Billing Document - Summarize by Revenue Account in Accounting

Hi Guru,
I'm trying to post a Billing Document with more than one Conditions Type linked to the same Account Key and to the same GL Account.
In the Financial Document I see more than one line item by condition type, even if I have always the same revenue account.
How can I summarize it by Revenue Account?
Let me know
Thanks
Stefano

Hi,
Try to use t-code FS10N, BTW in the screen of accounting document you can also use the option of filter to fetch out the value of revenue account only!
Hope can help you!
Good day
Tao

Similar Messages

Error in Account Determination while billing document is releaseToAccountin

Dear all,
When the billing document is going to release to accounting (VF02) the following error is coming. Document xxxx saved (error in account determination). Message No. VF051.
I am trying to solve with VKOA, but I am little bit confuse due to no. of tables. Please guide me.
Thanks in advance.
Raj

Hi
In VF02 -> Environment (main menu)-> Account .determination . Analysis-> Revenue Accounts
Here by analyzing you can find out what is missing
Document xxxx saved (error in account determination). Message No. VF051.
Error in account determination means it is 200 % VKOA error only
I am trying to solve with VKOA, but I am little bit confuse due to no. of tables
What is the confusion you can easily spot out the error
Post the feedback
Regards
Raja

Billing Document not released to Accounting -Issue

Hi,
While releasing the billing document,it is not releasing to accounting and giving the below error log.
Thanks
Supriya

Diagnosis
    When condition "ZSCM" (application "V") was transferred to the value field "VV139" in operating concern "AFCO" in Profitability Analysis, the following became apparent:
u2022     The condition can take both positive and negative   values
u2022     The flag "Transfer values with +/- signs" has not be set in Customizing for value field assignment.
    Inconsistencies in the data could occur as a consequence.
System Response
    It is not possible to post the document in Profitability Analysis.
Procedure
    Set the flag "Transfer values with +/- signs" for the condition "ZSCM".
    You should set the flag "Transfer values with +/- signs" selectively for individual conditions if:
1. The conditions can take both negative and positive values (for example, in the case of conditions that describe a transfer price surcharge or a loss deduction).
2. The conditions appear several times in a billing document and thus cause a debit posting as well as a
    credit posting (this is the case, for example, when creating or cancelling reserves).
By activating the flag "Transfer values with +/- signs", you balance the positive and negative values in a
condition. You can thereby guarantee that the sum of the negative and positive condition values is displayed as the correct total value in the value field assigned to the condition.
Caution when in the production system!
    If you have already used condition "ZSCM" to post data in the production system, then the sign in
    Profitability Analysis may differ from the previous sign as a result of the flag "Transfer values with +/-
    signs" having been activated. See the F1 Help documentation on the field "Transfer values with +/-
    signs" or the OSS note 52849. If deviating signs occur, it makes sense to move condition "ZSCM" to a new value field! Contact your system adviser or SAP.
    The +/- signs are handled as follows for the flag "Transfer values with +/- signs":
    Billing document (normal) "trans.with signs" "trans.w/o signs"
     Debit posting                   negative     positive       (such as sales deductions)
     Credit posting                  positive      positive       (such as revenues)
    Credit memos/returns    "trans.with signs" "trans.w/o signs"
     Debit posting                   negative     negative       (such as revenues)
     Credit posting                  positive       negative       (such as sales deductions)
    Maintain Condition Assignment to Value Fields u2013 SD Condition
    Maintain Condition Assignment to Value Fields u2013 MM condition
Procedure for System Administration
Thanks
Supriya

Billing Document Not releasing to Accounting because of Condition Type

Hi,
We have used Sales Condition Type ZSCM(Which is a statistical condition type) in Billing Documents and they are already released to Accounting.Today we have created one more Billing Document with same Condition type ZSCM.But this billing document is not getting released to Accounting?
What could be the reason? Why it was released to Accounting before with the same condition type ZSCM and why it is not getting released to Accounting this time.
I am breaking my head to find the possible reasons...kindly help me out to find the problem.
1.Billing document 90005889 - has value 64.48462- and It has only 2 Items and it was released to accounting
2.Billing document 90005729 - has value 217.87960- and It has only 21 Items and it was not released to accounting and asking to activate +/- sing in KE4I transaction for the ZSCM condition type.
Why billing document 90005889 is released for accounting and why 90005729 was not released to accounting?
Thanks
Supriya

