CATS substitution for approval

Hi Team,
Need your input.
For instance, a manager wants to put substitution to another employee for approving Overtime entries in CATS as he is going on leave. Is it possible?
Workitems can be substituted but not sure about CATS
Regards,
Vivek

If CATS isn't creating a UWL task then no, you can't.
One alternative would be to set up a new team view that the manager's can access through the CATS approval screen. You could set this up to show the manager's peer's teams, but you would have to have consistent rules across the groupings. Also, they would be activated for everyone so a manager wouldn't be able to turn them on or off when they went on leave.
Simon

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Function to change CATS status to released for approval

I have a requirement where I need to change in batch cats records from status 10 to status 20 'released for approval'
I can't find how to change the status in BAPI_CATIMESHEETMGR_CHANGE
and another function CATS_APPROVAL only works for approving or rejection of records.
is there another bapi or function which I can use to change the record status of cats ?
or the other way around is also acceptable that I can set the status back from '20' released for approval to '10' locked.
kind regards
arthur de smidt

when debugging cat2 I found a form which handles the release for approval. but I'm nog sure if there is more to it. for so far I can see it updates the status directly and that's it. when I go further on I come in the screenpainter prog. any clues if it's normal to use this code for my own abap ??
further on I don't understand the function of ASSIGN_FIELDS_IN_ICATSD ?
can somebody explain this one ??
include : LCATSF33
      FORM FREE_ONE_CELL                                            *
      free one cell on dynp                                         *
FORM FREE_ONE_CELL USING U_NUMBER
                         U_WORKDATE LIKE CATSDB-WORKDATE.
assign the correct fields
PERFORM ASSIGN_FIELDS_IN_ICATSD USING U_NUMBER.
IF <STATUS> = STATUS-LOCK OR <STATUS> = STATUS-REJE.
count records
    TOTAL_RECORDS = TOTAL_RECORDS + 1.
date in the future ?
    IF TCATS-FUTURE IS INITIAL.
      IF U_WORKDATE > SY-DATLO.
        FUTURE_RECORDS = FUTURE_RECORDS + 1.
        MESSAGE S024 WITH FUTURE_RECORDS TOTAL_RECORDS.
        EXIT.
      ENDIF.
    ENDIF.
    READ TABLE ICATSDB WITH KEY MANDT = SY-MANDT
                                WORKDATE = U_WORKDATE
                                COUNTER = <COUNTER>
                                BINARY SEARCH.
    IF SY-SUBRC = 0.
      ICATSDB-STATUS = STATUS-FREE.
      IF ICATSDB-ACTION IS INITIAL.
        ICATSDB-ACTION = ACTION-UPDATE.
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      MODIFY ICATSDB INDEX SY-TABIX.
      <STATUS> = STATUS-FREE.
set global marker that data have been unlocked
      FREE_DATA = YX.
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kind regards
arthur

POWL does not update Expense Reports for Approval

Hi,
I am about to replace the UWL with POWL and the configuration have been made successfully when it comes to leave approval and expense reports but the Expense reports for approval refuses to update itself (no items in the list)
If I go to Transaction code SWI5 am I able to see all u201Cwork items to be processedu201D . From this list I can see three Task IDs
TS12300097      Approval Process (1 work Item)
TS31000007     CATS: Approval by Supervisor (1 work item)
TS99300002     Approve travel expenses (2 work Items)
In transaction POWL_COCKPIT in the maintain POWL Type details I have flagged the Sync. Call for FITV_POWL_TRIPSFORAPPROCAL_EXP. I have also assigned same Task ID as Approve travel expenses (TS99300002) to POWL in transaction SM31 table IBO_C_WF_TA_P_SC.
Result is that the list is empty in the POWL but if I go to UWL Authorize list it shows 2 items which is correct.
Please help me out here because I have searched a lot for a solution but havenu2019t found anything.

Remember Employee list is the key! Did you maintain it?
The employee list can also be maintained centrally in the R/3
backend for all users (managers). Therefore please use the
transactions FPB_MAINTAIN_PERS_M or FPB_MAINTAIN_PERS_S.
With this the object list is done for the POWLs.
If no emplyoee list exists for the manager, then there will be no items.
POWL is based on personalization framework where every user has its own
set of queiries and types, which are assigned using TX POWL_QUERYR or
POWL_TYPER which is role based. Similarlaly POWL_QUERYU and POWL_TYPEU
for user based.
If you want to delete a query from all users, please delete a entry from
POWL_TYPER or POWL_QUERYR.
More information on POWL can be get from
http://wiki.sdn.sap.com/wiki/display/WDABAP/POWL
http://help.sap.com/saphelp_erp60/helpdata/EN/42/d6652b755c1630e10000000
a1553f7/frameset.htm
Once you delete the entry, please run the report POWL_d01.Please check
the details of report before running it.

