Change partially rejected cart

Is there a way to change a partially rejected cart? Currently, the approvers may approve some of the lines but reject another one for a variety of reasons. The cart will go back to the creator to accept the changes. But, they are not able to make changes to the rejected line. This can be a problem if all of the lines are to be processed together. The only option the creator has is to create a new cart for the rejected item.
Are there some settings we are missing that gives the creator the ability to change the rejected lines?
If the "system is working as designed", is there a way to tell the system that when the approver rejects one line, they automatically have rejected all of the lines so that the approver does not have to check "rejected" on all the lines?

Hi Monique,
You can do this by configuring BBP_WFL_SECURITY.
With the BADI BBP_WFL_SECUR_BADI, method SET_SECURITY_LEVEL, you can change the WF security level determined from role personalization.
In input parameters you have the user ID in ACTUAL_USER, the object ID/Type/Guid, the scenario SCENARIO (see possible values in SE11 domain BBP_SC_SCENARIO).
So with the inbound scenario and the user's profiles, you can determine your own security level and overwrite the standard one.
In export parameter, you have the changed security level NEW_SEC_LEVEL.
BBP_WFL_SECURITY has following values -
NONE Not possible to change shopping cart during approval Workflow continues
LOW It is possible to change the document The approval workflow restarts after each change is made
MEDIUM It is possible to change the document The system evaluates the workflow start conditions and starts the approval workflow again if the change necessitates a new approval If this is not the case, the approval workflow continues
HIGH It is possible to change the document The current approval workflowcontinues
Regards,
Marcin Gajewski

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SNC PO Collaboration- Quantity Change-Partial Rejection

Hi all,
In partial rejection scenario when the Quantity is Chaged in the suppliers view let us say the quantity ordered is 20 and supplier confirms only 12 qty.
The customer Views it and Accept it, Later on he updates the schedule line.
After the customer updates the schedule line and publish the PO the Quantity in ECC should get updated from 20 quantity to 12 in the line item of PO , but it is not getting updated. I am able to see the inbound idoc but the quantity is not getting updated.
Please help me to resolve this issue.
Thanks and regards
shailesh

Nikhil P wrote:
Hi Shailesh,
>
> If RON_OUT is getting trigger then check IDoc in ECC.
>
> It looks like IDoc is getting failed check that error.
>
> ROC_OUT will update the confirmation control tab of the PO and RON_OUT will update the PO in ECC.
>
> Regards,
> Nikhil
Nikhil,
Thanks a Lot for your support.
RON_OUT is getting triggered and i have checked the xml message also the updated quantity is there.
I have also checked the IDOC in which ORDERS05:ORDRSP field :WMENG is updated with the changes made by the supplier in the quantity. (there is no erro in the idoc)
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Regards
shailesh

Not able to change SC after partial rejection

Hello,
I am in the process of setting up a Shopping cart approval workflow on SRM 7.0 using process-controlled Workflow.
We have 2 levels in our process schema.
1 level: Approval with completion
2 Level: Approval (Line mangager approves if total value exceeds requestors spending limit)
If a Shopping cart with multiple line items go for approval, and the line manager approves one item and rejects another, the Shopping cart is returned to the requester to either accept the decision or to adjust the shopping cart.
However, when the requestor receives the work item in his inbox, he has no possibility to change the shopping cart.
I have checked the BBP_WFL_SECURITY setting for the requestor: Low (Workflow is always restarted when changes are made)
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Best regards
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Hi,
reading the note it is clear that in process-controlled workflows it is not possible to change a partially rejected Shopping cart, and have it restart the workflow.
Is there any workaround to have a restart of the workflow when the requestor changes a partially rejected SC???
I mean, it would be great to change a Shopping cart based on the Approvers notes, and then resubmit for approval. This way we can keep track of the approval notes. All we can do now is to copy the Shopping cart into a new one make the changes and then go for approval with the new one, but then we lose the approval note history.
Is tehere anyone out there with a similar problem, who has any ideas or maybe found some workarounds??
Best regards
Per T.

Partial rejection of some of lines in multiline cart for header level SC WF

Hi,
We are on SRM 7.1 ECS.
We ahve configured the N step process level workflow for shopping cart at the header level(for entire document).
The issue we are facing is doing partial rejection.Earlier in SRM 5,even though the header level worklfow was activated when an approver used to get a work item,he could see two radio buttons,one for APPROVE and other for REJECT so that he could partially reject some of the lines(for a multi line cart).
Now in SRM 7,how do I partially reject lines in a multiline cart if the PCW is active at header level i.e. decision type is "Decison for entire document".
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Hi,
Depending on your requirement on who has to approve what you can use the below options
1) Item Based Decision for Entire Document : Approver has option to accept and reject all items individually
2) Overall Decision for Partial Document : Approver can accept items which he is resposible for. Other approver in parallel can accepts other items in the same SC he is resposible for.
3) Item Based Decision for Partial Document : Approver has option to accpet and reject items individually but only items he is responsible for. Other approver in parallel can accept and reject other items in the same SC he is resposible for.
Hope this solves your issue
Regards
Sam

