Automatic PO from shipment Cost

Dear SAP Gurus
I am trying to create PO automatically from the Shipment Cost (VI01), it is getting created too but with the wrong PO Document Type. It always create PO doc. type NB, istead of our Z doc. Type XXXX.
Can you guide me where I am missing the configuration.
Thanks in advance.

Hi JP,
Here, the transfer values are supplied as follows:
Order type (BSART):'Define default values for order type' from the purchasing Customizing. If a default value is set for Transaction 'ME21N', this is used, otherwise the one for 'ME21'. In the SAP standard system, this is order type 'NB' (T160-BSART).
You can change the data of the purchase order header customer-specifically (EXIT_RV54POCR_006) via enhancement V54U0006.
See OSS Note 506605 - Info: PO generation when transferring shipment costs
Actually all my answer is a copy/paste from the note, OSS is your friend
Best Regards,
Franck

Similar Messages

Automatic creation of PO from shipment cost document

Dear Experts
PLease let me know the settings with description to understand for the creation of PO from shipment cost document. It seems inegration with FI is also needed. Request your explanation with the settings in SPRO
Thanks
Ganesh

For automatic Generation of Purchase Order
SPRO > Logistics Execution > Transport > Shipment Costs > Shipment Cost Document > Shipment Cost Types and Item Categories > Define item Categories (T_56)
   In the Generate PO, Enter one of A, B, C.
       Do not generate purchase order
A    Generate purchase order for validity period of 1 day
B    Generate purchase order for validity period of 1 week
C    Generate purchase order for validity period of 1 month
For assigning posting in G/L Accounts
SPRO > Logistics Execution > Transport > Shipment Costs > Shipment Cost Document > Shipment Cost Types and Item Categories > Assign shipment cost types and item categories
Based on the item category created before, assign the valuation class.
Assign the Valuation class to the Shipment header or leg (whichever is planned for ) and the item category you created before.
Assigning the Shipment cost type to the shipment type
SPRO > Logistics Execution > Transport > Shipment Costs > Shipment Cost Document > Shipment Cost Relevance and Default for Shipment Cost Type (T_57)
Assign the Shipment cost type to the Shipment type and mark it as relevant for shipment cost.
Checking the assignment of G/L Accounts to the Valuation Class
SPRO > Logistics Execution > Transport > Shipment Costs > Settlement > Automatic G/L Account Determination
Select the Account Assignment - GBB - Enter the Chart of Accounts - Check if VBR was assigned the G/L accounts for the Valuation class you specified before.

Copy Pricing COnditions from Shipment Cost do to Purchase Order

Hi:
How can I copy all freight conditions on shipment cost document to the Purchase order created.
e.g. In shipment cost document a\I have following pricing conditions.
ZFRT - Freight - $250.00
ZFCL-Fuel Chrg - $25
ZCLN-Cleaning Chrg - $30
Total = $305 on shipment cost
When Purchase order is generated automatically.
I want same conditions on Purchase order instead of gross amt PB00 of $305.
How can we copy conditions from Shipment cost doc to the Purchase order??

Hi,
First of all I don't think that it is possible in the standard system. SAP only transfers the total cost of shipment to MM as you already found out.
Actually, if I remember well, the cost condition is transfered to a service entry sheet assigned to the purchase order item for the service agent.
From SAP help
http://help.sap.com/saphelp_erp60_sp/helpdata/en/93/74413b546011d1a7020000e829fd11/frameset.htm
Purchase Order Determination
Transfer and creation of the relevant documents in FI
Transferring Shipment Costs to Accounting
Transferring of shipment costs in order to create accruals comprises two functions:
Procedure
   1. In the shipment cost document, go to the detail screen of a shipment cost item, for which costing and account assignment has already been carried out and which you want to transfer to FI.
   2. Select the Transfer indicator. ...
   3. Save the shipment cost document.
When you save, the system creates a service entry sheet with reference to the purchase order determined, an accounting document for creation of accruals and further documents in FI.
IMHO it is good enough to transfer the total cost of shipment. It is the amount needed for accrual, and used afterwards for logistics invoice verification based on the automatically generated service entry sheet.
Why do you want more details in MM if you already have the detailed data in the Shipment cost document?
It is not the answer you want, but I hope it helps anyway.
Best Regards,
Franck Lumpe
Freelance SAP Consultant

Account assignment category in Auto created PO from shipment cost document

Hi
During shipment cost settlement PO generation is mandatory .
In the configuration of Shipment cost item category I have taken Account Assingment Category as K
When PO is created automatically the Acct Assignment Category taken is U which is grayed out .
I want to know why does system propose U in PO
If i want to change the default value proposed by the system in PO from U to M where is the setting done
Can you please suggest a solution
Thanks and Regards
Sunil Iyer

Please read OSS note 506605.
It seems that accout assignment "U" is hard coded in case of PO created from shipment cost document and you can define your own rule via "EXIT_RV54POCR_007".

