Business Partner Archiving

Hi,
Am New to Data Archiving and need help to Archive Business Partner in CRM. I tried to Archive some BP's but it was not archiving. Kindly throw some light on it.
I have check the Archive Flags for the Business partners using the t-code BUPA_PRE_DA
Problem we face are:
1) When we try to write a Business Partner to an Archive File the Job Log Shows finished but no files are created in the System.
2) When we try to delete the BP from Data Base it doesn't show the Archived BP's that could be deleted (I guess this is because there are no archived file).
Archive Object Used is CA_BUPA. We have created a Variant and set the Time as Immediate and Spool to LOCL.
Kindly let me know any prerequisite process is there.
Kindly let us know if there is any step we are missing here and if we are on the wrong track.
If any one help me to provide step by step procedure is highly appriciated.
All answers are appreciated.
Thanks,
Srini

Hi Srinivasarao,
First check for the BP's that you have selected does have any open item.
Say there is no open items for BP,s
Then check that whether you are archiving the BP's with production mode. If you are archiving it in Test mode then archive files will not be generated. So please dont select the test run in write selection variant.
Steps > SARA > CU_BUPA > Write > here in the selection screen dont select the test run and select all other according to your business need > Schedule the write Job > Execute.
Question 2. When archive file is generated then the deletion can be done maually or automatically as per your specification in Archiving object specific customizing. So please check the archiving session number in management option after you run write job successfully.
please post the error that system will give during your run so that i can understand issue clearly.
If my answer is benefited then reward.:)
-Thanks,
Ajay

Similar Messages

Business partner Archive Issue in Web UI

Hi All,
I have a requirement to set the archive flag in BP while edit it in Web UI . Once user select status as close in EDIT mode of BP and press SAVE button then it should set the archive flag in backend.
could you please let us know where can I write the code so that after pressing save button after editing the data BP can be archived.
I tried writing code in PARTNER_UPDATE badi using FM - BAPI_BUPA_CENTRAL_CHANGE but it is raising Abort message and not working.
Please advise.
Regards

You can check what badis are triggered in class cl_exithandler. Set the breakpoint in method GET_INSTANCE and keep an eye on exit_name (names of calling badis).
Badi BUPA_GENERAL_UPDATE triggers during save process, the general purpose of it is to change BP data. You should not copy the same code of CMS_CM_BUPA_GENERAL (it sets BP central block), I have just given you a point how to do it in similar way.
Maybe it would be helpful (some hints for your code):
1. Read status value (BUPA_STATUS_CALLBACK or find another one FM)
2. Use FM BAPI_BUPA_CENTRAL_CHANGE (Business Partner Centrally blocking & Archiving)
Maybe there are another options, but you can try this.
Use debug it always helpful.

Business Partner Archiving Issue.

Hi folks!
We are using CRM 5.0 system. I want to archive one BP, for this I have used BUPA_REL_DA Tcode. when I am trying with this Tcode it is throughing the Error message - Business Partners is used in Business transaction.
Then I have opened the BP and went to relation ship tab , I just tried to delete the relation ship then it is showing BP is already used in Org-Model. Then I went to PPOMA_CRM and opened the Employee.
Now the issue, when I am trying to remove the entire BP, Then I am clicking on that delete button it is showing me in disable mode. Please let me know how can I archive the BP?
Regards,
Anil.
Edited by: Anil kumar on Jul 19, 2010 4:08 PM

Hi Garcia!
Thanks for your response.
Could you please tell me, How can I get all the business transactions of this BP to archive. Is there any Report to get all the business transactions related to this BP.
If BP is still used in a partner function of an transaction that I have in my system? How can I see, Please provide me the path.
I think it wont work,,, Some business transactions may usefull for client. How can we propose this option to them? My story is client created new BP so they want to archive the old one.
Sorry for questioning again and again,, Is there any other possibility to archieve the old one?
Regards,
Anil.
Edited by: Anil kumar on Jul 22, 2010 6:34 PM

