Cancel Down payment (noted item)

Hi,
Can I cancel customer down payment request?
It is noted item and I need to cancel it.
I have try to use VF11 and FB08, but it's not working.
VF11 let me cancel it, but it is still on system.
I found out, that it is not FI document at the moment, but it is statistical document. So I don't have do anything if I don't want to. But this document is show up in FBL5N. There is some other down payment also, so this one complicate this list at the moment.
Can i remove it from this list?
Best regards T

Dear T,
The system is working as designed in this case.
When a downpayment request is reversed, the reversal FI document
does not contain any line items, it just contains a document header.
This is standard behavior. So this reversal document is not displayed
in transaction FBL1N (-> noted items). But this is no problem.
Downpayment requests are just noted items, which do not update
the transaction figures and the balances of accounts.
When you book a down payment request it gets a entry in the BKPF and
the BSEG. It has normally just one document line item.
If you now reverse the down payment request, the reverse just get
a table entry in the BKPF. They both get linked over two fields
BKPF-STBLG and BKPF-STJAH.
Because of that the line item display just shows you the first booking
and not the reverse, because the reverse got no line item.
I hope this can help.
Mauri

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Down Payments / Noted Items

Hello,
I was trying to see if anyone can provide me with documentation about Down payments and Noted items in SAP FICO. Not just how to post these, but process and background info.
Thanks in advance and happy thanksgiving!!!

Further informaion can be found here:
Down Payment:
http://help.sap.com/saphelp_47x200/helpdata/en/59/ac922bcb0411d2acbe0000e8a5bd28/frameset.htm
Noted Items:
http://help.sap.com/saphelp_47x200/helpdata/en/01/a9c6cc455711d182b40000e829fbfe/frameset.htm

Cancel down payment Invoice and accounting document without lines item

Dear masters,
I have a problem with down payment invoice cancel. As you know when doing invoice down payment request, after release to accounting, the accounting doc will have special G/L indicator is F (noted item). And when I cancel this billing down payment and after release to accounting, the accounting doc of cancel invoice will not have any lines item. Now I want to have lines item for cancel down payment, how can I do that? I really appreciate your support!
Regards,
Nguyen Pham.

Dear Nguyen,
As i understand your process you created Downpayment Request from SD.
Then created Downpayment with reference to that request.
Then you generated Billing invoice and released to accounts.
After that you cleared the downpayment with the Billing document.
Now you want to cancel all this.
First cancel the downpayment by FBRA reset and reverse.
Then cancel the billing document.

Cancel Down Payment Request Error

Hi Guys,
I am working on Periodical Billing scenario. The Scenario is like:
SO generated with thrid party items, (SO configured with Billing Plan for down payments) which has given 3 different dates for Billing with the gap of one month each. The First Down payment date created the Billing Request Document (FAZ) and created the accounting document. the sales order still remains two down payments on different dates.
Now, I want to cancel the created Billing Request Document (FAZ) with the help of t.code VF11, which will create the cancel billing request document (FAS).
But instead of creating cancel billing request document (FAS), it's giving log errer like XXXXXXXX document has already been billed (billing plan).
So, highly appreciate your soultions for the above.
santhosh k

Hi,
Try VF02 and select cancel.
Thanks!
Bobit

Cancel down payment cleared

Hello,
in my business workflow I manage billing plans with down payments. I would like to know what is the right procedure, if there is one, to manage the following process:
- I have a billing plan for 1000 u20AC: a down payment request for 200 u20AC and a subsequent invoice for the total amount of 1000 u20AC;
- down-payment request is created, released in SD and the payment is cleared in FI, with transaction F-29;
- after that I create the final invoice for 1000 u20AC with the clearing of the down payment for 200 u20AC, resulting in a total amount to be paid of 800 u20AC; then I release into accounting the final invoice;
Now, what if I want to cancel the down-payment request? Is there a standard defined procedure to manage this case? Or is it a not expected behaviour, and for that reason a case that should not take place?
Thanks in advance for your support.
Best regards,
Andrea

Hi,
If the down payment has been paid and if you want to cancel it,then it can be done by canceling the payment.
For this we have to know the clearing document number.
Goto the T.Code "FBL5n".Here you can get the clearing document.
Goto the T.Code "FBRA" and reset the cleared item.
Give the reason and reset it.
Now that down payment will appear in open item in "FBL5N" T.Code.
It can be canceled by using the T.Code "VF11".
Regards,
Krishna.

Down payment line item not generated in Invoice

Dear Gurus,
I am using the standard down payment functionality as follows
Create contract will Billing plan
- Down payment 100% (500)
- Invoice year 1 50% (250)
- Closing Invoice 50% (250)
Customer pays Down payment 500
When I create the year 1 invoice, I expected 2 lines i.e.
10. Invoice 250
11. Down payment clearing 250
However the Down payment (DP) line is not created. Can you please help on this?. Why is no DP line generated?
I have followed all down payment configuration steps. Which configuration step could be missing??
Thanks for your help!
Regards,
Moses

Hi Ivano,
Thanks for your reply. Please find my answers to you questions above.
is the SD down payment request (usually FAZ) released to accounting ?
Yes
Is the FI down payment request cleared by F-29 ?
Yes
Does the FI clearing document have BSEG-VBEL2, BSEG-POSN2 filled with contract number and item number ?
BSEG-VBEL2 is not filled by the contract number
BSEG-POSN2 is not filled
Which configuration is missing?
Thanks,
Moses

How to cancel down payment

mistakenly user had selected down payment for one PO. how to cancel.

