Automator w/ Group Mailer Truncating Messages

I am attempting to send out an email to every person in my Address Book who has an email. I created a smart group in Address Book and am using that to send my messages. I am going to be getting married and I would like to announce the dates when those are set. I am also having a child and would love to email everyone when it's time.
I can get the people I need to get. The problem is the mail message gets shorter and shorter every time a new message is created eg:
To:[email protected]
Body: "Hey guess what.... Blah Blah Blah"
To:[email protected]
Body: " guess what.... Blah Blah Blah"
To:[email protected]
Body:" lah Blah"
My workflow looks like this:
1. New Message
2. Find People whose group = has email
3. Group Mailer
4. Send Message

Not sure why you would need to use Automator. Why not just send a single email out using the group as the addressee and hide the addresses?
To send emails to a group and hide group member names and addresses when sending a message to a group created in Address Book do the following.
1. Open Mail and choose Preferences from the Mail menu.
2. Click Composing.
3. Deselect the checkbox for "When sending to a group, show all member addresses" and close Mail Preferences.
Then when you send an email to a group, only the group name will be seen.

Similar Messages

Automator Group mail but no attachment

Hi All,
Trying to send out a group mail with an attachment.
The group mailer is working fine except that the attachment is not being added to the group mail generated messages (only to the first message)
The message is otherwise fine
My workflow is as follows:
New Mail Message (Mail) Options: Show action when run: checked
Ask For Finder Items (Finder) Prompt: "Choose Mail Attachments", Allow Multiple Selection: checked
Add Attachments to Front Message
Get Specified Address Book Items (Address Book) Options: Show this action when the workflow runs: checked
Group Mailer (Address Book) Add Greeting: checked (optional)
Send Outgoing Messages (Mail)
Please help!
Thanks
M.

Hi All,
Trying to send out a group mail with an attachment.
The group mailer is working fine except that the attachment is not being added to the group mail generated messages (only to the first message)
The message is otherwise fine
My workflow is as follows:
New Mail Message (Mail) Options: Show action when run: checked
Ask For Finder Items (Finder) Prompt: "Choose Mail Attachments", Allow Multiple Selection: checked
Add Attachments to Front Message
Get Specified Address Book Items (Address Book) Options: Show this action when the workflow runs: checked
Group Mailer (Address Book) Add Greeting: checked (optional)
Send Outgoing Messages (Mail)
Please help!
Thanks
M.

Using Group Mail - Automator Performs Unwanted Step

Here is an interesting side effect...
I've got an automator action that I've saved as an application to e-mail to a small group of people. The actions perform perfectly except for one small problem. Whenever I run the app the system goes through its process and then after all the mail is sent my address book gets wiped clean.
Anyone ever have this happen? What did you do to resolve the problem?
I learned to backup my address book so it isn't a problem restoring it. But this seems completely unnecessary.
Any feedback that helps solve the problem would be great.
Thank you,
Joseph
Work Flow is as follows:
1 - New Mail Message (Message is Composed; with no addresses specified)
2 - Find People In Address Book (Setup to find people in a Group)
3 - Group Mailer (Add Greeting Checked)
4 - Send Outgoing Message
5 - Ask for Confirmation (Set to ask if I want to run the Work Flow again)
6 - Run Work Flow (Set to Run this Same Work Flow again from the beggining)

I've just run through the workflow and sure enough it ate the group that I'd selected. After playing around with it some it looks as though the problem as to do with the order of steps 4 and 5 -
Change it to the following and it should work fine:
4- Ask for Confirmation message (set to +Ignore Results from Previous Action+)
5- Send Outgoing Message (set to +Ignore Results from Previous Action+)
I didn't use step 6

Group Mailer ~ There is no outgoing Mail message. (-2700)

Hi
I am attempting to use the group mailer function in automator.
I have tried a variety of different work arounds with the same effect.
The process I have created has four stages:
1) Get Specified Address Book Items
2) Group Mailer
3) Get Specified Mail Items
4) Send Outgoing Messages
I have tinkered with the order of stages and with the 'ignore previous results' as suggested on other forums - all to no avail.
The Action reaches Stage 2 (Group Mailer) and then stops with the error message There is no Outgoing Mail Message (-2700).
Can anyone shed any light on this?
Thank you, in advance
Adam

