CENTRAL PROCUREMENT

Hi good morning one and all,
We need to carry out central Procurement across company codes. The procurement is text-based there are no materials maintained. The Procuring cost is directly getting captured at the cost center , account assignment category K How can goods receipt be carried out for the Inter-company Plant , without carrying out a stock transfer or an stock transport order, since there are no material numbers maintained.
Answer will be rewarded

Hi
I think your are confused or not clearly stated the requirement.If you have the Central purchase organization, then this purchase orgnization is responsible for procuring material all the plants.When you raise a Po, you need to give the plant at item level even though there is no material master.When you do GR for the line item system will consider the plant against the line item
Once you receive the goods, stock will not be displayed since it is account assignment and total will be posted to cost center.If you need to procure same for more than one plant, please give corresponding plants and Quantities as a separate line items in PO.
Regards
Ramakrishna

Similar Messages

Project purchases in a centralized procurement environment

Is it possible to perform project purchases - expense and inventory in a centralized procurement environment.
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hello,
I think it is possible. Only thing u have to ensure that cross charge has been enable on the project.
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Oracle Procurement/Sourcing :- Need advise on an implementation design

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Hi All,
Once basic question on the centralized procurement model. Please advise.
Scenario :- Two OU(OU1- Requesting OU and OU2- Purchasing OU) Scenaio:-
1
Purchase Requisition in OU1
2
AutoCreate PO in OU2
3
Approve PO in OU2
4
Receive the material in INV1 of OU1
5
Supplier sends the invoice to OU2
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Cost the transactions
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Run ‘Create Intercompany AR invoices in OU2
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Run ‘Auto Invoice Master Program in OU2
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Question:-
1. After step 5(Supplier sends the invoice to OU2) who will do the payment for supplier and what's the process?
2. I could see the intercompany invoice process in further steps which creates invoices, but not sure on how supplier payments are paid.
In which step the paymens(Supplier, Intercompany) are processed.
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Thanks
Karthik

Global Procurement by one business unit and recevied by other business unit

Dear All
I am going to implement centralized procurement, in which one business unit will buy the item and shipped directly to
requesting business unit by the supplier.
Will you please send me any setup document beside the one that is in metalink called Global Procurement.
Thanks in advance for your help
[email protected]
Edited by: user12193359 on 02-ago-2012 7:06

Hi
If you are using inventory, costing is used automatically.
IF you are using Purchasing, you receive the goods in inventory, so the costing kicks in automatically
I have a document for global centralized procurement which shall help you.
Let me know if you need it
Regards
emm

Issue with Asset Managemenet (parallel Currencies)

This message is from my customer:
Capital investments are kept in Asset Managemenet (FI-AA), balances are integrated part of FI-GL, shown on respective accounts.
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We have a challenge in the case were we have USD as functional currency, in an entity registrated as Norwegian a/s.
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Now: is this the only way SAP handles parallel currencies in AA/AM? No way to configure it to use historical exchange rates at all?
If this cannot be changed within SAP, has anyone else solved this kind of problem and might help me getting started?

Hello!
Does someone have answers to this:
From SAP Help:
The central procurement and processing of data for an asset takes place
in the logical database ADA in the FI-AA component. One of the functions
that is carried out in the database is currency translation. Currency
translation for a currency that is different from the company code
currency is carried out according to a translation method that you
define in FI-AA Customizing.
Where do i find this customising?
If the parameters of this standard translation method do not meet your
needs, you can define your own individual translation method using this
SAP enhancement.
Activities
Follow the procedure outlined below:

1. Activate enhancement project AMGS_001.
2. Modify function module EXIT_SAPLAMGS_001. Enter your own code in the
 included program ZXBADU03.
 When the enhancement project is active, the system uses the function
 module at the corresponding positions in the logical database.
3. Define a translation method in FI-AA Customizing (Information
 System) that uses translation date 3 (own translation).

