Budget allocation

hi,
please help me that, i have created one purchase order, in that particular purchase order there is various line times, i have to delete one line items . kindly let me know how to delete the line items in the particular purchase order.
Also if the above line times are not deleting, then i have to make new purchase order, for creating the new purchase order there is getting the error of the buget is not allocating , kindly let me kno how to do the same and oblige.
Thanks,
sujatha
Please do not post duplicate threads. (I locked the others)
Edited by: Rob Burbank on Jan 17, 2010 8:31 PM

Hi,
you can use BAPI BAPI_PO_CHANGE to delete PO items. Have a look at BAPI documentation.
Cheers

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Tables for Budget allocated and spent for a WBS element

Dear experts,
I am new to PS domain, kindly tell me the table names where I can find the Budget allocated to a WBS element and Open budget for a WBS element.
Thanks & Regards,
Murthy.

Hi,
I think by conversion cost you mean Production cost of the turbine.
Since you do both the actvities Material procurement and production under the same WBS. The budget cannot be tracked separelty.
Have 2 different WBS strucute one for procurement and one for production. However you can add the existing Nwk activities to these WBS.
Regards,
Ramesh-

Budget Allocation to Maintenance Order

Dear SAP Gurus,
I wanted to enquire about how could the Budget be allocated to Maintenance Order of Order Category 30. No Budget Profile could be assigned to Maintenance Order types. I have worked on the transaction ko22 but still it denies me any budget allocation due to non allocation of Budget Profile to the Maintenance Order.
Thanks and Regards,
Muhammad Usman Kahoot

Hi
You can create an Controlling Internal order where costs are settled to by the PM order. I.e. vehicle repairs can all go to a single internal order to collect costs. You can easily plan on the internal order. The internal order can then in turn settle to a cost centre or otherwise.
I don't believe that one can do an independent plan on the PM order because it is a temporary cost object for a particular repair or something. It should be able to create a PM dependant plan from the planned activities or operations or materials. The planning will be done on the object settled to. i.e. Internal order or WBS Element as previously recommended.
Hope this helps
Dawn

Standard report for budget allocated, actual consumed, amount capitalize

Hi,
I need report for following condition: Is there any standard report for the same?
Once the project is capitalized, the system should provide in one report
the budget allocated, amount incurred, amount capitalized,
Date of capitalization and remaining expenses in desired WBS as on desired date.
Please suggest me, if any standard reports are available?
Regards
Bipin

Dear Bipin,
1) S_ALR_87013558 - This report will give you information about Budget, Actual, Commitment, Assigned, Budget Avail.
2) S_ALR_87011990 - Asset History Sheet or S_ALR_87012050 - Direct Capitalization ( Asset Acquistion )
Hope this will meet you requirement.
If found useful reward the points.
Regard's
Sandeep N.Theurkar

Tab Budget Allocation in Marketing Plan and Campaign

Hi All,
I have problem with tab budget allocation in marketing plan and campaign (t-code: CRM_MKTPL).
Tab budget allocation is missing.
my question is where we define tab budget allocation in SPRO?
My system is CRM 5.0
Thanks and Regards,
Fariz

Hi Fariz,
On assigning one of the Plannig Profile group from the available drop down either in Marketing Plan or Campaign you should be getting additional tabs like Cost tab, Key Fig tab etc. In cost tab you can allocate the budget for Advertise, Promotion etc. As Gaurav had rightly pointed out this requires BPS integration. For any other cost planning requirement apart from the given standard key figures you would require to define them as key figures in BPS and put them in planning profiles.
Following is the path where we can define Key Figures in spro
IMG-->CRM > Marketing> Marketing Planning and Campaign management --> Key Figures Planning
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Budget allocation to Maintenance orders

Dear Experts
Please guide How to allocate budget to Maintenance order of different types and segregate the budget into Mechanical, electrical, instrumentation etc as per client requirement.
I created different WBS elements for different Maintenance dept budget allocation
But My client does not want to put WBS element each time to every Maintenance Order one by one.
Please Suggest
Thanks