Sorry about that. The one I sent was not the latest version. This one addresses the repeated asking for file attachments and the automatic message sending issues.
Here is the latest version:
click here to open this script in your editor<pre style="font-family: 'Monaco', 'Courier New', Courier, monospace; overflow:auto; color: #222; background: #DDD; padding: 0.2em; font-size: 10px; width:400px">property GreetingWanted : ""
property theGreeting : ""
property GreetingNameOrder : {"First and Last Name", "First Name Only", "Last and First Name", "Last Name Only"}
property theCompleteGreeting : ""
property theSubject : ""
property theContent : ""
property FileAttached : ""
property theAttachment : ""
on run {input, parameters}
set theNumberOfInputItems to count of items in input
set CountOfAttachments to (count of items in input) - 2
-- Gather Contact Info
tell application "Address Book"
set theEmailGroup to last item of input
set FirstNames to first name of people of theEmailGroup
set LastNames to last name of people of theEmailGroup
set EmailAddresses to value of email 1 of people of theEmailGroup
end tell
-- Generate emails
tell application "Mail"
-- Email info
set theSubject to subject of first item of input
set theMessage to content of first item of input
set theAttachments to items 2 thru (CountOfAttachments + 1) of input
-- Greeting info
display dialog "Would you like to add a greeting?" buttons {"Yes", "No"} default button 1
if button returned of the result is equal to "Yes" then
set GreetingWanted to true
display dialog "Please enter the opening for the greeting." default answer "Dear "
set theGreeting to text returned of the result
set GreetingName to (choose from list GreetingNameOrder with prompt "Please select the choice of name for the greeting" default items item 1 of GreetingNameOrder) as text
else
set GreetingWanted to false
end if
-- File Attachment info
display dialog "Would you like to add a file attachment(s)?" buttons {"Yes", "No"} default button 1
if button returned of the result is "Yes" then
set FileAttached to true
else
set FileAttached to false
end if
repeat with i from 1 to count of EmailAddresses
if GreetingWanted then
if (GreetingName = item 1 of GreetingNameOrder) then set theCompleteGreeting to theGreeting & item i of FirstNames & space & item i of LastNames
if (GreetingName = item 2 of GreetingNameOrder) then set theCompleteGreeting to theGreeting & item i of FirstNames
if (GreetingName = item 3 of GreetingNameOrder) then set theCompleteGreeting to theGreeting & item i of LastNames & space & item i of FirstNames
if (GreetingName = item 4 of GreetingNameOrder) then set theCompleteGreeting to theGreeting & item i of LastNames
if GreetingName = false then set theCompleteGreeting to theGreeting
set theCompleteContent to theCompleteGreeting & "," & return & return & theMessage & return
end if
-- Generate email
set email to make new outgoing message with properties {subject:theSubject, content:theCompleteContent, visible:true}
tell email to make new to recipient with properties {address:item i of EmailAddresses}
-- Add attachments
if FileAttached then
my MoveToEndOfContent()
repeat with i from 1 to CountOfAttachments
tell email to make new attachment with properties {file name:item i of theAttachments}
end repeat
end if
send email
end repeat
end tell
return input
end run
on MoveToEndOfContent()
tell application "System Events"
tell process "Mail"
keystroke "a" using command down
key code 124 -- right arrow
keystroke return
keystroke return
end tell
end tell
end MoveToEndOfContent
</pre>
There are a few other refinements that could be added:
1) Avoiding the asking if attachments want to be added by checking whether there were any assigned in the Automator "Get Specified Finder Items" dialog;
2) There is a rather annoying bounce/notification by Automator after the initial "New Mail Message" action. Gathering all the information first and then creating a template with the "New Mail Message" action would avoid this annoyance. Unfortunately, as you know, I am using that action as a quick way to gather the subject, message, and account information.
3) Rename the actions by using a Ctrl click on the action title bar to more clearly indicate what information is being requested in the dialogs.
PowerBook 12" Mac OS X (10.4.8)

Automator bug in Group Mailer action

Hello, I think there's a bug with the Group Mailer action. The first time I ran the workflow it only worked partially. Not all the mails included the email message. When I ran the workflow again it only included the greeting and completely left out the email Message from the "New Mail message" action.
I have the following workflow setup:
New Mail Message
Get Specified Address Book Items
Group Mailer
Send outgoing mail
The workflow will include the email message if I deselect the "add greeting" from the "Group Mailer" action. But then I won't have the personal greeting. I might as we'll use "bc" in the email instead of using Automator.
Please help.
Thanks.

