Change open item management status

Hi,
We found the some GL accounts are maintained with no open item management status and already have postings in those GL accounts.
No, our client is aksing us to rectify the all this kind of accounts with no open item management.
Earlier we rectified this problem with zRFSEPA02.
But it is creating some problems in their reporting. Now my client is asking us to suggest a solution other than zRFSEPA02.
Because there are around hundres of accounts in no.of company codes say around more than 30 company codes.
Please let me, is there any solution to resolve this issue.
Thanks in advance
Thanks& Regards,
PRASAD

1. Out of 4 G/L, we have managed to change 2 of the G/Ls to open item using ZRFSEPA02.
2. While other 2 encounter error "Line item total does not tally with account balance."
     - Message no. FH099
3. Basically we have make the account zero and blocked these G/Ls for posting before executing program
     ZRFSEPA02 and still can't find out what went wrong since the steps are the same.
4. Anyhow we can now tick all 4 G/Ls to Open Item Management with the successful G/Ls showing
     their line item as open item in FBL3N while those failed G/Ls currently showing line item as posted in the similar report.
Running SAP 4.7
Message was edited by: Mohd Shazaly A Jamil
We have successfully change to open item management for another set of G/Ls and the steps are below:-
(a) make sure all the balances were carried forward for all related ledgers which in our case we have 2, 00 and S
(b) ensure G/L account zero for all doc crcy, local crcy1, local crcy2 and local crcy3 (transfer for temp. to conversion purpose G/L)
(c) blocked all the related G/Ls
(d) execute ZRFSEPA02 for all the related G/Ls
(e) unblock the G/Ls from step (c)
(f) reverse entries from step (b)

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Open Item Management status on G/L

Hi Everyone,
One of the GL account is not allowing to change its status to Open Item Management. We tried to convert this, but the process could not be completed because the sum of the transactions did not equal the balance (by 448.69).
It appears that the transactions that occurred up to P3 2002 (-448.69) are not present or not recognised by the system. The earliest transactions that can be selected in GL are in Jan 2003.
Would be greatful if you'd post to shed any light on this issue?
Reg,
Support Team.

Hi,
It is possible that line item management was not activated until after postings had already been made. (Check the change logs for the effected account).
If using classic G/L you can run RFSEPA01 to correct this. Subsequently use RFSEPA02 to activate open item management.
Kind regards

How to Change Open Item Management Field in GL Master Record

Hi,
How to change the field Open Item Management becz eventhough I tried through in norrmal way of making it that GL balance to 0 and made the change after that it not allowing to save and throwing the following errors,
Account Balance = 0 but open items exist is the error coming,
Can any one plz advice ?

Hi,
Once transaction data is posted, GL Account cannot be made into an open item managed account. However, you can consider the following options:
1. GL Account Balance is ZERO: If the GL Account balance is ZERO, the GL Master record can be changed to Open Item managed Account or vice versa. But this will not change the transaction data already posted. Only future transaction data will be open item managed.
2. Until SAP version 4.0B SAP has provided a program to convert a GL Account to open item managed account after transaction data is posted (or vice versa). You can execute this program by blocking the GL Account and this will make the required changes in tables and also change GL Master record.
But this program is not available for execution in higher versions. Hence, you can copy the program into a Z Program and execute it. The name of the standard program is RFSEPA02.
Thanks
Murali.

Change Open Item management for FX valuation

Hi,
We have one case here where one GL had Open item management and it was revaluated with open items using an adjustment account. It ws done for a while and the user realize that this account was needed to be revaluated with the same account.
Therefore, they remove the "open item" mark to the account and fill the "Exchange rate diff key" in the master data and set up the KDB transaction for the FX valuation without open item. But the system is still working as before, the account is revaluated with the Adjustment account instead with the same account. It seems that the change from "open item" to NON open item is not working.
Any advice?
Thanks a lot,
Adela.

Hi,
See the Note 203329 - RFSEPA02 generates FH099 alth. balance = item total
Symptom
Report RFSEPA02 generates the error message FH099: 'Line item total does not tally with account balance' although the item total tallies with the balance and SAPF190 does not show any differences.
Additional key words
RFSEPA01, FIINCON
Cause and prerequisites
Open item management has already been activated once and items were cleared so that cleared items exist in the system for the account. These are not taken into account during the check of the item total with the account balance and cause the error message.
Solution
Reset the clearing transactions using Transaction FBRA.
Thanks & Regards,
Shashi Kanth

Changing Open Item Management Settings

Hi,
When iam trying to change the open item management settings i am getting the error that Account balance is zero, but the account has open items. Why iam getting this error? and how to resolve this.
Thanks