Parameters
The following transfer parameters are available for function module
EXIT_SAPLAMGS_001:
o I_AMOUNT (amount in local currency)
o I_ANLAV (master data for the asset)
o I_AFABER (depreciation area)
o I_BERDATUM (report date)
o I_UMVAR (translation method)
The translated amount is expected as a return value in the field
E_AMOUNT. This value is then transferred to the respective report.
This looks promissing But has anyone tried this exit, EXIT_SAPLAMGS_001?
Will it work for me?
-Helge-

Profit Center design by plant wise

Hi Experts,
My client is having central procurement unit and having 8 branches(warehouses) and they transfer the goods from head office to branch later on for their sale.And the legal requirement here is that cost is same across all warehouses and we adopted each branch as profit center for reporting.
My question is
1.How can I meet my requirement of cost is same as above at each storage location if I treated each one as plant ?
2.How I can assign profit centers if MM setup only one plant ?
3.And eventhough if I pick profit centers in above case as I need through substitution how can I record stock trnsfer in receiving profit center becz SAP we cannot get the fi/co document with intra plant transfer scenario with valaution type is same ?
Please give me your suggesitions and alternatives which is very helpful fo my project.
Good points will be assigned with better answer.

Hello,
I hope I understood the question properly.
Assumption - Each branch is a profit center (i.e. you would like to allocate the sales of each branch and the COGS of each branch to a different profit center).
You have 2 (quite exotic) options:
1. Define each branch as a profit center. in customizing for MM you can define that the valuation level is the copmany code and not the plant. This is not a very common approach but I have tested it a little and it works. This means that the moving average price for ALL of the plants in the company code for a certaing material will be identical. Be careful when implementing this in an environment with transaction data in MM.
2. Define each branch as a profit center. Use one plant and each branch as storage location. In this case since it is all one plant, the material will have one value. Try using the profit center substitution for sales order to assign the profit center to the sales order according to the storage location.
Please note - you will probably not be able to use transfer prices in PCA If you select option 2.
Kind regards,
Avihay

Automatically clear the open items for a GL account cross company codes

Hi FICO experts,
Can anyone help me on the following issue urgently?
There are journal entries posted to same GL account with different company code. Is there any way to automatically clear the open items sitting in the GL account in company code A to against the open items for the same GL account in company code B.
The example is below:
Journal in company code A
Dr. 840410      $100
Cr. 111300       $100
Journal in company code B
Dr. 111301   $100
Cr. 840410      $100
Now I want to automatically clear account 840410 by using assignment or text in the journal entry.
It will be highly appreciated for any instructions.
Adele

Hello Adele Wang,
You can enter cross-company code transactions in one step in the General Ledger, Accounts Receivable, and Accounts Payable application components. This function would be used, for example, for centralized procurement or payment.
Integration:For centralized payments, each individual company code enters its own invoices separately, while a central company code pays them. When you are clearing open items, the system makes clearing entries between the company codes participating in the clearing procedure. These clearing entries represent the receivables and payables that exist between the company codes in centralized payment.
Prerequisites:You have specified which company codes are to be processed via a single company code. In this specification, you can distinguish between clearing transactions. You can therefore have different combinations of company codes for incoming and outgoing payments.
You have specified the clearing accounts that record the receivables and payables between the individual company codes. The system posts to these accounts automatically when clearing the open items.
You need to make the required settings in the activity Prepare Cross-Company Code Manual Payments in Customizing for Financial Accounting (Accounts Receivable and Accounts Payable->Business Transactions->Outgoing Payments->Manual Outgoing Payments).
Features:For each company code, the system generates a separate clearing document. A joint transaction number marks these documents as belonging together.
Example:For a clearing transaction (incoming payment, outgoing payment), you have agreed in Customizing that if company code 0001 is specified, open items are also selected from other company codes (0002 and 0003).
Hope I had been able to help you. Please assign points.
Rgds
manish
Clearing can then also be carried out if the account to be cleared has not been created in company code 0001. As long as no items have to be posted to this account in company code 0001, it is not necessary to create a master record for the account in company code 0001.
See also:

