Automatic posting accounts for exchange rate difference.

Guys,
My clients wants to write a check in GBP pound sterling, and for that I set up house bank for GBP and did all the other configuration steps in FBZP.We successfully printed out the check thru F110.Now when we try to mark the check as "encashed" thru FCHR,The log says 1 check selected and marked as encashed but no posting docunments get generated as system shows an errored out session,I looked into SM35,the job log says" exchange rate difference accounts are incomplete for acount 161511 currency GBP".System takes me to OB09 which is account determination for Ol Exch.rate differences.Should I update a/c 161511 here? Please note account 161511 is not a foreign currrency account.Its main cash bank account(US$ account) which I set up in House bank FI12.So in OB09 I dont see that account 161511.Wht should I do ?System also takes me to OBA1-maintain FI configuration Automatic posting. DO I need to do something in here too ? Please advice.Thanks
Regards
Iqtidar

In OBA1 > Exchange Rate Dif.: Open Items/GL Acct
Check the example below.
Chart of Accounts     xxxx
G/L Account          < GBP A/C from which you are paying >
Ex Rate Realized
Loss                 P&L - Ex Loss Realized A/c < 830301>
Gain                  P&L - Ex Gain A/c Realized <720201>
Valuation
Val.loss 1          P&L - Ex Loss Unrealized A/c < 830302>
Val.gain 1           P&L - Ex Gain A/c Unrealized <720202>
Bal.sheet adj.1     For. Currecy Reserve < 520501>
Translation (similar to valuation)
Loss                 830302
Bal.sheet adj.loss   520501
Gain                 720202
Bal.sheet adj.gain   520501
Is this what you were after? The logic behind different GL postings should be able to explained by a person with an accounting background. Do let me know if you have any specific questions.
Nadini

Similar Messages

Automatic posting accounts for exchange rate difference- OB09

Hi Nadini,
I did the assignment of accounts in OB09 as per yur example and I was able to post the document. But I see in realised FX losses systems didnt' put any FX difference amount but just carried out with zero balance.Is that a matter of concern or its normal.
1 50 161500 Main Account           3,996.00- GBP
2 40 161511 Dallas Check Acct    3,996.00 GBP
3 40 650040 Realised FX Losses 0.00        GBP 2100 5110000
4 50 700020 Realised FX Gains    0.00        GBP 2100 5110000
2100,5110000 are profit center and cost cneter assigned with these accounts.Could you please let me know why system didn't put any foreign exchange difference in accounts( Realised FX losses and Gains).Thanks
Regards
Iqtidar

Hi Iqtidar
There will be no FX Gain or Loss in GBP as this is the currency of the bank a/c. Fx Gain/Loss will be in USD. Hance if you go to a display document screen (FB03) for this partciular document and click on "Display currency" in order to view company code (local currency) you should be able to view the Fx Gain/Loss.
Rgds
Nadini

Avoid posting of realized exchange rate differences in 2nd local currency

Dear SAP fans,
The situation here in our company is that a company code is set up with NZD as 1st and EUR as 2nd local currency (currency type 30 "Group currency" for EC-CS consolidation).
Therefore, all postings (and balances) are also translated and saved in EUR (with the current exchange rate).
We now have an open item managed G/L account for prepaid expenses, which is used to collect postings which are then cleared later. It's however no payable/receivable account for vendors/customers. Therefore, it doesn't make sense to post realized exchange rate differences when clearing this account. This is however what SAP wants to do when we try to clear it.
For example, if I post today 100 NZD and two months later again 100 NZD to this account. If the NZD vs. EUR exchange rate changed in the meantime, then SAP won't let me clear this account without posting realized exchange rate differences, which makes however no sense.
Does anyone of you meet this problem before? Could you please give me a hint?
I thought about setting the "Only balances in local currency" indicator in the G/L account master but this helps only for differences between local and document currency (and not for differences in 1st and 2nd local currency).
Any help is highly appreciated!
Thanks and best regards,
Peter

Dear Padma,
Thanks for your answer. The customizing activities you mentioned are already set up in the system. This is not our problem.
The problem is however, that we don't want SAP to post automatically realized exchange rate differences between 1st and 2nd local currency as this doesn't make sense in this business case.
It's about an open item managed G/L account which is used to collect posting which are later cleared. It's not a payable/receivable account for customers/vendors where the posting of realized exchange rate differences makes sense.
We've thought about several solution which unfortunately all didn't help us:
- Don't setup realized exchange rate differences accounts or set them up only for group currency (in OB09)
- Set indicator "Only balances in local currency" in G/L master data
Best regards,
Peter