Hi,
There can be following possible reasons fo the samed :
1. If the specific GL account is not getting any assignment to CO object.
2. Also you need to check assignment with VKOA that whichever GL is assigned as per business process of Sales (the account which is going to be credited) and all relevant settings in VKOA.
3. Pls check all substitutions and validations if any connected with that condition type and GL. Becuase sometimes it may happen that because of calling some other application (for ex. Set or substitution as generally transportation of this element happen with entire hierarchy if you add your substition in the node.) at he time of posting of billing document. This has already happen with our business scenario.
4. Also check if this sales revenue GL is assinged to any set and if that set is called through any substitution ot validation.
Pls check all these possibilities and revert.
Thanks & Regards,
Taral Patel

Error:-Release Billing document to accounting

Hi Guru's,
While i am trying to Release Billing document to accounting i am getting following Error"Insufficient authorization for sales document"
What could be the issue ..Also in Billing document Header Posting Status is K Accounting document not created (No Authorization).
Can anyone help PLEASE?
Regards
Vikrant M Kelkar

Hi VIkrant
As you were getting error so kindly check in VOFA of your billing document type .Check the accounting document feild and also check wheather any statistics has been changed
Go to VA02 and check wheather order is blocked or not
check wheather you have maintained Credit management for that customer or not .If you have maintained then check in FD32 wheather you have assigned any authorization or not
Regards
Srinath

How to find the GL Account for a Billing Document Item?

Hi All,
 For a specific Billing Document Item, how to fetch the corresponding GL Account No.?
 I tried the below approach.
 Using the Billing Document Number, I fetched the corresponding Accounting Document No. then I tried to match the item of billing document with the item of Accounting Document by comparing the amount and then fetch the GL Account from table BSEG. When I compared the line items of both the documents, the no. of line items in the Accounting Document is more compared to the no. of line items in the Billing Document. I tried to match the items using Amount, but what if more than one item has the same amount but different GL Account No.?

Hi,
i would agree with what 'Rajasekhar Dinavahi' said.
quote,
Hi
If you open the billing document in VF03, click on 'Accounting' , select the accounting document, click on 'Administrat. data' tab.
Here you will find the Reference Document and Reference item no.
Regards,
Raj

unquote
The reference Doc will be XBLNR .
Regards,
Shehryar

Billing document not transferrred to Accounting: Msg no. KE350

Dear All.
We're having an issue in SD Billing. Some billing documents error out when released to accounting.
This is due to a material on the billing document, which is set up as FERT but they are also checked field 'Do not Cost' on the material master. As our accounting group does not want to cost these materials.
So we turned off the 'Determine Cost' checkbox on the item category. Seems ok, no VPRS is calculated now in the billing document.
Still though the items error out when the billing document is generated and no accounting document is generated.
Message = Valuation with material cost estimate: error with product "xxxxx"
Any thoughts, or seen this before?
Many Thanks!

This is failing because COPA valuation is active in your system and a product cost estimate is required for that material type. If you don't want to create a product cost estimate for this material then you must change one of the valuation settings in your system. Currently your system is set so that if a valution key is not assigned an error message is issued. That can be changed so that an error message is not issued if a costing key is not found. Another option is to assign a "blank" costing key to this particular material. In that case the costing key requirement is meet and the item will post.
There are different ways to assign costing keys for valuation, so you will need to check to see how your system is set. Check transaction code KE4J. If you have settings in that table then keys are assigned by material type. If desired, you can deactivate the error message for the costing key so that the posting will not fail if a costing key is not found. (Controlling - Profitablity analysis - Mater data - Valuation - Setup valaution using material cost estimate - Define access to standard cost estimate)
Alternatively, you can maintain costing keys with t-code KEPC. This one is more flexible and preferred. Here you can create derivation rules for finding costing keys. Create one rule for finding a costing key by material and another rule for finding by material type (or what ever characteristics make sense for you). For the rule by material, assign a "blank" costing key to the materials that should not be valuated. This will satisfy the costing key requirement and you will not ger a valuation error.
thanks,

Billing document date and accounting document date varying...

