Bid Invitation cannot be converted to PO

Hi SRM Gurus,
After response from bidders in SRM, we are uanble to create the follow on PO doc even though we give Purchase order as follow on doc while creating bid invitation.
The only two options available are convert to auction and convert to follow on bid invitation. I am trying to understand why the follow on PO ption is not coming.
Does anyone ahs idea on why this is happening.
Thank You
Abhinandan

Hey Guys,
I got the answer!!
Thanks
Abhi

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Convert bid invitation to live auction

hi friends
i have a doubt
is convert bid invitation to live auction is nothing but convert RFQ to live auction?
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vinaykrishna

thank you imtiaz

PO Creation error after processing bid invitation

Hi Guys,
I need small help from you. I have created one bid invitation with out shopping cart. I had processed the bid invitation. Few vendors have submitted their bids. Purchaser had accepted those bid and approver had approved those bids. Now I have the option to "Generate PO" and "Create contract". If I click on Generate PO button I am getting an error that Purchase order has not been created.
I am unable to process further. Please help me. I have maintained PO number range in both the systems means in R/3 and SRM. Transaction types are also maintained in both the system. What else settings I need to configure?
if i click on "Create contract" buttion then I am able to create Contract in SRM system in held state. When this Purchasing contract will be copy to Backend system? once I chance the Contract status to release then this will be copied to backend?
My requirement is to create Purchase Order ?
Regards
Apparao a

Hi
Please provide your system version details.
In the bid invitation, the Follow-On Document field must contain the entry Purchase Order or Contract.
· In the case of bid invitations that are created manually, purchase orders are local only (product category is not relevant). In the case of direct material purchase orders, a copy (that cannot be changed) is created in the backend. Whether or not it concerns direct material needs to be stated in the item details in the bid invitation. You must specify the goods recipient and purchasing group. Also:
-> Outline levels can be displayed in a local purchase order
-> Bid invitation texts, bid texts, and documents are transferred to the purchase order (however not internal notes).
Also refer to this link for configuartion settings ->
http://help.sap.com/saphelp_srm50/helpdata/en/d3/133dcd5641b244a60578baa996a597/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/38/4cc5376848616ae10000009b38f889/frameset.htm
Hope this will help.
Please reward suitable points, incase it suits your requirements.
Regards
- Atul

Bid Invitation (Notification and Output)

Hi Gurus,
I have no clue how to manage Output / Messages for Bid Invitations. I need the system to do the following:
1) Send email notification to Bidders in the bid invitation and also a notification when I make changes to the bid Invitation - How and where do I configure the message
2) Post a notification on a portal
3) Print the bid Invitation with all the attributes (to bidders who cannot respond electronicaly), so that the same can be posted to the vendor and then the purchase can perform surrogate bidding.
Regards,
Abdul

Hi,
1. make sure email set up is done as per note 455140. To send e-mails after bid is published for the bid invitation transaction 'BID' attach relevant event schema. This will take care of sending mails whenver bid invitation is published or changed.
2. Provide the role BBP_EC_SUS_BIDDER to the bidders to enable them to see bid invitaions and send bids from SUS portal. For this you also need to enable SSO (single sign on) between EBP and SUS. Please refer the below link for further information.
sending RFQs from SRM EBP to SRM SUS
3. It is possible to down load the Bid invitation. Further update the mail id of the bidder with your id so that you can receive the bid invitation smartform. This you can take a print out and send it to bidders. You can make config setting in SPRO 'define actions for document output' to send the bid invitation smartform.
Hope this clarifies all your doubts here.
rgds,
RRK

Bid Invitation to create a Contract

Hi Guys,
We are implementing SRM 4.0 (Classic Scenario). Our requirement is to create a RFX through the bidding engine only manually. (Not going through sourcing or external requirements).
I am aware that we cannot manually create a bid invitation for indirect materials as we donot have an account assignment object for indirect materials in the bidding engine and this restricts creation of a PO.
Does the same hold good for creation of contracts for indirect materials or we can create contracts from the bidding engine manually without the cost assignment object problem??
Also creation of bids manually for direct materials should not be a problem as it does not need a cost object assignment (only storage location is a mandatory field).
Please confirm !!!!
Does anybody have the best practices used for the live auction and bidding process in SRM??
Thanks
SUNNY

Does anybody have a solution to my problem???
Please let me know
Thanks
Sunny

Bid Invitation - assign Bidder

Hi All,
I am working on the configuration part of Strategic sourcing in SRM. I am facing a situation in the process. Let me explain you the flow folloed by me.
1. I created a Shopping cart and did approve it successfully.
2. I created a Bid Invitation from SC and did publish.
3. Now If I am not wrong this Bid Invitation should go to the Bidders, who should be able to quote their prices.
But I am not able to figure out that how to handle this.
Infact I did assign a vendor while converting the SC to Bid Invitation and assumed that this bid invitation should go to the vendor but it is not happening.
can someone guide me how to do this?
It would be better if you tell me how to create a bidder and assign the bid invitation to him?
I am basically an technical, so I apreciate if you explain in detail. thanks in advance.

