Cancel payment - void cheque & reverse posting

Hi All,
I have a request to cancel payment using FCH8 for a range of cheques. (Mass cancellation eg.10 cheques at one go)
Is there another t-code that can function the same way as FCH8 but for mass cancellation?
Help much appreciated. Thanks.

Dear Dilip
Your problem can be broken up into 2 parts
1. Issuing of cheque to the vendor in lieu of lost cheque
2. Bank reconciliation for the lost cheque
As Regards TDS it is not proper to reverse that transaction as TDS is a statutory liability and has to be paid off. I would suggest the following workaround
A. Clear the Bank GL (payment) and transfer the liability to the vendor
Bank Dr (clearing) (F-04/F-03)
Vendor Cr
B. Pay-off the vendor again (This would be with the net amount as TDS has already been paid)
The only problem would be that the cheque register would not show the fact of cancellation of cheque. However the reality is that you have not canceled the cheque but have issued another cheque in lieu of the old cheque.
Regards
Virendra Malik

Similar Messages

Rolling back of Quick Pay Pre-payment and Quick Pay in case of void cheque

Hi All
I am facing an issue if you can help me out of if
Here is a scenario
a payroll manager runs the following processes.
1. Payroll run
2. Pre-Payments
3. Payroll Archiver
4. Payment Output file
After running all these process payroll manager finds that he also has to make an adhoc payment on account of car loan of AED 150,000.
So he runs following processes
1. Quick pay for Car loan
2. Quick pay pre-payments (payment made through check)
3. payroll archiver
4. Cheque Writer.
Now due to some technical fault, alignment on printing of cheque becomes disturbed there for cheque misprinted.
Payroll manager runs Void Cheque process to cancel the cheque.
After all these processes which has run successfully, order comes from upper management to rollback quickpay for adhoc payment of loan.
Now question is how it can be achieved.
I tried different things as follows
On Assignment Process results screen i queried the assignment which all the processes in descending order.
I tried to start roll back from cheque writer but system didn't allowed to do this because of check Void process.
I tried to start rollback from Magnetic report, system allowed to roll it back.
Then i tried to rollback Quick-pay prepayment, system did not allow me be do it. There fore i couldn't run rollback for Quick-pay.
There is an another thing i tried.
On "Assignment Process Result" screen i queried assignment. Then i delete the first entry of Void cheque by using delete option from menu bar on top and saved the record. then i delete cheque writer entry and saved the record. Then i run rollback for quick pay pre-payments and ran it successfully and then lastly i ran rollback for quick pay run.
One thing cautioned me that if I delete the void cheque entry then its history may be lost or have lost and on the other hand with out deleting void cheque i cannot proceed to rollback quick pay.
Kindly tell me the best way to run rollback for quick pay in this situation.
Regards
Majid

Bt do not provide broadband only so you need existing account holder to add broadband to phone account and then you can pay back the account holder - probably not what you want
the 12 months advance applies to the line rental not the broadband - as I said BT do not sell broadband only you buy a package which includes phone
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How to assign voided cheque to the new payment document no.

Hi Experts,
A cheque no 11111 was manually assigned to a payment document no. created for a vendor X but physically another cheque no. 22222 was issued to vendor X by mistake. Later on the user issued the cheque no. 11111 phisycally lying with him to vendor Y but did not assigned this cheque to vendor Y's as this was previously assigned to vendor X. When the user came to know this, he reversed the payment document no. by voiding the cheque no. 11111 with void reason ''Inserting wrong cheque lot'' and created another payment document no for vendor X with cheque no. 22222. This way he corrected the vendor X payment document with cheque no. 22222. Now he wants to assign the cheque no. 11111 which is voided to vendor Y's payment document. Further he has issued many cheques from the cheque lot which contain the cheque no. 11111 and 22222.
Is there any way to assign the voided cheque to the new payment document no as the user wants it very desparately.
Hoping for solution.
Rgds,
BABA

Hi Shailesh,
Use FCH5 to create check information. Enter thr payment document , Company Code, Fiscal year and the house bank information to assign the check. IF the check lot having the check number has further checks assigned from it, this check lot has to be made non-sequential so that we could manually assign the check number.
Thanks & Regards
Preeju Susan

Payment document which are posted in SAP , however cheque not issued

Dear Experts,
How to generate a report of payment document which are posted in SAP , however cheque has not been issued.
Regards,
Alok