REPORT TO SHOW ME AWAITING PO'S FOR APPROVAL

Hi SAP experts,
When PO's are created in SAP, they usually go to an Approver for approval.
However, if there is a problem with the PO, example (wrong coding), the PO is rejected and sent back to the Approver to rectify the error. A message gets sent to the approvers workflow stating the error.
In our company, Approvers do not have access to workflow in SAP, so they would not be able to see any messages regarding rejected workflow requests.
Is there any type of report I could run to show me what workflow items are currently awaitaiting the approvers feedback (PO's that are not completed and awaiting information)
The report will show me what PO's are rejected and the name of the PO owner.
Many thanks
Alex

Hi,
MR11 does not result in an update if you select the correct option ("prepare list" at the bottom). so simply select the "GR/IR clearing Account" option.
Also use a large tolerance so that you get everything.
But I am still not sure how you have entered invoices without POs, was something other than MIRO used? If so then MR11 may not help either because this depends on POs.
If you HAVE used something other than MIRO I doubt if you can get such a list without some clever ABAP, after all you don't have to specify the PO ever if you are doing a two way match through the FI functions instead of using MIRO. So there would not be a standard report.
Steve B

How to set an alerting substitution for another user as admin?

Dear experts,
having the case on of our employees went on vaction without entering a substitution for his alerts.
How can I as an administrator setup a substitution for the alerts of this user?
Thanks in advance,
BR Matthias

No ideads around?

Non PO invoices sent for Approval - getting error message - Tax Jurisdictio

Hi Experts,
Our clients have just upgraded from SAP 4.6C to ECC 6.0 and when the Non -PO invoices are sent for approval the user is getting the below error message.
'Specify a tax jurisdiction key' - Message no. F5566
Could any one suggest what the reson could be.
Answers would be suitably rewarded.
Thanks in advance,
Manish Singhi
E- [email protected]

Hi,
Can anyone suggest on this.
Thanks,
Manish

PO creation for approved requisitions

Hi Gurus,
can anybody please throw some light and help me with this scenario. We have release procedure setup for requsitions for cost centers only. The approval levels we have are 1000-5000 is level1, 5001-10000 is level2 and 10001+ is level3. If a user puts in a requisition for 4000 USD, it goes for approval to person A. once it is approved this is ready to be convertted to PO. Now at this POint the buyer has teh capability to cut the PO against any amount higher than 4000 which was originally put on the requisition. Now my question here is since the requisition has been aprroved for 4000 USD which is in the limit of 1000 -5000, it is OK for us if the buyer goes ahead and creates a PO for 5000. But we dont want the buyer to create a PO for next limits like 5001 and above as the requsition was approved for only the limit range of 1000-5000. Similarly the buyer can create the PO for a lesser dollar amount also than 4000. These chaanges occur because by the time the PO is created the rrates might change in the real world. Can anybody please let me knwo if there is a way to put a hard error in PO creation if the buyer tries to create thee PO for an amount outside of the approved limit on the requisition.
Thanks
Anusha

Technically what Jurgen said, plus . . .
From a pure business point of view the PR is for business approval of a potential expenditure, value as indicated on the PR. That is business approval only.
The PO is the commercial aspect where the purchasing dept. take the PR and convert it to a PO, at the best cost they can for the requirement.
The person who created the PR puts an indicative value, the buyer who coverts it to a PO puts a definitive value, do you really want to go through the PR release loop every time market conditions dictate otherwise (or at least put a tolerance on it).
Regards,
Nick

Substitution for "Cost of sales Accounting" not working with cycle-trx KSC5

Hello togehter,
I have a problem that it seems that a created Substitution for "Cost of sales Accounting" is not executed in our System when running a cycle for Indirect Activity Allocation (Trx. KSC5).
Now I want to debug the Indirect Activity Allocation but I don't know how those Substitution Steps are generated as code that I can set a breakpoint when executing the cycle with Trx KSC5.
I want to try a trace when activating the substitution with transaction OBBZ but I'm not able to analyze in which Forms/Functions the Code is generated.
I also saw some OSS Notes that there are problems with "Cost of Sales Accounting" but I don't know concretely what to do to solve that special problem.
Kind regards
Udo

thanks for your answer.
I added the filed FKBER in table VWTYGB01.
Now I can select field "functional area" for CO Substitution.
nevertheless substitution does not work and set functional area on Dummy FB 9990 for CO postings to CO-object without Functional area.
Thats curious because I maintained exactly the same Substitution on an other SAP System (IDES Test System) and here it works.
Any ideas?
Are there further settigs required after maintenance of table VWTYGB01??
Thanks in advance