Business Partner Data Archiving - Help Required

Hi,
Am New to Data Archiving and need help to Archive Business Partner in CRM. I tried to Archive some BP's but it was not archiving. Kindly throw some light on it.
Problem we face are:
1) When we try to write a Business Partner to an Archive File the Job Log Shows finished but no files are created in the System.
2) When we try to delete the BP from Data Base it doesn't show the Archived BP's that could be deleted (I guess this is because there are no archived file).
Archive Object Used is CA_BUPA. We have created a Variant and set the Time as Immediate and Spool to LOCL.
Kindly let us know if there is any step we are missing here and if we are on the wrong track.
All answers are appreciated.
Thanks,
Prashanth
Message was edited by:
        Prashanth KR

Hi,
To archive a BP following steps are to be followed.
A. Mark the BP to be archived in transaction BP >status tab
B. Run dacheck
FYI : Steps on how to perform dacheck :
1. In transaction DACONTROL change the following parameter to the
values : for CA_BUPA .
No. calls/packages   1
Number of Objects   50
Package SizeRFC     20
Number of Days       1 (if you use mobile client it should be more)
2.If a business partner should be archived directly after the
archiving note was set, this can be done by reseting the check
   date with report CRM_BUPA_ARCHIVING_FLAGS.
   here only check (set) the options :
   - Archiving Flag
   - Reset Check Date
Reset all options should be unchecked.
3. go to dacheck and run the process
4. This will change the status of the BPs to 'Archivable'
   *Only those bp's which are not involved in any business transactions,
    install base, Product Partner Range (PPR) will be set to archivable
The BP's with status 'Archivable' will be used by the archiving
     run.
Kindly refer note 646425 before goint to step C ***
C.Then run transaction CRM_BUPA_ARC.
- Make sure that the "selection program" in transaction "DACONTROL"
   is maintained as " CRM_BUPA_DA_SELECTIONS"
Also create a variant, which can done by excecuting
CRM_BUPA_DA_SELECTION and enter the variants name for the field
Variant. This variant is the buisness partner range.
- Also please check note 554460.
Regards, Gerhard

Archive Link Authorization problem for Business Partner.

Hi Experts,
Currently we are attaching documents to respective objects through Tr. OAWD & these documents are available in service for object as attachment, until this it is working fine.
But we are facing problem of authorization for archive link of ISU- Business Partner. Letu2019s say we had two users USER-A & USER-B responsible to upload documents of Business partners started with 1 & 2 respectively.
We needed authorization control for USER A&B so that,
USER-A should upload documents for Business Partner 1001 to 1999
& USER-B should upload documents for Business Partner 2001 to 2999
we need to know can we restrict USER A&B so that they can not upload documents for Business Partner for which they are not responsible. we allready checked the roles "SAP_BC_SRV_ARL_* " but not found useful to restrict USER A&B.
Thanks in advance....

Hi Sam,
as this sounds like you search for suitable authorization objects I think that the authorization trace in transaction ST01 could be useful for you. For further information please see the following link: http://wiki.sdn.sap.com/wiki/display/PLM/AuthorizationTraceintransactionST01
Best regards,
Christoph

How to check Business Partner for archiving ?

Hi friends,
I want to check the BP for Archiving.
So I am trying to set the Archiving Flag in BP Status Tab
But the Archiving Falg Check box is never in Display Mode and so I am not able to check the BOx. What is the use of that box if it can't be accessed ? Any clues on how to check it ?
Many thanks
C.K.

