Carry forward leave from previous year to next year

Dear all,
Can any body provide information as to how to carryforward leaves from one year to another.
Ex: An employee has 250 days Earned leave to his credit as on 31.12.2007. On 01.01.2008 another 30 days has to be added to it. how do we go about doing the same.
Help would be appreciated.
Thanks in advance
Raghu C

hI,
configure the leave quota in table V_T559L
Then
check lvdef feature for defaulting giving year
REWARD POINTS

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How to carry forward leaves to the next year with out writing PCR

Hi All,
Could you please tell me the process steps for quota carry forward from previous year to the next year with out writing a PCR
Regards
Sita

Hi
Leave balance carry forward

How to use budget amount from previous years

Dear Values Consultant
How to use budget amount from previous years
I create budget for 2007 and I use it .in 2008 I create new budget with new amount for account, but still there are amount from 2007-I want to use or transfer it to 2008,
How to do this? Please give me details step to implement to this feature
Thanks for caring

Hi,
There are two ways to do it:
1. Define the account range in your Budget Organization and in the Budgetary Control region, out the Amount Type as "PJTD" and Boundary as "Project". This method is useful when you have project as a segment in your chart of accounts and the Budgets are defined for the full project.
2. The Other way is to carry forward your funds available from last year. Go to Journals -> Generate -> Carry Forward and carry forward the balance for a certain range of account from one financial year to the next one.
Gajendra

Capturing "Actual Amounts" from previous years

Hi Experts,
We had earlier developed a report to produce a list of projects which can be changed from status TECO to CLSD. If the project cannot be closed then the corresponding reason for failure should be displayed.
Now the problem is that there were some direct costs which were booked under certain WBS elements. These elements were created in the previous year & haven't been settled in that year. Our present program isn't able to capture & display these costs in the current year. We have based our logic up on a join of table COBK with tables COEP, PROJ & PRPS. We are referring to the SAP standard TCODE s_alr_87013533 which is able to find the unsettled dollars (Actual amount) even from previous years. Anyone please help advise as to how we can even capture the actual amounts from previous years.
Regards,
Uday
Our inner join statement is as shown below:
SELECT coep~objnr coep~wogbtr coep~megbtr coep~wrttp coep~kstar
 coep~owaer coep~vrgng coep~sgtxt coep~ebeln coep~ebelp
 coep~objnr_n1 coep~belnr coep~gjahr coep~perio
 cobk~blart cobk~refbn cobk~refbk cobk~refgj
 INTO CORRESPONDING FIELDS OF TABLE tb_actual
 FROM coep INNER JOIN cobk ON cobk~kokrs = coep~kokrs AND
 cobk~belnr = coep~belnr
 INNER JOIN prps ON coep~objnr = prps~objnr
 INNER JOIN proj ON proj~pspnr = prps~psphi
 WHERE proj~pspnr = wa_proj-pspnr "project definition
 AND prps~pspnr = wa_prps-pspnr "WBS element
AND prps~belkz = c_x "Account assignment
AND coep~wogbtr <> 0 "amount
AND coep~lednr = c_00 "Ledger (needed to hit index)
AND coep~wrttp IN (c_04, c_11) "actual value type - real & stat
AND coep~beknz IN r_beknz. "D/C Ind <> Settlement

based on the data provided -
I-001688
Cost line 7143.28 71710000
Cost line 42874.74 73120000
Cost line 22752.77 73120000
TOTAL COST 72770.79
Settlement line 65627.51 81650000
Settlement line 7143.28 81650000
TOTAL SETL 72770.79
you should be able to set CLSD to this project as there is no unsettled value in the project
CJI3 report confirms that there is no outstanding settlement and hence project can be set to CLSD. This report shows all the line items against project
The report S_ALR_87013533 shows the actual cost incurred in the project, but not settlement. This does not mean that the project is unsettled.
see another report (project cost element report) - that might help you S_ALR_87013542

Pcr To Get The Wage Type Value From Previous Years Master Data Records

Hi
I have an issue related to pcr. I want to get the value of a wage type from previous year and it has to be added to another wage type. Tried to write pcr by using the operation TABLE. But i am not able to get the previous years data. Request to help in writing the PCR for the issue.
Thanks
EKP Yadav

1 - Create an "Information WT" that will be saved into RT but that has no impact on net pay.
2 - Create a PCR that will be activated on the last pay of the year to read the WT you want and transfer it's information into your Information WT.
3 - Create a PCR that will read the last payroll results (activated with function PLRT) and transfer into the Input Table (IT) the Information WT.