The workflow works with some restrictions only to be found by trial and error (i bought SerialMailer to avoid further irritation).
I translated the workflow commands from Dutch into English, excuse if me I do not use the correct wording.
First [create new mail message] (You cannot use any formatting or import text, result panel will show mail)
Next [Search address book groups] (Results panel should show the group)
Then [send e-mail to group] (you can use the "dear" etc check box
a bubble will connect the search group and send e-mail box
Finally [send outgoing mail].
You cannot select a concept mail in your Apple Mail, Automator needs to create one and Automator will put it in the outgoing mailbox (this box you cannot reach as user, it is hidden!).
Good luck

Mail Truncates Incoming Messages Written in Cyrllic

I occasionally receive messages from friends in Russia and Ukraine written in Cyrillic. These messages are sent to my Comcast email account. When I look at these messages in my web browser through Comcast's email client, I can see the entire message. When these incoming messages are downloaded into Mail, the message body is truncated. The text that comes through can be read properly in Cyrillic, so it does not seem to be a font issue. The last time this happened, I noticed the encoding was Windows-1251.
How can I fix this so I can get the entire message into Mail?
I am currently using Snow Leopard 10.6.6 and Mail 4.4, though this also used to happen in Tiger and the older Mail app as well.
Thanks.

Could you send me an example of one of these messages? Select the message and choose "Send Again" from the Message menu. Replace the To: address with info at etresoft dot com
This sounds like an interesting one.

Is it possible to install an SMTP proxy that will handle splitting group mail?

I am running OS X 10.9.3 with Server 3.1.2 on a Mac-Mini Mid-2012. I learned on my last implementation of OS X 10.9.3 that Mavericks sometimes has issues with handling group mail. As I rebuild my network, I am wondering if it is possible to install a SMTP proxy that can receive, process, then forward mail on to the primary mail server.
For example, if mail is sent to a group account, this SMTP proxy would repackage the message as a message to a carbon copy list of all the group members, but if the mail is sent to a user account, the mail is forwarded unmodified. Like this:
As an alternative to this, I would also be interested a solution in which the Linux Mail Server referenced the Open Directory for account information, including password authentication, so that if a user in the Mac Network updates his password, that he can use the same password to access his mail on a webmail client or via the Mail.app.
This is a callout for discussion points, ideas and recommendations. There is no problem here to fix necessarily.

I am not aware of a tool to do the group splitting for you, this is normally the responsibility of the mail server itself.
However with regards to your second query, a lot of people use a product called Kerio Connect instead of Apple's Mail server. Kerio can run on the same Mac server but in general is a far more powerful mail server. It does include the ability to authenticate user accounts against Open Directory.
There is one issue you need to be aware of, like nearly all mail servers it uses the 'username' as the main email address, so if you want an email account of [email protected] then your Open Directory short name need to be jsmith, if you want your email address to be [email protected] then your user short name needs to be john.doe and so on.
Note: While I have specifically talked about Kerio most other mail server including those for Linux would be able to link to Open Directory via LDAP and authenticate email accounts. The same link between email address and short name would usually apply.

I dont receive e-mails with attachment sent to OS X Server 3.0.1 Group-mailing lists

