Attachment Lists in SAP

Hello,
Our users would like to utilize the attachment list functionality (object services) in our service transactions IW32, IE03, etc...and attach local files to SAP documents.
Any guidelines/recomendations on the # of documents that can be attached:
1. Maximum size of document that can be attached (i.e pictures/schematics)
2. Number of documents that can be attached to one SAP doucment?
3. Overall number of documents that can be attached into SAP? 10K, 50K, 100K, etc...
I am concerned about performance impact.
chris

There are a couple of FAQ OSS notes about object services. Have a look at 499625 and 832548.
rob

Similar Messages

Problem with GOS view attachment list in SAP Upgrade

Hi,
The view attachment list is working fne in 4.6c for the Z transaction. When I run the same transaction in ECC6, I am getting the 'GOS View Attachment List' icon, but when I click on
this icon, it is given short dump in ECC6 where as in 4.6c it is working fine. It shows the followin dump in ECC6.
SET HANDLER: Reference to handler object cannot be NULL.
The current ABAP program "CL_GOS_TOOLBOX_VIEW===========CP" had to be
terminated because it has
come across a statement that unfortunately cannot be executed.
When specification a handler for an event in the SET HANDLER statement,
the reference "IS_SERVICE-SERVICE" to the handler instance cannot be NULL.
Program CL_GOS_TOOLBOX_VIEW===========CP
Include CL_GOS_TOOLBOX_VIEW===========CM004
Row 69
Module type (METHOD)
Module Name DISPATCH_SERVICE
=============================================
When I click on SET HANDLER statement, control leads to method DISPATCH_SERVICE in class CL_GOS_TOOLBOX_VIEW.
=============================================
I am using the following code.
data: lo_container type ref to cl_gui_custom_container,
ls_object type borident.
ls_object-objtype = 'ZRECON'.
ls_object-objkey = gs_rec_all_scr-reconobj.
case ok_code.
when 'ATTACH'.
call method go_myobject->start_service_direct
exporting
ip_service = 'CREATE_ATTA'
is_object = ls_object
io_container = lo_container.
when 'LIST'.
call method go_myobject->start_service_direct
exporting
ip_service = 'VIEW_ATTA'
is_object = ls_object
exceptions no_object = 1
object_invalid = 2
execution_failed = 3
others = 4.
endcase.
The short dump given at
call method go_myobject->start_service_direct
Thanks a lot.
Zakir.

Hi,
I am facing the same issue. Can somebody help me to fix this issue?
Thanks,
Geetha

Show originally filename in attachment list (generic object services)

Hello everybody,
does anybody know, if it is possible to show the originally filename of a document in the attachment list of generic object services?
If I add more than one document for the same document type in generic object services, I'm not able to distinguish the documents.
When I want to save an attachment to local PC, SAP offers me the originally filename as default. Therefore, the filename has to be saved somewhere...
Thanks for any help or ideas in advance,
Peter

Richard,
Your using the wrong object, I don't have access to an SAP system right now, so I can't tell you what the correct object is, but when it's configured correctly in OAC3 it will not be grey out. Best thing to do it see what the object the program is publishing. This is what GOS is looking for. IFARCH21 is not the answer, unless your using workflow

In Attachement List Services for Objects White Screen when I Display a Note

Hi Expert,
Need your assistance.
I am trying to view a note in Vendor Master data but no information provided and I can only see white screen. Below are the steps that I performed:
1. Go to FK03
2. Open a Vendor
3. Click the Services for Objects
4. Attachement List
5. Select a Note
4. Display it
5. Pop up window appreared and no information occurred. Only White screen
Is there's a missing configuration, plugin, or data in my SAP system/workstation?
I tried to login to other PC and it worked.
Just wondering what is missing on my computer.
Your response will be helpful.

Hey,
I have the exact same problem as you have described. I also used my ipod as a watch but starting from today, whenever I unlock it the screen turns white until a reset is done. Even a factory reset through itunes didn't fix it.
Have you found any solution?
Bah, this is annoying.
//Gubbar

Unable to open large PDF file from the Attachment list.

