be due to the following reasons:
1. Check the depreciation Key.
2. Check the Account Determinations (Ao90)
You can do resolve your error.
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VG

How to use fnd_webattch.add_attachment API to attach document to an invoice?

I am trying to use fnd_webattch.add_attachment API to attach document to an invoice.
But the program seems successfully loaded the attachment to Invoice. But when I try to open the attachment from UI, I got ORA-01403 no data found screen.
Don’t know what’s worng with code, Can someone help?
My pdf file is locate at app and DB servers.
Here is my sql program,
set feedback off
set verify off
set serveroutput on size 100000
set autocommit off
Declare
v_category_id              NUMBER;
v_attached_doc_id          NUMBER;
v_invoice_id               NUMBER :=2814131;
v_invoice_image_url        VARCHAR2(500) := NULL;
v_function_name            VARCHAR2(50)   := 'APXINWKB';
v_category_name            VARCHAR2(100) := 'CUSTOM291';
v_description              VARCHAR2(300) := 'Test script for attaching OB10 scanned image file to AP invoice';
v_entity_name              VARCHAR2(100) := 'AP_INVOICES';
v_file_name                VARCHAR2(100) := '/tmp/AMKOR_PRD_0000577922_20130712-151504.pdf';
v_user_id                  NUMBER               := 1234;
TYPE result_set_type IS REF CURSOR;
v_result_set_curr           result_set_type;
CURSOR cur_cat_id
IS
    SELECT     fdc.category_id
    FROM       fnd_document_categories fdc
    WHERE      fdc.name = v_category_name;
BEGIN
     OPEN cur_cat_id;
     FETCH cur_cat_id INTO v_category_id;
     CLOSE cur_cat_id;
         -- Invoke the fnd_webattach api for attaching the file to the invoice
        fnd_webattch.add_attachment ( seq_num                   => 100
                                     ,category_id               => v_category_id
                                     ,document_description      => v_description
                                     ,datatype_id               => 6
                                     ,text                      => NULL
                                     ,file_name                 => v_file_name
                                     ,url                       => v_invoice_image_url
                                     ,function_name             => v_function_name
                                     ,entity_name               => v_entity_name
                                     ,pk1_value                 => v_invoice_id
                                     ,pk2_value                 => NULL
                                     ,pk3_value                 => NULL
                                     ,pk4_value                 => NULL
                                     ,pk5_value                 => NULL
                                     ,media_id                  => NULL
                                     ,user_id                   => v_user_id
                                     ,usage_type                => 'O'
        SELECT    count(fad.attached_document_id)
        INTO      v_attached_doc_id
        FROM      fnd_attached_documents fad
        WHERE     fad.pk1_value = v_invoice_id;
        IF v_attached_doc_id > 0
        THEN
          DBMS_OUTPUT.PUT_LINE('Attached sucessfully');
        ELSE
          DBMS_OUTPUT.PUT_LINE('Failed to Link the Attacment.');
        END IF; --IF v_attached_doc_id > 0

Hi Hussein,
Yes. I got "Attached Successfully" message at the end.
Don't know why it didn't created FND_LOBS record for it.
My sql was copied from the reference on your reply.
Thanks,
Florence

While posting invoice f-22

Hi...gurus
while posting sales invoice ( T-code f-22), accrued error Cost center 1111111 in controlling area xxx is locked for revenue postings on 15.05.2011.

Hi,
As Mr. Devendran told, the objective of cost center is to track the cost for analasys purpose, not for revenue tracking.
To track the revenues and compare with the costs, and even to execute financial statement for internal reporting we have profit center.
Normally while posting invoice in F-22 the entry would be -- customer a/c -- dr / sales a/c - cr.
here we assign the cost object to sales revenue gl account, as its related to revenues it should be assigned to profit center rather than to cost center.
thanks & regards,
shashi kanth

Payment release function inactive while creating invoice through FB60

Hi,
I am getting message while creating invoice through FB60 as "Payment release function inactive".
When I select "Free for payment" after going in payment tab, that time only system is allowing me to go further.
Is there any mistake I am doing?
Pls suggest.
Thanks,
Taral Patel

Hi,
Check in vendor master in FD02 > Company Code Data > Payment Transactions, whether the payment block is active there or not?
Also check in OBB8 transaction whether any payment block key is linked to the payment term which is being used in the vendor master.
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Attaching documents while RESPONDING to the notification

Hello
I have a requirement where i need to attach document to workflow notification.
This is NOT the standard way of attaching document while sending out the notificaion.
Its like this:
system sends notification->person receives notification to attach support document when RESPONDING to that notification->then submit.
please advice
thanks
kp
Edited by: user8612301 on Feb 24, 2012 12:10 PM
Edited by: user8612301 on Feb 24, 2012 12:17 PM