Create purchase order from shipment cost document

Hi Experts,
I would like to know how a purchase order type is linked to a shipment cost document so as to create purchase orders automatically when I do transfer posting to the vendor from the shipment cost document. How system automatically finds out the PO type and creates purchase order.
Thanks,
Emaya

Hi,
Thanks. I have made all those mentioned changes already, and infact I am able to create purchase orders(PO Type NB) automatically when I do transfer posting, but I would like to know, why NB type only? why not some other purchase order types? Suppose if I create a new PO type by copying NB with new number ranges, how to link it to my shipment cost document?
Please comment.
Regards,Emaya
Edited by: Emayavaramban S on Dec 11, 2008 3:06 PM
Edited by: Emayavaramban S on Dec 11, 2008 5:12 PM

Free PO with shipment costs from shipment cost document

Hello,
We have a scenario where materials is received free from vendor but shipments costs are still paid to the vendor.
For shipment costs, we are creating inbound delivery against PO, then Inbound shipment and inbound shipment cost document.
The requirement is that shipment costs should get updated in Moving avg price.
But If I am marking Purchase order as Free, shipment costs are also not getting updated during GR as system also considers shipments free of charge.
Is there a way to handle this problem.
We are creating GR through vl32n and not through MIGO.
Regards
Karan

Hi,
You can try this solution.
1.Do not tick the free indicator
2.Create a condition type for discount and put 100% discount for that condition.
3.Create a condition type for shipment as a value (delivery cost) without accruals tick in the codition type(customizing).
4.Enter the shipment cost for this condition.
5.Set the pricing procedure in such a way that the gross price of the PO will not consider this shipment cost.Hence the gross price of the PO will be zero (Free of cost) but the net price will consider the shipment cost.
This shipment cost will get loaded on to inventory.
As you have defined the shipment condition type as delivery cost condition type , you can change the vendor in details of the condtion if required.
Cheers,
Satish Purandare

Assign Shipment Cost Condition Types to Origin Groups

Hi all!
I need to assign condition types from shipment cost document (tr VI01) to origin groups. In customizing we have possibility to assign purchase document condition types to origin groups, but i cannot choose conditions types from shipment document there. Please, help, Is there any customizing whehe i can do it?

Hi,
Generate table which include field Transportation planning point(or any other which is common) by T_03
Assign this table in access sequence by T_07
Then in condition type detail under tab changes which can be done option MANUAL ENTRIES - set blank (No limitations ) by T_06
Then maintain condition record in TK11 for all conditions
Here don't put any prices for condition just save
Now When you create shipment cost document all condition will come automatically,then user will put only price and save.
Kapil

Purchasing Release strategy in Shipment Cost

Hy collegues,
i need some information about Purchasing Release strategy in shipment cost.
1° question: Release strategy on Service entry sheet document
Is it possible set the Release strategy on Service entry sheet document?
I have just created a release strategy on Service entry sheet but when i transfered the costs with transfert field on Shipment Cost document in VI02 the system didn't feel the Release Strategy on service entry sheet and trasfered the cost in FI/CO.
2° question: Release strategy on Purchase document
Because of the point one I try to set a release strategy on Purchase Order (on purchase order type that i create when transfering the shipment costs).
When i transfered the costs with transfert field on Shipment Cost document in VI02 the system felt the Release Strategy. Infact the purchase order was create without service entry sheet document and good receipt but, in this case, i lost the link from Shipment Cost and the created purchase order.
This in correct, this is a standard behavior???....if this is correct, how will the user (that release the purchase document) release the document if he don'tknow the Shipment cost linked??
Thanks for your precious help.
Piera

Dear Piera,
Please refer note 844752.
This note removes former OSS note 611846. As a result, the automatic
processing of shipment costs should be used WITHOUT release strategy.
This will be STANDARD now for releases 46B, 46C, and 470!!
The release strategy will not be triggered if the KZABN = X,
this is the standard functionality.
I hope this note will clarify your doubt.
Regards,
Rakesh Ojha

Issue in creating Invoice when route is not relevant for shipment cost.

Dear All,
We are facing a problem while creating an Invoice. The route used in shipment in not relevant for shipment costing. Shipment type is relevant for costing. So in normal scenario if I don't remove the tick mark from "Shipment cost relanace" at shipment type and proceed with Invoicing I get error as " SHipment costing is not complete", which is correct. The scenario works well if item/s in delivery are not batch split.
But, if items in delivery are batch split and "shipment cost relevance" check is not removed from shipment type then, only batch split items get copied in invoice. Header item is deleted and invoice gets saved, which should not happen.I don't get error in this scenario.
How should I make the error in invocie work in case of batch split items also? Could anyone please let me know?
Thanks!