Vendor master data - Single material with multiple price

Hi Gurus,
Per our set-up, we have 1 purchasing organization to handle the central procurement function for purchases to various countries/destination. As such, whenever we seek for quotation from a single vendor, the vendor will provide their price for a single/same material, e.g. ABC, with various price by locations. for example:
1. Material: ABC
- Price: $83 (EXW)
- Price: $85 (FOB, Tianjin)
- Price: $100 (CFR Port Klang)
- Price: $120 (CFR Mumbai)
- Price: $160 (CFR Jabel Ali)
Is there a way I can use any of the vendor master records (e.g. outline agreement / info records) to capture a single material having multiple price? At the same time, this infomation is available during our PO creation (e.g. via ME57).
Thanks in advance.

Dear
For Condition Type PB00, SAP has some standard requirements in Pricing Schema.For one material different location one requirement is there.But as per your requirements you need to put logic through ABAP and it will definetely work.The exact requiremnt i'm not remembering.
Just go through all the requiremnt and respect to PB00, put the requiremnt and put the logic.
Revert me for the result.
Thanks & Regards
PKB

Need to find a workflow for the following business process

dear expert:
as we have SD,MM,PP for multiple plant and everybodys work is interdependent with others we find highly challenging to make it synchronised. to manage the situation i thought if we can create an workflow where every event of individual person will trigger and send notification to other members to start his job. the following is a scenerio where i tried to show the sequence of work and respective user module as responsible. please suggest is there any workflow to control the same in sap.
Style
Color
FG create     SD
Customer info record     SD
Pricing master     SD
Ref. Bom     SD
Contract     SD
Create Sales order     SD
Create PP matetial (Cut Pnl, Print Pnl, Emb Pnl, Sweing gmt)     PP
Create PP BOM(Create different BOM for Dfferent Material)     PP
Create Routing     PP
MRP run     PP
Purchase Requisition     MM
Purchase Order     MM

Dear,
If you have ABAP team with you, an email to user SAP inbox will trigger from each transaction.
We implemented this for PR level for each 1200 individual user / management release authorities, which informs by an email about the status of PR. once the final release done based on purchase group - an email will trigger to central procurement department all responsible persons indicating purchase order awaiting.
NOW material rejection - reference to 122 and 102 movement is under study. Once any material rejected the system send email to procurement, stores personnel and management informing the material was rejected.
Similar, based on the presentations and indepth meeting held with ABAP and FUNCTIONAL teams, workflow can be trigger on each event (not sure the all processes you mentioned in your post). But I hope possibility exists.
THE ONLY POINT YOU SHOULD KEEP IN MIND AND INFORM MANAGEMENT - SYSTEM PERFORMANCE WILL AFFECT A LOT. SYSTEM WILL SLOW DOWN AS MANY WORKFLOWS EXISTS. CONSULT BASIS TEAM ALSO.
Regards,
Syed Hussain.

Problem with destination org of requisition

Hi everybody,
I have a few trouble when i use requisition in centralized procurement. Please help me to cover it
For example i have 2 ledger:
Ledger A -> OU A1 -> Org A1.1, Org A1.2, Org A1.3
Ledger B -> OU B1 -> Org B1.1
Can I raise a requisition in OU A1, but destionation org is Org B1.1 (not same ledger) ? When create requisition in OU A1, i just can choose orgs of OU A1 in LOV.
Please give me some advices.
thanks so much,

Hi,
I think requisitions should be created in the requesting org... supposed you want the deliver to org is orgs of OU B1, then you create your requisitions in B1.
When creating PO, use the buyer work center to create PO in OU A1, but from requisitions made in OU B1, assuming you have set up your intercompany transaction flows.
Thanks