Hello Experts,
There is one billing document and the date of invoice is, say today, 12/01/2009. and the accounting document date is, say 15 days ahead or behind, 27/01/2009.however, the posting date is proper and according to the billing date and that is again dated today-12/01/209. Now, the user wants to know why the difference exists between the accounting document date and the billing date. any idea? there are some user exits being used but I cant make out, neither the abaper. suggestions please.
Regards,
N.Raja Sekhar.

Dear Raja Sekhar
Document date is nothing but the date on which that particular transaction has taken place. But I dont know where you get the date as 27-01-2009.
It is a general practice that for exports billing document, there would be a Posting block and once the exporter receives the B/L, based on that date, the billing document would be released manually. For this, there is an user exit to input the B/L number and date and release the billing document.
So here, what the end users normally does is that the B/L Date might be on 02-01-2009 but he would not have updated on the same date. At a later date, say on 12-01-2009, he can input the B/L Date (in another words, it is Posting date) as 02-01-09 and execute the billing document.
If you see the accounting document here, the posting date would have been 02-01-2009 but the document date would be 12-01-09.
thanks
G. Lakshmipathi

Account assignment of billing document

Hi,
I want to know, when we create the billing document ref. to sales order which account is updated for a particular order type ZOR and company code M001, i want to assign a differetn account which is to be updated and for company code M001 if SO order type is not ZOR it should upadted diffrent accoutn so where is those settings.
regards,
zafar
Edited by: zafar_karnalkar on Apr 23, 2010 8:11 AM

Hi zafar,
As per my knowledge accounts means G/L accounts will not updated based on Customer, Material Acct key in account determination procedure.
Application+ Condition TypeChat Of AcctSales Org+Customer Acct Assig group + Material Acct Assig group + Acct key _ 1st G/L acct + 2nd G/L Acct( For accurals)
Based on document type pricing procedure will determined , in the pricing procedure acct key are assigned against condition type.
Customer Acct Assig group from customer
Material Acct Assig group from material.
Regards
Durga Sana

Bill doc could not be released to accounting automatically

I have a problem on a particular billing type (document category P u2013 debit note) where the billing document could not be released to accounting automatically upon saving. The message VF050 is shown with Document xx saved (no accounting document generated). Subsequent release of the billing document to the accounting manually has no problem and no error was thrown. Looking through the account determination analysis shows that the correct revenue account is determined, so there should be no problem with the account determination setup. The billing type is also not set up with posting block, so it should release to accounting automatically.
What could be the possible problems or any other areas that I could check to trace the problem?
kt

Hi KT
First of all check in VOFA wheather Posting block has been maintained or not
Secondly also check wheather Revenue Account determination procedure has been done or not
Run VFX3 and finally pass it on to FI and while passing it on to FI you can check why the error has occurred
Regards
Srinath

Cancellation of billing document through VF11

Cancellation of billing document through VF11

Step 1: Creation of billing document and booking revenue
Entry Passed: Credit Revenue
                          Debit Customer
Step 2: Creation of excise invoice through J1IIN.
Entry Passed: DR Excise Duty Paid
                          CR Cenvat Payable
Step 3: Cancellation of excise Invoice through J1IIN
Entry Passed: DR Cenvat Payable
                         CR Excise Duty Paid
Step 4: Cancellation of billing document through VF11
            Debit Revenue
                  Credit Customer
DR Cenvat Payable
                    CR Excise Duty Paid
So you can see that while canceling procedure the system has passed twice
the reversal of the excise duty i.e in STEP 3 and STEP 4, and because of
this GL balances where not matching. So to counter that we passed a
Financial JV (FB50) and made the Cenvat payable account as NIL on 31st March
2009 but the same did not got reflected in report S_ALR_87012277. It still
shows me a Credit Balance in the CENVAT Payable account

Std Report for incomplete billing document

Dear experts
I want to get the incomplete(such as price error....) billing document in SAP for a secifical customer within a cycle and so on.
Does it have any standard report to implement it?
TKS!

