Automatic Posting of Purchase Order

Hi Experts,
I have a query regarding Minimum Inventory Level.
My Instock is 10.My Minimum Inventory is 15.Now I raise a Sale Order for 20 Nos.Is there any possibilities that SAP B1 can automatically raise a PO for the remaining 10 Nos ?
Looking forward for replies pls...
Regards
Deepak

Check out the ' Sales - A/R -> Sales Order -> Logistics Tab'
Purchase Orders - Option Box
Select to create purchase orders for the items that appear in the sales order automatically. This opens the Purchase Order Confirmation window once you add the sales order.

Similar Messages

Automatic posting of purchase order from sales order

hiii
experts,
i m doing automatic purchase order from sales order. i have generated purchase requisition number from sales order now when i m trying to do automatic po the system says no suitable purchase requisition available.I have maintained info record, source code,automatic po tick in material master and in vendor master.what could be the problem .waiting for ur valuable inputs.
warm regards
thanks
subhash kulkarni

Hello,
Please check all the things mentioned by our experts e.g Source allocation ,infor record, source list.
Beside that I would suggest check document flow whether already PO is created or not.
If every thing is in place then try to create PO with reference to PR by transaction ME21N & see what error you receives.
Hope this help you ,
Regards,
Prashant

Automatic picked up purchase order during shipment cost cal

Hi,
We have one issue system picked up automatically Purchase order which having account assignment category "U".We have config new account assignment category "I" for some specific reason.Now we want that during shipment cost calculation (VI01) system automatically picked up purchase order with having account assignment category "I" intead of u.
Please guide.
Regards'
Kumar

Dear Arif,
Please check the shipment document is there any error log exists
Check the shipment cost having the value and Transporter(Vendor) and it is getting transfer to FI.
After checking the transfer chek sytem will create the PO while saving the shipment cost document.
I hope it will help you,
Regards,
Murali.

Automatic printing of purchase order in a particular printer

Hi
Do anyone know, the setting for automatic printing of purchase order by a particular purchasing group in a particular printer. The requirement is that The group has to print only Pur Oder in this printer.
I don't want to use SPRO>Material Management>Purchasing>Message>assign output device......
Thanks in advance.
Esh

First of all check your output type with MN06 if the Key combination avilable for outpur type then select that combination and creatae the condition records for your PO type with MN04 and assign the printers here by selecting that line adn clicking on the communication tab.
Or if you don't have the key combination with Purchase group then go to IMG-MM-Purchasing-message-output control - condition table - here use the existing table for purchase gorup or create new one with the combination oyu are looking
then create access sequence and assing to your message type then it will be available for MN04.

Converting Process order Idoc to Post a Purchase order

Hi,
we have a requirement where we will get a Process order IDOC that is LOIPRO as an inbound IDOC. We need to use the IDOC to create a purchase order.
Can anybody suggest what can be done.
Sender system sends LOIPRO.
Recieving system recieves it and need to post a purchase order rather than a process order.
Thanks,
Neha.

No Reply..so far..

Automatic Generation of Purchase Order at Goods Receipt

Hello,
I have configured movement type 101 to allow for automatic PO, and performed all of the other necessary configuration, which this forum was very helpful in pointing out. The system is successfully creating the PO in the background as expected. However, no FI document is created, and the account assignment on the PO is "U" for unknown. Thus, when verifying an invoice I must key in the G/L account and cost center. I do not understand this. Can anyone help in this matter?
Thanks.