Organization structure for Case study .... need yr advice

Hi I am in process of preparing an org structure for one of the company.
The company operations is like .
The company has four factories in different locations and have 3 Regional distribution centers (RDC) across india. Each distribution center has 5 branches (Sales Offices), in this way they 15 Sales offices across India.
Most of the materials are procured by factories independently while some materials are centrally procured. Factories produce Finish goods and they are either sale to customer directly ( big regular customers) , or transferred to RDC to cater the requirements of other MID size customers and the other possibility to transfer it to Branches for Retail customers. RDCs also transfer FG to Branches.
All factories , RDC and branches have warehouse facility , however branches have limited warehouse facility as the customers supported by them are very few and generally deliveries are made directly from RDC / Factory.
They also have one R&D department in another location to develop new products and material is generally transferred from factories to R&D department.They also have one project division at the same (R&D) location which handles commissioning of new plants and procurement of capital goods.
Raw Material , Semi finish and FG are transferred between factories and FG material is also transferred between RDCs.
The group also has another Company which produces another line of products. RDCs and Branches of first company also work for second company (which means same RDC can store FG produced by both companies) and also Branches can also have FG material of both companies. Second company doesnt have any specific R&D or capital division and R&D and capital of first company also work for second company.
Inter company transfer between both companies is a regular practice.
> Proposed Org structure
Company Group Company
Company Code First company and Second company
Factory Configurations
For first company
4 Factories will be 4 plants
Factories Structure (Storage locations / warehouses and storage type)
Since factories have different type of material ( like FG , Raw material , WIP ) therefore I am confused what option I should select
1) 3 storage location ( for each plant) and one warehouse, 1 storage type
2) 1 storage location and three warehouses (I think this is not possible in SAP , not sure ?? )
3) 1 storage location , 1 warehouse and 3 storage types
RDC structure
RDCs have full fledged warehouse facility and therefore thinking of making them also as Plant. Every RDC will have 6 Storage locations , 1 for First company RDC itself, 5 for associated branches and I feel each RDC storage locations should be a associated to a separate warehouse also.
( Since both companies produce different set of products therefore they will have different material and hence thinking of handling products of both companies in same plant and same storage location and warehouse , may be two storage type/area can be defined to differentiate material of both companies.)
Branches: Will be storage locations under RDC ..
While making branches as Storage location . I have another question about valuation , since material from Plant and RDC is being transferred to Branches and from there it is distributed to customers therefore the valuation of FG at BRANCH and RDC should be different as transportation cost , packing , unpacking etc cost should get added at Branch level.
Therefore in case I make branch as Storage location , I will miss the valuation part while if I make them as Plant then there will be lot of documents get generated for each movement. Hence not sure for what option I should go.
R&D:
Since R& D department is involved in testing in New Product development and generally material is required to be scrapped after testing therefore thinking of making it as Plant with one storage location and may be here I dont need any warehouse (WM) here.
Project Division
Project division may also be a separate plant with one storage location and NO WAREHOUSE is required to linked with it.
Purchase Organizations
4 purchase organizations for each plant respectively and 1 centralized purchase Org for central procurement.
Your all valuable inputs are welcome .... looking foward to have a best possible configuration for above mentioned case study.
Regards

Phew... long long question
The rule I generally follow is that the org structure should map reality.
Company code - where Balance Sheet and Profit and Loss are prepared at the end of the year. If an entity does not do this, it is not a company code.
Plant
1) Each manufacturing facility is a plant (could be in 1 location or separate).
2) Each separate location is a plant (even if it only stores goods). May be an overkill, but helps when legal requirements change or the location is upgraded.
So in your case, RDC will be a plant (may be more than 1 if necessary). R&D should be a separate plant without warehouse management
Storage location
The only rule I follow is that there should not be any overlap of storage locations. So physically, any area of say 1 square foot should belong to one and only one storage location. Otherwise there is a lot of confusion during physical inventory. So logical locations are a no-no.
I usually use a lot of storage locations.
Don't have a warehouse spanning multiple plants (even though it is allowed).
Purchasing organizations
Have one for each location of purchase. If there is a team sitting in each plant procuring for only that plant, have it as a separate purchasing org (not strictly necessary, but makes authorization simple). For central purchasing, a central purchasing org should do nicely...
Hope this helps,
Lakshman

