Changing Financial Years by 1 Month
Hi,
A client has asked for advice regarding changing the financial year from March/February to April/March and the implications of, say, creating a new year consisting of a single month or simply leaving the current year "open". I've got as much assistance as I can from Oracle Support (via
metalink.oracle.com) regarding how to actually do the changes - but they appear to suggest a complex solution involving creating a new set of books which the Institutes were not keen on, and were not forthcoming regarding the possible implications of making any changes.
Core Financials are currently implemented, together with CE and Assets.
Has any one done this, and could you share your expertise? I am particularly keen on the implications of doing it.
Regards
Uwem
Hi,
We are also facing the same issue. If you have some knowledge can you pls share it?
Regards....Saugata
[email protected]
Similar Messages
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Accumulate Values Per month in a Financial Year
Hello All,
I want to be able to accumulate all values in a financial year progressively each month and then begin again as a new financial year has been reached.
eg This is the table values
Month______ Value
May-08_____ 123
Jun-08______ 432
Jul-08_______12
Aug-08______76
Sep-08______122
Oct-08______433
Nov-08______165
Dec-08______232
Jan-09______211
Feb-09______365
Mar-09______122
I would like the following results
Month______ Value___YTD Total
May-08_____ 123_____123
Jun-08______ 432_____555
Jul-08_______12______12
Aug-08______76______88
Sep-08______122_____210
Oct-08______433_____643
Nov-08______165_____808
Dec-08______232_____1040
Jan-09______211_____1251
Feb-09______365_____1616
Mar-09______122_____1738
I tried to use the SUM(Values) over (order by Month) but not sure how to cater for the changes for each start in the financial year (July)
Hope you can help
Frank
Edited by: Species 5618 on Mar 6, 2009 10:51 AMHi Frank,
WITH TABLE_A AS (SELECT 123 Month_Value, TO_DATE('01/05/2008') Month_Fiscal_Year FROM DUAL UNION ALL
SELECT 432 Month_Value, TO_DATE('01/06/2008') Month_Fiscal_Year FROM DUAL UNION ALL
SELECT 12 Month_Value, TO_DATE('01/07/2008') Month_Fiscal_Year FROM DUAL UNION ALL
SELECT 76 Month_Value, TO_DATE('01/08/2008') Month_Fiscal_Year FROM DUAL UNION ALL
SELECT 122 Month_Value, TO_DATE('01/09/2008') Month_Fiscal_Year FROM DUAL UNION ALL
SELECT 433 Month_Value, TO_DATE('01/10/2008') Month_Fiscal_Year FROM DUAL UNION ALL
SELECT 165 Month_Value, TO_DATE('01/11/2008') Month_Fiscal_Year FROM DUAL UNION ALL
SELECT 232 Month_Value, TO_DATE('01/12/2008') Month_Fiscal_Year FROM DUAL UNION ALL
SELECT 211 Month_Value, TO_DATE('01/01/2009') Month_Fiscal_Year FROM DUAL UNION ALL
SELECT 365 Month_Value, TO_DATE('01/02/2009') Month_Fiscal_Year FROM DUAL UNION ALL
SELECT 122 Month_Value, TO_DATE('01/03/2009') Month_Fiscal_Year FROM DUAL)
SELECT TO_CHAR(Month_Fiscal_Year, 'MON-YYYY') As Month_Fiscal_Year, Month_Value, YTD_Total
FROM(SELECT Month_Value, Month_Fiscal_Year
FROM TABLE_A)
MODEL
DIMENSION BY(Month_Value, Month_Fiscal_Year)
MEASURES (0 YTD_Total)
RULES (YTD_Total[ANY,ANY] = SUM(Month_Value) OVER (PARTITION BY TRUNC(ADD_MONTHS(Month_Fiscal_Year,6),'YYYY')
ORDER BY Month_Fiscal_Year))result
MONTH_FISCAL_YEAR MONTH_VALUE YTD_TOTAL
MAI-2008 123 123
JUN-2008 432 555
JUL-2008 12 12
AGO-2008 76 88
SET-2008 122 210
OUT-2008 433 643
NOV-2008 165 808
DEZ-2008 232 1040
JAN-2009 211 1251
FEV-2009 365 1616
MAR-2009 122 1738Regards,
Christian Balz
Edited by: Christian Balz on 05/03/2009 17:02 -
PY-India: What are the implications of changing the financial year?
Hi All,
I am working on Payroll India.
the client i am working for has a financial yr from March to Feb.
What would be the implications in terms of changes required if I change the usually followed Apr - Mar financial year in SAP to Mar - Feb in Payroll? And what implication will this have on all the legal reports provided by SAP like form 16 etc.