Hello,
was the message : FH190 generated when you change the o"pen line item management flag"?
The error message FH190 prevents users from switching off the Open item management indicator when open items already exist. Please consider the following options:
1) Change error message FH190 to warning message via transaction OBA5.
     Enter application area FH. Press Enter. Click on New entries.
    MsgNo                    Online           Batchl
    190                      W                W
    Click on Save.
2) Create new G/L account with Open item management indicator turned OFF via transaction FS00. Transfer balance from old G/L account (open item management ON) to new G/L account (open item management OFF).
Please review note 606977 for further info.
Also check NOTE 403744 which may be helpful to use. However, this is aConsulting note where is also advised not to activate the line item management but to transfer the items to this new account.
Best Regards,
Gladys xing
Edited by: Gladys Xing on Jul 1, 2009 4:28 PM

Change Open Item Management for GL accounts

Hi All,
Good Day.
I would like to asked if you have any idea on how to solve the error we encountered upon opening our open item management for our GL? The error is Line item total does not tally with account balance. Message no. FH099.
We have a Z* program customized from program RFSEPA02, we test it out in our QA and it was working fine. Even if the GLs has balance in QA.
But when we transfer it in Production, we encountered this kind of error.
Any idea how to solve it, i tried reading other questions on this forum with the same error, but i cant find any solution specific for this error.
Please help.
Thank you.

Hi,
See the Note 203329 - RFSEPA02 generates FH099 alth. balance = item total
Symptom
Report RFSEPA02 generates the error message FH099: 'Line item total does not tally with account balance' although the item total tallies with the balance and SAPF190 does not show any differences.
Additional key words
RFSEPA01, FIINCON
Cause and prerequisites
Open item management has already been activated once and items were cleared so that cleared items exist in the system for the account. These are not taken into account during the check of the item total with the account balance and cause the error message.
Solution
Reset the clearing transactions using Transaction FBRA.
Thanks & Regards,
Shashi Kanth

Open Item Management Check box for GL Account

Hi,
I need to activate Open Item Management check box for one GL Account. But it is not accepting since few postings were there in that GL Account.
Kindly help me how to activate Open Item Management Check box for GL Account.
Thanks
KB
Moderator: Please, search SDN before posting; this question has been answered dozens of times

Hi,
Check the below link. It might be useful for you.
Open item management status change
regards,
Radhika.

How to Change Open item into Non open item for GL

Dear All,
I have created a GL in FS00 and clicked the open item management for it. 1 entry is posted to that account.Then i have reversed the entry and want to change the Gl from open item to non open item .The message appears as the balance is zero but open item exists.Please suggest how to make it non open
Moderator: Please, search SDN

Hi,
Check the below threads which are useful.
Open item management status change
How to change Line item to open item management in G/L transaction?
Thanks
Aravind

How to change status of open item management check box??

Dear Members,
There is a GL which was not defined as Open Item Management Previously.
Now we Identified and we wanted to define it as Open Item Managed account.
For ex take ..Payable Account
say there is one line item with credit balance ..to make this accoount balance as 0 (ZERO) ..we reversed the original entry ..we tried to select open item check box..
but system is not allowing us to change ..instead its giving msg"Account balance is zero but stil open items exists"
i dont understan this ..
now how to solve this problem
thanks & regards.

Hi suja csc,
Thanks for the points : )
OK it's very easy to transfer the balance. Either u have already customised program to upload data or if the data is "little" u can just manual posting using FB01. just zerorise all balances in the old account.
Eg. old journal:
01 MAN        NIAGA SDN.              1,975.00
50 80070010   Rental-Car Park              1,975.00-
To transfer:
17 MAN        NIAGA SDN.              1,975.00-
40 80070010   Rental-Car Park              1,975.00
Means, the account will be zero.
Hope this will help you.
TQ
Regards,
Nazrul

Change Open item status to GL account

Hi,
I have tried to execute the program z_RFSEPA02 to change the Open item status of a GL account.
Before executing this program i make that account balance as zero.
But while executing the program Z_RFSEPA02, I am getting the following error.
Message No:FH099
"Line item totals doesnot tally with account balalnce"
Please suggest a solution to resolve this problem.
Thanks in advance
Prasad

Hi,
Program - RFSEPA01 is related to Linte item display not related to Open item management.
Looking for further suggestions regarding this issue.
Thanks & Regards,
Prasad