Direct delivery and GR

Hello everybody
I need your help.
Our business process is the following one :
- a central purchasing that is responsible of ordering POs to external suppliers
- many plants, belonging to company codes different from the central purchasing's one
The plants create PO to order materials to the central purchasing. A SO is then generated by EDI in the central purchasing. The PR is created from the SO and converted into a PO to the supplier.
We have also 2 PO (one between the plant and the central purchasing and the other one between the central purchasing and the external supplier).
The supplier delivers the materials in the plant directly (not to the central purchasing).
How can I modelize the GR in the plant ? In reference to which PO ? And with which goods movement type?
Thanks a lot.
N.

Hi,
The material that you are moving within different plants, is stock materials?
Are plants assigned to different purchasing organisations?
I guess if plants are assigned to different Purchasing Organisation, they should follow a different process if they do procurement agains each other.
EG A reservation can be used for internal procurement against the central procurement department.
But if you are moving stock within different purchasing organisation, you need to use STOCK TANSPORT ORDER DOCUMENT.
I hope the above makes sense.
Thanks
Silas

Organisational strucutre

Hello ALL
I had a doubt on finalizing the organisational strucutre for one of our client
The basic details are as follows
1.Client hasmore then 15 plants all over the country( india) and all of them are in one state only.
2.All plants are upto one level are independent unit
3.By level means they are independent to procure a material up to a certain limit of say 1 crore
4.The are independent to make a payment to vendors which are related to their plant
5.The billing is done at head office and receipts are doen at hed office bank accounts only
6.Sale is booked at platns level
7.All plants have same output product.
8.TDS return , salary etc are done at plant level only
9.There is a centralize purchasing agency who sits at head office they procure for all the plants and material is directly delivered to plant , the goods verification and receipt is done at plant and send to hed office for invoice payments.
As materials are divided as to procure from head office or at plant,those material requirement which are need to be procure from head office are generated at plants are fulfill by Head office.Payments are done by Head office.
10.The basic raw material is procure at another central agencies and are invoiced and payments are done through that agency , ehich by month end transfer the transaction to respective plants according to goods receitps.
11.Vendors can be common to the plants or it may be secific to plants
12.Every plants prepare the financial reports monthly and submit it to HO for reveiw.
13.Yearly plants submit there report and HO do the consolidation / complilation and prepares one report for annual report and audit.
14.The auditor is one and it sign one report at client level only.
15.Every plant has different units i.e a number of units make one plant
PROBLEM/ CONFUSION AREA
NOT USING BUSINESS AREA CONCEPT AS IT IS GOING TO BE OUTDATED
1.HOW MANY COMAPNY CODE DO IT CREATE
OPTION ONE
1.SINGLE COMPANY CODE AS THERE IS ONLY ONE COMPANY SPECIFIC FINANCIALS REPORT ( PROFIT AND LOSS / BALANCE SHEET )
2.MAKE EVERY UNIT AS SINGLE PROFIT CENTER
PROBLEM WITH OPTION ONE
1.AUTOMATIC PAYMENT RUN IS ON COMPANY CODE BASIS
2.BILL BOOKING / INVOICE VERIFICATION IS ON COMPANY CODE BASIS
3.TDS DEDUCTED AND PAYMENT / RETURN IS AT PLANT LEVEL
4.HOW INTER UNIT TRANSACTION WILL BE TRACKED
OPTION TWO
MAKE EVERY PLANT AS A COMPANY CODE
PROBLEM
1.A FAT ORGANISATINAL STRUCTURE WHICH CONTAINS SO MANY COMPANY CODE
2.CAN BE SO MANY INTER COMAPNY CODE TRANSACTION HAPPEN
3.HOW TO TACKEL THE CENTRALIZED PROCUREMENT AND PAYMENT AT HEAD OFFICE
CAN YOU ALL PLEASE HELP ME TO TAKE A DECISION ON ORGANISATIONAL STRUCUTRE
THANKS IN ADVANCE

