Automatically Filling Cells in Numbers

I need help. I thought I might be able to figure this out myself, but it's beyond me. I'm not even sure if I'm using the right terminology, so here's what I want to do in plain English:
In a simple invoice table, I want to be able to type in my product number in one cell and have the product description and unit price fill in automatically in adjacent cells. I assume I'll have to have a sheet with this product numbers, descriptions and unit prices on another sheet to reference.
Advice? If you've done this, can you tell me how or send me your form so I can copy what you've done?

What you need is to use the VLOOKUP function.
Many examples where already posted.
Search in the existing threads with the keyword VLOOKUP to get them.
Yvan KOENIG (from FRANCE mardi 24 février 2009 20:55:50)

Similar Messages

Automatically fill cells from reference table

Not sure if this is even possible, but I thought I'd ask and see if anyone knows of a way to do this. Here goes.
Can I have cells fill in information automatically from a reference table in another sheet? What I'm trying to do is this:
I need to keep training records for a group. What I've created is a numbers document with two sheets. In the first sheet, I have a single table with two columns that lists all of the training courses in column B with their course codes in column A. For example, let's say that course C32 (listed in Column A) is a "Basic Training" course (so "Basic Training" is in column B). On the next row is the next course, the next row is the next course, etc. This is my reference table.
Now in the second sheet, I have a table for each person. Each table is three columns. In the first I enter the course code they've taken, in the second I enter the date they took it, and what I'd LIKE to have happen is that when I enter the course code in Column A, the description from the reference table automatically fills into the third column. That way I don't have to type all the course descriptions over and over. (Some of them are fairly lengthy).
Is there any way to do this in numbers?
Thanks

Yes, it is possible. Use the LOOKUP function. However, your lookup table must be in the same document, but can be on a separate sheet.
Create a table of the course names (2 columns, code in A and name in B) and call the table (not the containing sheet) something significant such as "Course names". Then in Column C of each persons table use the formula =LOOKUP(A, Course Names :: A, Course names :: B). This says take the code reference from the first cell on the line (local column A) and compare it with the codes in the first column (Course names :: A) of the Course names table, and return the value from the second column (Course names :: B) of the matching row.
Remember to enter the formula as a column formula to save having to repeat it in each cell.

What formula automatically copy cells in numbers

what formula automatically copy cells in numbers

Its a matter of how you enter the formula (and not entirely intuitive). Do NOT manually add any quotes - Number does that for you. Just leave the text area blank for boolean value. If you actually type in the quotes, it reads them as a text value.

I just updated to Numbers 3.0.1. In the old version if I started to type a name that was already in the spreadsheet, it would automatically fill it in. That doesn't happen in the new version. What am I missing to get that to happen?

I just updated to Numbers 3.0.1. In the old version if I started to type a name that was already in my spreadsheet (in another cell), it would automatically fill that name in. That is not happening in the new version. Am I missing something to get that to happen? Thanks

If you frequently enter repeating values in a column and don't want to type the same text over and over again, instead of just waiting for Apple's updates why not try using an enhanced feature in Numbers 3 that in many (probably most) situations is even better than "auto-complete"?
Numbers 3 has an enhanced Pop-Up Menu functionality that helps prevent typos or capitalization inconsistencies from creeping in and messing up your data. It is also much more efficient than auto-complete in Numbers for iOS, should you ever want to sync to an iPad or iPhone and do data entry there.
Pop-Up Menu is much enhanced over what it was in Numbers 2.3, and is easy to set up:
Select the whole column or range before formatting as Pop-Up Menu and your existing values in that column or range will pre-populate a menu automatically:
Then you can remove the values you don't want in the list, such as the column header (and possibly some previous spelling errors too!):
And after this easy one-time setup all you have to do thereafter is to choose from the pop-up list when you add rows:
See this post for more details on how this handy feature has been enhanced in Numbers 3.0.
Should you ever want to take your Numbers with you and do data entry on an iPad or iPhone, in a touch interface, pop-ups are much more efficient than typing the first few letters of items. You can scroll with ease through a list of dozens of items to make a pick. Anybody using Numbers cross-platform should favor Pop-Up so they can use their documents efficiently for data input on the go, which can be a productivity booster.
See this thread for this and other workarounds for Numbers 3.0.
SG

How do i keep only the name of a month in a cell in Numbers and not have it auto fill the date and time?

how do i keep only the name of a month in a cell in Numbers and not have it auto fill the date and time?