I have a small company using a mac mini with mavericks and server 3.0.1.
We are using most of the services available in OS X server (except DHCP, Netinstall and Xsan). One of the services we use the most is Mail server, and the whole company uses that as our primary mail server.
We have set up several different Groups and activated group-mailing lists on some of them. The setup has been working very good for over a year (started using it with Mountain Lion Server).
Recently I was going to send a christmas card to all employees using the workgroup mailing list. I was using the stationaries in Mail, and it was sent as normal but never recieved by me or any of the other employees. Below is the SMTP Log
Dec 6 17:10:16 server.mydomain.com postfix/smtpd[29101]: connect from unknown[10.0.1.16 *<- my local IP address*]
Dec 6 17:10:16 server.mydomain.com postfix/smtpd[29101]: 480451503B0A: client=unknown[10.0.1.16 *<- my local IP address*], sasl_method=CRAM-MD5, sasl_username=myusername
Dec 6 17:10:16 server.mydomain.com postfix/cleanup[29109]: 480451503B0A: message-id=<[email protected]>
Dec 6 17:10:16 server.mydomain.com postfix/qmgr[23288]: 480451503B0A: from=<[email protected]>, size=98063, nrcpt=1 (queue active)
Dec 6 17:10:16 server.mydomain.com postfix/local[29110]: 480451503B0A: to=<[email protected]>, relay=local, delay=0.13, delays=0.05/0.01/0/0.08, dsn=2.0.0, status=sent (delivered to command: /Applications/Server.app/Contents/ServerRoot/usr/libexec/MailService/list_serve r_post post workgroup)
Dec 6 17:10:16 server.mydomain.com postfix/qmgr[23288]: 480451503B0A: removed
Dec 6 17:11:16 server.mydomain.com postfix/smtpd[29101]: disconnect from unknown[10.0.1.16 *<- my local IP address*]
I did some trial and error and it seems like it is linked to the fact that I have attachments to the email. Sending an email with only text is recieved like normal. Even attacment like PDF or jpg is "blocked" it seems. I have tried using email outside my domain but still the same result. Sending the same email (with attachment) to all reciepients (not using the mailiing list) works and is recieved by everyone. I have turned off all email filtering settings on the server but still the same result.
Is anyone else experiencing the same problem? My guess is that this is a Server 3.0.1 hickup, so it would be nice to get confirmation from others experiencing the same.

Troubleshooting Apple Mail
What does Mail/Window/Connection Doctor Show? If the server is red, select it and look at the Show Details box.
Troubleshooting sending and receiving email messages
Troubleshooting sending email messages

How can I automatically open Mail.app message attachments after downloading

The subject says it all, I think.
My wish #1
Automatically Opening Mail.app message attachments after downloading
My Wish #2
At least having the Finder automatically default to the folder I just downloaded to after completing the download.
Is this an option in Leopard, at least?

Very clever. But unfortunately that doesn't seem to work in Tiger.
Then again, I stil presume that when you do that, a ile is still downloaded and appears somewhere on your hard drive. If you "save as" the file opened by preview, you probably still need to go back to the place where the file was saved and delete it.
Then again again, if Preview is peeking into a Word or Excel attachment, it may not actually be "downloading it" first?? Strange. If it was a jpg file attachment, on the other hand, it seems more likely that some sort of file would be downloaded to the hard drive as a result of that drag and drop of the paper clip.
I did find that drag and drop capability interesting, though. Even in Tiger.
Oh well. I have to start looking at scripts.
When I downloaded that Automator application that was supposed to "close all open applications", I was surprised that it didn't work. Says it works with TIger. ???
http://www.apple.com/downloads/macosx/automator/
Was I supposed to import it into Automator as an "action" and save it as an Automator application and then open Automator and click "run" for that action each time I wanted to use it? Seams a bit cumbersome.

Group Mailer error

Hi
I am trying to set up a workflow to simply send the same email newsletter to a group in the address book.
The workflow looks like this:
New mail message
Find groups in Address Book
Group Mailer
Send outgoing messages
Everything works until the Group mailer stage. The messages are created with the correct addresses and text but Group mailer encounters an error: AppleEvent handler failed. (430531728)
This seemingly simple, time saving task is turning out to be neither.
Anyone help?
Thanks
Chris

it's a known bug in the Group mailer action. i don't know any workaround, sorry. the bug has been fixed in Snow leopard.