Thank you all for your replies. I double-checked all of the configuration requirements noted in your responses, and all appear to be correct...except that the material must be valuated. The material I am using requires an account assignment when it is purchased. There is no inventory price record on the Material Master Accounting View for this plant/material. Is this what you mean by "non-valuated?" I chose a valuated material for my automatic PO test and it worked, and the financial document (document info tab of MIGO header) was produced as a result of the goods movement.
We know now that this functionality will work for both valuated and non-valuated materials. When a valuated material is used, the purchase order is generated as expected, and the financial document is also generated, presumable because of automatic account determination. If a non-valuated material is used, the purchase order is generated with account assignment "U" and no financial document is produced. The invoice in this case must be verified by entering the account assignment information. However, when I used this non-valuated material, I entered the cost center as I posting the goods movement, so I was expecting the purchase order to have been created with account assignment "K," and I for sure expected a financial document. It seems I was wrong.
A problem I noticed with the purchase order is that the order quantity is in the material base unit of measure, rather than the order unit of measure provide on the info record. Can this be corrected?
Thanks.

Automatic creation of purchase orders at goods receipts

Dear guru ,
I want to create purchase order when i execute GR Returns (mvt 161).
Where I define the purchase order document type that I want to automatic create ?
Thanks.

Dear,
Before configuration of setting for creation of Purchase Order automatically, consultant needs to under stand the business requirement and he should be aware of the difference between the different components of Material Management. Such as difference between creation of purchase order automatically in Purchasing and creation of purchase order automatically in Inventory Management. In SAP we can take this activity in both the sub components (Purchasing as well as in Inventory Management).
By this time, I hope that you have understood that there are different settings for each of these components and we have to configure two different set of information to meet each requirement separately. Hence let me define this activity as follows:
Create Purchase Order Automatically in Purchasing
For creation of purchase Order automatically from Purchase Requisitions we need to do the following additional settings in addition to our standard ones.
Activate u2018auto PO' indicator for material master
Activate u2018auto PO' indicator for vendor master
Create Purchase Requisitions using T Code ME51 or ME51N
Use T. Code ME59 or ME59N for auto conversion of PR into purchase order
Create Purchase Order Automatically in Inventory Management
For creation of purchase Order automatically in Inventory Management we need to do the following settings which are independent of the setting what we do in Purchasing for creation of automatic PO from PR.
Define one of the purchase organizations as Standard Purchase Organization
Assign your plant to Standard Purchase Organization
Maintain purchasing information record with price
Maintain the indicator for movement types 101 & 161
Define Default Values (MB01) for Document Type
Now you can enter a goods receipt without entering the purchase order number, a purchase order will be created automatically when you post the goods receipt. All such goods receipt will be valuated at the price maintained in the purchasing information record.
First you can try this with T. Code MB01 if it is working then try with T. Code MIGO, if you face any error or functionality is not working check with your basis consultant some authorization or some patches may be missing. Ask him to apply all relevant patches.
Try using automatic PO for 161 movement for transaction MB01. For MIGO Goods return, its not allowed to create automatic PO due to system settings. This info as I know.
Regards,
Syed Hussain.

Automatic Creation of Purchase Orders from Purchase Requisition

Hi,
Requirement: When the Purchase requisitions is converted into Purchase Orders using ME59N, the document type of the PO should be ZCO (Z document type for Call off) and not NB.
Issue:When the Purchase requisitions are converted into PO's using ME59N, noremal PO's(Document type:NB) are getting created.
As per the business requirements, it should be ZCO.
Please guide if I am missing anything.
With regards
Krishna

Hi
Please refer the below thread.
OSS Note 114213
[ME59N - Automatic determination of POdocument type|ME59N - Automatic determination of POdocument type]
Gobinathan G
Edited by: Gobinathan Govindarajan on Nov 26, 2009 11:15 AM

Sales order - automatic creation of purchase order - problem on Credit Che

Hello,
We have a problem in sales order.
For one item, we have an automatic creation of Purchase requisation, but we have to give manually the price in the purchase requisition.
The problem is when we have give the price, the automatic credit check is executed, and the purchase requisition is not created if we block on this credit check.
When the credit controller, released the Sales order (VKM1), the purchase is not created automatically because the field for the price in purchase requisition is empty and required.
And when we come back to the sales order, we need to fill the value and the credit check is running a new time. .....
and we have a loop.
I have check in OSS Notes, and I not find a solution.
How can we solve this problem
Regards
Jean-Claude Onderbeke