Dear Manmeet Mohan K,
Can you please check the copy controls in between delivery document to invoice(VTFL)
Thanks&Regards
Raghu.k

Delivery costs with shipment costs

Dear Sir,
I want to capture the delivery costs from shipment cost document.
I did all bellow mentioned settings:
For freight cost to be transfered as delivery cost, the Purchase order need to have a freight condition with zero value. Also the freight condition need to have indicator set in config for 'copy shipment cost'. Once this is set up and shipment cost document created, do PGI and it should create a DCGR document in PO History.
Even after all these settings, i tried but no result. It is not creating ths DCGR in PO History.
Can any body tell me this bellow setting: Where is this exactly. I tried no field with the name Relevant for costing
Shipment cost item categories Under the Shipment cost types and item categories activity, set the Relevant for costing field to A = Relevant for calculating delivery costs (Delivery costs). This results in the shipment costs not being transferred directly into accounting. The accounting is done via the purchasing functionality for delivery costs.
Can any body give me the solution?
With regards
Lakshmikanth

Hi
I think that you have had your question answered so if you are happy with this can you please award points if you want to but mainly can you please mark your question as answered so that it is easier to navigate around the open questions in the forum as the number of pages are growing and growing and it takes too long to go through everything especially if a satisfactory answer has already been given and people like me who want to help will give up and so some people may not get any help.
Thanks for this
Frenchy.

Shipment costs and storage locations

Hello gurus,
I have got two questions concerning shipment costs:
1. In my POs I would like the system to automatically find a condition for shipment costs (e.g. 10$ per item or 100$ per PO), so that I do not have to enter them manually. Obviously the ammount should depend on the vendor, material etc. All I found up to now are condition types FRA1 and FRA2, but both of them are manual condition types. Isn't there any way of automatically determining shipment costs in POs?
2. One of our vendors does not charge any shipment costs, if the value of all items for one storage location exceeds 200$.
Example:
item   value    storage loc.
0010   10$      1000
0020 180$     1000
0030   20$      1000
0040   50$      1100
No shipment costs are charged for items 10-30, because the overall value of the three items is 210$, but for item 40 shipment costs are charged, because the item is for a different storage location.
Is there any way to generate this behavior in SAP?
Thanks in advance
Alicia

You can automatically enter the shipment cost based onthe vendor and material
1) you can enter them in the info record so it would be defualt in the PO. in this case you don't have to enter manually but this will be not check your PO item value
2) you can create the conditon in the m/06 as like freight conditon and create the access sequence based onthe combination you want e.g. vendor and material and enter this access sequence in conditon type oyu have created and maintian that in your pricing so sytem will automatically determine the moment you create PO for this vendor and mateirla combination
but as per your secind scenarion where you have to do the total and than determine that the shipment charge is applicable or not
this will required custom logic to populate the conditon based onthe calculation of the item level total.
use the user exit MM06E005

Shipment cost in customer billing doc

Hi all
I want to include shipment cost in billing document I want to know the detail process.
After rising shipment cost doc vi01 this will get reflected in
Shipment doc vt01n
I need to charge the cost to customer .i want to include cost in customer billing document VF01
I want to know from shipment document how will the condition types will be copied into billing document
1.Should I have to maintain any copy control between these two docs?
If yes what confi settings need to be done
Pls let me know the steps in detail
regards
srijen

Hi mukund thanks for reply
in copy control i need to maintain "D" or "F"
i want to know from shipment cost document Vi01 how the conditions are copied to delivery document
for example- i maintained ZF01,ZF02 in shipment cost doc and i need these two conditions to be displayed in customer billing Vf01
1) from shipment cost doc how i have to get them in billing doc
what confi settings are needed
regards
sujan

Shipment cost changes

Dear All, I would like to see the changes in the shipment cost document (VI02--Changes),There is no option in environment,Please tell me how to see the complete changes from shipment cost creation.

Dear Ravi .... please check in Google If you want to find changes of shipment instead of posting .
To your shipment type in customizing check if there is check box flag 'write change document for shipment' activated.
SPRO-Logistics Execution- Transportation-Shipments-Define shipment types
Now you can find changes of shipment document
AUT10 T.code OR CDHDR /CDPOS Tables please use
Thanks a lot
venu

Transfer Shipment Cost to PO Service

Dear Gurus,
I have a problem when we want to transfer shipment cost to PO we get the following error 'Forward shipment cost items Incorrect!!!' 'enter currency'. But when i check in shipment cost document, it already has currency. Any idea for this problem??
I want to try set 'no limit' as default in PO Service from shipment cost, because in our scenario we didn't fill service master for PO service shipment cost, so we don't have to calculate condition service master. Is there any way to set 'No Limit' as default

Hi,
please check the note 748028.
Regards,
Edit

Automatically Shipment cost calculation by the system

Dear Gurus,
My client has a requirement that there are three route and three forwarding agent (Vendor),Suppose routes are 100,150&200 km respectively and 12,15,18 are the transporter (Vendor).transporter 12 is charging Rs.400 including loading,unloading & freight charge of materials from supplying zone to receiving zone (customer) , 15 is charging Rs 600 & 18 is charging Rs 800 for same respectively. so how system will automatically pick which one will be convenient for customer from both aspects route & shipment cost.anybody suggest me the configuration.
Regards
Jibanjyoti

To achieve this, you need to have a combination of Route and Transport Vendor which should be configured in T_07. Meanwhile, you would already be having an existing condition type for freight. Assign the above sequence in T_06
Now in TK11, maintain the required charges
thanks
G. Lakshmipathi

Automatic PO from shipment Cost

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