Automatic mailing of sales order to Customer

hi,
My client is using version 4.6B and wants a solution to this problem.
When a sales order is created,there should be an option to mail the sales order,i.e soft copy of the sales order to the customer.
Also certain branches do not have SAP, but theyw ant to mail certain reports related to billing (ZReprts and standard reports) everyday to the branches via e-mail
How can this be accomplished?
Is it possible to achieve this in the above said version?if yes then how?
plz mail me at [email protected]
Can someone please advise.
Thanks in advance

Dear Priyanka
If you want Simple solution without ABAP , I will suggest you following
We will divide it in two steps
1. Create PDF file of your report.
2. Mailing it to particular email address - This will be done manually , it will not pickup from customer master
1. Create PDF File
go to SPAD and define new output device ZPDF1, and select Device type PDF- if that is not visible you can implement note Note 317851 - Creating PDF format using the SAP spooler in 4.6C/4.6B/4.5B
Or there is other manual method, you can run report RSTXPDFT4 in SE38 and execute, give the spool number of your report and then give the path to save the report in PDF file in your desktop.
2.  Email
in SPAD you have now defined ZPDF1, for that in HostSpoolAccMethod, check in Host Spool Access method M: Email to receiver owner is there if it is avaiable then save it
if it is not available execute report RSPO0075 in SE38 and activate access method 'M' by enabling check box for M. Then you can go to SPAD and edit your ZPDF1 Output device.
Now you are ready to use ZPDF1, run your report select Output device ZPDF1, your output will go to spool request , when you select it and click on printer icon, it will ask you for email address, just type it
But now your Email should have access to Internet
So in SCOT - i.e SAP Connect for define node in INT and define RFC Port (TCP/IP)for your Node in SM59, if you are not able to do it take help of BASIS
I think this settings will be enough.
if you have any issues you can write back
Regards
Jitesh

Similar Messages

  • How to automatically block a sales order once it is created?

    Hi,
      We have a requirement to automatically block any sales order that is created and start a workflow for approval process and only after the approval is completed does this block go away.
    We are planning to create the custom block for this. Also we have a product for the workflow process and approval.
    We are looking to see if there is any configuration that we can set to automatically block the sales order. At the end of the workflow we can release the block programatically.
    Any help in this regard will be highly appreciated.
    Regards
    Ravi

    Hi Ravi,
    You can create a custom block and assign it to the sales order type using the transaction VOV8 (Maintain Sales Order Types) so that whenever the order is created a block will be assigned automatically. Please note that there are many documentations already available in this topic and so it should be quite easy for you to google the procedure.
    In case of any specific requirement or issue in the process please revert back.
    Regards,
    Som

  • How to control automatic rescheduling of sales order?

    Hi all,
    Could u please help me out to configure  to control  automatic rescheduling of sales order...
    eg.  I created a order on 13th March  and the material was not available, then its was kept pending.  But when the stocks got added on 19th March,  the sales order got automatically rescheduled for 19th March.
    I wish to stop this.   Might have to do something  with setting planned indepentent requirements which seems updating  the order automatically.
    Can anyone urgently help me out to control this automatic rescheduling?
    Thanks in advance.

    Hi Ravey
    For your query , it is better not to change the Include sales requirements in OVZ9 as it will affect the entire sales order . But as per your ticket you have to customize in OVZ9 by not checking the Include sales requirements box only
    But instead of that it is advisable to run V_V2 and change the date manually
    Regards
    Srinath

  • How to Generate sales orders with custom Fields using BAPI_BUSPROCESSND_CREATEMULTI

    Hi,
    I need to generate sales orders with custom fields on table CRMD_ORDERADM_H using BAPI_BUSPROCESSND_CREATEMULTI, after changing the structure BAPI_TE_CRMD_ORDERADM_H, and feed the  EXTENSIONIN table of the BAPI with data, the order is created, but any value on custom fields.
    After debuging, I saw that the BAPI search for structure conversion in table CRMC_OBJECTS_GEN, but we haven't entry with BAPI_TE_CRMD_ORDERADM_H in this table. is that the problem ?, Is there any way to fix it?
    Best Regards,
    Salah.