Specifically I wish to ask should I ask the client to change his financial yr to Apr - Mar or should I change financial year in SAP to Mar - Feb?
Amit Upadhyayit would be better to go for mar to feb as per our inidan fin year
there will be implications in tax related issues pls check those things before changes the fin year
Edited by: Sikindar on Jan 25, 2008 4:22 PM -
Chart x label start from July to June in Financial Year
Hi All,
I have a chart displaying comparing three financial years value by month, currently x axis value is showing from Jan to Dec, but it is not correct, I want to show x axis value from July to June in financial month order, won't show year number in x axis.
Anybody could help?
Thanks,
LingHi Rakesh,
I heard that we can contact a special service from SAP to do that : SL (System Landscape Optimization). This service is not free but you can have a document to help you on the different tasks.
Depending on your customizing and the implemented modules, the operations ar not the same.
Pls check the below link:
http://sap.ittoolbox.com/groups/technical-functional/sap-acct/fiscal-year-variant-change-151240
Also check various SAP notes pertaining to the same. -
I am using SSRS and I cannot access SQL server to answer my problem, so the solution needs to be done via SSRS only.
I am currently trying to graph some data. The problem is, the months on the X axis are aligned by calendar year. I need the first month to commence with July, with the last month on the axis to be June. This also means that the year series need to be changed
from calendar year to Australian financial year.
Screenshots are provided in the comments.Hi Northern,
Per my understanding that you want to show the month in the x axis as the order of the financial year(7,8,9,10...4,5,6) and also display the year in the series group as the financial year, right?
I have tested on my local environment and we can modify the query in the sql to get the financial year value based on the fields of Calendar year, details information below for your reference:
1. Modify the query as below:
SELECT
Calendar_Date,CASE WHEN MONTH(Calendar_Date)>=7 THEN
YEAR(Calendar_Date)+1
ELSE YEAR(Calendar_Date) END AS Financial_Year,
MONTH(Calendar_Date)as Financial_Month,
Billing_Amount
FROM TableName
order BY
Calendar_Date
2. Add the "Billing_Aomount" in the Value area, "Financial_Month" in the Category group area and "Financial_Year" in the Series group area.
3. Right click the "Financial_Month" under the Category group to select the "Category group properties",click the sorting and add below expression in the Sort by to specify the order for the month in the x-axis:
=switch(Fields!Financial_Month.Value="7",1,Fields!Financial_Month.Value="8",2,
Fields!Financial_Month.Value="9",3,Fields!Financial_Month.Value="10",4,
Fields!Financial_Month.Value="11",5,Fields!Financial_Month.Value="12",6,
Fields!Financial_Month.Value="1",7,Fields!Financial_Month.Value="2",8,
Fields!Financial_Month.Value="3",9,Fields!Financial_Month.Value="4",10,
Fields!Financial_Month.Value="5",11,Fields!Financial_Month.Value="6",12)
4. Preview you will get the sample chart display as below according to my sample data:
If you still have any problem, please feel free to ask.
Regards
Vicky Liu
Vicky Liu
TechNet Community Support -
Hi Experts
We have been advised that we will be changing our financial year (currently July to June) to tie in with our new acqusition companies fiscal year, which runs from January to December.This will be done with effect from end June 2012.
Consequently, we will be running a 6 month 2012 fin year (July to December 2012) and then properly aligning with the 2013 fin year from January 2013.
We have SAP version ECC6 without Flex General Ledger.
Two approaches have been identified by our consulting company :
One approach is to make use of the shortened fiscal year functionality. This would allow us to create a shortened FY2013 of only 6 months, which would run from July 2012 to December 2012.The next Fiscal Year would then start in January 2013 and run to December, as required.The only drawback is that the shortened fiscal year would have to be FY2013, although it ends in December 2012, and that going forward, the FY would always be 1 year ahead of the actual calendar year. There is a further impact, in Fixed Assets, the shortened fiscal year will need to maintain a small bit of config, (OAYP) where we stipulate that the depreciation for the shortened year needs to be reduced to match the shortened length of the year. Also in using the shortened fiscal year approach there is also apparently a couple of SAP notes that they will need to apply to ensure that the asset depreciation is correctly calculated during the shortened year.
In the other alternative the u201Cnew and correctu201D Fiscal years are created and linked to new Company Codes. All financial transactions are then posted in the new companies from period one of the new Fiscal year.
The closing balances of old companies are posted as opening balances for the new Companies.
Some of the other implications are:
The Profit Centers must be opened in the new companies.