I need to send an automated birthday greetings mail notification

hi all .. I have a requirement like.. I need to send an automated birthday greetings mail notification on every morning.. so I need a general code...for that
so pls any one help me thank you in advance

package notification;
import java.sql.*;
import javax.naming.*;
import javax.sql.DataSource;
public class Notification{
    /** Creates a new instance of Notification*/
    public Notification() {
    public static void main(String[] args) {
        try {
            String sql = "Select name, email from users where DATEDIFF(NOW(),birthday)=0)";
            Class.forName("com.mysql.jdbc.Driver").newInstance();
            Connection conn = DriverManager.getConnection(
                    "jdbc:mysql://localhost/birthday?user=java&password=javajava");
            Statement stmt = conn.createStatement();
            ResultSet rs = stmt.executeQuery(sql);
            while (rs.next()) {
                String theText = "Congratulations "+rs.getString("name");
                 new BirthdayMail("smtprelay.myserver.net", rs.getString("email"), "[email protected]", "Automatic notification", theText, "Birthday");
        } catch (SQLException ex) { // handle the error
            System.out.println("SQLState: " + ex.getSQLState());
            System.out.println(
                    "VendorError: " + ex.getErrorCode() + " " + ex.getMessage());
        } catch (Exception ex) { // handle the error
            System.out.println("Non-sql exception: " + ex.getMessage());
            ex.printStackTrace();
* BirthdayMail.java
package notification;
import javax.mail.*;
import javax.mail.internet.*;
import java.util.*;
public class BirthdayMail {
     * Main method to send a message given on the command line.
    public static void main(String args[]) {
        try {
            String smtpServer=args[0];
            String to=args[1];
            String from=args[2];
            String subject=args[3];
            String body=args[4];
            send(smtpServer, to, from, subject, body, "");
        } catch (Exception ex) {
            ex.printStackTrace();
        System.exit(0);
     * Constructor.
    public BirthdayMail(String s1, String s2, String s3, String s4, String s5, String s6) {
        try {
            String smtpServer=s1;
            String to=s2;
            String from=s3;
            String subject=s4;
            String body=s5;
            String personal = s6;
            send(smtpServer, to, from, subject, body, personal);
        } catch (Exception ex) {
            ex.printStackTrace();
     * "send" method to send the message.
    public static void send(String smtpServer, String to, String from
            , String subject, String body, String personal) {
        try {
            Properties props = System.getProperties();
            props.put("mail.smtp.host", smtpServer);
            Session session = Session.getDefaultInstance(props, null);
            // -- Create a new message --
            Message msg = new MimeMessage(session);
            // -- Set the FROM and TO fields --
            msg.setFrom(new InternetAddress(from, personal));
            msg.setRecipients(Message.RecipientType.TO,
                    InternetAddress.parse(to, false));
            // -- Set the subject and body text --
            msg.setSubject(subject);
            //msg.setText(body);
            msg.setContent(body, "text/html");
            // -- Set some other header information --
            msg.setHeader("X-Mailer", "NotificationMail");
            msg.setSentDate(new Date());
            // -- Send the message --
            Transport.send(msg);
            //log.info("Message sent OK.");
        } catch (Exception ex) {
            ex.printStackTrace();
    public static boolean statusSend(String smtpServer, String to, String from
            , String subject, String body, String personal) {
        try {
            Properties props = System.getProperties();
            // -- Attaching to default Session, or we could start a new one --
            props.put("mail.smtp.host", smtpServer);
            Session session = Session.getDefaultInstance(props, null);
            // -- Create a new message --
            Message msg = new MimeMessage(session);
            // -- Set the FROM and TO fields --
            msg.setFrom(new InternetAddress(from, personal));
            msg.setRecipients(Message.RecipientType.TO,
                    InternetAddress.parse(to, false));
            // -- We could include CC recipients too --
            // if (cc != null)
            // msg.setRecipients(Message.RecipientType.CC
            // -- Set the subject and body text --
            msg.setSubject(subject);
            //msg.setText(body);
            msg.setContent(body, "text/html");
            // -- Set some other header information --
            msg.setHeader("X-Mailer", "NotificationMail");
            msg.setSentDate(new Date());
            // -- Send the message --
            Transport.send(msg);
            return true;
        } catch (MessagingException ex){
            log.error(ex.toString());
            return false;
        } catch (Exception ex){
            ex.printStackTrace();
            return false;
}and in cron.daily a script to daily execute the project:
#!/bin/sh
/usr/local/jdk1.5.0_06/bin/java -jar /home/admin/proj/notification/Notification.jar
exit 0

Send group mail

hi all,
    how can send group mails are attached to one name( ex:sap team: sapteam ) in reports . if it possable ,please send the code.