Hi Mahes
1. the link you have provided gives me how to allocate budget to one maintenance order.
I need to know how to allocate budget to a particular type of order.
2. In KO22 when I try to give budget to one order type, it asks for order number or order group.
If I maintain one order group for budgeting then also I ve to maintain individual budget for 100 orders maintained in the group in KOH1.
3.And when creating one maint order how system will know that this order belongs to a perticular order group?
4.I want to have one over all budget for break down maintenance for a particular period. Any order I create and release
the committed cost should be deducted from my over all budget allocated for break down order.
5. And if alternatively i try to assign WBS elements to allocate budget, then I need to put WBS elements to each order to integrate with project assigned to maintenance order. But my client is not willing to put WBS elements one by one while creating order.
Please suggest if anywhere I am wrong.

Changing % for budget allocation

We have added new cost centers to the allocations run for budget but BPC returns No Data. This under eSubmit, Open Schedule Library, Input Schedule, Budget and it is the input schedule of allocation percentages. This procedure is only to update the percentages.

Hi,
I am sorry, but the message was not very clear. Can you kindly elaborate on what is happening and what is your requirement.

KO22 - quarterly / monthly budget allocation

Dear All,
By Ko22, I have allocated budger against Internal Order for F.Y 2011 and overall Budget.
i.e i have assigned for whole F.Y 2011.
Now my requirement is , want to assigne budget quarterly or monthly. Also it should check while transation entry.
i.e monthly / quarterly budget availability check should be there
Is it possible and how ?
Regards
Swati Shah

Hi,
As far as i know, you can do the budgeting and availabilty control check either on an anual level or overall level for the IO's. Not sure whether it is possible to do further down to period / quarter level. i have not used it but you can check exits available (COOPA_01) and see if any thing can be customized to fulfill your requirement.
Regards
Sreekanth

Work around for Budget allocated to Different Projects.

Hi All,
Is there any way i can work around to allocate the Budget based on Projects? Its a construction industry and each of the projects will have a budget for expenditure. At any point of time this budget should not be exceeded in a given project. All the projects have different budgets and is not standard across all projects.
Is there any work around to assign the budgets project wise in this case?
Regards
Rohan S. Kamble

You can download this from the software centre
https://websmp108.sap-ag.de/sbo-swcenter
You will need the proper authorisation to do so.

User exit to prevent setting status , if there is no budget allocated to WBS

Hi PS Experts,
Is it normal to experience unlimited purchases if you have forgotten to add budget $$ against WBS?
Customer has following steps
1) User create Project & user status is CREA which prevents most traxn
2) User will allocate budget to WBS & set user status to OPEN which will allow Release of project.
3) Release project & create PR/PO
under step 2, if they forget to add budget any amount of procurement can be done against that WBS.
We are looking at any user exit to prevent release of WBS which doesn't have budget $$ assigned to it.
Are there any?
Thank you so much for help,
Jatin

Hi Shishir,
I am experiencing unlimited PR/PO allowed for WBS without budget/forget to add budget(Blank entry).
Is there a configuration which treats 'Blank' as 0. We are experiencing 'Blank' treated as unlimited( 999999999)
In MM-Physical inventory, there is 'Radio' button to mark 'Zero Count' to make sure user whats to decelare 'Zero' instead of 'Forgot to enter'.Much in similar way , something like this is happening here.
This is probably system reading 'Blank' field as non-zero. is there a way to alter this behavior?
Best Regards,
Jatin

Budget allocation, Urgently needed

Hai 2 All,
my client have 3 branches in X,Y,Z places but he is doing all the transactions like invoices, salaries, expenses and so on from Branch X for other branches also and he wants to maintaines only one COA and book all expenses and revenues for all branches on that single COA, and also he wants to allocate budget for Branches.
How can it is possible, In B1 we allocate the budget to accounts only i.e he creates only one salaries Account for all branches but he wants to allocate budget to this account seperately for different branches.
Ex:
Branches X,Y and Z
he wants to allocate budget to Salaries Account for 3 branches like
For Branch X--->500000
For Branch Y--->600000
For Branch Z--->800000
But the problem is he creates only one salarie Account for all branches.
How can we allocate budget like aboue scenario.
Please help me on this.