Hi,
Further to your querry, It is good to update your concern and interestingly, you have to create Each Plant as a Company Code.
You can over come with your problems, as follows:
PROBLEM
1.A FAT ORGANISATINAL STRUCTURE WHICH CONTAINS SO MANY COMPANY CODE
   Ans: Requirement is cumbursome and to be done as per requirement.
2.CAN BE SO MANY INTER COMAPNY CODE TRANSACTION HAPPEN
   Ans.: Let it be happen, does not a matter.
3.HOW TO TACKEL THE CENTRALIZED PROCUREMENT AND PAYMENT AT HEAD OFFICE
   Ans.: Procurement can be done from Head Office and Paying Company Code is Head Office at FBZP.
Regards
VG

Cross-company purchasing

Hi,
In my company we have a scenario where one purchasing org serving 2 co.code. This has been set up nicely in ECC, and we suppose to have the same scenario in SRM as well.
First, I do this:
a. Create company A and company B
b. Create org unit below A which is linked to central purchasing org X in backend,
c. Making sure that attribute BUK (Co.code) A, B assigned to purchasing org X.
d. Create org unit below purch org X, and linked to purchasing group Y in backend,
e. Create person Z below purchasing group Y, the attribute BUK of A, B is inherited to him.
Using user id Z I make a test, create PO using cost center in co.code B, and it works well, the PO created passed to backend using purch org X, co.code B
When testing creating PO using cost center in co.code A, it fail. It seems that somehow co.code B is defaulted in PO, and it trigger error saying cross-company purchasing not allowed (I think because I'm using PO with co.code B to charge Cost center in A).
At first I hope that setting BOTH co.code for the purchaser will lead SAP to use location to derive the co.code, but I was wrong. SAP still take the FIRST co.code it found in the attribute.
Then, I plan to use BADI for document change; and to my suprise there is no way to change the co.code in the BADI. So I'm stuck in here as well.
Lastly, I did this:
a. Moving purch org X (and all below, including purch group Y and person Z) to the root,
b. I remove the attribute BUK in the purchasing org
With this I hope that SAP cannot find the co.code from attribute and for the last resort derive the co.code from the location.
Then when creating the PO, I got error message that SAP cannot derive co.code, and cannot continue
Then I'm in dead end now. Is it really NOT possible to have central purchasing in SRM? This seems to be wrong. I mean as SRM is targeted to make procurement simple and regulated, it sure SHOULD think about central purchasing. Even in ECC we can have a central procurement serving 2 company codes.
Or is there any other way? Appreciate if someone can shed some light on this.
Best regards,
John

This is related to change co.code in PO. SAP give note 1079525 as how to change web dynpro so field co.code will appear and letting purchaser to choose co.code. This has solved our issue

Purchase Org Mapping

Dear All,
I have a scenerio where client having 5 company code (in india) & central purchase org.
Now, 10 new company codes are going to be added, i have to map the pur org to suit the requirment.
1) whether to go with central pur org?
2) whether to create pur org as local & import
3) whether to create seperate pur org for each company code
considering vendor schema, pricing procedure & reporting

>
> I have a scenerio where client having 5 company code (in india) & central purchase org.
> Now, 10 new company codes are going to be added, i have to map the pur org to suit the requirment.
> 1) whether to go with central pur org?
> 2) whether to create pur org as local & import
> 3) whether to create seperate pur org for each company code
> considering vendor schema, pricing procedure & reporting
Hi
This is totally Business requirement, considering the How purchasing process will be carried out.
If they want one central PUr Org for central procurement and also create Plant specific or company code specific Pur org , all the respective company code pur org can refer the centrally aggread contracts or else they can do their own purchase.

CENTRAL PROCUREMENT

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