Hi Gurus,
Users had attached 10 PDF file in the work order attachment list and his supervisor is trying to open the PDF file from the work order attachment list and he is able to open 9 PDF files without any issue, but 1 PDF file is giving the error message as "Database error for <GET DATA FROM KPRO>" and then select ok, we are getting the below message.
Window cannot find u201CC/Documents and Settings/b2m/SaoworkDir/5015851 Vendor data sheets B&P 2010 SDown XXX .PDFu2019. Make sure you typed the name correctly, and then try again. To search for a file, click the start button, and then click serch.
Looks like this particular file is not transferring to the SAP work directory.
Could you please check and suggest us as to how to fix it.
Thanks & Regards,
Srivas

Hi,
Thanks for your reply.
We verified your OSS notes it's not relevant to us Because our issue is while opening the PDF aatchement it is not transferring to my SAP Work Directory because of that reason we are getting the KPRO error. When I'm opening the other PDF files it's transferring to my SAP Work Directory and it's automatically open without any issue.
Please check and suggest.
Thanks,
Srivas

Disable 'Delete' button for posted invoices in GOS Attachment List

Hi,
when i open the attachement list of a generic object i see the attached files. In this dialog i want to disable the "Delete" ( attachment) button for Posted invoices ( In MIR4 tcode -> If the invoice is already posted it should not allow to delete the attachment )
I read oss notes and some ides of copying diverse classes but nothing really helps.
I found two badis
GOS_SRV_REQUEST
GOS_SRV_SELECT
but i dont know where we have to write our code .
I read so many posts related to attachments but all the places described about authoriztion object .
Can you please give some ideas to disable the delete button for posted invoices.

Hello,
For GOS there is no SAP Standard authorization concept. The only way to
manage GOS authorizations is implementing it via custom code as
described in SAP Note: 491271.
Please have a look at the SAP notes:
491271 Authorizations for generic object services
701609 Authorizations for services: Final classes
For the use of S_OC_ROLE: this object states if a user is an office
administrator he can create, modify or delete every document, even
those created by other users. If the user is not an office admin, the
user is still able to create his own attachments.
Regarding to the issue, there is an role object S_GUI for upload.
To match your inquiry, pleaes find the user's role and active the
object S_GUI.
Regards,
David

Attachment List in Generic Object Services disabled

I want to attach documents to a work centre (transaction CR02, business object BUS0011). This has been configured so that the document will reside in the content management server and will be accessed using Archivelink. I can successfully store the doc using trasnaction OAWD, and can then retrieve the doc using transaction OAOR. The links are correctly created in table TOA03.
However, when I try and view the docs from the Generic object services button for transaction CR02 the "Attachment List" link is greyed out.
I've just set this up for invoices (object BKPF) so can't understand why this hasn't worked for work centres.
I've implemented the interface IFARCH21 for BUS0011, and this hasn't resolved the issue.
Any ideas?
Thanks
Richard

Richard,
Your using the wrong object, I don't have access to an SAP system right now, so I can't tell you what the correct object is, but when it's configured correctly in OAC3 it will not be grey out. Best thing to do it see what the object the program is publishing. This is what GOS is looking for. IFARCH21 is not the answer, unless your using workflow