Hello Buddi,
It's impossible to change the price in PO, because the PO is not created.
The problem is on the creation on the PR in the Sales Order.
I'm not able to create the Purchase Requisition due to Credit Check, and I'm not able to make an automatic credit check because the value price in the PR is not filled automaticaly, and it's required.
It's a loop known by SAP, but not solve.
I hope that someone has found a solution to this strange behaviour.
Regards
Jean-Claude

RE: Automatic creation of Purchase Order.

Hello All,
I am creating automatic PO with ME59 and gettin the error message:" no updation of customer order .. from purchase order ".
Can you all please help me in solvin this issue.
Purchase Requisition is created.
Regards,
Smitha

hi i believe this is a warning message and not a error message as system is just informing you that in document flow of sales order you wont be getting this information that a pr /po has been raised against it
is it in 3rd party sales process
if it is error message then change it to the warning message

Automatically creation of Purchase Order from MRP

Material type = ROH (raw material)
In MRP1 I have mentioned
1. RP type =VB ( manual reorder point planning)
2.Reorder point = 1000
3.Lot size =FX (fixed order quantity)
4. Fixed lot size = 300
In purchasing I have checked the automatic P.O. option
I have created a source list for the material and fixed the vendor for the material
Quantiy of the material in stock = 0
But Purchase Order is nor automatically generated during the MRP run ( MD03)
IS there any step missing ? please suggest if any .
Thanks in advance .

Hi,
As others suggested standrad SAP will not create PO as output of MRP.
You need to check why you need AUTO FUNCTION.however you can use T code ME59n to create auto PO from Preqs.
About AUTO PO
One example is that while taking delivery of the raw materials which are delivered by trucks and since it is not possible to capture the actual receipted quantity at the time of PO creation.
To create AUTO PO
Check in customizing whether you have maintained creation of automatic PO during good receipt.
Menu path : MM -> Inventory Management -> Goods Receipt -> Create Purchase order Automatically -> Activate Auto PO creation for Mvt type and then activate Auto PO creation in vendor master.
Hope this helps.
SCMBEE

Automatic creation of Purchase Order from Sales Order

Hi,
please is it possible to know the use of flag "Create PO automatically" into Sales Order Item Category customizing setting? Perhaps automatic creation of PO for Third Party sales process.
Thank you very much
Kind Reards
Andrea

Hi friend,
You are right that chekbox is used for third party only. And it will be used when you are using ALE when you have distributed system where your sales order is supposed to be created in different system and PO will be raised in different system.
If you activate this field, the system automatically generates both a purchase order requisition for third-party schedule lines as well as a purchase order in the background when you save the sales order. This function has been designed for Application Link Enabling (ALE) but you can also use it when working with distributed systems.
To avoid errors caused by incorrect system settings, we recommend that you carry out the SAPEVENT OCU_LINK\DS:TRAN.BD86 for your third-party material. If you SAPEVENT OCU_LINK\DS:TRAN.PFTS tasks 8097 (create)and 8114 (change) (by choosing "Extras -> Employee assignment -> Maintain"), you will receive workflow objects in your inbox, should any errors occur.

Automatic Output of Purchase Order

Dear Experts,
I have Extended Classic Scenario with SRM 5.0 (SP-14)
Shopping cart is ordered to create purchase order and PO created is approved automatically. The requirement is to trigger output automatically upon po approval.
If I trigger the output manually it is processed successfully. We are not using standard PO form but a customised smart form.
I have done following configuration -
Under : Set Output Actions and Output Format--->Define Actions for Document Output
Processing Time: Processing when saving document
Processing time not permitted: Immediate Processing
Determination Technology: Determination Using Conditions that Can Be Transported
Within 'Condition-Dependent Document Output' - 'Schedule conditiona and Start Condition is maintained'
Could you please advise if I am missing any step?
Best Regards,
Amit Patil

