EBS BAI2 file - Transaction 475, check clearing - extra character appending

Hello experts,
We are using Algorithm 13 for processing checks which are processed using the transactin 475 on the incoming bank file.
In the BAI2 file format, the check numer is contained in record 16 in the following format-
16,475,58740,0,9180914733,67689/
88,CHECK NO=0000000067689
The problem that we are having is - if the EBS program is run as a automated batch job then SAP is appending the '/' (that appears at the end of the line in record 16) in the check number that it uses to match the documents for clearing. Therefore in the above example, our SAP system is trying to find the check number '67689/' in the check lots to match against the payment document. However our check numbers are just 67689 therefore SAP is not able to find a match and posts the document in 'On Account' state.
But if the same file is run manually in the Workstation upload mode, then there is no extra '/' appearing in the check number and SAP correctly clears the Cash Clearing account. I know there is nothing wrong in the file sent to us by the bank. Plus running it manually does not cause this issue.
Has anyone else faced this problem before and if you can suggest on what possibly could be going wrong then it would be a great help for me.
Thanks!

I understand wanting to find the issue - not just apply a band aid. And I understand the frustration of not being able to recreate an issue in a test system. But at least a search string is only configuration and not ABAP code in a user exit.... And if it works, it will relieve your users from clearing the checks manually.
If you do go with a search string, you should be able to isolate the last 5 digits by only mapping those. For example, you'd set the search string to:
CHECK NO=00000000#####
Then in the mapping, blank out all values except for the 5 # symbols - so the mapping would be 17 blank spaces followed by 5 #'s. I've been able to successfully extract reference numbers for ACH deposit clearings this way - I don't see why it wouldn't also work in your situation with check numbers.
Regards,
Shannon

Similar Messages

EBS - BAI2 file format

Hi Guys
We are using BAI file format as the format which has been send by our banker and the same is working fine. T- Code used to upload is FF_5 and the algarithm used is 011
Now our banker has changed the file format to BAI2
In the given file we have cheque number in 16, 475 line and we are using 011 as algarithm. When we upload via FF_5 the first entry is passed for debiting the Cash Disbursement account by crediting Cash Main Bank account, this is in the file with ZBA transfer credit
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We tried to remove all the leading zero in the upload file from the cheque number which is available in the line 16, 475 as well as the / in that line and the system gave the correct output
In the above, we are not sure why 011 algarithm is not working ( we tried by giving only the BELNR, only XBLNR, BELNR and XBLNR etc) the output was always " the differnce is too large for clearing ) since the algorithm has not searched for the proper document AND in case 015 algarithm, why the system is taking leading zero as well and why its picking the \ in the assigment while its clearing. Because of this / the system is not picking the cheque number
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Thanks - Bala

Hi Guys
We are using algorathim 011 for our EBS. The file format from our banker is BAI2
When we are uploading the statement, the accounting entries got cleared. But the issue we face is encashment date is not updated in FCH1 (Check Information)
With this if we check, at any point of time in the check register the entire check are still open. We have verified the following why the check encashment date is not updated
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EBS BAI file check clearing

I am trying to clear check through EBS (BAI format) file upload but the check numbers are coming through in the 16 records in the reference field and not in the 88 records (note to payee). I know we can clear check through check number in 88 records using string config but I don't know what to configure for clearing check if the check number is in 16 records. For e.g.
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Edited by: Ron on Feb 1, 2009 1:04 AM

Q1: Did you use F.13 or the fuction in EBS it's self?
We are using EBS download(FF_5) itself to do the auto-clearing
If you have configured the EBS, make sure you took care of the following points as well:
a) In the 'define posting rule', you have entered 4 as 'posting type' (Credit posting key 50 and debit posting key 'blank')
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Q2: How did you match with the payment open item ? (for our case, the payment items only have F110 run date and Id plus amt to match with)
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We are downloading here BAI2 format through EBS. In the BAI2 file if you are getting the check number in the record starting with 16, then SAP will be able to find the check number and do the clearing based on the interpretation alogrithm config. But if you getting the check number in the record starting with 88, then you can use 'Define search string for EBS' config to interpret hte check number from note to payee field.
Thanks
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EBS-Check clearing