The stock must be transferred to the new companies.
The open Purchase orders must be u201Cconvertedu201D to the new companies or new Purchase Orders must be created.
The Fixed Assets must be transferred to new companies.
The Controlling Area might be impacted.
To be able to do Comparison reports we should do a history take on. (This can only be monthly movements per profit center per GL-Account, converted to the new Fiscal periods.)
Experts, are there any other options that are worth persueing with the least business impact ? Please help, your advise will be highly appreciated.If you do not prefer to create new company codes and undergo a conversion effort, you can go with the first alternative and then engage SAP SLO services to replace the shortened fiscal year 2013 in your system to the correct fiscal year. That way, your next fiscal will remain 2013, and your fiscal year will not be always 1 year ahead of your actual fiscal year.
Please also read the following SAP note. There is a lot of material to read in the attachments to this note, but the time that you spend reading it is time well spent.
https://service.sap.com/sap/support/notes/672255 -
Dear Sir,
Our company is presently following Financial Year Oct to Sep . Current Financial Year 2010 , started on Oct-2009 . Comapny has decided to change the Finacial Year from April To March . As per the decision , the Current Financial Year 2010 , will be of period Oct-2009 to March-2010 (6 month period) and will be closed on 31-Mar-2010 .
From April-2010 , new Finacial Year 2011 will start .
We are presently on ECC-6.0 and have Fixed Asset also implemented .
We request you to kindly guide us , as how should we go ahead to make these changes possible and what steps we need to follow to make the desired changes .
Kindly pl note that March-2010 closing will take some days and hence in April there will be situation when transaction are posted in FY-2010 and FY-2011 both .
We request you to pl help us .
Rgds
B MittalHello,
Adding further, check these also.
1 Maintain Activity prices - KP26
2 - Release of Standard Cost Estimate - CK40N
3 - MM period close and open - MMPV
4 - FI period open
5 - Parked documents to be posted - FBV0, MIRO
6 - Reposting of Inter Office CC - KB61
7 - Bank Reconciliation
8 - Update Section Code where missing - J1INPP
9 - Maintain GRIR clearing - F.13
10 - Provision for current month - FB50
11 - Depreciation entry - FB50
12 - Exchange rate - To be Updated
13 - Revaluation of foreign currency open items - F.05
14 - Recognition of Inventory at Bonded warehouse - FB50
15 - Maintain Statistical Key Figures - KB31N/KP46
16 - Variance Calculation of Process Orders - KKS1
17 - Settlement of variances - CO88
18 - Assessment cycles - Aux/WH CC to Main CC - KSU5
19 - Assessment cycles - Functional CC to SBU CC - KSU5
20 - Assessment cycles - SBU CC to COPA - KEU5
21 - Profit Center Reposting - 9KE0
22 - Balance Sheet Adjustment calculation - F.5D
23 - Transfer Profit Center to AR & AP - 1KEK
24 - Transfer Inventory to PCA - 1KEH
25 - Assessment Cycle - Dummy PC to SBU PC - 3KE5
26 - Check for "Delivery made, not Invoiced" - VF03
27 - Match GL and PCA - KE5T
28 - Match PCA and PA
29 - Top Down Distribution in COPA - KE28
30 - Reclassification of GL balances
31 - Balance Carry forward (Year End Only) - F.16
32 - PCA Balance Carry forward (Year End Only) - 2KES
33 - Transfer to FI - 1KE8
assign points if useful -
Dear All,
Due to some changes in TDS slabs, this is informed to not to put any entry effects TDS account from 01.10.2009 onwards till the further information.
Some of the Amendments are mentioned below w.e.f. 01.10.09 Financial Year 2009-2010
1. TDS
·...TDS on rent will be 10% in all cases i.e. Individual or HUF, Domestic Company or Firm
·...TDS on contractors will be 1% in cases of Individual or HUF
·...TDS on contractors will be 2% in cases of Domestic Company or Firm
2. Surcharge:
·...No Surcharge on TDS in case of payment is made to Resident or Domestic Company
·...No Surcharge on TDS in case of payment is made to Non Resident other than Foreign Company
·...2.5% Surcharge on TDS if the recipient is a foreign company and amount exceeds Rs. 1 Crore.
3. Education Cess
·...No EC or SHEC on TDS in case of payment is made to Resident or Domestic Company Other than Salary
·...3% EC and SHEC (2% + 1%) on TDS in case of Salary
·...3% EC and SHEC (2% + 1%) on TDS in case of payment is made to Non Resident
Please help me for solving this...How can i do these amendmends...?????