GL Open Item Managed Flag Changed Historically - Orphan items left on acct

Back in 2000 for some of our GLs the Open Item Managed flag was changed. Initially it was not checked but now it is. We know that SAP doesn't really let you do it anymore but apparently back then whoever did it didn't follow what was then the suggested procedure. As a result we have an account balance of say 500,000 which I can see in FS10N however if I run it for all open items in FBL3N I get 450,000 because 50,000 are not open or cleared. I can't go in and clear these off against anything because they are not open item managed. Is there a program that can be ran to make them open?
I thought RFSEPA01 would do the trick and after running it in our QA environment the log states:
Line Items Year Remark
         1 2000 Document selected
         1 2000 Document changed
However when I go to F-03 it still won't bring the documents in as it says they are not open item managed.
Sure enough if I go look in table BSIS at the document the Open Item Managed flag is not set.
What's the best procedure to resolve these? Do I have to create a Z program that will flag the Open Item Managed field (XOPVW) and then clear these documents off against something?
TIA

Hello,
Please check the SAP note 175960.
As explained in the note 175960, is not possible to subsequently
activate the open item management under some conditions.
With NewGL, the split information on open items is stored in
FAGL_SPLINFO and FAGL_SPLINFO_VAL which are only updated when the
document is being posted through active document split. Also RFSEPA02
does not update these tables.
If you are NOT using NEW/GL with doc split (inactive), you may create
add-on report by copying RFSEPA02 and adding modification on the report
per note 175960.
As the note states, if you decide to take RFSEPA02 approach,
please do so at your own risk. Possible problems (such as data
inconsistency) can only be handled by SAP within chargeable remote
consulting.
All important information is written on note 175960.
Regards,
REnan

Change GL Account from Open Item Managed into non-Open Item Managed

In the former R3 environments, release 4.6 there was the program RFSEPA03 to turn off open item management.
However, in ECC 6.0 this program is blocked and there seems to be no possibility to change a GL account back to non-open item mgt.
Please comment,
Kind Regards WR

Yes .. I Agree with you ...
Actually I accidently, did not check the GL first, but run the ZRFSEPA02 first .... because of that, my GL is check as an open item and as a recon account too ...
any solutions ?

GL Account Change to Open Item Management

Hi,
Initially I have not created one account as open item management. After a period of time(after some transactions) I have made the balance Zero in that account and I have tried to create open item management for the account. But system is not accepting and error message is - Account balance is Zero but open items exists in the account.
BSR

Hello Dear,
From my $0.02, If you subsequently define open item management for a G/L account, this entry only applies to the items which are posted afterwards. At the date of the change, the account must display
a zero balance. Also, when canceling this indicator, the balance must be zero. You therefore have to clear the remaining open items before making the change in the master record.
FYI - Please make sure that only following accounts are required to be maintained as an Open Item management Accounts :
Cash discount clearing account
Clearing accounts
Bank clearing account
GR/IR clearing account
Salary/Payroll clearing account
Non Open Item Managed Accounts are as under:
Bank accounts
Tax accounts
Reconciliation accounts
Raw material accounts
Thanks
Moid
Edited by: Moid Siddiqi on Jan 7, 2008 3:00 PM

Open Item Management changed retrospectively

We currently have a series of GL account set up in our production environment which do not have the Open Item Management ticked. As there are currently posted open items and the account balance is not zero we cannot change the flag retrospectively.
Rather than creating new GL Accounts, is there a way we can move the GL docs to a 'dummy' GL account, alter the required GL, then re-apply the docs to the original account (and delete the dummy)?
The change in the flag could cause an issue with re-applying the docs and we're not particularly keen on the idea of changing the info on the GL Docs. Any ideas how we could resolve this?
Thank you

Hi Nicola,
If you are ECC - =>EHP3 SAP Standared provided T.Code for activating open items for already posted entries.
T.Code: FAGL_ACTIVATE_OP
Program: FAGL_SWITCH_TO_OPEN_ITEM
Pleasse Let me know still you have any issue on it.
Regards
Viswa

Change G/L Account from Non Open Item Managed to Open Item Managed

Experts,
We need to change a g/l account from Non - Open Item Managed to Open Item managed or in other words enable the Open Item Management for an account.
What's the best way to do this ? so that the existing items get cleared automatically.
All answers would be duly appreciated and rewarded with points.
Thanks,
Nandita

HI,
When u have created the GL and if you have not activate or deactivate the OPEN ITEM mmanagement.
You have to use the follow SAP std progrom. ther are four std program SAP has provide for this these
RFSEPA01
RFSEPA02
RFSEPA03
RFSEPA04
you have to check the documentation of the program to know which one u have to used here for your case .
hope this is clear assign the points.
with regards
krishna

Change open item management status

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