Hi
Thanks a lot for the reply
Can you pls send me Amy information to confirm your claim
--"mailer will ignore the attachment while responding"
1)
Pls don't mistake me.I may need to reply to my superiors
With a solid proof like passage from user guide etc.,
I saw some use OAF page integration to WF notifications.
Even that kind of OAF notifications won't
Help in my scenario ?
2) Is there a workaroud..My buisiness requirement is to open notification AND upload a documentation AND click Submit button.
Even if the mailer ignores the attachment, will there be a way just to ACCEPT and INSERT document as a BLOB object in a table..?
Pls advice.
Thanks
Kp
Edited by: user8612301 on Feb 26, 2012 12:38 PM

PDF Attachment while posting thru MIRO / FB60

Dear Friends,
I need your help on the following scenario.
Requirement:
we are going to build an interface for invioce postings in SAP using Tcode FB60(Invioce with out PO) and MIRO(with PO).
Data has to be picked up by the interface from a staging server where each invoice data is available in .dat format.
Data for posting is from the .dat file. We are going to store that in Z tables and will use for posting.
But our additional requirement is each invoice will have a PDF document(supporting document for that invoice), it is not the invoice as such, but an additional document.
While doing the posting in SAP thru FB60/MIRO transaction, the PDF file corresponding to this invoice has to be attached with this posting.
Problem Areas:
We know that an attachment can be uploaded thru transaction in FB03 after the posting is done using Object Services.
1. But our concern is how can they be attached programatically?
2. Can't we attach the file while doing Posting either thru FB60 or MIRO?
3. How to extract those PDF files placed in another server and attach during the background job?
Any help/inputs on this is highly appreciated.
SAP Version: 4.7 Enterprise edition
Note: Content of the PDF attachment is not the data for invoice posting, no need to read its contents, it only has to be attached with the posting.
Regards,
Simha

Change in requirement..
Hence i am closing this thread.
Regards,
Simha

Error while posting invoice against PO

Hi
While posting an invoice against PO #, it is giving error as Field Prof.Segmt is a required field for G/L account Company code XXXX XXXXXX(GL master #)
Message no. F5808.
Can anyone provide me the possible solution for this.
I would appreciate your kind response and reward points.
Regards
Madan

Hi Madan,
In transaction SPRO under
Financial Accounting -> General Ledger Accounting -> Business Transactions -> GL Account Posting -> Carry Out and Check Document Settings -> Define Field Status Variants
Choose your Field Status Variant and click on Field Status Group. Double click on Field Status Group. Go to General Data and make "Profitability Segment" as either "suppress" or "Opt Entry".
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Srilatha.

"Post code Incorrect" error while Posting Invoice !!

Hi,
While posting an invoice for a PO , using transaction MIRO , I'm getting the error message as " Post code incorrect - please check document header field".
Any help on this is highly appreciated.
Thanks,
Arvind

If a postal code is correct or not is defined in rules set in county definition. Here the length and certain other criterias can be checked. SAP programs the logic based, you choice is to do the checks or not
So somebody might have changed the customizing after the vendor was created.
I guess you get the same error if you go in cahnge mode into the vendor master and change any field and try to save.

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Dear Gurus,
I have configured Vendor Account group (OBD3) & created a vendor account (XK01).While posting thru' T code F-43,an error "Enter payment method supplement in line item 001" is found.But, payment method supplement field is not found while posting.Please solve my problem.

hi ,
In F-43 when you enter the document & posting date, company code, currency , And Vendor number PRESS ENTER it will take you to next screen There you can find the PAYMENT METHOD tab under invoice reference .
hope this will help you .

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Hello,
When i try to post invoice in T-code F-02 gives me the error message"There is no item category assigned to account bank a/c/company"
Can any one suggest me why this is error came up and how to resolve this.
Thanks,
Lavi

Hi,
I think u have activated doc splitting i.e. new gl acconting. Go to
Financial Accounting (New) > General Ledger Accounting (New) > Business Transactions > Document Splitting > Classify G/L Accounts for Document Splitting
And make setting for u r account. Also see all the nodes there are configured, to avoid any other error.
Regards

Error while posting Invoice verifycation

Dear All..
At the time of posting invoice verifycation in miro for service order .The error is coming "No business area in the line item please check" But in that line item business area already mentioned.
Please resolve this problem.
Usefull answers will be rewarded.
REgards
Kumar

hi,
T.code:OMJ7, link plant and division to your business area...
In Service Master enter division while creating with AC03 t.code.
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Priyanka.P

Attach document while posting invoice in FB60

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