    That depends on where do you have the customer fields, check the table CRMD_CUSTOMER_H, if your custom fields are there, you need to use the changing parameter CUSTOMER_HEAD, I guess your already checked that one, right? but there's no custom fields, well...AET/EEWB doesn't enhance the strcuture of the BAPI, so you should do it manually, check the note following note for further details.
    988410 - FAQ: User-defined fields in the BAPI
    If you don't have access to the SAP Marketplace, in resume you should create an append on the structure BAPIBUS20001_CUSTOMER_H and include the following strcutrue CI_EEW_CUSTOMER_H
    Cheers!
    Luis

  • Exchange rate automatic update in Sale Order

    Dear All,
    This is regarding Exchange rate automatic update in Sale Order and requirement said below.
    Process:
    User will created a Export Sale order in the month of November , that time Exchange rate is 50.00, this  will
    get updated in Sale order Header and Item level.
    But user will create billing in the month of December , at that time Exchange rate is 40.00. So in Billing
    document Header level exchange rate will be 40.00 (Current rate) and Item level exchange rate will be
    50.00.
    Requirement:
    User requirement is like this the current exchange rate 40.00 to be updated in Sale Order Header and Item
    level automatically, because user using  Sale order Exchange rate  for Z-Report.
    As of now user manually updating Exchange rate in Sale Order.
    Let me know if there is any solution.
    Regards
    S Kumar

    I dont think this is possible.  You should be aware any change in subsequent document would not have any impact in the preceding document which means, whatever exchange rate flowing in billing cannot be updated in sale order.  May you can update your zee table by considering the billing document exchange rate by way of exit.
    thanks
    G. Lakshmipathi

  • Automatically cr. block Sales Order once they reach within the Cr. Horizon

    How to automatically credit block Sales order made outside the Cr. Horizon, once they reach into the Cr. horizon.
    I have tried testing the same through Program RVKRED08, but it works for some orders if the Cr. horizon is maintained for 60days.
    But does not block if the Cr. horizon is maintained for 30days.
    Thanks in Advance

    if you specify horizon date, the system consider al the values
    which falls under this date. the system will not take into account if the values fall after the horizon date.
    EX: if you specify horizon date 2 months. Then system consider the open values which falls with in two months. if
    the value fall after the two months, the system ill not take into account.
    If your horizion date is 30 days and shcedule line date is in 30 days, system will check credit managemnt and blocks or unblocks.

  • External Mail from Sales Order

    Hi All,
    Can anyone help me out. While trying to send mail via Invoice using External Send I can send the mail to external mail ID. But whith the same settings for Output Type I am unable to send the mail via Sales Order. can anyone please help me out I am unable to trace like whether the problem is with program or Output Type Configuration.
    Regards
    tanushree Bose
    Edited by: Tanushree Bose on May 6, 2010 5:58 PM

    Hi,
    Check the output status in the sales order.
    If it is in yellow,click on "Further data".
    Select the "Dispatch time" as "4".
    Save.
    If the status is green,try to debug the code with the help of ABAPer.It might be mistake in the program.
    If it is in "Red" color,Check the processing log.
    Regards,
    Krishna.

  • Table name for sales order with Customer info

    Hi Gurus,
    Could you please provide me table name for  sales order with customer no and customer name.
    I have list of sales order number (more than 1000 no's ) i need to identify customer number and customer name (ship to party and sold to party information). I am running this report every week. so i plan to create sqvi for this report.
    Thanks and regards,
    B.Deethya.

    Hello,
    Access Tables VBAK & VBAP.
    From the above tables you will get Solt to Party & Ship to Party Codes.
    For Customer names you have to pass the Customer Codes to Table - KNA1
    Hope this clarifies.
    Thanks,
    Jignesh Mehta

  • MRP Generated production orders greys out Sales Order and Customer fields

    Hi there,
    The MRP generated production orders greys out the Sales Order and Customer fields for some reasons. These fields are really important as they link the production order to the sales order and the customer's purchase order. Could the SAP team please fix this or advise alternative way of getting the sales order and customer info on production order? Thanks.