Goods confirmation workflow is awaiting for approval

Hi Gurus,
while confirm the goods/service when try to check the document i am getting a message as the document is free from errors but when i click on confirm the history is showing as " waiting for approval" but when i go to item details and click on approval button it is showing as "error in process".
Has anybody experienced this type of problem?.
Thanks,
mahesh

Hello Mahesh,
You can verify the status of the Confirmation document through BBP_PD transaction.
The confirmation status if the Awaiting approval should not yet checked.
hence please check the status of the workflow related to the same confirmation in swi6 TRANSACTION.
Try to complete the Workflow manually if the workflo is stucked.
Then verify the status of the docment
let me know if u have any difficulties in the above.
Regards,
Krish

Creation of substitution for populating field like segment

Hi Friends,
It is an requirement with my client as they have a customized field called Customer Segment Not like SAP standard Segment and they want to populate customer segment in all the records or all the documents posted.
Luckily, they have only one Customer segment and they want all the documents posted should populate this field by using substitution. I want a help out of you as how do I can write the substitution for this scenario. The customized field is named as YYCSG.
Regards,
Shilpa

Hi,
Can you please tell me the way to substitute by using VWTYGB01 ? Can you please elaborate this ?
Regards,
Shilpa

Sales Order (Returns) for Approval / Reject

Hi,
I have a Sales Order of Credit Only Order type.
Existing Custom Workflow
When the Customer Service creates Sales Order of Order Type Credit Only, it will got to AR dept for Approval/Reject.
If the AR dept rejects, then a Notification will flow to Customer Service with Rejection comments.
Required Logic
Once Customer Updates and saves Sales Order, Customer Service should have an option to send SO back to Approval to AR dept.
Could any one give me the logic.
Thanks

Thanks for your quick response Ajay.
I am aware that I can move it to unrestricted stock but I would lose my link to the RMA sales order. Correct?
We currently are not using split valuation.
Any other suggestions?

Variable Substitution for Source Directory

Hello,
I have seen several threads about using a UDF and variable substitution for dynamically determining the Target Directory.
Is anyone familiar with (or had to implement) a solution where the Source Directory is dynamically determined.
My challenge is to connect to a different Source Directory name (sy-datum format, ex: 20070920 ) each day on an ftp site and download all the files in the folder to a know target directory. I am doing a simple file-to-file transfer, so no mapping is involved.
Your comments, suggestions and feedback is greatly welcomed.
Thanks,
Ralph

Hello Carme,
I have not found a solution for this type of event.
I was attempting this because the FTP site I was connecting to would DELETE a file the moment XI touched it. So when XI (using FTP Transfer protocol) configured with a DELETE or ARCHIVE (Processing Mode), it would error off because the file was no longer on the FTP site. I contacted the site but they refused to deactivate their script to auto-delete files. Using TEST processing mode is not recommended per SAP in a server pool environment. You would think SAP XI would provide a fourth option in which a DELETE command is not issued back to the FTP site.
The FTP site did have sub-directories in which copies of the original files were stored, but I could not figure out how to dynamically change the XI Source Directory as the current date changed.
I settled on using File NFS (Transfer Protocol) and running the FTP commands from a .bat (batch file). I put the command I run down at the bottom of the XI page with a 60 second timeout.
I still do not change to each folder dynamically because the standard FTP (GET and MGET) commands do not attempt a Delete after file retrieval.
Perhaps using a batch file is an option you may want to consider using.
Cheers,
Ralph

Where do we put authorised user name for approving DMS document in DMS work

HI
I am on a support role and here is a document creation through DMS and it goes approval for 4 level , upon each level mail trigger to the user id (approval authorised person) .
now company changed the users for approving authority , so i have to change the authorised person name . can some one help me where to go to change their name in DMS.
thanks in advance