How to edit the text in the attachment list in MM02 through Program

Hi,
        I want to update the attachment list for the material.
i.e, MM02 - > Services for object - > attachment list - > "I have 2 items".
For the the first item, there will be some text is availble. Now my requirement is to update the text.
For your reference,
While creating material, the GOS is used to create the items in the attachment list, the code is
*swc_create_object lv_message 'MESSAGE' lwa_message_key.*
*** define container to pass the parameter values to the method call**
*** in next step.**
                *swc_container lt_message_container.*
*** Populate container with parameters for method**
                *swc_set_element lt_message_container 'DOCUMENTTITLE' 'Certification file path'.*
                *swc_set_element lt_message_container 'DOCUMENTLANGU' 'E'.*
                *swc_set_element lt_message_container 'NO_DIALOG'     'X'.*
                *swc_set_element lt_message_container 'DOCUMENTNAME' 'MESSAGE'.*
                *swc_set_element lt_message_container 'DOCUMENTTYPE'   'URL'.*
                *CLEAR lv_url.*
                *REFRESH lt_doc_content.*
                *lv_url = lwa_data1-url.*
                *CONCATENATE '&KEY&' lv_url INTO lv_url.*
**---appneding URL contents to the table*
                *lt_doc_content = lv_url.*
                *APPEND lt_doc_content.*
                *swc_set_element lt_message_container 'DocumentContent' lt_doc_content.*
                *swc_call_method lv_message 'CREATE' lt_message_container.*
**** Refresh to get the reference of create 'MESSAGE' object for attachment**
                *swc_refresh_object lv_message.*
**** Get Key of new object**
                *swc_get_object_key lv_message lwa_message_key.*
*** Now we have attachment as a business object instance. We can now**
*** attach it to our main business object instance.**
                *CLEAR: lv_is_object_a,*
                       *lv_is_object_b.*
                *lv_is_object_a-instid = lwa_hdr_data-material.*
                *lv_is_object_a-typeid = 'BUS1001006'.*
                *lv_is_object_a-catid = 'BO'.*
                *lv_is_object_b-instid = lwa_message_key.*
                *lv_is_object_b-typeid = 'MESSAGE'.*
                *lv_is_object_b-catid = 'BO'.*
                *CLEAR lv_reltype.*
***      IF lwa_data-url IS NOT INITIAL.**
                *lv_reltype = 'URL'.*
**---creating URL for the Material.*
                *TRY.*
                    *CALL METHOD cl_binary_relation=>create_link*
                      *EXPORTING*
                        *is_object_a            = lv_is_object_a*
***    IP_LOGSYS_A            =**
                        *is_object_b            = lv_is_object_b*
***    IP_LOGSYS_B            =**
                        *ip_reltype             = lv_reltype.*
                  *CATCH cx_obl_parameter_error .*
                  +**CATCH cx_obl_model_e

Please close this thread.Open new thread in forum [SAP Community Network Forums » ABAP Development » ABAP, General |;

Enable 'Attachment List' in IW21/22/23 - Notification

Hi All,
I am trying to enable the link 'Attachment List' from 'Services for Object' in transaction codes: IW21/IW22/IW23. After clicking on this link, i need to display all the email attachment available to the particular notification in the popup which will appear on the screen. I want to enable below marked link.
Can anyone suggest how to achieve this..
Thanks,
Ketan

Hi Ketan,
It looks to me an issue with missing authorization.
Refer SAP note below for required objects to have them enabled
491271 - Authorizations for generic object services
Hope this helps.
Regards,
Deepak Kori

Attachment list is not visible

Dear all
I have connected an external server to SAP.
Created repository and created Doc types (say for ex : ZFIINV, ZMM DRW) and created entries using tcode OAC3
now i have assigned my doc type to corresponding Business Objects (BKPF for accounting doc,BUS2105 for purchase requisition ,MKPF for MM related docs)
now i have created entries for my scanned docs in table TOA01.
i can search an display these docs which are already placed there in my content server. but i can not see these documents links entries in the attachment list of corresponding Business objects entries.
for example in BO : BKPF attachment list i cant see al the link entries .
please suggest whether any BO is not published or R/3 application connection to the generic object service is not done?
thanks sandeep

Hi Sandeep,
I am not totallt getting your point but can suggest following points:
1. Check whether these object are displaying in DIR's as object links.
2. If it is there then it shoud be displayed in document data of those objects.
3. Check that documents are properly checked-in.
Hope this may help.
Regards,
Ravindra

Attachment list for business objects is not visible

Dear all
I have connected an external server to SAP.
Created repository and created Doc types (say for ex : ZFIINV, ZMM DRW) and created entries using tcode OAC3
now i have assigned my doc type to corresponding Business Objects (BKPF for accounting doc,BUS2105 for purchase requisition ,MKPF for MM related docs)
now i have created entries for my scanned docs in table TOA01.
i can search an display these docs which are already placed there in my content server. but i can not see these documents links entries in the attachment list of corresponding Business objects entries.
for example in BO : BKPF attachment list i cant see al the link entries .
please suggest whether any BO is not published or R/3 application connection to the generic object service is not done?
thanks sandeep

Hi Sandeep,
I am not totallt getting your point but can suggest following points:
1. Check whether these object are displaying in DIR's as object links.
2. If it is there then it shoud be displayed in document data of those objects.
3. Check that documents are properly checked-in.
Hope this may help.
Regards,
Ravindra