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Hi Nikhil,
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Hi,
We are in SRM 4 SP10.
We'd like that after a partial rejection, the accepted items continue in the workflow. I mean not workitem receive for the requester.
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could BBP_WFL_EMPL_WI_BADI be the solution??
Thanks
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Hi Jorge,
Try to use BBP_WFL_SECUR_BADI.
You can use this BADI to determine whether:
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- the approval WF restarts when changes are made to the document
- a reviewer/approver can be added or changed
- these are the call scenarios (see import parameter SCENARIO).
You use this BAdI to overwrite the settings for the authorization level of approver
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Marcin Gajewski

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Changing the rejected shopping cart

Hi,
We are using workflow WS1450015.
Requisitioner creates a shopping cart of just one line.The approver rejects the SC.The requisitioner accept the changes.
After this when the requisitioner log into the SC,he is not able to see the change button.
Since we use this workflow, i think we dont need to check trhe security level. or should any thing be checked
Regards

Hi,
Pls change the value for the paramter "bbp_wfl_security" in the user/requisitioner role.For more details for the settings ,refer the foll links:
http://help.sap.com/saphelp_srm50/helpdata/en/37/830b3b7e7ef74de10000000a114084/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/f7/a6a3415e34b05fe10000000a1550b0/frameset.htm
BR,
Disha.
Pls reward points for useful answers.

When SC is partially rejected my manager no workitems are not going to user

Hi Gurus,
Below is our requirement:
Requester (User) creates a SC of multiple line items. Shopping cart is rejected by the manager for a particular line items and rest of the line items was approved, for the rejected line items workitems are not going to requestoru2019s inbox and also e-mail is not triggered to requistioner.(Informing that the SC is partially approved)
Help us how to implement the above functionality? We have figured out a BADI- BBP_WFL_SECUR_BADI will this BADI suit to our functionality.
IF then throw some input on this. Or please suggest any OSS note related to this functionality.
Regards
Paul

Hi Daniel,
Thanks for the quick response.
WF we used is WS14000133, Last approver is Manager further no approvers.
For Manger they havenu2019t set (BBP_WFL_SECURITY) any value.
Regards
Paul

Changing "Check Shopping Cart" screen and Completion workflow

Hi,
Below i describe a) the current process, b) the required changes, and c) my questions.
Though it is also about workflows i still thought this was the best place to post the thread.
Current process:
In the process "free text order" i choose Go Shopping >> Shop >> Describe Requirement. I fill in details and complete the next steps.
Now the Completion workflow (WS14000044) has started.
So if I now look on my homepage in SRM i have an approval item which reads:
 Approval
 You can approve or reject shopping carts and read your e-mails relating to the procurement transaction
 You have
 - 1 Workflow Entries in Inbox
 - 0 Unread Documents in Inbox
So i open the list and find one item: Complete shopping cart of mr X.. Now i click on the item and it takes me to "Check Shopping Cart"
At the bottom of the screen is one button: "Change"
Requirements:
1) add two buttons to this screen. One button is "Reject", to reject the shoppping cart directly. The second button "Mail Requester" to send the shopping cart back to the requester and also sends a mail via outlook to inform the requester that this has happened and requesting more information.
2) these buttons should then influence the behaviour of the Completion Workflow. In this workflow (WS14000044) the task Completion (TS14007947) currently has one activated outcome. From my two buttons i would need two more outcomes that allow me to model the other actions that i need i.e. the rejection outcome and the back-to-requester/send-mail outcome.
Questions:
1) is it allowed/possible to add the buttons to the existing screens. Or do i need to create a custom screen and call that instead of the standard screen?
2) is it allowed/possible to modify the completion workflow as described? Or do i need to copy and then modify?
3) How could i make the buttons to interact with the workflow? The only thing i can think of is to create a Z-bus object of the object Form and to modify so that it show my expected outcomes.
4) any helpful links to sdn posts of blogs or otherwise on how to go about to create the necessary changes.
Thx for your input
Kind regards
Robert