Hi JN and Barry,
Barry wrote:
The second case may not be included in the available D&T formats in Numbers 3
For my region, the Date & Time data formats include month.
The Date Pop-Up
This may not be the case for all regions.
Remember that the month is only the display, and the Full Date & Time is still there. If I change the format to reveal what is behind the curtain:
Regards,
Ian.

How to fill cells from a maximum to minimum

Hi very simply if I have a column of twenty cells and in cell 1 I put the number 1 and in cell 20 I put the number 20 is there a way numbers can automatically fill the cells 2-19 with the appropriate increments? I know you can drag a corner of two cells and it will continue the pattern but I have two values in mind an upper and a lower and want to fill the gap between the two.
Thanks

"I wanted to award the top mark of 20 points and slowest time or more of 1 point and just spread the gap evenly across points 2-19."
How does a participant get a time that is "more" than the "slowest time"? (see NOTE appended)
Using the described method of assigning points, here's an example.
For two races, each with three competitors, the points awarded could be (rounded or truncated from) the calculated values below:
Note that the 'best' times and the 'second best' times in both races are the same. Only the time of the slowest runner (and the consequent score of the 'second best') are different.
If the (huge) difference in score for an identical performance when compared with the winning time is acceptable, here's a solution that will calculate those results directly from the list of times (in seconds, expressed as a decimal number).
Notes:
Columns C, D and E are independent calculations, each using the in column B. C shows the raw point value; D shows the same calculation with the result truncated to show only the integer part, E shows the same calculation with the result rounded to the nearer integer value. See the scores for Runners 4, 7, 9 (and others) for differences when reducing the point values to whole number values.
For test and demonstration purposes, I entered the fastest and slowest times in the first two cells of column B, and generated the rest using the RANDBETWEEN function. The entered scores can be in any order. Runners who did not participate, or did not finish should have their column B cell left empty.
Formulas: The three formulas are identical except for truncating or rounding parts (shown in bold). Pick the one that best suits your needs. They're placed in the top row containing race times, and filled down from there.
C2: =IF(LEN(B)>0,1+19*(MAX(B)-B)/(MAX(B)-MIN(B)),"")
D2: =IF(LEN(B)>0,INT(1+19*(MAX(B)-B)/(MAX(B)-MIN(B))),"")
E2: =IF(LEN(B)>0,ROUND(1+19*(MAX(B)-B)/(MAX(B)-MIN(B)),0),"")
Regards,
Barry
NOTE: Your mention of 'the slowest time or more' might offer a way around the score variation noted above. The organization governing F1 racing introduced a new rule recently restricting qualifying times to those less than seven per cent slower than the fastest time in the qualifying rounds. A similar rule, defining a floor value at and below which finishers will be awarded a single point would also make points above that floor dependent only on the runner's performance relative to the race winner.
Here's an example, using the same three-runner races shown above, but with the 'floor' set at 50% more than the winning time.
Formula (in row 2, then filled down)
B2: =IF(LEN(A)>0,IF(A>1.5*MIN(A),1,1+(19)*(1.5*MIN(A)-A)/(1.5*MIN(A)-MIN(A))),"")
Copied to column D, the A references are replaced with D.
Conversion to integer values would use the same modifications as shown above.
The results seem a fairer reflection of the second and third place times wrt the winning times in the two races.
B.

How can I insert an image into a cell in Numbers for iPad?