Hi,
c_par-no_dialog   = 'X'.
c_par-preview      = space.
c_par-getotf         = 'X'.
out_opt-tddest     = 'EPSON-COMMON'.
CALL FUNCTION fm_name
EXPORTING
control_parameters = c_par
output_options = out_opt
user_settings = space
vbeln = it_vbeln-vbeln
pdf = r2
rbiclear = c3
IMPORTING
job_output_info = opt
einv = einv.
i_otf = opt-otfdata.
CALL FUNCTION 'SO_NEW_DOCUMENT_ATT_SEND_API1'
EXPORTING
document_data = doc_chng
put_in_outbox = 'X'
commit_work = 'X'
TABLES
packing_list = objpack
contents_txt = objtxt[]
contents_bin = so_ali[]
*contents_hex = so_ali[]
receivers = reclist[]----
>specify multiple receiptent
EXCEPTIONS
too_many_receivers = 1
document_not_sent = 2
document_type_not_exist = 3
operation_no_authorization = 4
parameter_error = 5
x_error = 6
enqueue_error = 7
OTHERS = 8.
IF sy-subrc = 0.
PERFORM mail.
MESSAGE 'Mail sent successfully' TYPE 'S'.
*SUBMIT RSCONN01 WITH MODE = MODE.
ENDIF.
check the link
https://www.sdn.sap.com/irj/scn/wiki?path=/display/snippets/mailsendthroughoutputcontrols
Regards,
Madhu

Group Mail (BCC)

Prior to installing snow leopard I would be able to just click on my "group" email addresses in my address book and send it into BCC and one address into the To box. That worked well. Now when I click on the group mail address the first name in the group is highlighted and when I try to put the group into BCC only the first name that is highlighted goes into BCC. Following me so far? Now if I highlight all the names in the group and click on BCC they all go into the BCC box which works. How can I prevent the highlighting of one email in the group list? Every time I open the group list one name is highlighted, and it doesn't have to be the first name on the list either. And why should any in the group of addresses be highlighted in the first place? I can't unhighlight the one email. If the one address wasn't highlighted I would be able to just click on "Group" and all addresses would go into BCC. I hope I detailed this okay.
Thanks for a reply.

I think that this is a straightforward bug with Snow Leopard. I use groups on a daily basis to email folk. Prior to SL everything worked fine. Now when I choose a group only the first name in the group is added to the mail message.
I hope Apple sort this soon.

Group Mail Management on Wiki

We have a Wiki setup for one of our groups. It so happens this is also a mail group and we have enabled mail on the Wiki/Blog page. Mail that comes in for the group (for example: "[email protected]") gets posted on the mail for the Wiki.
This is actually convenient. The problem we are having is that occasionally Junk Mail appears on the Wiki (as it is coming for the group mail address) and I would like to clean it out.
I can see where all of the mail is being stored (under a directory named xxxxxxxxxx.page under the group folder).
Does anyone have any suggestions as to the most efficient method of managing this?
I have tried deleting the directories with the mail messages, but it still shows up on the sidebar of the Wiki - which tells me it is being posted to some DB elsewhere, I just can't see an convenient way of cleaning these out occasionally.
Of course, i could be missing something glaring me in the face.
Thanks in advance for any help.

Restart Teams after deleting the folder.
sudo serveradmin stop teams; sudo serveradmin start teams;

Mail confirm messages; rules

Is there any way of getting rid of mail confirmation messages; for example, when I want to bounce a message, I shouldn't have to see a dialog box every time. After all, I can delete a message without having to see a confirmation dialog box. Is there some kind of hidden preference for this?
I want to create a rule as follows:
Message is from some sender AND the word "foo" is not found more than five times in the message body.
Is this possible? If so, how?
I get a digest of "foo" several times a day; however most of the messages in the "foo" group have nothing to do with "foo" -- they are about "bar" or are spam. I'd like the digests that aren't about "foo" to go directly into the trash, but the word "foo" is found at the beginning and end of the message -- at the top where the group name is, and at the bottom where the subscribe/unsubscribe information is.
Thanks in advance.

Check the iCloud.com website and look for a rule that may have been created there.

Automator w/ Group Mailer Truncating Messages

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