Hi Charan,
Please Reverse that FI document through FB08 for individual Reverse and Mass Reverse for F.80 T-CODE
Thanks
Priya

Cancel down payment

Dear All,
How to cancel a down payment invoice in SAP Business One ?
Regards,
Kawish

Dear Mr Mazhari,
A Down Payment Invoice can be cancelled by a Credit Memo; however this Credit
Memo cannot be based on multiple Down Payment Invoices.
In addition, this Credit Memo will not affect the warehouse stock or the stock valuation.
Note that cash discounts are not available in the Down Payment Invoice.
For further information please read the following document:
https://websmp108.sap-ag.de/~form/sapnet?_FRAME=CONTAINER&_HIER_KEY=701100035871000371280&_OBJECT=011000358700004423952004E&_SCENARIO=01100035870000000183&
Kind Regards,
Marcella Rivi
SAP Business One Forums Team

A/P Down Payment Invoice Item/Service Type

Dear Experts,
Just wondering why in A/P Down Payment Invoice for the Item Type, the G/L Account i can view and select the G/L Account in a List. However, in A/P Down Payment Invoice for the Service Type i ONLY can view and select the only one G/L Account which i have been set at Adminstration-> Setup-> Financial-> G/L Account Detremination-> Purchase Tab for Down Payment Clearing Account.
Your Reply is highly appreciated.
Thanks.
Regards,
Danny

The Clearing accounts is just that, a place where the down payment amount temporary sits, until it is cleared out through normal business processing. Having all the down payment amounts residing in a single expense account makes reporting this expense much easier from a General Ledger perspective.
With that being said, you can create down payment clearing accounts at the Business Partner level, this giving you the ability to use different accounts: Business Partners > Business Partner Master Data > Accounting > General Tab.
Hope that helps.
Mike

How to clear Noted Items appearing in FBL5N

HI All,
I have an issue as below. One of our customer posted one noted item, later he created a down payment transaction.
While doing this down payment, he cleared the noted item.
Now the noted item appears as cleared item and down payment made is appearing as open item in transaction FBL5N.
Here I would like to suggest the customer to revese the down payment transaction and post a customer Invoice and clear that customer invoice by down payment transaction.
But here my question is if we do reverse the down payment transaction posted initially, then noted item will appear as open item.
Now, How to clear the open item.
Awaiting for your responses.
Thanks
Prasad

Dear prasad naga,
I want to clarify your question and i will give you my answer depending on your question understanding.
Firstly you want to clear the noted item (down payment request) with the in voice or to be cleared anyway.
So when you create the down payment you select the noted item to create new down payment while the noted item has no financial effect, secondly when yu create the invoice and clear down payment with it it will clear down payment (noted item was cleared depending on creating the down payment on it). So where is the problem??
I hope it helps you
Best Regards
Hussein

Delete PO Line Item with Down Payment Existing in Header

Hi SAP Guru,
We have a PO with 6 line items. A down payment was set up in the header level and is already paid to the vendor in the previous year, 2014. There is no Goods Receipt yet for this line item in the PO. One line item in the PO will be cancelled. When we cancel the line item, it would not allow us to do so because there is already a down payment posting. How do we cancel the line item of the PO with downpayment?
Thanks,
Matt

Dear Matthew,
Now if you want to delete the PO line item and down payment exist for the line items then you need to reverse the down payment and delete the PO line items.
If you have paid to vendor in previous year, then plz take help of your FI person if any way you create debit note in system against that payment. If possible
In Standard way, you need to 1st reverse the clearing items appearing in FBL1N. After this the line item will appear in open items. Then cancel down payment request in FB08 and then try to cancel PO line item.
Regards,
Priti.

Down payment cancellation leads to blank accounting document

Friends, my issue is such. A cancelled down payment request (S1) billing document is generated without error. If you look at the corresponding accounting document it is totally blank - no lines. The customer account still shows the original postings (no reversal is posted). However SD thinks it is cancelled and will not allow another vf11 of the original DP request.
I am unsure if an issue with SD or FI-CA.
This happens only very infrequently and I cannot reproduce the issue in test but it has been seen in production occassionally.
We have only found one note that looked relevant at all but it is not the solution to the issue.
Please advise if ever seen a blank accounting document related to a s1 SD doc for a down payment request.