Correct setting for exchange rates differences

Hey SAP B1 experts,
I have a problem with automatic generated exchange rates differences in B1.
Situation:
- I inserted all correct general ledgers in the g/l account determinations.
- The seeting in the item masterdata for "set g/l accounts by" is switched to warehouses.
- In the accounting setting in warehouses I inserted the p&l general ledger for exchange rates differences.
- I create a case which includes a exchnage rate difference.
- For the automatic generated entry the system use the general ledger which is inserted in the setting for "variance account" from the warehouse settings.
Is there any other general setting which is response for the using of the general ledgers for exchange rate differences?
Help!!
Regards
Thomas Bartels

Hey Shanker,
thank you for your realy quick answer.
In administration -> setup -> inventory -> warehouses I inserted the correct p&l account for the exchange rate differences in the seeting field "exchange rate differences", but the system don't use this setting. In my test case the system use the account from "variance account".
My questions are on the one hand why and on the other hand is there an other setting for using the correct account setting.
Regards
Thomas

Exchange rate differences posted when clearing but not FAGL_FC_VAL

Hello,
I need to configure accounts for exchange rate differences for clearing, but I if I configure just "account for Realized Exchange Rate Losses" and not " Account for Loss from Valuationu201D in OBA1, the account is selected in month end valuation ( FAGL_FC_VAL) and I do not want it because it ends on error.
Do you know how to cover this requirement?
Cheers

Hi,
You can exclude the account in the the forex reval run by excluding the GL account by specifiying the account in the variant used for period end processing.
Or you can use valuation area for period end processing in FAGL_FC_VAL and configure based on which the account if not maintained in the valuation area would not post.
Regards
K.R

Exchange rate difference in f-03

Hi all
pl. help me. I am not able to clear open item in f-03 which is maintained in BRL. I am posting payment in usd. the error reads:
Ex.rate diff.accts are incomplete
Diagnosis
The accounts for posting exchange rate differences could not be determined. For the specified G/L account and the specified currency key, the accounts are only specified incompletely. Either the accounts for the implemented exchange rate difference, the accounts for the valuation differences or the balance sheet adjustment account are missing.
System response
The system cannot generate the exchange rate difference posting.
Procedure
By pressing ENTER, you achieve that the document is reset to a status without automatic posting. In another window, you can complete default settings for exchange rate differences and post the document afterwards.
I have called transaction OBA1, and entered the GL a/c and currency BRL. Even i cannot save it says
"Enter line items first or choose open items"
pl reply friends urgently
Thks
uma

Hi Uma,
Exchange Rate has been defined both the end. Like INR = USD and USD = INR.
Here you are not yet defined GL account for Exchange Rate Difference account (Gain or Loss).
T.Code OB09 Define G/L , Currency and Currency Type.
Before that you would have the GL account please create in FS00.
Hope it will help you.
Regards,
Sivakumar Sathiyamoorthy
+919916131375

Exchange Rate Differences

Hi experts,
i understand the general concept of exchange rate differences ie Rate at which one currency may be converted into another. The exchange rate is used when simply converting one currency to another
but i need to know where it will affect in SAP and what is the use in SAP?
regards
anand

Hi Anand......
Please read teh following para......
Exchange Rate Differences
Use
When you maintain a foreign currency (FC) business partner and/or accounts, all related bookkeeping is conducted in the FC. As the bookkeeping system must also be conducted in local currency (LC), every FC transaction of this nature also is expressed in LC according to the FC exchange rate on the date of transaction. The daily fluctuations in the FC exchange rates create a situation whereby the balances in LC and FC do not match. The automatic exchange rate differences are designed to periodically recalculate the LC and FC balances, according to the exchange rate on the day the differences are calculated.
SAP Business One can provide recommendations for executing automatic journal transactions for exchange rate differences in FC business partners and accounts, correct to a given date. The function of the program that calculates exchange rate differences is to reconcile between the FC card balance and the LC balance, considering the fluctuation in the FC exchange rate.
To access the Exchange Rate Differences function, choose: Financials ® Exchange Rate Differences.
Hope this may help you to understand the concept of Exchange Rate Difference....
Also check this Thread.....
Regards,
Rahul