Archive link : user defined document name in attachment list

Hi
I have created a content repository (OAC0), document type and had linked the doc n content rep with an SAP business object.
I am able to attach documents to business object using archive link feature.
If I attach more than one documents to an SAP business object, for same document type, all the documents are displayed with same name in the attachment list.
Is there any way by which I can show the original document name as selected by user?
Thanks in advance.
Regards
Ruhi Hira

hi i have this problem myself all I know is that the original names are used for the following document types
HRIBENEFIT PREL FAX 0053 -
HRIBESCHKI PREL FAX 0021 2
HRICERTIFI PREL FAX 0024 -
HRICOLFOTO PREL FAX 0002 -
HRICONTRAC PREL FAX 0016 -
HRICONTRAD PREL FAX 0016 -
HRIDATASEC PREL FAX 0002 -
HRIDATES PREL FAX 0019 10
HRIDIPLOMA PREL FAX 0022 +
HRIEMPFOTO PREL FAX 0002 -
HRIEVALUAT PREL FAX 0025 -
HRIHEALTHI PREL FAX 0013 -
HRIMASTERD PREL FAX 0002 -
HRIPERAPPR PREL FAX 0019 10
HRIREFEREN PREL FAX 0023 -
HRIRESUME PREL FAX * -
HRISOCIALS PREL FAX 0013 -
HRISTUDID PREL FAX 0013 -
HRITAXCARD PREL FAX 0012 -
HRIVL PREL FAX 0010 +
HRIWORKPER PREL FAX 0016 -
read this thread:
Link:[A couple of things regarding GOS and ArchiveLink for attaching Business Doc;
i hope this wiil help you a least a little bit

Attachement List - Table Name

Dear All,
we are using the attachment list in the sales order that can be reached via "Services for Objects". We are then archiving all order confirmations and they are then displayed in this attachement list. I now want to crate a report that shows me all orders where this attachements are missing. The problem is that I do not find the table where I can see the link from the archived object to the sales order.
Can somebody help me with that?
Thank you very much.
best regards,
Markus

Hi Markus,
Through Generic Object Services icon, you can store the documents using Archive link (via Store Business Document) or GOS (via Create Attachment).
Refer to the link below. It explains the relationship between the tables for both scenarios.
http://wiki.sdn.sap.com/wiki/display/PLM/SAPContentManagement-LinkbetweenSAPObjectsand+originals
Follow the option which you are using to attach the documents.
Cheers
Amit

CV01N - Attachment List and Originals

Hello everyone,
I'd like to know what's the difference, within the transactino CV01N/CV02N, between:
1) Create Attachment from the Generic Object Services Menu (icon in the upper left corner)
2) Originals Tab (where I can attach files to the document being created/modified)
In particular, I tried to attach a file through the Generic Object Services Menu and it appears in the attachment list for that specific object. However it doesn't show in the originals tab.
Thank you for clarifying this for me.
Regards

Hi,
basically the Attachment list in the generic object services (GOS) area and the originals area or tab in CV01N, CV02N, CV03N is not related. These are two separate functional areas.
GOS Attachment list:
This attachment list can be found for nearly all object (document info record, material master,euqipments,...) and allows you to add specific files to the object and store them by archivelink technique.
Original tab in DMS:
This area is something DMS specific and allows you to store original files to the document info records. This original files are normally stored in a content server and from DMS point of view you will have more functionalities as when you add the files to the attachment list. For detailed information please see the following link to the SAP online documentation:
http://help.sap.com/saphelp_erp60_sp/helpdata/en/c1/1c279c43c711d1893e0000e8323c4f/frameset.htm
Best regards,
Christoph

Attachment list - Unable to open document

Hi all,
I archive TIF image of Account Payable documents via the BAPI Archiv_Create_Synchron_Meta which create attachments to the SAP documents.
When I go to the transaction code FB03, I open one of my documents and, in "Attachment list", I find my archive in the attachments.
But, when I double-click on it, an error message appears and says: "UNABLE TO OPEN DOCUMENT".
BUT I have also tried to attach DOC, XLS, PDF and I CAN open it easily!
I have one entry for each doc type in transaction OAC0.
What's the matter ?
Thanks for your help.
Yohan

In firefox go to Tools>Options>Applications. Find Portable document format (PDF), click the drop-down next to it and choose "Use Adobe Reader.

Attachment Lists in SAP

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