Hi Roopesh,
Have you maintained Vendor root organization in EBP and under this root organization you to maintain Vendors on whom you want to place bid invitation.
Pls. check this and confirm.
Regards
Sanjay

Mails for Bid invitations

Hello everyone,
I have a problem with sending mails to the bidders.
i have created a vendor. The output format for this vendor is mail. I have given the email id also.
when a request is created, it gets automatically converted to a bidding invitation. but the mail does not go to the bidder.
Could someone tell me what i should do about this?
Regards,
Vidhya

Hi,
In SPRO -> Supplier Relationship Management -> SRM Server -> Cross-Application Basic Settings -> Set Output Actions and Output Format -> Define Actions for Document Output.
In this for Bid Invitation (BBP_PD_BID) action profile in action defintion Processing time we have chagned from "Processing from selection report " to "Processing when saving document".
Then mails are getting generated automatically.Also you need to have the SCOT settings in place for the mails.
BR,
Disha.
Pls reward full points for useful answers.

Bid invitation XML

Hi,
I want to send the bid invitation to vendor via XML. I choose output media XML and publish the bid invitation.
I get a success message that the Action is successfully completed, but I don't know what happened.
Does it works with XI?
Thank you
joseph
Edited by: joseph fryda on Jan 2, 2008 9:28 AM

Hi
Which SRM / SUS version are you using ?
You can create a Bid Inv in SAP EBP from the SC item. You do not set up Bidding Engine separately. It is part of EBP, you just need to enable the Sourcing/Bidding transactions, Assign Roles and Authorizations.
It is LAC, SUS, CCM, those are setup separately.
Bids are created in SRM Bidding Engine (ABAP part). If you don't want to use SRM Bidding Engine, then you should use the DPE scenario where the RFQ is not created in SRM but in your external Sourcing tool (Exostar).
This scenario is still present in SRM 4.0 or 5.0 (even if not intented to a futur extension).
You will trigger this RFQ export manually from Sourcing Cockpit, except if you have customized "automatic creation of bid invitation for items without source of supply" in SPRO --> SRM --> Sourcing --> Define Sourcing for Product Categories (this option is not available in EBP 3.5, thats' why I was asking about your SRM release).
Related links ->
http://help.sap.com/saphelp_srm50/helpdata/en/33/16533d6dd60610e10000000a114084/frameset.htm
The bid invitation creation service is bbp_bid_inv.
Please look at following thread:
Email to Vendor and Creator while creating PO
Run report RSWUWFMLEC to convert work items to mail. In transaction SCOT you can send it to preffered vendors.
Related notes:
Note 837179 - SUS3.0: Possible changes for e-mail-notification
Note 738370 - E-mail notification: Composite SAP note
Re: Create and Send Bid Invitation
Hope this will help.
Regards
- Atul

BUS???? for Bid Invitation

hi experts
is there someone who knows what is the number of BUS for Bid Invitation?
Inside BBP_PD i cannot find it.
Thanks
regards
andrea

Hi,
BUS2200
Kind regards,
Yann

WS14500028 BADI WF for Bid Invitation: No workitem is sent to the inbox

Hi All,
I was tasked to troubleshoot the existing workflow of the client. The workflow was able to determine the approver who will receive the workitem for his/her approval. However, the workitem is not seen in his inbox. Since there has been no workitem passed on to the approver's inbox, the workflow stays hanging and the document could not be converted to PO and Confirmation.
What do you think may cause the problem? Does it also involve the implemented BADI? Does the BADI only determine the approver or does it also control the workitem to be passed to the approver?
Please let me know your recommendations and suggestions to this problem.
I'll generously reward points for helpful answers.
Kindest regards,
Reymar

Hi Masa,
How are you?
I think I've met you before here in the Philippines (I just started learning workflow that time).
I was able to do those steps. However, the log says that the BADI WF for BID Invitation No. xxxx, GUID xxx has a waiting status and there is no icon present under the agent column.
What do you think is the problem?
Thanks for your response.
Regards,
Reymar
Edited by: Reymar Ellazo on Mar 12, 2008 11:57 AM

Bid invitation publishing with out workflow

Hi srm guru's,
I cannot publish the Bid invitation. System showing error message as no workflow.
I want to publish BI with out any workflow.
Is any configurations required for a bid invitation publishing with out workflow.
regards
sai

Hi Sai
     o   BUS2200 (Bid invitation)
         -   WS14500026 (Automatic approval)
         -   WS14500027 (One-step approval)
         -   WS14000091 (Alert workflow)
         -   WS14500028 (n-step approval)
Did you activated any one of the workflows?
SAP Business Workflow ->
perform task specific customizing
regards
Muthu

Grouping functionality for Bid Invitations.