Hello,
Execute the Cheque outgoing account in FBL3N
Click on Settings => Special Fields
PAYR CHECF Check number from
Save
Now re-execute the report
Add the Check number from field into the layout.
You will see the for which documents cheques are beings issues and for which documents cheques are not being issued.
Regards,
Ravi

Cheque Reversal

Hi all,
We are in ECC 6.0.
When we reverse the cheque through Off-cycle, the process working ok but at the end it is not balancing. There should be two entries one is new cheque no in one column and the other entry in the reverse cheque no in the other column. But in our system both are showing in one side. Moreover, we didn't get the Reversal icon on the Reversal Cheque Row.
Any help is highly appreciated.

Hello
Please check if you can enter reverse posting details for the check
Was the check through a payment run or manually created.
For payment run:
To do this, choose Environment ® Check information ® Delete ® For payment run. On the next screen, enter the data for the payment run in question and choose Execute
Resetting Void Check Data
If an issued check was mistakenly voided, you can reset the data (void reason code, user, and so on) contained in the check information so that the check is designated as a valid check again and can be cashed by the recipient.
Choose Environment ® Check information ® Delete ® Reset data.
Reg
*assign points if useful

Resetting of voided cheque

Hi All,
By mistake cheque has cancelled(Voided) along with payment document. However, the cheque was cleared by the bank subsequently and when they try to reset the data using FCHG transaction code, it is asking us to reset data.
I tried FBRA to reset cleared document but the same was not working.
Can you please guide me how to reactivate this cheque and post encashment against it.
Regards,
Rajanikanth

Hi,
Try in T. Code FCH7 to re print the check.
Regards,
JA

External/Manual Payments 'Cancel Payment' question

Hi,
I have a 'how to' question related to the Payroll External/Manual Payments Screen under
Person Form -> Assignment -> Other ->External/Manual Payments or
Person Form -> Assignment -> Other -> QuickPay -> External Payment.
I understand that this screen is used to 'tag' payments made outside of Oracle, such as a manual check [using the 'Check Payment from same bank' option]. However, I don't understand the purpose of the valued 'Cancel Payment'? Also, I don't understand how to use it?
Am I incorrect in assuming that it is used to void an external payment?
Can someone give a brief description of the purpose of this LOV option and how to use it?
A few other questions related to manual payments:
1. How do I tell Oracle that a manual check I paid, and recorded under External/Manual Payments has been voided now?
2. Are there any seeded reports related to external/manual payments? If so, what are they?
Thanks for you help in advance.
Thanks.

Hi
You can Either Use Quick Pay External Payment or Assignments External Payments window to make Pay ment s to the Employee Apart from your Payment Method that you have DEfined .
Make check/cheque payments to employees.
Make cash payments to employees from external sources or petty cash.
Complete the voiding of a payment to ensure that no one can reissue a payment once you have voided it.
The Methods that you can Use while makeing External Or Manula Payments
Check Payment from Same Bank Account: Your check/cheque for the manual payment is drawn on the same bank account that you used for the original payment.
Other Form of Payment :Your manual payment is not made by a check/cheque drawn on the same bank account that you used for the original payment.
Always select this method when you make manual payments in cash.
Cancel Payment: Your payment cannot be reissued.
Always select this method when you want to identify cancelled payments so that you can exclude them from reconciliation
If you enter from the Assignments window, you see the source type and its effective date. The source type is either PrePayments or QuickPay.
If you enter from the QuickPay window, you see only the QuickPay source types. The Effective Date does not display because it is the same date as the QuickPay run. The Type does not display either because it is, by default, QuickPay.
I hope this would Help.
Cheers
Kumar cs

Dudas Cheques Fecha Post

Buena tarde Expertos , solicito de sus buenos oficios para que me proporcionen soporte y asesoria para operar los cheques pre fechados o depositos post pago, para que no rebaje el saldo del cliente, hasta que sea cobrado.
Nunca se habia dado el caso de un cheque asi aqui en la empresa, lo operararon como cualquier cheque a una cuenta de cheques pre fechados que tenian en el plan de cuentas, pero el monto rebajo el saldo del cliente, y eso no puede ser asi porque aun no se ha cobrado el dinero, investigando encontre que sap business one nos proporciona el recurso de Deposito Cheque fecha post. Intente utilizarlo pero no puedo jalar o extraer el cheque que esta en el sistema o hacer una prueba, ya que me sale un error al escojer una cuenta me dice: que no existen cheques, si alguno de ustedes tiene la experiencia de usarlo le agradeceria mucho su asesoria.
saludos cordiales