Hi,
is there any way to insert an image inside a cell using Numbers for iPad? I tried doing it on desktop version and it works, then I shared it through iwork.com and downloaded into my iPad and it's showing fine on the iPad ( although there's no way to edit or change the image inside the cell ) but when I try to do the same task on iPad itself, the image always comes floating even if I place the cursor inside a cell before inserting.
any idea how to do it or if it's even possible?
thanks.
John

Images can be added to cells only as "image fill." Cell fill is an attribute of the cell, not content of the cell. Only cell content can be retrieved by a formula or by copying the content of the cell.
Copying the cell will also copy its format, including the image fill, but I've found no way to extract the image from the cell.
Regards,
Barry

How do I create a shortcut to fill cells with the same background colour

I have recently starting using Numbers, being an Excel user for years.
I often fill cells with a yellow background to highlight them.
In Excel you can do this from a simple colour menu in the toolbar at the top.
I have found no quick and easy way to do this in Numbers.
Any advice would be appreciated.
thank you

As far as I can tell there's no direct equivalent of the little paintbucket button in Excel that remembers the last colour you filled with.
One quick and relatively easy way to achieve it would be with an AppleScript:
tell application "Numbers" to tell front document to tell active sheet
try
set active_table to (first table whose class of selection range is range)
on error
display alert "No selection" buttons {"OK"} default button 1
return
end try
tell active_table
set background color of selection range to {62466, 65535, 28003}
end tell
end tell
This could be run from Numbers' script menu (screen grab below) or saved as an Automator Service and run from a popup or keyboard shortcut (eg ctrl-y).
Post back if you'd like to follow up either of those ideas.

Counting words in a single cell in Numbers'09

Hi there,
I'm relatively new to Mac world, but I do have years of computer experience from a PC and have also had to do with Macs at the age of first eMacs . I have finally decided to switch to the brighter side of life (hopefully ;)).
But here is my question: I need to count words in a cell in Numbers'09.
Is there a specific function combination for achieving this? My idea was: strip excessive spaces, count the occurencies of all space character in a cell, add 1 and voila! Problem is I can not achieve it using formulas in Numbers'09. I have found some help for Excell but the formulas are a little different. And well, I would like to leave the past behind and stick to a Apple programs - if I can. I don't like the idea to install Excell on a Windows Bootcamp partion only for this purpose.
Any help would be greatly appreciated. Thanks.
Aleksander

Badunit wrote:
Yvan once had a list of all the different localizations. He may still have it.
I'm late but, I was very busy
The table with every localized functions names is (and will remain) available on my iDisk :
<http://public.me.com/koenigyvan>
Download :
For_iWork:iWork '09:functionsNames.numbers.zip
An easy soluce for foreign users (like me) is to duplicate Numbers.app and remove its languages resources minus English.
Running it you will have it running in English (minus the decimal and the parameters separators, minus also date time formats and default currency).
It would be easy to enter the formulas given in this forum.
Once saved, we may open the doc in the 'standard' Numbers and the formulas will be automatically localized.
Yvan KOENIG (VALLAURIS, France) mardi 2 mars 2010 18:30:45

How do i lock cells in numbers

How do I lock cells in Numbers? I'm trying to create a spread sheet that will have unused cells and I want to lock them so my associates don't accidentally fill them in and cause the finished product to look muddled.

Wayne,
I previously could lock tables in my Numbers tables in my Spreadsheets by tapping the top left corner and it would show up as an option to lock it. As of Numbers 2.0 (noticed today), I get the option to unlock tables, but not to relock them after making the corrections.
Any thoughts?
Thanks!

