CFolder authorisation

Hi,
We are using cFolders 4.5 with backend ECC 5.0. Our collaboration folder structure is as follows,
Scenario-1
 Root Folder
     Folder-level1
       Folder-level2
          Folder-level3
Letu2019 s say I have users namely User-1, User-2 & User-3
As per the requirement, User-3 should access only Folder-level3. I donu2019t want user-3 to see all Folders above Folder-level3. But because of system constraint, we need to give authorisation at Collaboration scenario itself to access the documents. Because of this, User-3 will be able to see Scenario-1, Root folder, Folder-level1, Folder-level2 and Folder-level3. Is there any way to restrict the User-3 to view only Scenario-1, Root folder and Folder-level3.
Regards,
Prasanna.

Dear all,
Status management will not work because it deals only with a given document not a higher level folder.
The contraint in cFolder is, If you want to give authorisation for any level below a scenario, then you must give read authorisation to the users at scenario level. Otherwise, user will not be able to see the scenario in the home page. It implies that authorisation will be inherited from top. My requirement is that i don't want to give authorisation to an user at level-1 and level-2, but he must have admin authorisation at level-3 in a folder structure. When i am trying to remove the authorisation at level-1 and level-2 which was inherited from scenario, level-3 folder is not visible at all. Hope the problem is understood.
Prasanna

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CFolders authorisation

Hi,
I want to create cFolders User only with below roles (for taking part in competiative scenario only)
SAP_CFX_COMP_CREATOR
SAP_CFX_USER
but when I create a user with above roles with no other roles / profile and try loging to cFolders it throws and error
that this particular user does not have cFolder authorisation.
Please suggest
Thanks and regards,
Niketan Maral

I think, you need to check if the profiles are created for these roles...
What error are you getting.
I doubt but Check with Basis if some Basis required roles are missing.
Niranjan

Cfolder questions

Hi Experts,
I have couple of question related to CFolder which a test system configured and running on a SAP sandbox WAS.
1) Can CF be extended to outside suppliers without a need of an sap UI and password? If yes, do they just need any special type of windows authentication? We have a mix of suppliers, some has access to SAP and some prohibited, but requires access to some limited SAP information.
2) Out of the box cfolder solution allows to work with SAP objects like Material, MPN, Documents, BOM etc....can you import SCORE CARD and SCAR objects from SAP. Or do you need SRM integration with CFOLDER?
3) Can you integrate BOBJ for publishing monthly (Excel, graphs etc) reports to the supplier area of the cfolder?
4) What are the pros and cons of running a cfolder system on the SAP ECC server itself. Does it need to be installed on its own server hardware?
Thanks,
Pradeep

Hi Pradeep,
Answering to your questions..
1) Can CF be extended to outside suppliers without a need of an sap UI and password? If yes, do they just need any special type of windows authentication? We have a mix of suppliers, some has access to SAP and some prohibited, but requires access to some limited SAP information.
Yes, cFolders is mainly available for collaborating documents, materials, BOM's etc. with business partners like suppliers, customers. No need of access to SAP GUI for using cFolders, since cFolders is web based application(BSP application) which can be accessed using backend SAP user id's with relevant authorisations.If few suppliers has already access to SAP system, then those user ids can be used to access cFolders, Check with your accounts manager of SAP for licensing details.
2) Out of the box cfolder solution allows to work with SAP objects like Material, MPN, Documents, BOM etc....can you import SCORE CARD and SCAR objects from SAP. Or do you need SRM integration with CFOLDER?
cFolders can be easily integrated with SAP ECC system for accessing documents from DMS, materials, BOM's. And as far as Score card & SCAR, i have no idea but SRM can be integrated with cFolders.
3) Can you integrate BOBJ for publishing monthly (Excel, graphs etc) reports to the supplier area of the cfolder?
Business objects integration..not much idea about it but the outputs from BOBJ like excels, flash files can be uploaded to cFolders very easily and can be shared with suppliers.
4) What are the pros and cons of running a cfolder system on the SAP ECC server itself. Does it need to be installed on its own server hardware?
cFolders is part of component CPRXRPM and this component is a ERP addon, so it can be installed on the same server of ECC. This can be installed separately also, but I would recommend to install on same server since the integration becomes easier. If you take reference of business suite IDES, the above component is installed in the same instance and you can have a look at this.
Hope these answers clarify your queries..
Regards,
Ravi

Error while opening Cfolder URL Link.