Thanks...This is to be done by SAP FI consultant.
However, u can navigate to spro-> Financial Accounting-> ****-> Witholding Tax-> Extended WT for changes
Regards -
I cannot change the year to 2013 on my mac, month and day will change
My date won't change to 2013 automatically and it will not allow me to change the year manually. I can change day and month. What's up?
Select ▹ System Preferences ▹ Language & Text ▹ Region ▹ Region: your country. Test.
-
How I can change timescale to show financial year
Hi
I am currently facing a problem for timescale. Actually my projects working according to financial years and PM's want to see the bar chart accordingly.Even they want to see the FY / quater view in time scale. Is there any way to get that view in primavera 6.2.1.
Any help would be highly appreciated.
Thanks
Nirav ShethHello again Nirav,
Do you mean the on screen Gantt chart or in a print out?
For printed documents you can specify a start and finish in the Page Setup options - on screen, you can only set a start date (as far as i can tell).
If you right click on the Gantt chart and select Timescale, you get a series of options in there. But as you'll see, or probably have seen, there's no way of setting an end date. If it's just a case of showing it on screen, just resize the Gantt chart to fit the timescale you want - can't see a more intelligent way of doing it.
Hope that helps
David -
RetrorespectiveActivation of Multiple Form 16 in mid- of the financial year
Hi All,
We have mainatined TAN as per the company Code in feature 40ECC. Now we want to have multiple Form 16 if there is change in company Code of an employee for the financial year 2009.
We have not activated Multiple Form 16 Switch so far. Now in the last month of financial Year 2009 that in March'2010 (period 12/2009) we want to activate Multiple Form 16 switch from 01.04.2009. After activation Multiple form 16 Switch, we are planning to trigger retro for all employees from 01.04.2009.
But we are not very much sure what will be the impact of activating Multiple Form 16 switch now in the last period of the financial year.
Required your valuable inputs on this.
Thanks,
RavinderHi,
Check whether multiple Form 16 switch is active or not.
In case this is active, then the Form 16 will be generated as under:
Company A - showing earnings from 01.04.08 to 31.12.08 only
Company B - showing earnings from 01.01.09 to 31.03.09 as current earnings and from 01.04.08 to 31.12.08 as income from previous employment.
In case multiple Form 16 is not active, then the Form 16 that you are getting is correct. However, in this case you need not print the Form 16 of company A. Only the Form 16 from the company code where the employee belongs to as on 31.03.2009 (i.e. last day of the FY) will be printed. And in this case the Form 16 will include complete earnings from 01.04.2008 to 31.03.2009 as current earnings.
Hope this clarifies your query.
VK -
SYST Period 012 is not valid in financial year variant R2 Msg no;FGV003
Hi SAP Gurus,
I have encountered with an error as following :
SYST: Period 012 is not valid in financial year variant R2
Message no. FGV003
Our client following calendar year till December 2009. They want to change to April to March , from April 2010 . So we need to define a shortened fiscal year for January to March 2010 for 3 months.
One important thing is Depreciation should be calculated only for 3 months ie., from January 2010 to March 2010 for year 2010. For year 2011 u2013 April 2010 to March 2011 be calculated.
I have done the following settings :
Current fiscal year variant = K4, i.e. the standard variant with 12 periods (calendar year)
-the current fiscal year must be closed on 31.12.2009
-this change have to be done in the next month, i.e. on 01.01.2010
-on 1.1..2010 starts the new fiscal year 2010
-the fiscal year 2010 ends on 31.03.2010 and have 3 posting periods
1) Create a new Fiscal Year Variant for the shortened fiscal year u2013 e.g. "R2" (OB29).
2) R2 to be made Year Dependent. Current Period Configuration
Month Days Period Year Shift
1 31 1 0
2 28 2 0
3 31 3 0
4 30 4 0
5 31 5 0
6 30 6 0
7 31 7 0
8 31 8 0
9 30 9 0
10 31 1 +1
11 30 2 +1
12 31 3 +1
3) Company Code assignment (OB37): K4 to be replaced with R2 .
4) Controlling Area (OKKP): K4 to be replaced with R2.
5) Fiscal Year to be shortened for Depreciation Areas in Asset Accounting customization (OAYP).
6) Table T093C to be viewed to check whether the field XRUMPF (Shortened Fiscal Year) has been activated with u201CXu201D..(SE 11 Check Table) Done manually
Other Problem : 1. The system calculates deprecation for period 3 ( Full year deprecation) as seen from AW01n for one asset.
2. When I run AFAB for 2010 period 1 the error is displayed
SYST: Period 012 is not valid in financial year variant R2
Message no. FGV003
Please anybody help me in this issue .
