Automated Check Clearing Process

Dear Experts,
We will be receiving a flat file from the bank with cleared checks informaiton. I need to post the entries in AP for the checks that are cleared. It's not in EDI format. Probably xml or text file.
Can someone please list the steps to process these checks? Do I need an IDOC to convert the file? what are tables it would hit.? I have to map the SAP tables with the flta file that we will be receiveing.
Regards,
Sri
Edited by: Sri on Aug 9, 2011 3:03 AM

Hi,
I refered to the guide previously, it says create_sales_lead procedure in AML_
SALES_LEAD_V2_PUB package. But when Queried from database for 11.5.10.2 version, there is no valid package called AML_SALES_LEAD_V2_PUB
Also which responsibility called administrator have feature to run sales import program through HTML interface. I checked in oracle sales admin responsibiliity.
Any help in this regard??
Thanks
Pavan

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The business requirement is invoice clearing process is automated

Hi sap gurus can any one tell me the below process
the business requirement is invoice clearing process is automated how is that possible in sap is there any process we need to follow

hi,
there is no such limitation in std SAP. but u need to check if u hve maintained limits on the max order value or if some user exit is already in place.
saurabh

Automation of Intercompany AP/AR clearing process

Hi
Can you please tell me if we can automate Intercompany AP/AR clearing in ECC and if we can can you please provide the necessary guidance/configuration steps involved.
your help is very much appreciated.
Thanks and Regards
RG

Dear:
You can easily automate AP & AR clearing process. You will have to do the configuration in OB74 as mentioned below.
For customer:
Go to OB74
Give you Chart of account, select account type D and in from and to account specify the customer number range for which you want to execute automatic clearing. Specify the criteria for clearing which is the most t important step in this configuration. You have Invoice number or billing document number for all invoices routed through SD in assignment field in ledger account in FBL5N, so specify ZUONR in first criterion. To make this criteria work you should always post your collection with reference to the billing document of invoice. I mean in F-28 or any other t code if you post payment then you should paste billing document number of the corresponding invoice in the assignment field of t code for posting DZ e.t.c . This will do the needful for automatic clearing for customers.
For vendors
Go to OB74
Give you Chart of account, select account type K and in from and to account specify the vendor number range for which you want to execute automatic clearing. Specify the criteria for clearing which is the most t important step in this configuration. You have Invoice number (KR or RE) for all invoices routed through MM in assignment field in ledger account FBL1N, so specify ZUONR in first criterion. To make this criteria work you should always post your collections with reference to the billing document of invoice. I mean in F-53 or any other t code if you post payment then you should paste billing document number of the corresponding invoice in the assignment field of t code for posting KZ e.t.c . This will do the needful for automatic clearing for vendors.
After dong the above configuration please execute F.13 and do the automatic clearing
Regards

F-04 - Post with clearing : Process open items

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I encountered issues in T-code : F-04 - Post with clearing : Process open items.
The document header text data is not display in F-04. It is blank.
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Pls assist on how to make the document header text data display in f-04?
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Best Regards,
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Hi,
The words of "Document Header Text" was there.
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Hi experts -
Changing our landscape from a single integrated system to a distributed HR/PY and FICO environment (I.e. 2 different instances). In the distributed architecture I understand the Payroll Check (tcode RFFOUS_C) print program still runs in the HR/PY instance and the check register is also updated in the HR/PY instance. However, the GL posting that include open item managed bank clearing account(s) for payroll checks is updated only in the FICO instance (via ALE) by the Posting to accounting process.
Can anyone tell me how and where the EBS should be run to clear the payroll checks and the GL payroll check clearing open item account? Again, the payroll checks will be in the check register in the HR/PY system but the GL payroll check clearing open item account will be in FICO instance.
Anyone out there have experience with this scenario?
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Have you worked specifically with a distributed HR/PY and FICO architecture? Or, are you answering this question based on your understanding of the payment process from FI? If you have not worked hands-on with the distributed HR/PY and FICO architecture I do not think you understand the issue.
In the distributed HR/PY architecture the payroll checks are created in the HR/PY instance. The creation of the GL entry for the payroll check bank clearing account is created by an entirely separate process - the PY GL Posting run and the distributed model posts the GL to the FICO instance. Therefore, the check register is in the HR/PY instance and GL payroll check bank clearing account in in FICO.

EBS-Check clearing

Hi
I noticed that the program SAPLNEW_FEBA doesn't generate additional information when there's errors in check clearing. Before, it used to provide info like " check already cashed" or "check marked as cashed", etc. Now I am testing and get the red X but there's no additional information.
Any comments? suggestions?

