Cancel down payment

Dear All,
How to cancel a down payment invoice in SAP Business One ?
Regards,
Kawish

Dear Mr Mazhari,
A Down Payment Invoice can be cancelled by a Credit Memo; however this Credit
Memo cannot be based on multiple Down Payment Invoices.
In addition, this Credit Memo will not affect the warehouse stock or the stock valuation.
Note that cash discounts are not available in the Down Payment Invoice.
For further information please read the following document:
https://websmp108.sap-ag.de/~form/sapnet?_FRAME=CONTAINER&_HIER_KEY=701100035871000371280&_OBJECT=011000358700004423952004E&_SCENARIO=01100035870000000183&
Kind Regards,
Marcella Rivi
SAP Business One Forums Team

Similar Messages

Cancel down payment Invoice and accounting document without lines item

Dear masters,
I have a problem with down payment invoice cancel. As you know when doing invoice down payment request, after release to accounting, the accounting doc will have special G/L indicator is F (noted item). And when I cancel this billing down payment and after release to accounting, the accounting doc of cancel invoice will not have any lines item. Now I want to have lines item for cancel down payment, how can I do that? I really appreciate your support!
Regards,
Nguyen Pham.

Dear Nguyen,
As i understand your process you created Downpayment Request from SD.
Then created Downpayment with reference to that request.
Then you generated Billing invoice and released to accounts.
After that you cleared the downpayment with the Billing document.
Now you want to cancel all this.
First cancel the downpayment by FBRA reset and reverse.
Then cancel the billing document.

Cancel Down Payment Request Error

Hi Guys,
I am working on Periodical Billing scenario. The Scenario is like:
SO generated with thrid party items, (SO configured with Billing Plan for down payments) which has given 3 different dates for Billing with the gap of one month each. The First Down payment date created the Billing Request Document (FAZ) and created the accounting document. the sales order still remains two down payments on different dates.
Now, I want to cancel the created Billing Request Document (FAZ) with the help of t.code VF11, which will create the cancel billing request document (FAS).
But instead of creating cancel billing request document (FAS), it's giving log errer like XXXXXXXX document has already been billed (billing plan).
So, highly appreciate your soultions for the above.
santhosh k

Hi,
Try VF02 and select cancel.
Thanks!
Bobit

Cancel down payment cleared

Hello,
in my business workflow I manage billing plans with down payments. I would like to know what is the right procedure, if there is one, to manage the following process:
- I have a billing plan for 1000 u20AC: a down payment request for 200 u20AC and a subsequent invoice for the total amount of 1000 u20AC;
- down-payment request is created, released in SD and the payment is cleared in FI, with transaction F-29;
- after that I create the final invoice for 1000 u20AC with the clearing of the down payment for 200 u20AC, resulting in a total amount to be paid of 800 u20AC; then I release into accounting the final invoice;
Now, what if I want to cancel the down-payment request? Is there a standard defined procedure to manage this case? Or is it a not expected behaviour, and for that reason a case that should not take place?
Thanks in advance for your support.
Best regards,
Andrea

Hi,
If the down payment has been paid and if you want to cancel it,then it can be done by canceling the payment.
For this we have to know the clearing document number.
Goto the T.Code "FBL5n".Here you can get the clearing document.
Goto the T.Code "FBRA" and reset the cleared item.
Give the reason and reset it.
Now that down payment will appear in open item in "FBL5N" T.Code.
It can be canceled by using the T.Code "VF11".
Regards,
Krishna.

How to cancel down payment

mistakenly user had selected down payment for one PO. how to cancel.

Hi Charan,
Please Reverse that FI document through FB08 for individual Reverse and Mass Reverse for F.80 T-CODE
Thanks
Priya

Cancel Down payment (noted item)

Hi,
Can I cancel customer down payment request?
It is noted item and I need to cancel it.
I have try to use VF11 and FB08, but it's not working.
VF11 let me cancel it, but it is still on system.
I found out, that it is not FI document at the moment, but it is statistical document. So I don't have do anything if I don't want to. But this document is show up in FBL5N. There is some other down payment also, so this one complicate this list at the moment.
Can i remove it from this list?
Best regards T

Dear T,
The system is working as designed in this case.
When a downpayment request is reversed, the reversal FI document
does not contain any line items, it just contains a document header.
This is standard behavior. So this reversal document is not displayed
in transaction FBL1N (-> noted items). But this is no problem.
Downpayment requests are just noted items, which do not update
the transaction figures and the balances of accounts.
When you book a down payment request it gets a entry in the BKPF and
the BSEG. It has normally just one document line item.
If you now reverse the down payment request, the reverse just get
a table entry in the BKPF. They both get linked over two fields
BKPF-STBLG and BKPF-STJAH.
Because of that the line item display just shows you the first booking
and not the reverse, because the reverse got no line item.
I hope this can help.
Mauri

Down payment cancellation leads to blank accounting document

Friends, my issue is such. A cancelled down payment request (S1) billing document is generated without error. If you look at the corresponding accounting document it is totally blank - no lines. The customer account still shows the original postings (no reversal is posted). However SD thinks it is cancelled and will not allow another vf11 of the original DP request.
I am unsure if an issue with SD or FI-CA.
This happens only very infrequently and I cannot reproduce the issue in test but it has been seen in production occassionally.
We have only found one note that looked relevant at all but it is not the solution to the issue.
Please advise if ever seen a blank accounting document related to a s1 SD doc for a down payment request.