    Hello
    MRP only poulated this fields in case the material master has been set up with a strategy group hich is make to order (normally 20). Otherwise MRP summarizes all the requirements from different Customer orders and creates a production order
    Stephan

  • MRP - Sales order and customer fields grey-out

    Hi there,
    The Sales order and customer fields are grey-out for all MRP generated production orders. Can the SAP programmers please get this fixed? It should either read in the sales order number and the customer number or allow user to type in the sales order, just like the manually created production order.
    cheers

    Hello Gordon,
    If production is make-to-order rather than make-to-stock, the MRP should read in the sales order number and the customer, since it is specific to the sales order. Even for make-to-stock production, where it cannot read in the specific sales order number, it should at least not grey out the field, don't you think so? By greying out the field, users are not allowed to type in the sales order number even when the production order directly relates to a particular sales order. As such, we are not able to link it back to the sales order where other info such as customer's purchase order, etc... can be found.
    Could you please advise alternative way of linking MRP generated production orders to the sales orders? thanks

  • Automatic Quantity in Sales Order

    Hi Gurus,
    My client has requirement that qty in Sales Order should be copied automatically.
    My client receives the List with details of Volume (LxWxH) & Weight. We are developing the Z programme wherein the total Volume & weight will be calculated. Either Total Volume or Weight will be taken as quantity in Sales Order. This quantity should be automatically copied in Sales Order. This List will be attached to Sales Order in workflow.
    Is this  possible? Is there any user exits for copying the quantity
    Thanks in advance.
    Regards
    Mahendra

    As per my understanding, if the sales order is being created through EDI / IDOC, in that case all details will come & the quantity based on the development may be captured, by provding appropriate logic.
    But if sales order is being created manually, in that case quantity will be required to be maintained. If the development is possible to be captured at sales order level, in that case you may have to try.
    Regards,
    Rajesh Banka

  • Count sales order of customer

    Hi All,
    In Sales Order, i want a UDF with Running serial No of document.
    For example if i add 10 sales order for customer C001 then UDF should contain 11.
    I try below FMS but not working.
    Declare @Var as nvarchar(10)
    select @Var = count(T0.DocNum)  FROM ORDR T0 where cardcode = $[ORDR.CARDCODE]
    Select @Var = @var+1
    Thanks
    Shiv

    Hi ShivSen.....
    Try This.....
    select Count(T0.DocNum)+1 FROM ORDR T0 where T0.cardcode = $[$4.0.0]
    Regards,
    Rahul

  • SALES ORDER AND CUSTOMER INDEPENDENT REQUIREMENT

    What is the difference between sales order and customer independent requirement?
    Where these are used?

    Hi Sachin,
    If you get an order from your customer you create a sales order in your system. Refering to this SO you can create (e.g.) delivery document and issue your goods from your stock.
    In case of PIR (planned independent requirements) you don't know who your customer is. You can use these requirements e.g. for forecasts, MTS environment.
    In MTO environment SO will generate PrdOrd, and after the confirmation your goods will get to SO-special stocks from where you can ship them out. You won't produce in this environment independently from SO.
    In MTS environmnet you can use both SO and PIR. E.g. in case of planning startegy 11 MRP doesn't calculate with your SO, only PIRs are considered. This strategy is very simple: you input your production plan as PIRs. These PIRs will generate PldOrd, then production orders will be issued and after confirmation your PIRs will disappear. It doesn't matter how many SOs you have, it doen't matter how high your stock levels are...MRP displays them only for information purpose.
    In strategy 40 (MTS) both PIRs and SOs (and stock levels) are considered, and (one) purpose of PIRs is to level your production (you will produce even thiough your slaes figure are low > later you can fulfill high demands from stock and you won't have to increase your production quantities). SOs will consume PIRs based on the rules you define.
    Please check this link:
    http://help.sap.com/saphelp_46c/helpdata/en/60/9ea1536fbd11d191820000e8a5f6e6/frameset.htm
    BR
    Csaba

  • Automatic Send mail when sales order is change

    Hi friends,
    I have a requirement that  when ever sales order is created or change i.e in va01 or va02 automatically mail to send to customer. So please can u sujjest me in doing this ?
    with regards,
    prasad.

    Write the codes in sales order exit program so that as soon as you save the sales order the email can be triggered.
    Abap Program: MV45AFZZ
    USEREXIT_SAVE_DOCUMENT
    Sending e-mails using ABAP
    Thanks
    Ganesh
    you can also use work flow to trigger the email from sales order.
    Edited by: Ganesh Modhave on Oct 6, 2008 10:54 AM

  • Email Sales Order to Customer Automatically

    Hi All,
    Is there a way I can trigger an Email to send a copy of a captured Sales Order to the Customer automatically after adding it?
    Thanks,
    Wynand.

    Hi Wynand,
    Please close your first two postings. Only expect answer without response for others reply is disappointing. We are volunteer here.
    Thanks,
    Gordon

Maybe you are looking for