Internal Order Settlment Error: First settle items from previous year in

Dear Gurus,
I tried to work out a solution to settle AUC to G/L expense account through internal order. I tested in QA system it works well. But in PRD, it gave me an error message "First settle items from previous year in the previous year".
The process is the following: IO-> AUC-> FXA or G/L. Becaue user has done some expense transaction wrongly to the AUC so he wants to post the balances in AUC to GL expense account.
I have set the final settlement to GL as optional and config some pop up message as warning message and implement a sap notes to fulfill this request.
I guess my problem is:
I tested in QA in senario the IO was created in 2009 and I tried to settle it to a GL in 2010. So it shows no problem. However in PRD the IO was created in 2008 and the final settlement year is 2010 or 2011 so it shows the error which was not shown in QA.
The error message only shows "First settle items from previous year in the previous year". No more detail to me.
Have you ever run into this problem before? Please help to throw some lights on it.
Emma

Hi,
Thanks. I am considering to updated the AW624 according to the notes.
The detailed message is:
Message Text
First settle items from the previous year in the previous year.
Technical data
Message type _____________ E (Error)
Message Class ______________AW (AuC message)
Message number ______________624
Message variable 1 __________2009
Message variable 2 __________2003359632
Message variable 3 _001
Message variable _______
Message Attributes
Level of detail____ 2(Level of detail 2)
Problem class_______
Sort criterion____
Number________1
Environ.information
Item___________ 001

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To get the value from dropdown list:
For example:
In Layout
 <htmlb:dropdownListBox id = "country"
 nameOfKeyColumn = "land1"
 nameOfValueColumn = "landx"
 selection = "<%=country%>"
 onSelect = "displayregion"
 table = "<%=iland%>" />
Oninputprocessing:
 CALL METHOD REQUEST->GET_FORM_FIELD
 EXPORTING
 NAME = 'country'
 RECEIVING
 VALUE = country.
*Reward each useful answer
Raja T

Storing W2 spoolfile from previous year

Hi ,
How your company keep the W2 spool from previous year ?
Thanks in advance

Spool files can either be stored within the database (table TST03) or at application server. Please look at profile parameter 'rspo/store_location' in your system to see where it's set ('db' - stored in dbase, 'G' - stored in app server).
I would think this would be just disk space issue if any (whether spools are store in db or appl server), and don't see why it affects memory resource.
However, as I mentioned earlier, could you re-produce W-2 for ee within PU19 instead of having to go back to old spool file ?
Rgds.

Carry Forward Leave

Need PCR to carry forward my leave quota to next year
one PCR to transfer at end of the year for remaining quota to timetypes
second PCR to transfer timetypes last year renemg quota to back

1) order to carry forward the leave quota to the next year, set the "Permit Quota Generation with Time Evaluation" node to either "Increase" (where it adds to the next year quota) or "Replace" (where it replaces the next year quota) as per your requirements.
2) VARSTCURMO ( 01 JAN NEXT YEAR)
VARSTREDAY ( 01 ON 1ST JAN NEXT YEAR)
ADDDBL2222( WHERE IS YOUR time Type where you stored the Previous year Balance and
UPDTQA*0 ( YOu quota Type )
inputs gven by pragana hari and vinod kumar

Balance carry forward to new financial year.