Deepak,
Post dated cheques are noted items.
Create one alternative recon acc for the PDCs
First create a special GL indicator for PDC in Tcode OBYR, there specify your original vendor recon acc and alternative recon account in the account determinations.
Then go to Tcode F-57 (Vendor noted item)
there enter header data, and change the posting key from 39 to 29.
enter enter the other required fields.
When you post this document, system will generates only one single line itsm, as it was a noted item.
According to SAP, noted items were statistical entries, since these transaction will not update transaction figures in the correspondant ledgers.
with F-57 entry line item is PDC recon acc DR (PK 29 and your spl GL indicator)
When the due date comes you need to reverse this F-57 entry and pass your payment entry.
after passing this payment entry only, you can issue check manually through FCHI.
Hope u got my point.
Post for further doubts.
Thanks,
Srinu.

Discount in Outgoing Payment and Cheque for payment PLD

Hi,
Using SBO2007A PL30
I have tried to find whether there are system variables for amount outstanding and discount which show amounts in foreign and local currency.
I can't find any references in the .xls document how to use system variables in SBO 2007., and strangely there is no reference in that document to the system variables which already exist in the in- built layouts
Cheque for Payment
- total amount paid ( variable 97 )
Outgoing Payment
- posting date ( variable 202)
- Doc Ref ( var 200)
- Your Ref ( var 201)
- amount paid ( var 63)
This leads me to suspect that system variables for outstanding amount and discount may well exist.
In the meantime I have had to do this using references to database fields Outgoing Payments - Invoices: Discount Amount and Outgoing Payments - Invoices : Amount before Discount with formulae to determin whether the document is in local or foreign currency.
A further downside to this is that a credit memo is displayed from the latter database field without a negative sign
Does anyone have any suggestions here?
Thanks

Managed to figure out most of it but for the record I have discovered an additional 4 system variables in use for paid document details at line level. Here is the complete list so far:
outgoing Payment
PostingDate 202
our Ref        200
your Ref      201
o/S Amt       ?     ( used formula based on db fields instead)
Discount       ?    ( used formula based on db fields instead)
Payment       63
Cheque for Payment
posting Date 104
our ref            101
your ref          100
O/s amt         96
Discount           ? ( use formula :difference between 96 and 97)
Payment        97
If anyone can supply the missing variables if they exist, I'd be grateful.

Customer payment: voided check. still in clear items

Gurus...
We paid a customer with two checks sent out last month. The checks were returned to us and we voided and stop-paid them. However it's still showing in the system as "paid" in the customer detail. that is in FBl5n its in cleared items.
So now we have wired the money to them but I have nothing to apply it against
When we void a check shouldn't there be a method to reopen the other documents that were paid by this. kind of original invoice reopening.
How can I force this to happen for the current situation? do i need to take care in some other way?
Please explain how to go about now.
Thanks
Kavana

In SAP, you can void the check but not reversing the payment or reverse the payment and void the check at once. In this case, I guess that you just voided the check (FCH9) but not reversing the payment. You should have used FCH8 to void and reverse the payment at the same time.
For now, reverse the old payment using FBRA (reset and reverse function)

Lost payment method after reversing the payment and check

Hi all,
After reversing payment and check via FB08 , the payment method stored in payment document is cleared.
does anyone know that why the payment method in the payment docuemnt is cleared after reversing the document ? and where can I chase back the payment method ? Thanks

Hi Sreehari,
Thanks for your reply. The configuration you mentioned have already been set. The payment method can be determined by vendor master when creating invoice and the payment method can also be stored in the field "payment method" in payment document. But the problem is the value of the filed "payment method" in payment document will be cleared after reversing the payment and cheque. As a result, we can't chase back the payment method in the reversed payment document.
Regards,
Ken

