Buying office supplies best practice

Question

Hi,
I need the following requirement. Please advice.
The management requires that office supplies are bought.
Case:
The requisting department will create PR's.
The buying department will convert the PR in PO's and send them.
These office supplies contains pens and papers (not valuated).
Or goods receipt must take place is NOT certain at this moment.
The ordering process will take place 1 or 2 times per month.
So it is important that the requisting department have a template to copy from
to the new PR.
My main question is: what can kind of template with prices can be used as the best for the requisting department to create a PR every 1 or 2 times a month?
A contract? An old PR?
What kind of material type is best suitable, and why?
The more detail in the answer the better.
At the moment they order by the internet, but SAP needs to post the invoice against an order. Could also be a framework order, but then you don't have
the goods receipt and PR's (I'am I right?).
If any body has a good SAP scenario, than I would be very greatfull.
Thanks in advance,
Eric.

Answer 1

Hi Ranganath Mysore,
There is comming more light!
Can you explain me please how to follow in SAP the following flow;
On a montly bases the order (not always the same quantity or products):
Department X wants a red pen and a blue pen
Do I create an PR (framework PR) with 2 lines:
1 red pen 0,10 USD Quantity 20
2 blue pen 0,30 USD Quantity 40
Then I create an PO (frame work order) with reference to the PR.
But what do I send to the vendor?  The print out of the frame work order?
The vendor needs to know that I need
1 red pen 0,10 USD Quantity 20
2 blue pen 0,30 USD Quantity 40
What I'am looking for, is what do I send to the vendor?
The framework order (standard sap) print out is not suitable to send to the vendor,
so what can I send? I can't create a normal PO (type NB) with reference to a
framework order, do I?
Please explain further, because it is really helping me.
Best regards,
Eric van Zundert.