Cancel A/R down payment invoice and clearing account

The following AR Dowm payment cancelation has been processed (as per the SAp WIKI)
- but the down payment clearning account still has a value - how can this be reversed?
2007A PL 42
1. If a 'Down Payment Invoice' (DPI) is unpaid and requires cancellation, then an 'AR Credit Note' can be used.
2. The 'AR Credit Note' should be based on the DPI. This will create the correct journal entries necessary to cancel the DPI.
3. This is a screenshot of a DPI and its associated journal entry:
4. The credit note based on the unpaid DPI will credit the customer and the associated tax accounts accordingly.
https://wiki.sdn.sap.com/wiki/pages/viewpage.action?pageId=21823731

Lisa,
Please compare the journal created for the DPI and the journal made behind the credit note. Does the journal lines match?
Regards,
Nat

Similar Messages

Relation between Ap down payment invoice and Ap invoice

Hi sap members
pls help in this scenario what is the query relation for ap down payment invoice and ap invoice solution given vilbe appreciated
regards
Jenny
Edited by: Jennifer Anderson on May 3, 2010 11:02 AM

hi Gordon
can u write a query and send regarding this relation i need fields like
SELECT Distinct T0.[DocNum][Invoice No ], T0.[CardName], T0.[DocTotal], T1.[DocNum][Ap Down Payment No],T1.[CardName], T1.[DocTotal]
FROM OPCH T0 , ODPO T1
WHERE T0.[CardName] = T1.[CardName]
and T0.[DpmAmnt] = T1.[DocTotal]
GROUP BY T0.[DocNum], T0.[CardName], T0.[DocTotal], T1.[DocNum],
T1.[CardName], T1.[DocTotal]
in Ap invoice Query i need Ap down payment Docnum
Regards
Jenny

Cancel down payment Invoice and accounting document without lines item

Dear masters,
I have a problem with down payment invoice cancel. As you know when doing invoice down payment request, after release to accounting, the accounting doc will have special G/L indicator is F (noted item). And when I cancel this billing down payment and after release to accounting, the accounting doc of cancel invoice will not have any lines item. Now I want to have lines item for cancel down payment, how can I do that? I really appreciate your support!
Regards,
Nguyen Pham.

Dear Nguyen,
As i understand your process you created Downpayment Request from SD.
Then created Downpayment with reference to that request.
Then you generated Billing invoice and released to accounts.
After that you cleared the downpayment with the Billing document.
Now you want to cancel all this.
First cancel the downpayment by FBRA reset and reverse.
Then cancel the billing document.

About AP Down Payment Request, AP Down payment invoice and AP reserve inv.

Hi:
Which are the main differences? I need to pay in advance to my supplier 100% of the invoice, the purchase invoice would be received one month later. How can i link them? And what about the payment, how can i remember easily that invoices are missing when the account balance is = 0 because the payment is done.
Best regards,
Alberto.

Hi,
There is a business need for companies to issue/receive Invoices including tax (or
VAT) for Down Payments made or received. These Invoices can then be cleared with
partial or final Invoices. Companies can record a Down Payment received in SAP
Business One by creating a Payment not based on an Invoice. However, due to legal
requirements in certain countries the recording of a Down Payment requires an Invoice
or a billing document.
Down Payment Request and Down Payment Invoice documents have their own numbering series. The Down Payment Invoice
resembles a regular Invoice and the Down Payment Request resembles a Sales
Quotation. The user may define a different series under Invoices to be used in the
Down Payment document. Neither of these two documents affects the On Hand stock
or the stock valuation. They can be of Items or Service type.
The process for them are:
Down Payment Invoice>Payment of Down Payment Invoice >Regular Invoice> Payment of Regular Invoice.
Down Payment Request>Payment of Down Payment Request > Regular Invoice >Payment of Regular Invoice and Clearing of Down Payment.
For the invoice paid, you can find a Payment Means icon from Invoice window, click on it, there is payment information and a link for it.
Hope this helps,
maggie an

How to cancel an AR Down Payment Invoice

Hello,
I could not find any documentation on this, but it may happen that an AR Down Payment Invoice has been created twice on the same Sales Order.
What should you do to ensure you disable/correct/cancel/delete an AR Down Payment Invoice from SBO?
Regards,
Petronella
Edited by: Marc Riar on Feb 14, 2008 9:39 AM