Hai SAP Guru
I run the transaction f.07 for transfer of balance pertaining to vendor and customer to new fianncial year.
Though the run took place with out any errors and all the balance were carry forwarded, it had various line items pertaing to individual vendor and customer, and when i cross verified with the individual balance it was not tallying but the consolidated balance of customer and vendor were correct, when i ran the GL balance transfer.
a) I want to know whether the above procedure is correct, is there any other method of cross
verifiying the correct of transfer entires.
b) When the transfers are done , a consolidated amount is trnasferd to vendor/customer account
or a single line item as it is now displayed in my system.
Thanks.

Hi,
There is nothing to do with balance carryforwarding.
After the end of FY you need to run F.07 and F.16 once, since this is a technical step from the business point of view.
After doing the above function also, you can still post transactions to old FY, and those will be automatically adjusted to the opening balance for the new FY.
Or else you can re run the aboce programs again, hence it does not make any diff in any point of view.
For checking the balances you need to use FD10N and FK10N by using respective recon accounts in the selection screen.
Thanks,
Srinu

Problem with the text from previous year in current year appraisal (PPR)

Hi Gurus,
I have some problem with the text from the PPR of the previous year in the PPR current year.
The text from the previous year have not the same displaying in the tab "previous year" of the current year PPR.
EXAMPLE :
this is write in the PPR of year 2009 in Individual Targets without Incentives (tab My S-imple) :
-Aufrechterhaltung der MA motivation, in dieser Zeit der Neuorientierung.
-G1 Unterstüzung
-Fachübergreifende Teamarbeit ausbauen
Gefährdungsbeurteilung weiter führen
-tragen von PSA einfordern
-VI Opt.(Intervalle)
-Azubi und Praktikanten AUsbildung unterstüzen
and this is what I have in the PPR of 2010 in Individual Targets without Incentives (tab Previous Year's Targets):
-Aufrechterhaltung der MA motivation, in dieser Zeit der-Aufrechterhaltung der MA motivation, in dieser Zeit der
-Aufrechterhaltung der MA motivation, in dieser Zeit der
-Aufrechterhaltung der MA motivation, in dieser Zeit der
-Aufrechterhaltung der MA motivation, in dieser Zeit der
-Aufrechterhaltung der MA motivation, in dieser Zeit der
-Aufrechterhaltung der MA motivation, in dieser Zeit der
-Aufrechterhaltung der MA motivation, in dieser Zeit der
there is the error, all the end of the text isn't displayed and the begin of the text is repeated.
I think that this issue is created at the creation of the PPR.
If someone have a idea he is welcom.
thanks and regards

Hi,
Please follow the note:425601,
Go to Tcode: OBA5 change the error messge into warning message. carry out the settlement and roll abck the warning message into the error message after sucessfull settlement.
Reward points if found useful.
Thanks!

Catch up depreciation from previous year

Hi all,
I am using an asset from 1st July 2008. But we have posted the first APC in month of March 2009 using transaction (CJ88) with Asset value date as 1st Feb 2009. As a result the capitalisation date in Asset master shows 1st Feb 2009.
(APC amount 3337.15, Straight line dep for 10 yrs).
(Note: I have mentioned 1st Nov 2008 as ordinary dep start date against Ordinary depreciation area).
Now when depreciation is run for March 2009, I could see catch up depreciation for month February and March depreciation i.e., (27.8+27.8) = 55.16
But I need to post in March 2009, catch up for 8 months (july 08 to feb 09) and march month's dep.
When i tried to change Asset value date to 1st July 08 for other assets while posting CJ88, system doesnot allow me as its in previous year 2008. It permits me to enter saome date in 2009 only.
Currently I am using unplanned ordinary dep.
Could anyone please help me by suggesting any method so that I need not run ordinary depreciation everytime and decrease my workload.
Thanks,
DSK

Hi,
prior year depreciation is not automatically caught up by the depreciation run. If you need to catch up prior year values, then indeed you have to post unplanned depreciation.
Of course it would be best to capitalize the asset at the moment of readiness and not to wait a couple of months.
Regards,
Markus