Dear Stephen,
Try with these options.
Go to VF05 transaction here you keep radio button option on open billing documents then execute now system will give list of all open i.e not at released to accounting , billing documents.
You go to VF02 transaction from the billing document field you press F4 then you select match code Billing document still to be passed to accounting.
I hope this will help you,
Regards,
Murali.

Not to allow to save the billing document in the back date if FI period clo

Can anybody help me please. My FI period for october is closed. But there are still some open delivery documents in billing due list for October. So now let say on 7th december if i will make the billing documents by giving the date 30.11.2007 logically as FI period is closed it will allow to save the billing document but will not pass to accounting.
So this normaly happening in my industry endusers are creating the billing documents in the back date even after the period close so all the documents come into VFX3.
So can any body help me? Can we have any check if the FI period is closed for a perticular months if we will try to make the billing documents in the closed period it will not allow to generate the billing document rather saving the documents and blocking for accounting.
Reggards.
Laxmikanta Das.
09958119889.

Dear laxmikanta
I also not come across the situation what you said and hence dont have much idea about authorization group.
However, on going through the F1 help, it says
Procedure
 If only a limited set of users is to be able to post in a particular
 posting period, proceed as follows:
 o Add the posting period authorization (authorization object
 F_BKPF_BUP) to the authorizations of the selected users. Assign an
 authorization group (e.g. '0001').
 o Enter the account type '+' for the posting period variant to which
 the restriction is to apply. Enter the period(s) whose use is to be
 restricted in the first period, those which are available to all
 users in the second period, and the authorization group (e.g.
 '0001') in the last column.
Examples
 A posting period can be successively restricted. If, e.g. 10 users have
 the posting period authorization with authorization group '0001', and 3
 of these 10 users also with authorization group '0002'.
 If the period is only to be accessible to the 10 selected users the
 authorization group '0001' is entered in the posting period variant.
 Access can later be restricted to the remaining 3 users by entering
 '0002'.
From the above, I feel your requirement can be met.
Thanks
G. Lakshmipathi

Billing document to Sales order No / Shipment No

Hi all,
I would like to seek help on building up a customized program to retrieve information of Sales Order No and Shipment No from Billing document which has been released to accounting document (VBRK- RFBSK=C).
Could anyone advise on how to do this?
Could I use the document flow table VBFA? ... In which VBFA-VBELN=billing document number, and VBFA-VBTYP_N=M (Invoice)
Does anyone foresee perormance issue on this 2 tables joining?
Thanks.

Hi,
you can retrieve Sales Order Details from VBAK & VBAP table, but Sales Order number and Sales Order Item Number you can retrieve from VBRP [ AUBEL - Sales Order Number & AUPOS Sales Order Item Number ]. Based on this you can develope a customized program.
Dont Prefer VBFA because the Performance of Table is very poor which will slow down your system.
Regards,
S.Saravanan

Error in posting billing documents mesg FF805

Dear SAP Gurus ,
When the billing documents are created via VF01 the accounting entry does not get posted. The error displayed is is Tax statement item missing for tax code V1
Message number: FF805
We have multiple tax condition types and diffrent tax codes too ..when the value is zero in the second tax condition we are facing this problem
checked OSS notes...but of no help.
Please let me know if anyone has faced similar issue . Any suggestions in this regard will be greatly appreciated.
Thanks in advance.
Vj

Hi vijay
check the condition record of the tax condition types and check wheather it has the tax code V1. check wheather it is the input or output tax code. Is that tax code assigned to the account key and the automatic postings or not ?
Check in the condition records the combination you entered .For example , if you take MWST condition type and if you maintain VK11 for domestic taxes key combination as customer tax material as 1 and Material tax material as 0 then system wont pick. some times
But if you have entered customer tax material as 1 and Material tax material as 1 system will pick the tax amount. so pls check these combination also
Hope this helps you
Regards
Srinath

Billing Document - Summarize by Revenue Account in Accounting

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