Hello Suda,
Unfortunately I am not known with the SBO_SP_TRansactionNotification Stored Procedure.
I have done the procedure below, but no result (no block/error message) like described..
I did the following within SQL Server 2005. Selected folder 'Databases' and then the database for which the block is needed.
Selected folder 'Programmability'
Selected folder 'Stored Procedures'
Selected
Right mouse click on dbo.SBO_SP_TransactionNotificiation
Selected option: Script Stored Procedure As>Alter To>New Query Editor Window
Then copied the query mentioned in the other tread in below:
--     ADD     YOUR     CODE     HERE
Like below:
SET ANSI_NULLS ON
GO
SET QUOTED_IDENTIFIER ON
GO
ALTER proc [dbo].[SBO_SP_TransactionNotification]
@object_type nvarchar(20),                     -- SBO Object Type
@transaction_type nchar(1),               -- [A]dd, <u>pdate, [D]elete, [C]ancel, C[L]ose
@num_of_cols_in_key int,
@list_of_key_cols_tab_del nvarchar(255),
@list_of_cols_val_tab_del nvarchar(255)
AS
begin
-- Return values
declare @error int                    -- Result (0 for no error)
declare @error_message nvarchar (200)           -- Error string to be displayed
select @error = 0
select @error_message = N'Ok'
IF @transaction_type = 'A' AND @Object_type = '203'
BEGIN
IF EXISTS (SELECT T2.DOCNUM, T2.DOCTOTAL, SUM(T1.DOCTOTAL) FROM
dbo.DPI1 T0 INNER JOIN dbo.ODPI T1 ON T1.DocEntry = T0.DocEntry
INNER JOIN dbo.ORDR T2 ON T2.DOCENTRY = T0.BASEENTRY
WHERE T0.BaseEntry = @list_of_cols_val_tab_del
GROUP BY T2.DOCNUM, T2.DOCTOTAL
HAVING T2.DOCTOTAL < SUM(T1.DOCTOTAL))
BEGIN
SELECT @Error = 1, @error_message = 'DOWN PAYMENT AMOUNT GREATER THAN ORDER TOTAL'
END
END
-- Select the return values
select @error, @error_message
end
GO
SET ANSI_NULLS OFF
GO
SET QUOTED_IDENTIFIER OFF
GO

A/R Down Payment Invoice and A/R Invoice

Dear Experts,
I have thousands of A/R Down Payment Invoices (Not Yet Fully Applied) that were suppose to be applied to the correct A/R Invoice through an integration that didn't work. Is there an easy way or any way to apply the down payments to the correct invoice now in batch. There are so many now that trying to use the Total Down Payment Button "..." crash the system.

Dear Gordon,
We get about 400 to 500 A/R Invoices a day. And right now we have 13,000 down payments we need to match. Oh by the way we are on SAP B1 8.8 Patch 15

Down payment Invoice and AR Invoice

Hi,
Can anyone please advise the details of this note for PL44 - I am unable to find reference to this note on the SAP notes page?
Error 'Down Payment sum cannot be greater then total sum', note 1244893
We have PL42. We have created an AR invoice and a Down payment seperately. Both IN and DT are appearing as positive figures in the incoming payment window - how can we reconcile these transations?
Thanks Lisa

Note 1244893 - Error 'Down Payment sum cannot be greater then total sum'
Summary
Symptom
In Tax Groups for output documents, you define a tax code. You
create a sales order with this tax code. You create a partial A/R down payment request and pay it. You copy the A/R down payment request
into the A/R down payment invoice. You open a created sales order and
copy it into the A/R invoice, and then attach an A/R down payment invoice. You try to add the A/R invoice and get the following message:
Down Payment sum cannot be greater then total sum [3703-3].
The A/R invoice cannot be posted.
Other terms
JDT1, OINV, Financials
Reason and Prerequisites
Application error
Solution
This issue will be fixed in a future patch. See the info.txt file
on SAP Service Marketplace to verify when the fix was included.
Header Data
Release Status: Released for Customer
Released on: 15.09.2008 08:29:58
Master Language: English
Priority: Correction with high priority
Category: Program error
Primary Component: SBO-SD-INV A/R Invoice
Secondary Components: SBO-FIN Financials
Affected Releases
Software
Component Release From
Release To
Release And
subsequent
SAP-M-BO 2007 2007 A 2007 A
Related Notes
1294071 - Overview Note for SAP Business One 2007 B Patch 09
1257957 - Overview Note for SAP Business One 2007 A Patch 44