Hi
BBP_OUTPUT_CHANGE_SF
Change Forms for Document Output
You can use the Business Add-In BBP_OUTPUT_CHANGE_SF to override the Smart Forms that are defined in the activity Define Actions for Document Output.
This BAdI serves as an alternative to the IMG activity Condition-Dependent Document Output.
Note that no Smart Forms are used for output via XML.
Standard settings
The following parameters are available in the method CHANGE_FORMS. Depending on the input parameters, you can define other Smart Forms to output the document type.
Importing
IV_GUID
Globally Unique Identifier of the document.
IV_MEDIUM
Output medium found for this document according to Define Actions for Document Output (print: PRN, fax: FAX, e-mail: MAI, XML: MET).
IS_PARTNER
Business partner to whom the document is sent.
IV_OBJECT_TYPE
Business transaction type.
Changing
CV_SMARTFORM
Smart Form used to output the document.
E-mail output
Smart Form with which the document is added to the e-mail in the form
of a PDF attachment.
Note:
Note that the BAdI with this parameter overrides the parameter form name (technical name of the Smart FormBBP_PO for example) irrespective of the defined determination technology (SRM: Purchase Order Output Determination, for example).
CV_SMARTFORM_MAIL
regards
muthu

Transfer posting against purchase order in MIGO transaction

Dear all,
How can we make the settings in MIGO transaction code for Transfer posting with reference to Purchase order.
Other wise, i want to do the transfer posting of my goods to my sub contractor with refernce to PO number in MIGO Tcode
Any config settings are required.
Thanks & Regards,
R.Saravanan

As per SAP online help you have three options to post components to your SC vendor's special stock:
http://help.sap.com/saphelp_erp60_sp/helpdata/en/4d/2b906243ad11d189410000e829fbbd/frameset.htm
You can provide components for existing purchase orders in the following ways:
from the SC Stock Monitoring for Vendor list as a goods issue via Inventory Management
from the SC Stock Monitoring for Vendor list as a delivery via Shipping
from the Inventory Management menu
If you read the instruction for the third option (first two is about ME2O), you will see it is speaking about MB1B and not about MIGO.
1. From the Inventory Management menu, choose Goods movement ® Transfer posting.
2. Enter the issuing plant and storage location. Choose Movement type ® Transfer posting ® Stck w. subcontract. ® From unrestricted. Enter the vendor and then choose Transfer posting ® Create with reference ® To purchase order.
A dialog box appears in which you can enter up to 4 purchase orders.
In MIGO you can choose only "A08" with "R02", "R08", "R09". "R01" is not allowed for "A08" in standard system.
(Maybe it is possible but I do not know how...)
Edited by: Csaba Szommer on Aug 5, 2010 11:54 AM
Edited by: Csaba Szommer on Aug 5, 2010 11:54 AM

Automatic ORDCHG Change Purchase Order after Order response from Vednor

Hi
How to trigger Change Purchase Order action after receiving PO Confirmation - Order Response from Vendor.
The scenario is that Order Confirmation vednors sends contains delivery date or delivery qunatity variance within defined tolerances. In such cases it is acceptable to allow automatic PO change.
This is an EDI scenario. Idocs ORDRSP and ORDCHG in use.
Thanks for hints.
Mariusz

- For automatic document adjustment, you must make the necessary settings in Customizing (SPRO ->Materials Management->Purchasing->Conditions->Automatic Document Adjustment). The system logs all the relevant purchasing documents and can therefore determine all the documents affected by a change to a condition.
- This is only possible for purchasing documents for which follow-on documents (goods receipt, invoice receipt) do not exist.
- Before you run this report, you must have run report RMEBEIN4 (creation of worklist for automatic document adjustment).

Automatic Posting of Purchase Order

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