This happens only very infrequently
What does this mean? You can use S1 cancellation document for down payment cancellation without any issue on certain times and occasionally happening? If so, then check any user exit (Enhancements SDVFX002-3-4-6) is causing this in the SD-FI interface.
Regards,

Down Payment invoice to be reversed or cancelled

While entering the opening balances we have posted a Down payment invoice twice by mistake. The Journal entries as a result of this are as under:
1. While the down payment invoice was posted the first time (correct transaction):
                                                         (Value in Local Currency)
(a) Party A      Dr.                            10,000/-
     To Prepayments rec 3rd                          10,000/-
   (Invoice No.001)
(b)While booking the payment for the above invoice no.001:
Bank     Dr.                                       10,000/-
     To Party A                                                              10,000/-
   (Receipt for Invoice No.001)
2. While the down payment invoice was posted the second time (duplication done by mistake):
                                                         (Value in Local Currency)
(a) Party A      Dr.                            10,000/-
     To Prepayments received                          10,000/-
   (Invoice No.002)
(b)To rectify the above invoice no.002 the below Journal was passed:
Prepayments received    Dr.                     10,000/-
     To Party A                                                             10,000/-
   (Reversal of Invoice No.002)
The opening balances were then tallied and we started posting the regular transactions
However when we made a A/R Invoice for the above party we wanted to call the down payment invoices we got both both down payment invoices 001 and 002. We want to adjust only down payment invoice 001 and want to cancel down payment invoice 002.
Please advise how to cancel or reverse down payment invoice 002.
Thanks in advance
Venkatesan Swaminathan

Hi Venkatesan,
please see this thread:
Cancel down payment
All the best,
Kerstin

Error 'cannot cancel document with a down payment that was drawn to invoice

Error 'cannot cancel document with a down payment that was drawn to invoice. We need to void a check and are getting this message. We also get message when trying to cancel the outgoing payment. The AP Down payment is closed, and the AP invoice is also closed. Is there a way to 'undraw' the down payment on the AP invoice? How can this be voided? Any guidance would be greatly appreciated. Thanks.

Hi,
Check the following thread
Re: Down payment invoice
Can not void a check win paid from a down payment invoice
Re: Cancel down payment
*Close the thread if issue solved.
Regards
Jambulingam.P

New special G/L indicator for down payment when doing billing

Dear Master,
As you know, when create down payment invoice by VF01, system choose default special G/L indicator F. Now I would use new special G/L indicator for this transaction.
The reason I must change is when you do cancel down payment invoice, the accounting document of cancel down payment will not have any lines items so I have to change with hope the cancel down payment will contain lines item as normal cancel invoice.
Is there anyway to do that? I highly appreciate your support!
Best regards,
Nguyen Pham.
Edited by: Nguyen Pham on Apr 20, 2011 9:29 AM

Dear buddy,
Thank for your support.
I have other concerns belong to cancel down payment request. As you know with notes item, cancel of notes item will not have any lines in accounting doc. Now I would have lines detail inside so Is there anyway to do that?
Best regards,

Delete PO Line Item with Down Payment Existing in Header

Hi SAP Guru,
We have a PO with 6 line items. A down payment was set up in the header level and is already paid to the vendor in the previous year, 2014. There is no Goods Receipt yet for this line item in the PO. One line item in the PO will be cancelled. When we cancel the line item, it would not allow us to do so because there is already a down payment posting. How do we cancel the line item of the PO with downpayment?
Thanks,
Matt

Dear Matthew,
Now if you want to delete the PO line item and down payment exist for the line items then you need to reverse the down payment and delete the PO line items.
If you have paid to vendor in previous year, then plz take help of your FI person if any way you create debit note in system against that payment. If possible
In Standard way, you need to 1st reverse the clearing items appearing in FBL1N. After this the line item will appear in open items. Then cancel down payment request in FB08 and then try to cancel PO line item.
Regards,
Priti.