Hi,
You can run DACONTROL transaction to set the deletion flag for business partner.
-Thanks,
Ajay

Archiving business partner from web UI

Hi All,
How do I make a business partner status to 'Archive' from web UI? In BP transaction I can see the 'Status' tab where i can make the BP 'Archived'. I could not find a Status assignment block for accounts in web UI. Any idea?
Thanks
Sreejith

Hi Andrei,
Thanks for the reply. Is it that this attribute is not exposed on the UI by default? I am using SALESPRO role and I can't find this attribute on the UI? Do I need some other role to see this attribute?
Regards,
Sreejith

Archiving Business partner

Hi,
I need to extract Business partner which are not flagged for Archiving and generate a .csv file. i m writing a zprogramme to extract data from crm. can any one advise me what do i need to do to make sure that only those BP which are not set as archiving would be extracted from CRM.
this is very urgent. please give any solution.
thnks
vk

In WebUI Search view of Business Partners, use the criteria To be Archived and use value "not set" and search for all accounts, then export to excel.
Rgds,
Shobhit

Error : Business partner has status "Flagged for Archiving"

Hi All,
I have error in order: Business partner (Sold to Party) .has status "Flagged for Archiving"
I removed the Click "Archiving Flag" from BP and I changed the order.
But still error is not going.
Can somebody suggest what to do for removing this error?
Regards
Jay

Hi Jay,
Follow these steps :
1. Go to Transaction BUPA_PRE_DA.
2. In the relevant fields, enter the BP number, mark the radio button for 'To be archived' , check the 'Reset Flag' check box.
3. Uncheck the 'test run' check box.
4. Execute.
This will reset the archiving flag.
Hope this solves your problem.
Cheers,
Rishu.

Where can I see ARCHIVED Business Partner Change Documents?

Hi,
I am archiving change documents of BPs with infostructure and Content Repository so that the change documents can be displayed in Archive Explorer TX SARI.
Now I am wondering if the archived change documents could also be displayed in transaction BP.
There in the menu is the option:
- Environment
- Archived Data
When I click on this I get the error message
There is no suitable active info structure
Message no. Q6507
But I have info structure SAPCHANGEDOCU1 active (I can see also in table AIND_STR2).
When I debug the transaction u2013 Environment u2013 Archived Data I see that it is expecting archiving object CA_BUPA (Business Partner) and not the archiving object CHANGEDOCU.
Does this mean that in the menu I only can see ARCHIVED BPs and not archived BP change documents?
I the archive Explorer the only place I can see the archived BP change documents?
Thanks in advance,
Thomas

Hi Ram,
Although, there is no standard functionality where you can see blocked business partners in the SAP ECC system. Please can you let me know as to why you are required to see blocked business partners in the SAP ECC system.
But if really required, you can design such a thing and that is possible as I have worked on a similar requirement some time back.
Regards,
Aman

Business partner deletion - master data

In SAP Note 1111635 -Business partner cannot be deleted
try to delete a business partner or a contact person. This is not
possible bcoz address cannot be deleted because there are other references .
1) deletion of the address, because it used to be used as a sender or recipient for
e-mails, faxes and so on .
If we use address within BUSINESS COMMUNICTION SERVICES   (BCS )
the system writes a where-used list for this address.This reference is a link between the address and the sent document. We can only delete the address when this link no longer exists.
HOW DO WE DELETE THE LINK BETWEEN ADRESS AND THE SENT DOCUMENT   ?
In SAP Note 556538 - Archiving business partner for the employee role
Business partners in the employee role are linked to an object called the
central person. This object originates from the HR-PD framework and is used
to integrate the business partner with the HR-PD framework. The central
person does not have an archiving function. Only the business partner can
be archived. However, the business partner has the employee role and is
thus linked with a central person (and therefore cannot be archived).
HOW DO WE REMOVE THE LINK BETWEEN BUSINESS PARTNER u2013ROLE , EMPLOYEE AND CENTRAL PERSON   ??