Is there any way to group external requirements to Bid invitations.

Hi,
When you press the Submit to Grouping button in the Carry Out Sourcing option ,report BBP_SC_TRANSFER_GROUPED must be executed.
Read the Documentation given in the report BBP_SC_TRANSFER_GROUPED .
Short text
Automatic Grouping of Requirements for POs and Bid Invitations
Purpose
This report groups together requirement items to which a valid source of supply has been assigned (for grouping into purchase orders) and whose product category has been enabled for grouping (sourcing option in Customizing).
In cases where assignment is automatic, the system sets the requirement as Transferred to Grouping.
In cases where a source of supply is assigned manually, the purchaser has to choose the function Transfer to Grouping in the sourcing application for the requirements.
You should schedule this report periodically, and make sure that the report is run separately for each document type (purchase order, bid invitation).
Prerequisites
You have assigned each relevant product category to a sourcing option for grouping, for example, Automatic Grouping, Sourcing for Item Without Assigned Source of Supply.
For more information, see the Implementation Guide (IMG) for Supplier Relationship Management: SRM Server -> Sourcing -> Define Sourcing for Product Categories.
Features
Report BBP_SC_TRANSFER_GROUPED provides the following functions:
For automatically grouping requirements into purchase orders:
It selects all requirements that have a unique valid source of supply, and have been set up for grouping. You can use selection criteria to further restrict the requirements that are selected.
It groups requirements by vendor. In other words, it groups together all of the requirements that can be sent to the same vendor.
You can use a Business Add-In (BAdI) to make additional groupings. If the standard system groups together certain requirements, but you want to create them in separate local purchase orders, use the BAdI BBP_GROUP_LOC_PO for this purpose.
Note that there are some limitations to creating purchase orders this way. For example, it is not possible to group together requirements with different vendors in the same purchase order. This report uses the same differentiation criteria as the sourcing application (for example, business partner, company code, product type).
It uses function module BBP_PD_PO_CHECK to check the assignment to a source of supply. The report passes on requirements to function module BBP_PD_SC_TRANS_MULTI_LOC_PO, where they are grouped, and converted into a purchase order.
In a production run (that is, not a test run), the system issues error messages to the Application Monitor. Example: A contract item assigned during sourcing is no longer valid when grouping is about to occur. This error appears in the Application Monitor. The system moves the requirement item to the worklist of the sourcing application.
The Application Monitor assigns errors to one of the following categories:
Shopping Cart: Automatic Grouping
Purchase Order: Automatic Grouping
If necessary, you can copy this report, and change the selection criteria to suit your needs. You can start the report in test mode.
Note: In the sourcing application, you can determine which requirements are planned for the next report run by choosing Find -> For Grouping.
For automatically grouping requirements into bid invitations:
It selects all requirements that have been set up for grouping. A source of supply is not required. You can use selection criteria to further restrict the requirements that are selected.
You can use the BAdI BBP_TRANSFER_GROUP to take bid invitations that have been grouped by the system, and then split them up on the basis of your own customer-specific criteria. You can use the BAdI BBP_SAVE_BID_ON_HOLD to determine whether or not a bid invitation should be published automatically.
The report passes on requirements to function module BBP_PD_SC_TRANSFER_MULTI_RFQ, where they are grouped, and converted into a bid invitation.
In a production run (that is, not a test run), the system issues error messages to the Application Monitor.
If necessary, you can copy this report, and change the selection criteria to suit your needs. You can start the report in test mode.
Note: In the sourcing application, you can determine which requirements are planned for the next report run by choosing Find -> For Grouping.
Output
The report displays the purchase orders or bid invitations resulting from the grouping of the requirements. It also shows incorrect requirements that the system was unable to group into a purchase order or bid invitation.
Related thread:
SOCO Submit to Grouping functionality?
Re: Bid invitation
BR,
Disha.
<b>Pls reward points for useful answers.</b>

How can we repair the output of the downloaded excel in bid invitations?

Hi
We are intrested in changing the current format of the downloaded file. We would like to remove the header lines and that only the item lines will be performed, we are also intrested of removing the columns: line category, Field Attribute, Change Key. The only columns we need to be performed in the file are: Document Number, Item Number, Item Description, amount, Delivery time.
Can anyone clarify how can this be done?
Thanks
Hilla

Hi,
Dave is right.
You can use BADI : BBP_PD_DOWNLOAD to chnage the format of the file.
Also see ths related thread:
Re: SRM 4.0 - Upload function of Bid Invitations (Bidding Engine)
BR,
Disha
DO reward points for useful answers.