Cancel A/R down payment invoice and clearing account

The following AR Dowm payment cancelation has been processed (as per the SAp WIKI)
- but the down payment clearning account still has a value - how can this be reversed?
2007A PL 42
1. If a 'Down Payment Invoice' (DPI) is unpaid and requires cancellation, then an 'AR Credit Note' can be used.
2. The 'AR Credit Note' should be based on the DPI. This will create the correct journal entries necessary to cancel the DPI.
3. This is a screenshot of a DPI and its associated journal entry:
4. The credit note based on the unpaid DPI will credit the customer and the associated tax accounts accordingly.
https://wiki.sdn.sap.com/wiki/pages/viewpage.action?pageId=21823731

Lisa,
Please compare the journal created for the DPI and the journal made behind the credit note. Does the journal lines match?
Regards,
Nat

Cancel Payment - Invoice vs Down Payment Request

Hi,
When I cancel the payment for a AP invoice, it voids the check, reverses payment document and resets clearing of invoice. But when I cancel the payment for a down payment request (noted item), it voids the check, reverses payment document but it doesn't reset the clearing of down payment request. Can anyone please suggest me what could be the reason? I am using FCH8 for canceling the payment.
Thanks.

Dear Nguyen,
As i understand your process you created Downpayment Request from SD.
Then created Downpayment with reference to that request.
Then you generated Billing invoice and released to accounts.
After that you cleared the downpayment with the Billing document.
Now you want to cancel all this.
First cancel the downpayment by FBRA reset and reverse.
Then cancel the billing document.

Cancel customer down payment

Dear Experts,
Can you help me with the below issue,
I have created a downpayment request through VF01 mistakenly , Now I wanted to cancel it, could you please let me know what I need to do
1.This DP request was created as a noted item now,
2.I cannot cancel it through h VF11 becuase , as per the country solution , cancelling billing documents is not possible
3.I cannot reverse it through FB08 because it is not created at FI side
4.I could not able to post this down payment request through F-29 becuase the DP requested created from VF01 and the number range is not supporting
Can anyone knwo what need to be done in order to cancel this? If I ignore this DP request , Does it show up on any report Or will it effect on any credit exposure for customer
thanks for your input

Dear,
a Down payment request is a noted item, therefore It is not a Financial document but a statistical one.
I hope this helps.
Mauri

How to cancel an AR Down Payment Invoice

Hello,
I could not find any documentation on this, but it may happen that an AR Down Payment Invoice has been created twice on the same Sales Order.
What should you do to ensure you disable/correct/cancel/delete an AR Down Payment Invoice from SBO?
Regards,
Petronella
Edited by: Marc Riar on Feb 14, 2008 9:39 AM

Hello Suda,
Unfortunately I am not known with the SBO_SP_TRansactionNotification Stored Procedure.
I have done the procedure below, but no result (no block/error message) like described..
I did the following within SQL Server 2005. Selected folder 'Databases' and then the database for which the block is needed.
Selected folder 'Programmability'
Selected folder 'Stored Procedures'
Selected
Right mouse click on dbo.SBO_SP_TransactionNotificiation
Selected option: Script Stored Procedure As>Alter To>New Query Editor Window
Then copied the query mentioned in the other tread in below:
--     ADD     YOUR     CODE     HERE
Like below:
SET ANSI_NULLS ON
GO
SET QUOTED_IDENTIFIER ON
GO
ALTER proc [dbo].[SBO_SP_TransactionNotification]
@object_type nvarchar(20),                     -- SBO Object Type
@transaction_type nchar(1),               -- [A]dd, <u>pdate, [D]elete, [C]ancel, C[L]ose
@num_of_cols_in_key int,
@list_of_key_cols_tab_del nvarchar(255),
@list_of_cols_val_tab_del nvarchar(255)
AS
begin
-- Return values
declare @error int                    -- Result (0 for no error)
declare @error_message nvarchar (200)           -- Error string to be displayed
select @error = 0
select @error_message = N'Ok'
IF @transaction_type = 'A' AND @Object_type = '203'
BEGIN
IF EXISTS (SELECT T2.DOCNUM, T2.DOCTOTAL, SUM(T1.DOCTOTAL) FROM
dbo.DPI1 T0 INNER JOIN dbo.ODPI T1 ON T1.DocEntry = T0.DocEntry
INNER JOIN dbo.ORDR T2 ON T2.DOCENTRY = T0.BASEENTRY
WHERE T0.BaseEntry = @list_of_cols_val_tab_del
GROUP BY T2.DOCNUM, T2.DOCTOTAL
HAVING T2.DOCTOTAL < SUM(T1.DOCTOTAL))
BEGIN
SELECT @Error = 1, @error_message = 'DOWN PAYMENT AMOUNT GREATER THAN ORDER TOTAL'
END
END
-- Select the return values
select @error, @error_message
end
GO
SET ANSI_NULLS OFF
GO
SET QUOTED_IDENTIFIER OFF
GO

Cancel down payment

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