Hi,
I get BSP error while opening cfolder URL link in BID Invitation Header data --> Document tab and click on the hyperlink for the cfolder.
Following is the BSP error.
Business Server Page (BSP) error
What happened?
Calling the BSP page was terminated due to an error.
SAP Note
The following error text was processed in the system:
BSP Exception: the Application Name area_de.htm in URL /cfolders/area_de.htm?p_col_id=4978E833838901C5000000000A200651&p_area_id=4978E834838901C5000000000A200651&p_role= is invalid.
Error type:
Your SAP Business Server Pages Team
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N M Poojari.

Hi,
You dont have the authorisation for going to cFolder.
Ask your BASIS guy to give the roles of SAP_CFX_CFOLDERS_ADMINISTRATOR or SAP_CFX_ADMINISTRATOR.
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Restrict access to bid invitation cFolder documents

SRM Experts,
I have a requirement to restrict access to bid invitation cFolder documents.
Here is the scenario:
Buyer1 creates a bid invitation and a cFolder. We do not want any other buyers within our organization to access this bid invitation cFolder.
How can this be achived?
At this time, if a buyer (ex: Buyer2) has access to create a bid invitation or view a bid invitation, the system is automatically gives Buyer2 access to cFolder created by Buyer1.
This needs to be restricted, any advice would be appreciated.
Note: BADI BAdI BBP_CFOLDER_BADI is already deactivated in the system
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Thanks

Hi,
You can restrict the access through Product categories in the PPOMA_BBP for each user .
So that he can create Bid invitation only to that product category..
please check this link
you can find the customization guide for Cfolders on
https://websmp202.sap-ag.de/~form/sapnet?_FRAME=CONTAINER&_OBJECT=011000358700007402242002E
Please check with SAP PLM consultant . You can controlled through Authorisation role
This is the role used :User
- Role name: SAP_CFX_USER
Better check with the above link
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Vendor Open items Authorisation

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Hi Guys,
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I handed my MacBook Pro to be repaired at an authorised apple service centre. When I handed it in they said they needed to keep hold of it to run some diagnostics and requested my password. I've owned various models of mac for the the past 17 years and this is the first hardware problem I have encountered, hence I have never bothered to set up user accounts.
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I am paranoid that some untrusted technician is going to make a copy of my music (11,000 tracks) or share some of my personal information (scanned copies of my birth certificate, passport, certificates, photos, etc.) on the web.
If you put your info into the computer and hand it to another, you have to assume they will copy everything.
Why are you putting scanned copies of valuable identity information into a computer than can be hacked, stolen, lost or compromised by a dirty tech?
Have you lost your mind?
Is there a way of finding out what activity has taken place whilst they've had it in their possession?
No. The tech would just deny it if he did, or tell the truth which the answer would be "NO" in either case.
The employer won't ask that sort of questions without solid proof, less they make a enemy of the employee and/or risk being sued for defamation of character.
It's not like they bother to have a team of people watching over his shoulder that he doesn't stick a USB thumb drive of your data into his pocket to take home.
I am paranoid that some untrusted technician is going to make a copy of my music (11,000 tracks)
If it's iTunes music, it has your personal ID embedded into the song files. Most IT techs know this though.
I appreciate any advice you guys can offer.
Too late now, all you can do is not worry about it.
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Authorisation

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data in the dso is based on the user
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CFolder authorisation

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