Hello,
you should run transaction SUIM - User information system: then select the row "Roles --> By authorization values": in the field that will show up enter the name of the authorization object, that's to say C_DRAW_STA, then press the button"Entry values", put the Document type and the document status, then execute. The list of the roles containing that authorization object, with the values you are intersted in, will be displayed: then you have to enter in each role, open the tab "User", and there you will have the list of the users with the authorization to put that status for that document type. There you have to enter the name of the new user that shoud perform the release of the document.
However you should also check if any SAP workflow task is implemented to follow up the release steps.
Best regards,
Andrea

Calling the Adobe form in a workflow step for Approval

Hi All,
We are creating a PCR scenario using Adobe forms for "Employee seperation". This form will require 7 subsequent approvals from various agents which is to be handled using a workflow.
I had gone through the ISR cookbook and managed to create a scenario. I have also assigned it to a PDF form and a dummy workflow. Now from my PCR iview i am able to submit the form for my scenario which also triggers the dummy workflow(through the BUS7051-CREATED event).
Right now this dummy workflow just sends a mail(by sendmail step) to the first approver. Now i want this workflow to send a workitem to the first approver for approval of this form which will have to appear in his UWL. When the approver double clicks on the workitem in UWL he should be able to view the form along with Approve/Reject/Cancel buttons. I am not aware how to do this. My questions are,
<b>Is this handled by a decision step or an activity?
If it is an activity step which Task/Business object method is used to handle this?
If it is a decision step how do we make the Adobe form also to be displayed along with approve/Reject buttons?</b>
We are using ECC5.0 and EP6.0.
Thanks in advance for any help.
Prasath N

Hi Rajasekhar,
The UWL issue has been resolved now and i am receiving the workitems in my UWL. But i am getting the following error when i am trying to execute the workitem from my UWL.
<b>Service cannot be reached
What has happened?
URL http://xxxxxxxx.xxxx.xxx.xxx:8000/webdynpro/dispatcher/sap.com/pcui_gp~isr/IsrFormApprove call was terminated because the corresponding service is not available.
Note
The termination occurred in system xxx with error code 404 and for the reason Not found.
The selected virtual host was 0 .
What can I do?
Please select a valid URL.
If you do not yet have a user ID, contact your system administrator.
ErrorCode:ICF-NF-http-c:000-u:SAPSYS-l:E-i:DALSPHSB_HSB_37-v:0-s:404-r:Notfound
HTTP 404 - Not found
Your SAP Internet Communication Framework Team
</b>
I have done the following configuration settings in SWFVISU transaction :
Task : TS500000075
Visualization Type : WebDynpro Java
visualization parameter: Application
visualization Value: IsrFormApprove
visualization parameter: Package
visualization Value: sap.com/pcui_gp~isr
Is there anything else that i have missed out in the configuration?
Message was edited by:
prasath natesan
Message was edited by:
prasath natesan

ORA-04054 : using variable substitution for the database link name

Hi,
I need to use variable substitution for the database link name.
Here is my command :
declare
GET VARCHAR2(50);
begin
select OIA_GET_DESIGNATION into GET from INFODRI.OMA_IN_ARTICLES;
for rec in (select * from [email protected]_GET_DESIGNATION)
LOOP
dbms_output.put_line('TEN_CODE vaut : '||rec.ten_code);
END LOOP;
exception
WHEN OTHERS THEN
DBMS_OUTPUT.PUT_LINE('ERREUR ORACLE DETECTEE : '||rec.OIR_CUR);
DBMS_OUTPUT.PUT_LINE('Message Erreur : '||SUBSTR(SQLERRM,1,245));
:crd := -1;
end;
When I run this programm, I receive the error :
ORA-04054: database link REC.OIA_GET_DESIGNATION does not exist
When I replace :
for rec in (select * from [email protected]_GET_DESIGNATION)
by :
for rec in (execute immediate 'select * from tensions@'||rec.OIA_GET_DESIGNATION)
I receive the error :
PLS-00103 : Encountered the symbol "IMMEDIATE" while parsing.
What can I do to resolv my problem ?
Regards,
Rachel

What is the name of the DB Link and the name of the object you are selecting
from?
I find it easier to create a view on the remote object then use that in selects.
e.g,
Link Name = MyLink
Object_name = Addr_Loc
create or replace VIEW Rem_Addr_Loc AS
select * from addr_loc@mylink;
In the code I then use the view
begin
for C_Rec in (select * from Rem_Addr_loc)
loop
dbms_output.put_line('Rec: '|| C_Rec.Col1);
end loop;
end;

CATS substitution for approval

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