Account segmentation would have been the answer, with a segment per branch. This cannot be updated once transactions are posted though.
The only way to achieve this is to use acount levels - Level 4 for group & posating level accounts, one for each branch. It will require custom reporting to generate reports on this.
Recommend using last number as 1 for branch 1, 2 for branch 2 etc in all accounts so they can be grouped

No Budget allocated But System shows expenses againt the Commitment Item.

We are able to post Items against a Commitment Item inspite the Budget being zero. How do we prevent this from happning ?
Lalchand.R

Try activating availability control - KO30 - internal order; CJBV - Projects
Cheers.

Budget Allocation- Head wise

Dear Experts,
I am a PM consultant and not FI/Co consultant.
I want to know how to allocate Budget to different heads like Spares, Annual Maintenance contracts, Shutdowns, Capital Purchase etc.?? And then to compare it with actual at the end of the year.
Is it simple scenario or It involves fund management etc..?
Pls give me T-codes and steps as I may not understand
FI terminology.
Regards,

Hi rajesh
This can be done thro' Funds Management. You can create each head as a Funds Center. fund Center is nothing but the Center for Funds. So for Examle if you have HR Dept and you have 1 lakh as your budget for that HR Dept for a year then You can create a Fund Center for HR Dept and have its budget as 1 lakh. So whenever you post any cost to that HR Dept you must use the FUnd Center so that the budget gets Reduced. This is how it works. If you want i can send you the document for Funds Management. Plz send me ur iD. before that if you think the answer is useful, plz assign points.
Regards
Rajaram

How to delete allocated Budget

Hi Experts,
I need your assistance.
My client has created a project and allocated budget manually and released (in billions). Actual cost is posted for some WBS elements and commitments are also there for some WBS elements (in thousands). Due to drawing changes, budget allocated to these WBS elements is not valid and management wants to delete this budget. Rest of the project (WBS Elements) will continue.
How to go about this?
Thanks in advance.
Regards,
Murthy.
Edited by: R.S.V.R Murthy on Jul 22, 2011 8:52 AM

Hi Sunil,
I am not sure but try to transfer the actual cost from lower wbs elements to other WBS elements/other cost objects and then re post them back to level 1 wbs element then check if system is allowing you to remove budget from lower level wbs elements and reset OPSX. I think if commitments and actual are removed from WBS then it can be possible to reset the BUDG status of wbs. Though I am not sure of it but I would suggest you to check it once if it is possible and let us know if it works to some extent.
Regards
Saurabh

SAP PS budget release problem

We are following MTO scenario and we are releasing SAP Project with save of Sales Order.
Later we are assigning(CJ30) and releasing(CJ32) budget in SAP Project, with budget release System status "NBUD" replaced with System status "BUD". But, some times SAP is not removing this "NBUD" tick. And later when user try to release PR or perform any other transaction they face error message for system status "NBUD".
You all are requested to suggest solution for this error.
Best Regards,
Vishal Kadia

Hi,
First understand the term availability control by going through SAP help and finalize when you want to activate the AVAC against your project.
AVAC can be activaed by 3 ways
1. Automatic activation during budget allocation in CJ30
2. Budget release through CJ32
3. Manual activation / background activation
Now in your case you are doing planning by using the activities i.e. 100000 now this is plan cost for your WBS / project.
If you have planned this cost for interal activity by using resources then it is REM. If you have PR then this commitment
now in this case system is updated Assigned value for the WBS / project as 100000
Assigned value = Commitment + REM + Actual
Now if your AVAC activation during budget allocation through CJ30 - syem will check that your budget value is equal or more than asigned value otherwise will thorw error i.e 100000 or more than 100000
If your AVAC activation is during budget release then your release value shoul be same or more than the assigned value otherwise will thorw error i.e 100000 or more than 100000
You can do the partial alocation of budget or release budget if you dont have any assigned values present in the system or have less than the project / WBS budget.
Hope you understand now.
regards,

Budget allocation

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