IT0009: payment method "cheque" and dynamic actions

Hello,
I need your help on this issue.
I have looking for answers on the different posts but i didn't found any similar problems.
For a customer, i have to settle, in case of departure (leaving) action , the creation in background of an infotype 0009 from infotype 0000 with payment method 'C' - Cheque and the BEGDA equal to the first day of the month. It is a payroll need.
The dynamics action is easy to do but i have an error which makes appears the infotype. Actually, the information City is mandatory in SAP standard (?) in case of payment 'C' - Cheque.
I did the test and when i create infotype 0009, the name of the person, from infotype 0002 i guess, is put in the field but not the adress, city and postal code. If i select payment cheque, an errror alerts me that the city is mandatory for this payment method. If i put something, no problem, but i would like to automate it and retrieve data from IT0006. That is strange is when i delete the payee information (last and first name field) and validate the screen, no more error, even if i select payment cheque. And if i save and go back on the record, data from IT0006 (city, postal code and payee) have been automatically put in the infotype.
I would like to reproduce the same thing by the dynamic action but i can't access these fields because they are not part of the P0009 table but the Q0009 structure and i don't access it through dynamic action
Do you have some experiences to share on this topic ?
Thanks in advance.

hi
To replace a check or to create a check instead of a bank transfer, the system must be able to access the
correct payment method. The standard system contains predefined payment methods. However, you can
also specify your own values.
The standard system contains the following methods of payment:
- C (Check)
- D (Transfer)
- M (Check with manual assignment of check number)
Reward points

AP Cheque Print(Void Cheque)

Hi All,
I am doing the AP Cheque print report.
I have the requirement like the following.
If the user will make a payment of 23 invoices(23 lines) per cheque then
the first page will contain 22 lines(invoices) and the cheque of the first page should be print as VOID cheque.
The 2nd page will contain 1 line(one invoice) then the cheque of 2nd page will print the cheque details like vendor name. cheque date and total invoice amount of that 23 invoices etc.
Sample template will be more helpful.
Appreciate any help.
Regards
Pradipta

HI,
I have the same problems as i am also developing the Ap check printing.
Have you been able to find a solution to the problem,pls help
Thanks deepak

WHT on Advance payment is getting reversed at the time of Payment

Hi,
WHT on advance payment is getting reversed at the time of payment.
The configuration is as follows:
1) "No Central Invoice" Option is selected in WHT type for payment posting
2) TDS base is manually entering at the time of Invoice after deducting the Advance amount.
3) WHT codes are not entered (deleated at the time of Invoice posting) at the time of Invoice entry.
Could you please let me know what to do for not reversing the WHT on advance payment at the time of Payment of Invoie.
Example:
1) Advance paid 5000 TDS deduted 113
2) Invoice is 10,000, TDS is deducted only on 5000 (i.e. 113 Rs again) after deduting the advance payment
3) Advance is adjusted against the invice using F-54.
4) TDS on Rs.5000 advance payment is getting reversed at the time of F-53 payment of balance amount.
Advance thanks for your help
Regards
Koteswara Rao Padarti

Hi KRP,
The alternative ways for avoiding reversal of TDS related to advance payment is as follows:
1) select central inv prop radio button at the time of creating tax type for payment posting.
2)Adv payment vide F-48
3) Invioce posting vide FB60/F-43.In withholding tax screen update the base amount as net of advance.
4) while making payment vide F-53 select the Special GL indicator A for clearing the advance.
5) While creating remittance challan vide J1INCERT select all the document number i.e. doc no pertaining to adv payment as well as inv posting.
6) Update bank challan vide J1INBANK.
7) Print withholding tax certificate vide J1INCERT.
I do hope you will be able to overcome your problem.
with best wishes
Monoj

Email remittances to vendors/suppliers for voided cheques

Hi Masters,
I will highly apprecaite if someone can help me with the following issue :
The system is sending email remittances to EFT vendors for voided cheques. For example:
Cheque number 343028 was voided in the system sent an email to the vendor indicating that payment 343028 would soon be deposited in their account. The vendor also received an separate email indicating that the same amount would again be paid but the second email referenced the EFT payment number.
Can we change the EFT email process to only send remittances by email if the payment number is less than 300,000? Then it will never send an EFT remittance email for cheque payments or voided cheques since they are always numbered above 300,000
Is it possible to modify the workflow..... so that no remittance mail goes for check payments.Any reference or solution would help me alot.
Thanks in Advance
A

<Can we change the EFT email process to only send remittances by email if the payment number is less than 300,000? >
In your question above, when you say "payment number less than 300,000", does the 300,000 refer to a check number?
Thanks,
Chiru

Cancel payment - void cheque & reverse posting

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