SubbuHave you maintained the Year Shift Properly in OB29
For e.g if Financial Year is from July to June, year shift will be as follows:
Month Days Period Year Shift
1 31 7 0
2 29 8 0
3 31 9 0
4 30 10 0
5 31 11 0
6 30 12 0
7 31 1 +1
8 31 2 +1
9 30 3 +1
10 31 4 +1
11 30 5 +1
12 31 6 +1
Check also FI period and aseet periods are open through OB52 and AJAB -
BEX Error: SYST: Period 053 is not valid in financial year variant M2
Hi All,
We have a merchandising report which bring the data for current year and previous year. While I execute the data for Fiscal Year/Period - 011.2011, I get the output. But when I execute the report for Fiscal Year/Period - 012.2011, I receive the below error.
SYST: Period 053 is not valid in financial year variant M2
We have variants M4 and M2.
M4 is month wise where are M2 is weekly.
In table T009B, we have a record for week 053 for year 2011 whereas we don't have a record for week 053 in year 2010. This is obvious as there are only 52 weeks in 2010 but 53 in 2011.
I'm not able to track the exact reason for this error.Hi All,
Thanks for the reply.
I have tried maintaining entry for week 053 against year 2010 in T009B but this didn't work. I checked the 'Check Table' button for any dependencies and I saw T009 table.
I maintained the entry as below in T009 table and it worked. Can someone explain how this work?
Earlier entry for which I received the error:
Fi.Year Variant Year-dependent Posting period Special Periods Description
M2 X 052 00 Retail Calendar Weekly
Changed entry for which the error stopped appearing
Fi.Year Variant Year-dependent Posting period Special Periods Description
M2 X 053 00 Retail Calendar Weekly
Please help me understand so that if I transport the entry to Production, I don't face any serious issues.
Regards,
Murthy -
How to view Financial Year details in Scorecard
Hello all ,
We are using SSM 7.5 SP 04. We have built a scorecard with monthly KPIs. The financial year for my client is April to March. So , he wants to see the monthly data and the FY data in the scorecard. But , the timeperiod drop down box shows only 2 options for checking the yearly data ie. Year , Year to date. It is assuming calendar year and the data is coming for Apr to dec of 1 year and jan to march of second year.
It is a compulsory requirement for the client to check the FY data. Is there any setting change to be able to see the FY data from Apr to March ? Also , the client wants to see the data for all the 12 months in the FY year. But only 11 months data is displayed.
Thanks
VijayHi Vijay,
You need to set the calendar year before any data is loaded into the Model. If data is already loaded, you cannot change the calendar year. In this case, you just need to remove the data, change the fiscal year, and load the data again.
Check the following note for the steps to follow in order to bring data from queries with FISCAL YEAR or FISCAL MONTH characteristics:
https://service.sap.com/sap/support/notes/1325802
Best regards!
Ricardo Vieira -
Closing and opening new financial year activities
Hi everybody
I want to know step by step process to close financial year and open new financial year with transaction codes in MM prospective only. i know only number ranges to be changed. i want to know what all the things to be done in step wise with T-code.Hai Rakesh,
Month End Closing Activities in Finance
1. Recurring Documents.
a) Create Recurring documents
b) Create Batch Input for Posting Recurring Documents
c) Run the Batch Input Session
2. Posting Accruals or Provisions entries at month end
3. Managing the GR/IR Account-Run the GR/Ir Automatic Clearing
4. Foreign Currency Open Item Revaluation-Revalue Open Items in
AR.AP
5. Maintain Exchange Rates
6. Run Balance Sheets u2013Run Financial Statement Version
7. Reclassify Payables and Receivables if necessary
8. Run the Depreciation Calculation
9. Fiscal Year Change of Asset Accounting if it is year end
10. Run the Bank Reconciliation
11. Open Next Accounting Period
Period End Closing Activities in
Controlling:
What are the period end closing activities in controlling ?
The following are the period end closing activities in Controlling:
Repost CO Documents that was incorrectly posted
Run Distribution or Assessment Cycles
Run the Overhead Calculation in Product Costing
Run the WIP Calculation in Product Costing
Run the Variance Calculation in Product Costing
Run the Settlement Calculation in Product Costing which will post all the
WIP and variance to Finance and PA.
Calculate FI Data for Transfer to Profit Center
Transfer Balance Sheet Items like Recievables, Payables, Assets and
Stock
Run Results Analysis for Sales Order if applicable
Run Settlement of Sales Orders to PA.
Regards
Madhu I
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