Breaking report layout by column grouping in sql report

Hello All,
I have a strange requirement where I have a query which needs to o/p data in the following manner:
Status Exp. Type Class Entered By Expenditure Group Control Total Running Total
Submitted Miscellaneous XXXX, Mrs. YYYYY DESAF130501-001 0 .00
Transaction
AAAA, Mrs. BBBBBB DEAMK070509-07 77.05 77.05
CCCCC, Mr. DDDDDDDD B9MM080509-06 0 .00
B9MM070509-04 0 .00
B9MM110509-01 0 .00
B9MM080509-03 0 .00
B9MM070509-05 0 .00
B9MM080509-07 0 .00
B9MM080509-04 0 .00
B9MM080509-01 0 .00
B9MM130509-01 0 .00
B9MM070509-03 0 .00
B9MM080509-02 0 .00
B9MM110509-02 0 .00
B9MM070509-07 0 .00
B9MM110509-04 0 .00
B9MM070509-02 0 .00
B9MM070509-01 0 .00
B9MM120509-01 0 .00
B9MM110509-03 0 .00
FFFFF, Miss WWWW DEARM110509-01 0 142.78
GGGGG, Mr. HHH ALPM080509-1 0 .00
LLLLL, Mrs. KKKKKKK JKDTest070709-1 20 20.00
Total for Expenditure Type Class: 23 97.05 239.83
So basically the sql query groups by status,exp type class,enteredby,expenditure group.My problem is the user does not want the column values to be repeated for every record inside the group.For Eg: if you see under the group by the entered by : CCCCC, Mr. DDDDDDDD
The value CCCCC, Mr. DDDDDDDD is displayed only once for the group even though there are more than several records under the group(due to unique records in expenditure group).
It is pretty straight forward to do in Oracle Reports or in SQL* Plus using Columns BREAK,but iam struggling to do the same thing in plain sql...Any suggestions?

Oh .Got you..thanks..This is the o/p i require...
     Status             Exp. Type Class      Entered By                Expenditure Group            Control Total     Running Total
     Submitted          Miscellaneous        XXXX, Mrs. YYYYY          DESAF130501-001                          0               .00
                        Transaction
                                             AAAA, Mrs. BBBBBB         DEAMK070509-07                       77.05             77.05
                                             CCCCC, Mr. DDDDDDDD       B9MM080509-06                            0               .00
                                                                       B9MM070509-04                            0               .00
                                                                       B9MM110509-01                            0               .00
                                                                       B9MM080509-03                            0               .00
                                                                       B9MM070509-05                            0               .00
                                                                       B9MM080509-07                            0               .00
                                                                       B9MM080509-04                            0               .00
                                                                       B9MM080509-01                            0               .00
                                                                       B9MM130509-01                            0               .00
                                                                       B9MM070509-03                            0               .00
                                                                       B9MM080509-02                            0               .00
                                                                       B9MM110509-02                            0               .00
                                                                       B9MM070509-07                            0               .00
                                                                       B9MM110509-04                            0               .00
                                                                       B9MM070509-02                            0               .00
                                                                       B9MM070509-01                            0               .00
                                                                       B9MM120509-01                            0               .00
                                                                       B9MM110509-03                            0               .00
                                             FFFFF, Miss WWWW          DEARM110509-01                           0            142.78
                                             GGGGG, Mr. HHH            ALPM080509-1                             0               .00
                                             LLLLL, Mrs. KKKKKKK       JKDTest070709-1                         20             20.00
                        Total for Expenditure Type Class:              23                                   97.05            239.83

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I created a Matrix in my SSRS report and for some reason if the COLUMN GROUP has more than one
entry it only shows the first one and not the second or consequent entries.
I opened a question in SO and here is the link:
http://stackoverflow.com/questions/23248421/how-to-add-column-in-a-ssrs-table-based-on-criteria
All help is appreciated.

Hi SiKni8,
According to your description, you have a matrix report. If a user has more than one start date and end date, you want to put all those start dates and end dates into one single row for this user. Right?
In Reporting Service, for all data fields textbox appearing at intersection of rows and columns, the matrix will use Sum aggregation function by default. If the data can’t be calculated by aggregation function, it will return the first one of records. This
is the reason why you only get the first start date and end date for each user. In your scenario, it is impossible to append more columns at the end of the matrix without setting column group. And we can never append columns dynamically based on the numbers
of the records. So for your requirement, we find a workaround which we think is the most related to the answer you want. We use custom code to get both StartDate and EndDate, then return them as string. After that we append those strings and put the whole
string into a cell. Your case has been tested in our local environment. Here are steps and screenshots for your reference:
Put the custom code below into your report:
Dim Num As String = ""
Dim tempstr As String = ""
Function AggregateString(Title as String, StartDate as String, EndDate as String)
If Title = Num Then
tempstr = tempstr + "(" +StartDate+" , "+EndDate+") "
Else
tempstr=""
Num = Title
tempstr =tempstr+"("+StartDate+" , "+EndDate+") "
End If
Return tempStr
End Function
In our sample report, we created a matrix based on your description. It looks like below:
In textbox next to [Title], put the expression below into it:
=runningvalue(Code.AggregateString(Fields!Title.Value,Fields!StartDate.Value,Fields!EndDate.Value),Last,"Title")
Ps: In our report, we set the type of date as string when creating table and dataset. If your date type is different, use Cstr() function and convert it into string.
Save and preview. The result looks like below:
Reference:
Matrices (Report Builder and SSRS)
RunningValue Function (Report Builder and SSRS)
If you have any question, please feel free to ask.
Best Regards,
Simon Hou

Column Grouping By Month

Hello. Here's my data set:
I'm trying to produce a Reporting Services report that displays counts by month -- but for both calls open and closed under a single month heading. For example:
I don't see a straightforward way to do this. I'm using a Tablix in SSRS 2008 R2. I can easily group counts by months if I'm working with just one column (just the open or closed date), but this isn't so clean. I appreciate any ideas. Thank you.

Hi Bvy,
I have tested on my local environment and you can modify the query in the dataset to count the open and closed for each month and then design the report, finally we will get the same structure as the snapshot you have provided.
Details information below for your reference:
1. Modify the query in the main dataset like below:
;with cte as
select CallCategory,DATEPART(month,DateOpen) DateOpen,DATEPART(month,DateClose) DateClose from [TableName]
cte2 as
select sum(case when c.DateOpen is null then 0 else 1 end) cn,t.callcategory,t.dateopen from cte c right join (select * from (select distinct dateopen from cte) a cross join (select distinct callcategory from cte) as t) t
on c.dateopen=t.dateopen and c.callCategory=t.callcategory group by t.CallCategory,t.DateOpen
cte3 as (
select sum(case when c.DateClose is null then 0 else 1 end) cn,t.callcategory,t.dateClose from cte c right join (select * from (select distinct dateClose from cte) a cross join (select distinct callcategory from cte) as t) t
on c.dateClose=t.dateClose and c.callCategory=t.callcategory group by t.CallCategory,t.dateClose
select c.callcategory,c.cn as [open], isnull(t.cn,0) as [close],isnull(c.DateOpen,t.DateClose) as month from cte2 c full join cte3 t on c.CallCategory=t.CallCategory and c.DateOpen=t.DateClose
2. Design the Report structure using the Matrix instead of the tablix like below:
Row Group:Call_Category
Column Group:Month
3. Preview you will get the result like below:
If you still have any problem, please feel free to ask.
Regards
Vicky Liu
If you have any feedback on our support, please click
here.
Vicky Liu
TechNet Community Support

Breaking report layout by column grouping in sql report

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