Hi kalyan,
We have changed the length of the check number by adding the leading zeros in the check number in the relevant range by using transaction FCHI (maintain check lot). For this you have to delete the check number in the 'number status' column first, this will then allow to delete the number range. Please delete first all the existing number ranges for the check. Then recreate the new lots with the new check number range which will have 10 digit check number by adding leading zeros to the 5 digit check number range used by you before. But if you are printing check in-house, SAP script guy has to make sure that the MICR line is lengthy enough to capture the 10 digit check number.
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Old checks cleared in the bank but still negotiable in AP

Hi,
Our oracle AP system is showing many old outstanding checks but that has been actually cleared in the bank. In other words, these checks cleared in the bank (years ago) but AP system didn't know they were cleared (these checks are still negotiable per AP) . Any suggestion on how to resolve these type of payments?

Hi,
Note 1484182.1, Latest: Clear, Unclear, Reconcile, Unreconcile, provides a good overview of the steps to clear a transaction. You can manually clear the transactions. Manually clearing the checks will trigger journal entries. You do not have to post them. You can delete them in GL. You will need to know this for reconciliation between AP and GL that these payment clearing events were not posted.
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Hi Gurus,
Appreciate if you can please help me in understanding customer clearing process in case of partial and residual payment. And how will it have impact on AR Aging.
If we post customer invoice for $1000 and there is a payment of $600. Now if we use residual payment option, system should show $400 line with aging according to original invoice. But i cant see that if i go to FBL5N.
Please tell me how it works,
Thanks

Hi,
During the partial payment the new document gets created.
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You will get the residual document number (AUGBL). Check whether you are getting this document number in agewise report.
Hope your issue has been resolved else revert.
Regards,
Tejas

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thanks
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YE Ret Earning Roll and Clear Process produces out of balance.-MA to fix...

YE Ret Earning Roll and Clear Process produces out of balance.-MA to fix....
Hi,
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Thanks,

Hi,
If I understand you correctly, you are trying to move balances from ONE account combination to another right?
So, let's say, my COA is structured as
B/S- Stat - Acct - whatever...
And account combination
10-000-6100-0000-000 has $100 erroneously in it and I want to MOVE the balance from STAT value 000 to 130.
This is how to do it:
Choose to Allocate Balances From FULL BALANCE.
Leave Full Cost Pool Allocation check box BLANK. If you check this, you cannot use numbers in B and C lines. (See General Ledger Users Guide).
Thus, this is what my formual should look like:
A 10-000-6110-0000-000
C C C C C
B 1
C 1
T 10-130-6110-0000-000
C C C C C
O 10-000-6110-0000-000 (same as A to empty it out)
C C C C C
I'm not sure why you're looping. Looping is used on Parent account when you want to divide up the cost pool proportionately, say across departments.

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Can anyone give a quick overview of the open item clearing process? Also, can anyone give me an idea of the differences between F-03, FBRA, and F.13 t-codes in regards to how they work in the system? Any limitations around what can be cleared and when?

HI,
f-03 you need to give one Dr and one CR (Means two doucments)
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Clearing process in SAP

Dear Experts,
I am quiet confused about this clearing process in SAP.
For example a cash discount in SAP is posted with the following entry
01 Cust a/c 15000
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50 Sales or revenue a/c 18000.
The above open item in the customer account is cleared when payment is recieved from the customer. How the G/l and cash discount account are cleared. I know tcode F-03 clears a g/l account manually when there are debit and credit line items which balance to zero . In what cases the above tcode is used?
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Komal

Hello,
There is no rule that each account needs to open item managed and cleared completely. There are number of accounts, you cannot maintain as open item managed. By default your customer and vendor accounts are created as open item managed.
If every account cleared completely, then at the end of the year, you will not have any balances in your Trial Balance. In your case, for example the balances like like cash discount and sales will go to your profit and loss account and the profit or less for the financial year will be discovered.
Let us take your example itself:
Customer A/c Dr 15000
Discount A/c Dr 3000
Sales Account Cr 18000
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Bank A/c Dr. 15000
Customer A/c 15000
Presuming that you do not have any other transactions for the year.
Your P&L Account (You have a profit of 15,000 = 18000-3000) have profit of 15000 and which will be moved to Liabilities side of your Balances sheet and against which you have 15000 bank balance.
Hope this information clarifies your doubts.
Regards,
Ravi

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Automated Check Clearing Process

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