This happens only very infrequently
What does this mean? You can use S1 cancellation document for down payment cancellation without any issue on certain times and occasionally happening? If so, then check any user exit (Enhancements SDVFX002-3-4-6) is causing this in the SD-FI interface.
Regards,

Down Payment invoice to be reversed or cancelled

While entering the opening balances we have posted a Down payment invoice twice by mistake. The Journal entries as a result of this are as under:
1. While the down payment invoice was posted the first time (correct transaction):
                                                         (Value in Local Currency)
(a) Party A      Dr.                            10,000/-
     To Prepayments rec 3rd                          10,000/-
   (Invoice No.001)
(b)While booking the payment for the above invoice no.001:
Bank     Dr.                                       10,000/-
     To Party A                                                              10,000/-
   (Receipt for Invoice No.001)
2. While the down payment invoice was posted the second time (duplication done by mistake):
                                                         (Value in Local Currency)
(a) Party A      Dr.                            10,000/-
     To Prepayments received                          10,000/-
   (Invoice No.002)
(b)To rectify the above invoice no.002 the below Journal was passed:
Prepayments received    Dr.                     10,000/-
     To Party A                                                             10,000/-
   (Reversal of Invoice No.002)
The opening balances were then tallied and we started posting the regular transactions
However when we made a A/R Invoice for the above party we wanted to call the down payment invoices we got both both down payment invoices 001 and 002. We want to adjust only down payment invoice 001 and want to cancel down payment invoice 002.
Please advise how to cancel or reverse down payment invoice 002.
Thanks in advance
Venkatesan Swaminathan

Hi Venkatesan,
please see this thread:
Cancel down payment
All the best,
Kerstin

Error 'cannot cancel document with a down payment that was drawn to invoice

Error 'cannot cancel document with a down payment that was drawn to invoice. We need to void a check and are getting this message. We also get message when trying to cancel the outgoing payment. The AP Down payment is closed, and the AP invoice is also closed. Is there a way to 'undraw' the down payment on the AP invoice? How can this be voided? Any guidance would be greatly appreciated. Thanks.

Hi,
Check the following thread
Re: Down payment invoice
Can not void a check win paid from a down payment invoice
Re: Cancel down payment
*Close the thread if issue solved.
Regards
Jambulingam.P

Credit Note issue against AR Down payment

Hi,
The business process is down payment and milestone billing. We have raised the FAZ for the down payment for 100 EUR and we have recieved the payment from customer and posted the same in F-29.
1. We have to raise the credit memo against the down payment ( We need to cancel the cleared down payment). When issuing credit note against the credit memo, the following message appears:
No account is specified in item 0000001001
Message no. F5670
Diagnosis
No account was specified for account type "S" in item "0000001001" of the FI/CO document.
System Response
The Financial Accounting program cannot process the document.
Procedure
A system error has probably occurred in the application you called up. Check the data transferred to item "0000001001" of the FI/CO document.
2. If we try to create the final invoice then the down payment recieved line item also will be flown. And if try to issue the credit note agaisnt the Billing document also the same issue.
Normally the Down payment is noted item and we are doing manual posting of incoming payment in FI. And the same we are clearing. And we need to issue the Credit note. And there is no account determination for the down payment line item.
Please advise.
Thanks
Sreekantha

Hi ,
We have done the document reverse and reset in FBRA.or normal item cancel in FB08.
Business want to issue Debit Note with reference to the Down payment invoice(FAZ). While doing the same I am facing the account determination issue, as the down payment is with only noted item.
Hope my issue is understood correctly.
Debit Note issue with reference to Down payment line item
Case 1: Business has created only Down payment request and received down payment incoming payment against FAZ. Further milestone related billing is not yet done.
Step 1. Create Order with down payment and billing plan
Step 2. Create Invoice with FAZ
Accounting entries: only one line item with noted item A down payment request.
Step 3. Post incoming payment
F-29 done
Step 4. Reversal of Incoming payment
F-39 Clear down payments or
Down payment document reverse and reset in FBRA.
or FB08.
Step 5. Issue debit memo (DR)against the FAZ
Create Debit memo request and debit memo
Error: Document XXXXXXX saved (no
accounting document generated)
Message no. VF050
When tried to release the document to accounting, the following error.
No account is specified in item 0000001001
Message no. F5670
Diagnosis
No account was specified for account type
"S" in item "0000001001" of the FI/CO document.
System Response
The Financial Accounting program cannot
process the document.
Procedure
A system error has probably occurred in
the application you called up. Check the data transferred to item
"0000001001" of the FI/CO document.
There is no account determination for the Down
payment line item(as it was noted item and the payment is entered in FI ).
Can this be over come by issuing the Debit note from FI with reference to Down payment Invoice FAZ ?.
Case 2: Business has created Down payment request and received down payment incoming payment against FAZ .Mile stone related billing is also done which will have Milestone billing line item and Down payment line item.
Step 1. Create Sales order
Step 2. Create Down payment request
Step 3. Post incoming payment
F-29 done
Step 4. Create the next mile stone related billing.
Invoice XXXXXXXX with Down payment cleared line item and invoicing line item
Step 5. Raise debit note with reference to Milestone relating line items
Only line item with invoicing line needs to be selected while raising Debit memo request:
Step 6. Create billing document
Note: For the down payment line item, we need to follow the process of Case 1(Can this be over come by issuing the Debit note from FI with reference to Down payment Invoice FAZ ?) by issuing FI Debit note.
Thanks
Sreekantha

Cancel Down payment (noted item)

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