How to have a field automatically fill in another field when checked

Does anyone know if there is a way to have a field automatically fill in another field with a specific dollar amount when a field is checked.
I am doing a registration sheet for a charity event where we have to pay for each person that attends. I would like it set up so that when someone checks in the person at the registration table would just click the check box (E2) and then have it fill in the field next to it a dollar amount of $15.00 (F2) which would be owed to the place hosting the event.
Attached is a picture of the spreadsheet: example: persons checks off E2 and the amount $15.00 would automatically fill in field F2. I would then do this for each line and have the F column total the amount owed to the place.
I am VERY new to numbers and writing formulas so if you can be specfic with how to do the code would be greatly appreciated. THANK YOU!

please remember to post the actual solution (equation in this case) so others that are searching for similar items see the solution, not just
Got it, replaced 0 with '''.
Thanks
Jason

Adding Cells with numbers and text

I am a real newbie at formulas - so if there is an obvious answer I am sorry.
I am looking to add week numbers for a custom calendar. So in one cell I have Week 1. I am looking to have the following week add 1 to that - but keep the text Week - so we get Week 2. How can I easily go about this? Thanks

That was interesting!
The most difficult part was getting the calendar to recognize the closing days and make the necessary adjustments. Here's the result for September calendar, with the school year starting September 1 to demonstrate the effect of a closing day inserted after the year begins. (One fitting your year is shown below.)
The small table to the right, "No School" is a one column table listing, in order, the dates (not including Sundays) on which the school will be closed. For periods where the school is closed for 2 or more consecutive days, each day must be included in the list. The table has two header rows and one footer row. As written, the formulas using this table require A1 to contain a non-date value, A2 to contain the date of the day before the first day of school—in the example, August 31, 2011; in your case, September 5, 2011, and the Footer row to contain a date after the last day of school.
The cell displaying the month name, and all cells showing a day number, contain a Date and Time value, with the display determined by two Custom formats, set using the Cell Format inspector. The contents of the cells are used in calculations, and must be Date and Time values, not numbers.
Row 1 is a header row.
The full date for the first of the month to be shown is entered into the center cell in row 1. (This is a merged cell formed from the three cells C1, D1 and E1. Formulas using the value refer to it as C1.)
G1: =EOMONTH(C1,0)
This returns the date for the last day of the month of the date in C1. The date is used in a conditional formatting rule in the last row of the calendar. It can be hidden by setting the text color of this cell to match its background fill color (white).
Row 2 is a header row, containing the names of the days of the week, using the Sunday to Saturday arrangement to match the illustration linked by the OP. A different starting day will require revisions to some formulas.
A3: =C1-WEEKDAY(C1,2)
This formula calculates the date of the last Sunday before the date in C1. If you don't like the fact that the "2" displays as "Monday is 1", the version below will produce the same result, with the second argument displaying as "Sunday is 1"
A3: =C1+1-WEEKDAY(C1,1)
B3: =A+1
Adds 1 (day) to the date in A1. Fill this formula Right to column G.
Select all cells in row 3 and format as Custom, Type: Date and Time, and including only the Day of Month element.
B4: =(IF(MATCH(B3,No school :: $A,1)=MATCH(B3,No school :: $A,-1),"closed",("Week "&QUOTIENT(DATEDIF(No school :: $A$2,B3,"D")-MATCH(B3,No school :: $A,1),7)+1)))
Fill this formula from B4 to G4. (Note that there is no entry in A4)
At its heart, this is an IF statement that returns "closed" if the date in the cell above it is on the closed list or the text "Week n" if that date is not on the list.
The first MATCH statement matches the 'largest' date less than or equal to the test date (in B3); the second matches the 'smallest' date equal to or more than the test date (in B3). If the date is on the list, both of the two MATCH statements will return the same value, and IF will return "closed".
If the date is not on the list, the two MATCH statements will return different values, and IF will pass control to the "if false" part of the formula (everything following "closed", ).
DATEDIF calculates the number of days since the first day on the No School list and subtracts the number of 'no school' dates in that time, using MATCH), then finds the Quotient when that number is divided by 7 (days in a week) and adds 1 to determine the week number. The concatenation operator ( & ) tacks that number to the end of the text string "Week " and returns the result.
As can be seen in the Monday and Tuesday cells in row 4, the formula will return an error message (MATCH was unable to find...) if the date is earlier than any on the table. To eliminate this, insert IFERROR between the = sign and the parenthesis at the beginning of the formula, and ,"" (comma-quote-quote) between the last and next to last parentheses at the end. This is necessary ONLY on the first date row of the September calendar, so the change can be delayed until you have made a duplicate of the completed calendar table.
Next, Select rows 3 and 4, then drag the Fill handle down two rows to copy all formulas into rows 5 and 6. Although the results may look correct, you should replace the formula in A5 with the one below:
A5: =A3+7
With that change made, select rows 5 and 6, then Fill down to rows 11 and 12.
Conditional format rule: A3 - F3
Set the rule: With Dates Before the Date C1
Conditional format rule: A11 - G11
Set the rule: With Dates After the Date G1
The default format for both these rules is the grey text shown for the August and October dates on the September calendar.
For months where another row of dates is needed, use the Add/Delete rows handle at the lower left of the active table to add two rows, select rows 11 and 12, and fill down. The filled cells will include the formatting set here.
To create calendars for the rest of the months, select the table icon for the one completed, press command-D to duplicate it, move it to a free location, then enter the date for the first day on the month you want into cell C1 of the new calendar. Here's the result for May, 2012:
And here's the September calendar fitted to your school year beginning on September 6, with no other closings in September (and with the error trap mentioned above applied to the first week of dates).
Regards,
Barry
PS: email me directly for a copy of the file. Address available by clicking my name.