Hello Jorgito,
Without deleting transactional data. I guess you mean without deleting all the data from de cubes. But you want to get rid of the transactional data of BP type "C".
Go to the manage screen of the cube involved.
Go to the tab 'Contents'
click on the button 'Selective Deletion' (right-side at the bottom)
On the pop-up click on the button 'Delete selections'
Fill in type 'C'
Start the job.
I hope this will help you.
Udo

Deletion of Business partner in Solution Manager

Hi
We have created the Business partner in solution Manager not able to
delete the Business partner.In transaction BUPA_DEL, when we select
Test run Check only, system gives the message like Business partner can
be deleted,but when we select other fields and execute,we get message
like No business partner deleted.
Regards
Charan

Hi charan,
Just in case if u have missed any of the below notes...
Note 835936 - Business partner cannot be deleted/archived
Note 415007 - Deletion of business partners
Let us know if u have any help from these....
VBr,
Sri
Award points for helpful answers

Problem with business partner activation

Hello experts!
I try to archive business partner but face with one issue.
My steps:
1) set the indicator Archiving flag in the Business Partner dialog on the tab page Status
2) in the initial screen of the archive administration (transaction SARA), enter the object name CA_BUPA
3) create a variant (add BP number)
But log is empty
This BP isn’t assign to any document.
Did I make mistake?
Thank you!
Best regard,
Yuliya

No. Different state name but same state code.
Ex:
GA - Georgia in USA
GA - Galapagos Islands in Galapagos Islands
When searching for the Business Partner the city is Atlanta the Country is USA but the State is Galapagos Islands not Georgia.

Business Partner in Solution Manager

Hi Experts,
I met with a problem when I try to create a support message.
I have created the business partner ID (31) for my user ID with the Role of Business Partner(Gen.) and Employee. I have also specify the <System ID><Installation Number><Client><User ID> (Separated by space in between) in the Identification tab with the ID type as CRM0001.
I try to create a support message by entering the mandatory field and hit "Enter" button, then after that I click on the "Save" button. The system prompt an error message indicating that "Business Partner 31 cannot be the reporter". But if I just click "Save" button without hitting "Enter" after entering the mandatory field, I will not hit with this problem.
Is there anything that I need to do in order to overcome this problem?
Best regards,
Xiu Lian

Hi charan,
Just in case if u have missed any of the below notes...
Note 835936 - Business partner cannot be deleted/archived
Note 415007 - Deletion of business partners
Let us know if u have any help from these....
VBr,
Sri
Award points for helpful answers

Business Partner Count in CRM or ECC system

Hi Experts,
We have a scenario in CRM. I need the unique Business Partner List.(these are also replicated in ECC)
The scenario are as below:
1.We are creating a Business Partner(BP) for each customer.
2.For each of these BP, Contract acounts are also created.
3.One BP has multiple Contract accounts.
4.One BP has multiple relationships.
5.One BP having multiple contract accounts has multiple Contracts.
6.For one premise,one BP has one contracts account and one contract only.
I need the unique BP.But i am unable to find the unique BP as duplicate BPs are also present in the system which are created due to below reason:
1. By mistake. But duplicate BP don't have any contract account associated with it.
2.If i am an owner of a house, i have my family members or my room mate who stays with me and they are included as a BP relationship. But for them also BP are created.
I have checked in tables BUT000 and BUT100 etc but not able to extract exact number of BP.
The reason for finding the Unique BP is:
There is a company which provides services to customers. Now for each customer, a BP is created. but due to mistake or due to above reason, the customer service representatives has created duplicates or not important BP which are the secondary customers.
Now to know the exact number of BP which will inturn tell me the exact number of customers, please help me know how to extract the data.
regards,
Vicky

Hi Vicky ,
I have following comments -
1. How these contract accounts are created ? Through any enhancement done ?
2. You can differentiate the same based on the number range, if you are using different number range for source account and the contract accounts. Say for source account you can keep a number range which will be different than the contract accounts.
3. Also, as a standard, if you create any relationship, it will anyway create a BP id in the system.
4. Also, if possible do the data cleansing by archiving the duplicate BP records in your system.
Hope this will be useful
Thanks and Regards
DJ

Business Partner Archiving

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