Down Payment Invoice and A/R Invoice

Dear Expert
I have been experiencing a scenario where my client wants to create A/R down payment Invoice to their Customers. But the down payment may or may not be received before issue of the (balanced) A/R invoice and further the client sometimes would have to issue the down payment invoice together with the (balanced) A/R invoice to customers.
The problem is that SAP B1 does not allow me to refer or adjust the down payment in A/R invoice unless there is Incoming Payment received against the down payment . But as per this scenario the payment may or may not be received before raising the (balanced) A/R invoice.
I know that using the A/R down payment request could solve the billing issue, however, it can not reflect account receivable of customers which can not satisfy my client's need.
Could you please suggest some workarounds to overcome this limitation?
Thank you very much
Regards
Elton

Dear Expert
Let me clarify my client's scenario more to see whether you could give advise.
My client's business is project based and the invoicing flow is as below:
Phase 1 -
Invoicing 30%
Phase 2 -
Invoicing 30%
Phase 3 -
Invoicing 40%
Total 100%
However, invoice for phase 2 maybe issued before invoice for phase 1 is paid and so do invoice for phase 3.
There is also possibility that invoice for phase 1 is paid while invoice for phase 2 is not at the time when whole project is completed. Invoice for phase 3 therefore has to be issued before invoice for phase 2 is paid.
The installments for A/R is not applicable in this case since sales would be realized at the time when the A/R invoice is issued.
My client would have to realize the sales upon completion of project phase. A/R down payment invoice almost satisfy this scenario however, no A/R invoice of the balance with reference to the down payment invoices can be issued before the down payment invoices are settled.
Can anything be done to overcome this limitation?
Regards
Elton

Down Payment invoice to be reversed or cancelled

While entering the opening balances we have posted a Down payment invoice twice by mistake. The Journal entries as a result of this are as under:
1. While the down payment invoice was posted the first time (correct transaction):
                                                         (Value in Local Currency)
(a) Party A      Dr.                            10,000/-
     To Prepayments rec 3rd                          10,000/-
   (Invoice No.001)
(b)While booking the payment for the above invoice no.001:
Bank     Dr.                                       10,000/-
     To Party A                                                              10,000/-
   (Receipt for Invoice No.001)
2. While the down payment invoice was posted the second time (duplication done by mistake):
                                                         (Value in Local Currency)
(a) Party A      Dr.                            10,000/-
     To Prepayments received                          10,000/-
   (Invoice No.002)
(b)To rectify the above invoice no.002 the below Journal was passed:
Prepayments received    Dr.                     10,000/-
     To Party A                                                             10,000/-
   (Reversal of Invoice No.002)
The opening balances were then tallied and we started posting the regular transactions
However when we made a A/R Invoice for the above party we wanted to call the down payment invoices we got both both down payment invoices 001 and 002. We want to adjust only down payment invoice 001 and want to cancel down payment invoice 002.
Please advise how to cancel or reverse down payment invoice 002.
Thanks in advance
Venkatesan Swaminathan

Hi Venkatesan,
please see this thread:
Cancel down payment
All the best,
Kerstin

DIFFIRENCE BETWEEN AP DOWN PAYMENT REQUEST AND AP DOWN PAYMENT INVOICE

HI
ALL
Please tell me the diffirence between AP DOWN PAYMENT REQUEST AND AP DOWN PAYMENT INVOICE
And Please tell me when those are applicable in practical scenarios in SAP B1
Prasad

Hi,
You can check these threads to find out more:
Re: AP Down Payment Request is not being Linked with AP Invoice
Re: Down Payment Problem....
Re: A/P down Payment Issue
Thanks,
Gordon

AP Down Payment invoice

Hi
what's the trick...
customer would like to issue an "AP Down Payment invoice" and it is clearly "TAX" to be calculated, but it does not do it.
I tried created a GRPO and the Tax shows, but than I go into AP Down Payment invoice and do a copy from GRPO and it brings it over without tax.
there is nothing in Document settings
thank you

This question has been answered a few times before.
A DP Invoice when copied from a PO is not a financial transaction and only on making a payment does it turn into one. Therefore Tax would not get copied