How do I get Firefox to automatically fill in personal details on forms?

In Google Chrome for instance, it will automatically fill in personal details such as name, address, tel and mobile numbers etc.
Does Firefox do this, and if so how?

Use form fill in Firefox or a form fill extension.
* Tools > Options > Privacy > History: "Remember search and form history"
* https://support.mozilla.com/kb/Form+autocomplete
* Autofill Forms: https://addons.mozilla.org/firefox/addon/autofill-forms/

Two common commands missing: go to last filled cell and find within column

Hello,
There seem to be two very common commands (and, by extension, shortcuts) that are missing from Numbers. First, in Excel, you can use command+arrow to go to the last filled cell (even if it is a formula without a result). More importantly, combining this command with the shift key allows you to select an entire column, etc. instantly. The command is also smart enough to exclude headers and formulas in the last row only, initially. You can easily add them by using only shift+arrow after the selection has been made.
Next, you apparently cannot search within a particular selection only, such as an entire column or row (or just a custom selected area). This is obviously very useful.
Any suggestions on how to accomplish these tasks is welcome but a search on these forums and a detailed look at the user manual came up with nothing.
Thanks,
Jonna

jimdoc wrote:
Different program, different paradigm.
In the tables in Numbers, there is generally no need to have unused columns at the right or unused rows at the bottom. While I agree it would be nice to have a simple key-command that does these things, there is less of a need for them in a program where the last cell filled is usually the last cell there is.
And selecting an entire row, or column, can be accomplished simply by clicking on the "A" (or "B" or "C"...) or "1" (or "2" or "3"...). This does select the headers and footers as well, however.
With respect, the advent of apple spreadsheet software (however much I respect the company) does not represent a new paradigm–it is just "new" and therefore may be missing some crucial features. You do not provide any helpful suggestions, unfortunately, and the problem remains. What if I do not want to select an entire cell but only from a point in the middle of the column to the end? There is no command nor key command for this.
You also say nothing about the search issue, which is clearly a problem.
Anyway, thanks jaxjason, I will send in some feedback.

How to print a specific cell in numbers

how to print a specific cell in numbers?

Copy the cell (contents), Paste onto a page of a separate document, or onto a separate sheet of your Numbers document, Print.
Or insert a single cell table onto your Numbers document, type an = sign in the cell then click on the cell you want to print. Drag the new table to a second sheet, set up your page there, and print.
See the Numbers '09 User Guide for other useful tools and techniques. Download the guide via the Help menu in Nuimbers.
Regards,
Barry

Automatically Filling Cells in Numbers

Similar Messages

Maybe you are looking for