Hi
I noticed that the program SAPLNEW_FEBA doesn't generate additional information when there's errors in check clearing. Before, it used to provide info like " check already cashed" or "check marked as cashed", etc. Now I am testing and get the red X but there's no additional information.
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Hi kalyan,
We have changed the length of the check number by adding the leading zeros in the check number in the relevant range by using transaction FCHI (maintain check lot). For this you have to delete the check number in the 'number status' column first, this will then allow to delete the number range. Please delete first all the existing number ranges for the check. Then recreate the new lots with the new check number range which will have 10 digit check number by adding leading zeros to the 5 digit check number range used by you before. But if you are printing check in-house, SAP script guy has to make sure that the MICR line is lengthy enough to capture the 10 digit check number.
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BAI2 file format- 6 record / Check DDA Account

SAP Guru's
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no response

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Old checks cleared in the bank but still negotiable in AP

Hi,
Our oracle AP system is showing many old outstanding checks but that has been actually cleared in the bank. In other words, these checks cleared in the bank (years ago) but AP system didn't know they were cleared (these checks are still negotiable per AP) . Any suggestion on how to resolve these type of payments?

Hi,
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Check encashment date is captured by sap daily from a file sent by the bank which will list the checks that were cashed Yesterday. You upload (FCHR or Z program)this encashment file in sap and the status of the check will now show as cashed in SAP and you cannot void the check after this is cashed
Assign points as a way of thanking

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Hello SAP Guru's-
In testing the lockbox functionality, I have a client who has a customer that remits with over several hundred line items in one check. In the 4 record, the bank sent me a file with the following format
Record Type 4
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Overflow Type 4
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I will AWARD POINTS.
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Hi,
Please go through the following regarding Record 4 for BAI2 file format:
<i>Record 4: Table FLB24
4002003401716000002 00000100000000000000
4002004402918000018 00001000000000000000gh
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The item in green is the Batch Number for the Lockbox. This item will have 3 characters. (Field name OR002)
The item in red is the Batch Item Number for the Lockbox. This item will have 3 characters/spaces. (Field name OR003)
The item in purple Type of Overflow record (1 space). In this case, it is a 4 record because it contains only its own item, not an item overflowed from a preceding 6 Record. (Field name OR004)
Bright green is the Sequence Number for the record (2 spaces). (Field name OR005)
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The items in gray are the Deduction Amounts per invoice (10 characters/spaces). MT)
Dark Blue is the External Reason Code for the payment. (Field name RESTG)
Up to the next 30 character spaces are available for short text. They may be left blank if desired. (Field name OR011)</i>
In BAI2 overflow type is not changed, 4 is correct. Only in BAI format it is changed.
Thanks
Murali.

How do I compare these text files (aka spell check)

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import java.util.Scanner;
import java.io.*;
import java.awt.*;
import java.awt.event.*;
import javax.swing.*;
// Created Sept 4, 2004
*   @version 1.0
*   This program will store dictionary.txt to a String array and
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Note: Recompile with -Xlint:unchecked for details.
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Also, when I execute, nothing happens. It looks like it is going to try to do something, but the "open" dialog box never opens and no errors pop up. It just sits there executing. Any suggestions??
here is the code:
import java.util.*;
import java.io.*;
import java.awt.*;
import java.awt.event.*;
import javax.swing.*;
// Created Sept 4, 2004
*   @version 1.0
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How to load hierrarchies using dtp using flat file in bw ineed clear ste

how to load hierrarchies using dtp using flat file in bw ineed clear steps

Hi,
If you want to load InfoObjects in the form of hierarchies, you have to activate the indicator with hierarchies for each of the relevant InfoObjects in the InfoObject maintenance. If necessary, you need to specify whether the whole hierarchy or the hierarchy structure is to be time-dependent, whether the hierarchy can contain intervals, whether additional node attributes are allowed (only when loading using a PSA), and which characteristics are allowed.
1.Defining the source system from which you want to load data:
Choose Source System Tree ® Root (Source System) ® Context menu (Right Mouse Button) ® Create.
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Description
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NODEID
8
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30
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NODENAME
32
CHAR
Catalog ID
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1
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8
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First subnode
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8
NUMC
Next adjacent node
NEXTID
8
NUMC
Language key
LANGU
1
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TXTSH
20
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40
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60
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Also find the below blog for your reference...
/people/prakash.bagali/blog/2006/02/07/hierarchy-upload-from-flat-files
You can load hierarchy using process chain...
Find the below step by step procedure to load hierarchy using process chain...
http://help.sap.com/saphelp_nw70/helpdata/EN/3d/320e3d89195c59e10000000a114084/frameset.htm
Assign points if this helps u...
Regards,
KK.
Edited by: koundinya karanam on Apr 8, 2008 1:08 PM
Edited by: koundinya karanam on Apr 8, 2008 1:09 PM

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