Hi Robert,
Again, before technical solutioning, we need to step back and understand the business process and functions of each role (e.g., Buyer, Financial Approver) in the completion and approval workflow.
Here's my understanding of the as-is (correct me if I am wrong). You are using One-Step Spending Limit WF (10000276) for financial approval. This is done by a Financial Approver (I am guessing, the line manager). The Buyer is not part of the process. Now, you want to introduce free-text requisitioning, and, consequently, you want to introduce the Buyer role into the workflow process - to complete the free-text lines (e.g. with vendor, price).
Based on above scenario, I believe your initial solution was not incorrect - introduce Completion WF (14000044) for the completion task, while keeping 10000276 for financial approval.
Now the business wants the Buyer to play a more active role in the process. They want to be able to Reject (the whole cart?) and Inquire (send the cart back to requester with questions). In my mind, it may still be possible to explore keeping the original design with Completion WF without modifying it, and still achieve the business needs. You can explore different ways of doing that: delete SC items instead of Rejecting, add Approval Comments to inquire, etc.
Alternatively, you can replace all your workflows with one - WS14000133 "Spending limit, n-step,
dynamic approvers (BAdI)". Here, you can determine your approvers flexibly via a BAdI implementation. For example:
1. If Total Amount =< Spending Limit of Purchaser, then no approval agents - auto-approve SC.
2. If Total Amount > Spending Limit of Purchaser AND there're no free-text lines, then determine Financial Approver.
3. If Total Amount > Spending Limit of Purchaser AND there're incomplete free-text lines, then determine Buyer; once free-text lines completed - then Financial Approver.
WS14000133 also has back-and-forth functionality which you can use for the inquiries. WS14000133 provides the most flexibilty, but it also involves more effort to implement. Read up on WS14000133 at help.sap.com.
Bottom line - I would focus on evaluating these two standard options: 14000044 with 10000276, or 14000133. You may need to do some pros/cons, cost/benefit analysis. But I see no need to modify or copy SAP templates in your case.
Cheers,
Serguei
<removed_by_moderator>
Edited by Moderator on May 29, 2009 7:22 PM

Changes in shopping cart at run time doesn't reflect at approval level.

Hello experts,
I have created a shopping cart upto 4 levels based on immediate manager, category id, cost center and last manager (who will approve/reject ). It is working good so far. At 3rd level (cost center) I added a formula ( Overall value > 5.000 ). It means when overall value is greater than 5000 then only cost center is going to be displayed. It works when overall value goes above 5000. But before finishing shopping cart if user changes quantity, makes it less than previously entered (which affects overall value less than 5000 ) then at 3rd level it shows approval. This is not correct. As value goes below 5000 it should not show 3rd level approver. Where I should chnge the code ? Is there anything workng there ? Please advise. Thank you.
Best regards.

Hello Sam.
Thank you for your reply. Issue has been resolved now. It was portal issue.
Yes I am using process controlled workflow.
Best regards.

Manually Added Adhoc Approvers disappears when change the Schopping Cart

Hi All,
We are facing a problem in the Shopping Cart , whenever we are login in to the change mode of check status the manually added approver get disappears.Any point on this will be highly appreciated.
Regards,
Mahesh Mohan D

Hi,
We are manually adding the users , the system is not determining the approvers for some of the cost centers this is basically for giving the option for user to select his/her approver . Here we are manually adding the two levels of approvers .
For the manual approval case we are using Adhoc-Approval workflow.
We have a scenario for a particular account assignment category, the approvers are not determined through the n-step approval badi but are added manually in the approval preview.
In the case when requisitioner changes any data in the shopping cart which is in awaiting approval or which is rejected by any approver and present in requesitioner inbox, the manually added approvers are disappeared and no approvers are displayed in the approval preview and when the workflow is retriggered with no approvers.
Is there anyway we can store the manually added approvers in the case when the requisitioner changes the cart.
Thanks And Regards
Mahesh Mohan D
Edited by: Maheshmohan D on Nov 18, 2008 9:44 AM

Change in Rejection flag for purchase orders (PO) - Output determination

Hi all,
I hope you can help me with this issue:
We are using table T166C to specify which fields should be consider when you change them in a PO. That means only that changes should determine output message. However, it seems SAP is always determining output message when you change field EKPO-ABSKZ (Confirmations Rejection). It doesn't matter if you manage that field in T166C or not, it seems to be done by standard.
As a summary: we don't want that SAP considers that change in ABSKZ field as a change.
Maybe I am wrong in any of my affirmations. If true, it would be great if you can guide me about which steps or tables should be used. If I am right, I don't know how can I do that SAP avoid to check this field as a change (I tried with several possibilities but maybe I have been working for the same issue for a long time and my eyes cannot see the solution although it is in front of me)
Any help or comment will be very appreciated.
Thanks in advance.
David.

Hi Uday,
This is a standard functionality, if you are increasing the amount in PO, release stretegy will always gets trigers, wheater change is small or big.
but at the same time if you are decreasing the amount in PO release will not get trigger till the time your approbal level is not changing.
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regards,
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as you discribed, you have final release on 3 million dollar

Overall Purchase requisition Release strategy : Changed after Rejected

Hi All,
I have activated overall purchase requisition Release strategy (20000077) . And its working fine when PR is released at each level and saved.
Problem I have is when PR is rejected .
When PR is rejected , workitem is created for initiator with ME52 transaction. When initiator changes the contents of PR and saves , the release strategy should resume back from where it stopped. Thats means when Approver A rejects the PR, after initiator make changes , the workflow should trigger back with a workitem for release to approver A.
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Is there any way we can trigger Workflow in this scenerio.
Please suggest.

Hi Subhashini,
This all depend on release strategy. release should reset completely on tha change.
For the increase of quantities or values you can maintain tolerance limits in the Customizing. When you increase the amount or value via the tolerance limit the system will reset the release.
When you reduce quantities or values the system only resets the release if another release strategy is determined for the lower quantity or the lower value.
If no other release strategy is determined by the reduction of the
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Change partially rejected cart

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