Creation of A/R Down Payment Invoice based on Sales Order not logical

When creating a A/R Down Payment Invoice based on a Sales Order you
have the option to create multible ones. Which by itself could be
usefull to create one of 50 % for a certain day and decide they need to
pay another 25 % at a later date.
But SBO does not track what already have been posted. Therefore you can
create a sum more then a 100% without warning or blockage.
Tested this in SBO 2007 A SP:00 PL:00
Scenario:
Sales - AR>Sales Order
Create and post a Sales Order
Sales - AR>A/R Down Payment Invoice
Create an A/R Down Payment
Select the BP and copy the Sales Order
Set DPM to 40%
Post the A/R Down Payment
Sales - AR>A/R Down Payment Invoice
Create an A/R Down Payment
Select the BP and copy the Sales Order
Set DPM to 100%
Post the A/R Down Payment
Sales - AR>A/R Down Payment Invoice
Create an A/R Down Payment
Select the BP and copy the Sales Order
Set DPM to 70%
Post the A/R Down Payment
Making the total for the Sales Order 210% worth of Down Payment
Invoices without warning/blocking. I would expected that you would only
be able to set the rest sum %. For instance first scenario I entered
60% therefore setting the second Down Payment Invoice to a max of 40%
Untill you have used up the 100% and you cannot select the Sales Order
in question..
If multible users do the same work, SBO doesn't show that it has
already been done. Same if you forgot you already created it you can
still create one. Plus sometimes it will happenyou create the Down
Payment Invoice and not paying attention you create the first one with
a 100% and later with the intended percentage..

Hello Petronella,
you are right that B1 is not checking the total value of DP created from the Sales Order.
The logic and checking procedure here is only between Sales Order -> Delivery/Invoice.
DP Invoice is considered as transaction related to document the receipt of the money (parallel to the sales process). Between the moment of basing of DP to Sales Order it is still possibility to adjust Sales Order as there is no posting behind Sales Order.
The question is what would be a checking procedure in case that on Sales Order there is based Delivery and DP? What would be the system priority to take into a consideration?
Regards,
Martin Slavik
Regional Solution Manager

Down payment Invoice is not being shown in Credit Memo option

Hello Experts,
I want to make a credit memo against Down payment invoice, but it is not being Drawn by COPY TO option in Down Payment Invoice form and not being Drawn from COPY From option in AP Credit Memo form.
Please help
Thanks
Edited by: Shazad Nazir on Nov 20, 2008 8:45 AM

Hi,
Let me explain the steps I am following, for the problem I am getting. I directly goto Down Payment Invoice option and made a down payment invoice and then I try to use credit memo of that recently made Down Payment Invoice.
But same that Copy TO option is not enable.
Thanks & Regards,
Shazad Nazir

Amout check on Down payment Invoice

Dear All,
while creating a down payment invoice, the system have not any check on the amount of the base document. as if we have a purchase order of amount 100$ and we create a down payment invoice initially of 30% and pay it through out going payments, and again we create a down payment invoice and assign 100% the system allow us to create it against the same vender without show the remaining balance or any amount exceeding notification.
so in actual the amount would be 130$ and when we try to create the A/P Invoice with reference to that PO. system will not allow us to create invoice as the total will be higher then the actual PO.
Kindly guide me in this regard. how can we control the down payments amount with reference to due amount.
Regards,
Awais

Hi,
it is a system default which will allow you to create as many down payment invoice as possible.
it is just based on the BP code.You can create a standalone down payment invoice for any BP,item or service type and then you can link this to your Invoice.
During the invoice you will be selecting your down payments in the invoice window.Here you will be seeing only the down payments which you have made already the payments.
And if you try to select the down payments whose total is greater than invoice system will block you.
If you want to link down payment based on PO then i think through coding it is possible
Regards
Md.nazeer Shaikh

Wrong input Witholding tax at AP Down Payment Invoice

Dear all,
My client has a problem.
He already input AP Down Payment invoice and already has payment for it.
Then when he want to draw AP Invoice from the Good Receipt PO, he found that the WTax Amount is wrong.
It calculate as Total Amount - Down Payment.
He want WTax Amount calculate from Total Amount only (without - Down Payment).
Then he realize that the AP Invoice DP he creates is wrong. Should not have WTax = Yes in the detail row.
The question is: how to make the correction of this AP Invoice DP ?
The AP Invoice DP should have WTax = 'No' in detail row.
While now the AP Invoice DP already set WTax = 'Yes'.
Thanks you very much in advance.
Best regards,
Surya

Hi Surya......
The DP Account is unique at AP Down Payment Service Level.
You have to map it in Business Partner Master Data which comes into the Down Payment Service Invoice when you going to add it..........
Please check once again by defining account for down payment in Business Partner.....
Regards,
Rahul

Cancel A/R down payment invoice and clearing account

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