Exchange Rate difference posting during MIRO posting

Hi ,
We are facing an issue for exchange rate difference posting during MIRO.
PO creation , GR posting & IR posting done on same date. Vendor in PO has different currency than company code currency. Exchange rate maintained in OB08 for this period is taken in PO.
PO value & GR value is same. Due to raw material cost there was price difference posted during GR posting.
(i.e. Raw material cost - GR/IR value = Price difference amount)
During posting MIGO, 3 accounts got posted.
Raw material cost account got debited & offset credit to GR/IR account & price difference account (in vendor & company code currency also)
During posting MIRO, 4 accounts got posted.
Vendor account got credited with GR/IR amount & offset to GR/IR account debit.
Exchange rate difference account got credited & offset to price difference account (in company code currency only)
Since PO creation , GR posting & IR posting done on same date, then why system has posted exchange rate difference account in local currency only during MIRO posting ?
Your inputs appreciated.
Thanks & Regards

Hi,
there is a setting in configuration of logistics invoice verification where you can control the calculation and posting of exchange rate differences. If you had the setting active that exchange rate differences are calculated against a planned exchange rate, that might lead to the kind of postings you describe. Please check.
best regards, Udo

GR / IR exchange rate difference hitting Asset account

There is exchange rate difference during GR and IR , While posting invoice this exchange rate difference getting posted to Asset , which should not happen , Should get posted to Exchange rate Gain /loss account
Please help me how to resolve this issue .

Hi:
Please check account assignments in OBA1..KDF ,,See if GRIR clearing accounts have been maintained there or not. If not then they should be maintained there . Further double click after maintaining account there and there you will have to assign GL account for exchange rate gain and loss . Also check in OBYC the assignment of GRIR clearing account,
Regards

Exchange rate difference not going to the correct GL account

Hello,
In the transaction OB09, I have given the GL account 702000 for exchange rate difference realized loss and gain.
I have also maintained the exchange rates in the transaction OB08.
In transaction F-44(clear vendor), I give the foreign curreny(EUR) in the entry screen. When I do a charge off difference, however, I need to enter the amount in local currency(USD) because our bank operates in the local currency. When I do a document simulate, it puts the exchange rate difference into another GL account (703030 - that we have defined for unauthorized deductions) and not the one defined for the exchange rate difference(702000). This does not happen if I enter the amount also in the foreign currency.
Could anyone tell me the reason for this and the correction measures.
Any helpful suggestion will be greatly appreciated.
Thanks,
Rugmani
Edited by: Rugmani Rajan on Aug 27, 2008 11:35 AM

Hello,
The original problem is resolved. The current exchange rate was not getting uploaded to the system and as a result, the old exchange rate was being used. So it was putting the difference into the other account.
That has given rise to another problem. We use the TBEX to upload exchange rates from a centrally maintained spreadsheet. The upload is giving the following errors:
Securities master data EUR do not exist!
Interest rate master data CNY is missing
Suggestions and correction measures will be greatly appreciated.
Thanks,
Rugmani

Exchange Rate Difference Error

Hi,
While posting payment through F-58, we are getting below error :
Ex.rate diff.accts are incomplete for account 0010500400 currency INR
Message no. F5063
Diagnosis
The accounts for posting exchange rate differences could not be determined. For the specified G/L account and the specified currency key, the accounts are only specified incompletely. Either the accounts for the implemented exchange rate difference, the accounts for the valuation differences or the balance sheet adjustment account are missing.
System Response
The system cannot generate the exchange rate difference posting.
Procedure
By pressing ENTER, you achieve that the document is reset to a status without automatic posting. In another window, you can complete default settings for exchange rate differences and post the document afterwards.
Proceed
However, all the necessary settings are made in KDF & KDB. Here we are processing payment for local vendor & the PO, GR, IR is done in INR then at the time of processing payment its giving above mentioned error. We are unable to understand that why system is asking for exchange rate difference account. Please suggest as the issue is urgent.
Regards,
Varsha

Hi Varsha,
As the message mentioned in detail, please check your configuration in tcode OBA1 again.
For Transaction type KDF, you double click to your GL account, and maintain the Valuation loss/gain, balance sheet adjustment in there.
For your ref:
You can read more information about this error in SAP note 12962 - Clearing Foreign Currency Items
https://websmp130.sap-ag.de/sap(bD1lbiZjPTAwMQ==)/bc/bsp/sno/ui_entry/entry.htm?param=69765F6D6F64653D3030312669765F7361706E6F7465735F6E756D6265723D313239363226
Regards,
Julie