Balance not carried forward when changing fiscal year in Report Painters

Hello guys,
Im using report painter (FGI3) to create my financial statement report, when i change to fiscal year 2009, the balance in my balance sheet is not carried forward to year 2009, its only shows the the movement.
Assume, the total asset in dec 2008 is 10million, transaction in januari is -900.000,
the total asset in januari 2009 should be 9.1 million, but it only shows -900.000
Sorry my english not so good
Anyone can help..
Thanks.
Edited by: rama dazkia on Feb 2, 2009 3:16 AM

Thanks for the reply,
I've already doin the year-end activities, if i see the balance in F.01 it is correct
but in my report painters especially in january 2009, it only shows the difference
FYI, i using report painters FGI3, FGI5
Thank you

Balance Carry Forward to new fiscal year wrongly

Dear All,
Currently we are in 2012 fiscal year. our fiscal year starts form July to June.
The problem is user has posted some of the documents in 2010 fiscal
year 13th period after Changed the G/L account on 24.05.2010 (2010
Fiscal year) from Balance sheet account to Profit & loss account by
giving the document date is 03.09.2009 (2010 Fiscal Year) and
30.06.2010 (2010 Fiscal Year).
These 2 documents are still stored in BSEG table as a Balance sheet
items. Why these stored in this table even after change the G/L account
to Profit and loss account?
When we do the Balance carry farrowed to 2011 fiscal year, the same
amount is carry farrowed to 2011 fiscal year. Why it has carry farrowed
to new fiscal year even though it is a Profit and loss account.
Could any body give the solution for this issue.
Thanks and regards,
N. Rao

Dear Ravi,
Thanks for your replay.
Actually now we are in 2012 fiscal year. the documents are posted in 2010 fiscal year 13th period. It is not suggestible to do carry farrowed from 2010 to 2011 fiscal year because of the reports were already submitted.
We have done testing in quality system that reversed the posted documents by giving the same dates and later we did the f.16 to carry farrowed from 2010 to 2011. Then the balance was became "0" at 2011 fiscal year beginning. But it is not suggestible in production.
Could you please suggest any alternative solution or any correction program.
Regards,
Mr. Rao

Need help with sum from previous years

Hi All,
In a report i have 4 fields. The first field shows the YTD invoice totals for the current FY 2010 (which i accomplished). The other 3 fields are :
2nd field Sum of the value of invoices for the FY 1YEAR prior to the current year
3rd field Sum of the value of invoices for the FY 2YEAR's prior to the current year.
4th field Sum of the value of invoices for the FY 3YEAR's prior to the current year.
How can i get the desired results for the second,third and the fourth fields, please need help or advice.
Thanks

Hi
If you have the values for several years in the same report you should be able to do what you want using the analytic LEAD and LAG.
LAG will retrieve values from previous rows whereas LEAD will retrieve values from following rows.
The basic syntax is the same and look like this:
LAG(value, offset) OVER ({optional_partition_clause} ORDER BY mandatory_order_clause)
The ORDER BY clause is mandatory and cannot be omitted. However, this ORDER BY has nothing to do with the sort order you manually create in the worksheet. Generally, most people will set their sort order the same as the ORDER BY in the calculation.
Here's an example that gets year to date from 2 financial years ago:
LAG(YTD,2) OVER (ORDER BY FY)
You have to understand that Discoverer will pull values from previous rows not from previous cells as displayed on the report, although if the cells may happen to be rows too then it will appear as though it is pulling previous cells. I personally am very experienced with analytuc functions and can make manipulate data within Discoverer just about any way that I want. Generally, if I can see data on the screen even when they are in different cells or rows I can create functions to manipulate it. This capability only comes about as a result of experience and I would strongly advise you to practice with the analytics and see if you can at least master some of them. You'll find your Discoverer capabilities will improve dramatically and you will become a great asset at work.
When working with a new report I generally duplicate the report as a table so that I can see the values. Then if I need to sort the items in order to line up the values I want to work with I do so. Having worked out what sort order I need I can then see what offset I use then I create the analytic and use it in the main worksheet.
Hope this helps
Best wishes
Michael

Carry forward leave from previous year to next year

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