Outlook Sync Error SOLVED - Multi-day repeating appointment cannot be converted for use on the Handheld...

*UPDATE 1/23/2009 07:08 AM* This is a partial fix. I no longer think the Recurrence Range is the culprit. It seems the Time Zones features between Outlook & Palm are not cooperating. This explains why my 12 am events are syncing as 6 pm the day before; I live in GMT-6:00 so it's moving my events ahead by 6 hours. Another event I set for 1 pm in Outlook was changed to 7 am on my Treo. I am going to start over and recreate each event, this time setting the Time Zones, which I hadn't done before. I tested it out and it worked with a single event... let's see how long it lasts. I've also found that using 'No Time' on my Treo is not compatible with Outlook. It's better to set a time with 0 minutes duration.
*UPDATE 1/23/2009 04:11 AM* This is a partial fix. My monthly and yearly problematic recurring events are now showing up at 6 pm the day before on my Treo, though my Outlook calendar is fine. I think this has to do with the Recurrence Range Start/End in Outlook, which is set automatically. If only there were a way to change this...
After a WHOLE LOTTA trial-and-error (like 3 days worth), I think I finally solved my OLERR:14-001 issue!
Problem: Syncing Palm Treo 755p calendar with Outlook 2007
Error Message (simplified):
HotSync session completed with messages on [date] [time]
HotSync session started on [date] [time], and completed in [0] seconds
Outlook Calendar synchronization completed with messages
Duration: [0] seconds
Outlook Calendar
The multi-day repeating appointment titled [event] beginning [date] [time] cannot be converted for use on the Handheld. Please divide the appointment up into single-days and re-synchronize.
OLERR:14-0001
- Desktop overwrite HH Sync
Note: You will likely have several of these ‘Multi-day’ instances in your hotsync log (I had 58). You may want to change Calendar in hotsync to "Desktop overwrites Handheld" after you get this error, to avoid erasing events while you are fixing this issue. Otherwise, you may have to restore them from a backup copy (if you have one) and start over. You can switch back once you’re through.
Solution: First, I tried this Palm KB Article: http://kb.palm.com/SRVS/NUA/launchKB.asp?c=31167. After this didn’t work for me… I did trial-and-error. I believe the problem is that each recurring event, which you set up as ‘All-day’, must be changed to have a duration of 0 minutes from within Outlook. I was able to change some events directly, but I found that some of the records had corrupted, and would just revert. My fool-proof solution was to recreate EVERY problematic event (yes, one-by-one) using the following steps:
Open Outlook
Go to your default calendar, where your events are synced
In the top menu choose ‘View’ > ‘Current View’ > ‘Recurring Appointments’
Open a ‘New Appointment’
Enter subject and other options, such as Categorize, Importance, Time Zones, or Reminder
Make sure starting and ending date & time are the EXACT same
Select ‘Recurrence’ & choose your pattern
I did not choose ‘No end date’ (hence the Palm article), but rather ‘End by:’ and typed in 2031, then pressed tab to auto-generate a suitable end date. I chose 2031 because that is last year my Treo’s calendar goes to. Click OK
Repeat for every event in your error log, until you get a clean "Desktop overwrites Handheld" hotsync (Outlook should be closed when you sync)
Switch Calendar in hotsync back to "Synchronize"
Even though I still get the message OLERR14:001, my syncs are successful. Now I will give my Treo time to see if the issue returns later. Until then, happy Outlook syncing and good luck!
Post relates to: Treo 755p (Sprint)
Message Edited by akeaw3000 on 01-23-2009 04:11 AM
Message Edited by akeaw3000 on 01-23-2009 07:08 AM

hello,
if all of your data is on the phone you can change the sync action to handhled overwrites desktop
how to:
open palm desktop software
on the top left click on 'hotsync' and then 'custom'
on the calendar conduit
highlight it and click on 'change'
then choose 'handhled overwrites desktop'
hope this will help you
Post relates to: Palm TX

Add a new button to BID Invitation screen

Hi,
How to Add a new button to Bid Invitation Screen in SRM?
Thanks,
Raveendra

Hi
Which SAP Version you are currently on ? What is the exact requirement ?
If i understand you right, Incase you want to add a button to the existing screen template then it will require standard code change and also you need to plan out how will you will code the logic to activate the button.
There is no BADI which can do this as this is not a SAP funtionality. You need to do a little bit of research on this to get the job done.
Regards
- Atul

Bid Invitation cannot be converted to PO

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