BAI2 file format- 4 record

Question

Hello SAP Guru's-
In testing the lockbox functionality, I have a client who has a customer that remits with over several hundred line items in one check.  In the 4 record, the bank sent me a file with the following format
Record Type  4
Batch Number  001
Item Number  001
Overflow Type  4
Overflow Seq Nbr  01 to 99 then start 01 again
Last Ovfl Flag  9 (on last record)
On the Overflow Sequence number, when they got to 99 they started over to 01 on the next line item.  Is this correct?  I understood that they should change the overflow type from a 4 to a 6 and restart with a new 4 record?
Please help!
I will AWARD POINTS.
Many thanks!

Answer 1

Hi,
Please go through the following regarding Record 4 for BAI2 file format:
<i>Record 4: Table FLB24
4002003401716000002 00000100000000000000
4002004402918000018 00001000000000000000gh
• The item in blue is the Record Type indicator. Record Type 4 can appear numerous times in the Lockbox file. Record 4 is the “Item Record” and it is used to hold one invoice each. (Field name OR001)
• The item in green is the Batch Number for the Lockbox. This item will have 3 characters. (Field name OR002)
• The item in red is the Batch Item Number for the Lockbox. This item will have 3 characters/spaces. (Field name OR003)
• The item in purple Type of Overflow record (1 space). In this case, it is a ‘4 record’ because it contains only its own item, not an item overflowed from a preceding 6 Record. (Field name OR004)
• Bright green is the Sequence Number for the record (2 spaces). (Field name OR005)
• The item in yellow is the End Indicator for the Lockbox. A ‘9’ indicates the last record of a Lockbox (1 space). (Field name OR006)
• The next items in black are the Invoice Numbers (16 characters/spaces each). Only 1 invoice is placed into each 4 Record. (Field name IVCNR) The best field format convention would be to use left-justification, blank-padding right for the invoice number(as shown in the Record 4 above).
• The items in dark yellow are the Payment Amounts per invoice (10 characters/spaces). (FiT)
• The items in gray are the Deduction Amounts per invoice (10 characters/spaces). MT)
• Dark Blue is the External Reason Code for the payment. (Field name RESTG)
• Up to the next 30 character spaces are available for short text. They may be left blank if desired. (Field name OR011)</i>
In BAI2 overflow type is not changed, 4 is correct. Only in BAI format it is changed.
Thanks
Murali.