Settlement of exchange rate difference

Hi All,
After doing final payment of PO in which Network is used as cost object, i.e. through transaction F-58, and if the PO is of import nature and in different currency, an automatic line item of exchange rate difference occurs. While doing settlement of the Network to roll up its related amount to main project, all amount gets settled while exchange rate difference and liquidity damages does not. Isn't PS tightly integrated with FI in such cases? Any suggestions on how to settle such amount?
Thanks
-Nayab

Hi,
You said about automatic creation of new line item for exchange rate difference, What is the Item category for the new line item? to which cost object is this line item account assigned ? For it flow back in to Network, it should be account assigned to Network. If creation of this new line item is achieved thru development, then also update it to account assign the new line item to Network.
When you post the GR for a P.O , GR/IR acct is credited and Inventory acct is debited by the material proce. If it proj spec item and Non stock then cost is recognised as actual cost in project.
Any difference amount occured during MIRO, GR/IR account is debited by same amount as it was credited while MIGO and Difference amount goes to Price Diff account. And vendor is credited by the MIRO amount.
Vendor Credit = Debit GR/IR + Debit Price Diff account.
At period end you can distirbute the cost from Price Diff account to Orgin objects of cost i.e project. Catch here will be to identify how to distribute to each proj from Price Diff account. May be you can think of some common % or use SKF (Statstical Key Figure).
Thanks
Saikishore.Ganga.

Open Item Clearing: Exchange Rate Differences

Hi guru
I have one account 100 and in fbl3n I have the following posting:
document number 1: account 100--> Amount 2000$ in S, Exchange rate 0,63
document number 2: account 100--> Amount 2000$ in H, Exchange rate 0,70
Then I have cleared this account but in the posting I have 3 lines item:
1 the account : amount 20 in S
2 passive difference: amount 100 in S
3 active difference: amount 120 in H
The user asked me a posting with two lines items:
1 the account: amount 20 in S
2 active difference: amount 20 in H
He would like to see only the difference (120-100)
is it possible?
Thanks
Edited by: Rossella Fiorella on Apr 20, 2011 1:26 PM

Hi,
you have to create two gl accounts for exchange loss and exchange gain, after that wat i mention below configuration is required .
Define valuation methods:
. (Transaction Code OB59 ).
Select new entries button
Valuation Methods:
Description: FC Valuation Bank Selling for
Document Type: SA
Debit balance exchange rate type (B) (Bank Selling)
Credit balance exchange rate type u2013 B (Bank Selling)
Select determine rate type from account balance
Select save button
Prepare automatic postings for Foreign Currency valuation
Transaction code OBA1
Double click on exchange rate defining using exchange rate key
Give your chart of accounts:
Enter
Exchange rate difference key:
Expenses account:
E/R (Exchange rate) gain account:
Save
Regards
Praveen P C
Edited by: Praveen Chirakkel on Apr 21, 2011 7:11 AM

Exchange rate differences to be added to item cost

Hi All,
My client wants all the exchange rate differences existing in the Purchase process should affect the item cost?
How can i do this?
thanks
regards
Md.nazeer Shaikh

Hi All,
Thanks for the replies.
Scenario. My client mainly deals with import export business.
When he post the GRPO the exchange rate may be 55 but when he posts the invoice it may be 55.5 in this case system will post the difference amount to the exchange rate difference account.
Second case when he make the payment it may be 60.Again the system by default posts to the exchange rate difference account.
My client wants everytime whenever he finds this scenario system should automatically increase/decrease the item cost.Is it possible in SAP B1
thanks
regards
Md.nazeer Shaikh

To clear exchange rate difference

Hi,
The GR value is 436,905.00 (posted in Oct)
The LIV value is 402,255.00 (posted on Nov)
Therefor there is an exchange rate different by 34,650
How do we clear the differences?
Pls advise.

Hi Newbie,
For that you have to create two gl accounts for exchange loss and exchange gain, after that wat i mention below configuration is required .
Define valuation methods:
                                . (Transaction Code OB59 ).
     Select new entries button
     Valuation Methods:
     Description: FC Valuation Bank Selling for
     Document Type: SA
     Debit balance exchange rate type (B) (Bank Selling)
     Credit balance exchange rate type u2013 B (Bank Selling)
     Select determine rate type from account balance
     Select save button
Prepare automatic postings for Foreign Currency valuation
     Transaction code OBA1
     Double click on exchange rate defining using exchange rate key
     Give your chart of accounts:
     Enter
     Exchange rate difference key:
     Expenses account:
     E/R (Exchange rate) gain account:
     Save
May be this information is useful toyou
If you have any doubt feel free to ask
Regards
Surya

Automatic posting accounts for exchange rate difference.

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