Check accounting entry

Dear all,
after generating invoice & excise invoice how can i check the accounting entry that is posted correctly or not.what is the FI transaction code. i want to check whole cycle from sales order to accounting posting.
regards
ajit

Hi,
ACCOUNTING document can be displayed in the transaction code FB03 for your company code and fiscal year. Accounting entries created as per the configuration done in the POSTING KEYS in OB40 ( whether it is credit or debit)
Document flow can be view either from the Sales order or Billing
In the table VBFA also you can find all the documents from SALES - BILLING.
revert back if you need further clafification.s
thanks,
santosh

Similar Messages

Why there is no account entry in GL account which link to VBR and GBB.

Hi,
I am trying to understand about transaction event key GBB. As per my knowledge, GBB is offsetting entry for Inventry BSX. There are many general modifier VBR, AUF, BSA etc under under GBB.
GL account '400082' has been assign to VBR for the material valution class ZVL1 and valution grouping code 0001.
I have issued material with movement type 201 for consumption (Cost Center) from stock. Hence there should be some account entry to GL account 400082 which link to VBR under GBB. I can see the accounting entry in inventry account and consumption accountm, but I can not see any entry in GL account that link to VBR. I am checking accounting entry in transaction code - FBL3N.
Please let me know why there is no entry to GL account that link to VBR and GBB. Appreciate if you can give some input about GBB concept with example.
Thanks in advance.
Regards,
sp sahu

Hi,
General modification key (Account modifier ) VBR is used for for 201 movement type where goods issue to cost center.You can also cross check in OME9 t.code where VBR Acct modification is assigned with cost object K.After posting goods issue with 201 movement type, you can cross check the accounting document ( by proper setting layout) where you can find
Account description...............................Transaction
Inventory A/C: ..................Cr.................BSX
Consumption A/C: ..............Dr................GBB
NOTE: In t.code:FBL3N, you will get document type of accounting document(WE,RE,ML,KZ,KE,UP etc) in main screen, but you can view all details by clicking document number and in next screen press F9 button.( by proper setting layout)
Regards,
Biju K

GL Account : Cannot be posted to cost object, please check your entry

Dear All,
I've problem in general posting or in FBCJ (cash journal) ....
When I try to make journal : Debit Expense and Credit Cash in F-02 or in FBCJ then I chose Post an error appear " Cannot be posted to cost object, please check your entry " ..
Because GL account "Expense" assigned to cost element, I need to fill cost object ... when I filled it with Internal order or WBS, the error appeared , but there was no error when I filled with Cost center ....
For your info there was no problem with Field Status Group ( I thought ) cause I ticked with Optional entry for WBS and IO ...
Beside it, I've assigned the company code in Controlling Area and Operating Concern ...
Network in WBS was in optional
Please give me solutions
BR,
David Sindhu
Edited by: david_sindhu on Jan 26, 2011 12:06 PM

Hi Alex,
The posting key was 40 and there was no problem as I choose Optional ..
My WBS was not statistical ...
Any idea ?
Edited by: david_sindhu on Jan 27, 2011 3:18 AM

Accounting entry against Excise invoice not created for Service Tax sales

Dear all,
I am facing one problem related to accounting entry against excise invoice not created, for service tax sales scenario in SEZ plant.
Accounting entry against billing document is generated,which contains revenue account-Debit entry,service tax 10% --Debit entry,ECS-Service tax 2% --Debit entry, SECess Service Tax 1% --Debit entry & Sundry Debtors (Reco) - Domestic(Customer receivable reconciallation) account-Credit entry.
But after generating excise invoice, accouning entries not generated for clearing of Cenvat suspense entry(i.e.service tax 10% ,ECS-Service tax 2% , SECess Service Tax 1%) which is generated during billing document.
Plz. suggest step by step guideline to resolve this issue.
Thanks & Regards,
Mukesh Pardeshi

Hi ReazuddinMD,
thanks for your reply and support...I checked all the entries/accounts maintained correct.. but the Accounting entrys against Excise invoice not created..
Now i am geeting error as below at the time of saving Excise invoice,
No account is specified in item 0000000001
Message no. F5670
Diagnosis
No account was specified for account type "S" in item "0000000001" of the FI/CO document.
System Response
The Financial Accounting program cannot process the document.
Procedure
A system error has probably occurred in the application you called up. Check the data transferred to item "0000000001" of the FI/CO document.

Cannot Add a new Accounting Entries - SDK

Dear Sir,
I need to add an accounting entry into SAP BO via SDK.
I am using the following code:
For iColCount = 1 To lFactorColl.Count
                    '//Search Accounting information
                    oTable = oDataSet.Tables("DocList")
                    Dim oSRows() As DataRow = oTable.Select("FactorCode = '" & lFactorColl.Item(iColCount).ToString & "'")
                    oJE = oCompany.GetBusinessObject(SAPbobsCOM.BoObjectTypes.oJournalEntries)
                    Try
                        iIndex = 0
                        oJE.TaxDate = CDate(Right(oDate, 2) & "/" & Mid(oDate, 5, 2) & "/" & Left(oDate, 4))
                        oJE.DueDate = CDate(Right(oDate, 2) & "/" & Mid(oDate, 5, 2) & "/" & Left(oDate, 4))
                        oJE.ReferenceDate = CDate(Right(oDate, 2) & "/" & Mid(oDate, 5, 2) & "/" & Left(oDate, 4))
                        oJE.Memo = "test"
                        '// Set the first lines for the clients invoices - credit side
                        For iRowCount = 0 To oSRows.GetUpperBound(0)
                            iIndex = iRowCount
                            oJE.Lines.SetCurrentLine(iIndex)
                            'sAccountKey = GetAccountKey(oSRows(iRowCount)("CardCode"))
                            oJE.Lines.ShortName = oSRows(iRowCount)("CardCode")
                            'oJE.Lines.AccountCode = oSRows(iRowCount)("CardCode")
                            'sAccountKey = GetAccountKey(oSRows(iRowCount)("FactorCode"))
                            'oJE.Lines.ContraAccount = sAccountKey
                            sFactor = lFactorColl.Item(iColCount + 1).ToString
                            oJE.Lines.Credit = CDbl(Replace(oSRows(iRowCount)("Amount"), ".", ","))
                            sTotalAmt = sTotalAmt + CDbl(Replace(oSRows(iRowCount)("Amount"), ".", ","))
                            oJE.Lines.Add()
                        Next iRowCount
                        'Set the factor line - debit side
                        iIndex = iIndex + 1
                        oJE.Lines.SetCurrentLine(iIndex)
                        'sAccountKey = GetAccountKey(sFactor)
                        'oJE.Lines.AccountCode = sFactor
                        oJE.Lines.ShortName = "02"
                        oJE.Lines.Debit = sTotalAmt
                        oJE.Lines.Add()
                        If oJE.Add = 0 Then
                            Dim num As Integer
                            oCompany.GetLastError(num, sStr2)
                            SBO_Application.MessageBox(sStr2)
                        Else
                            SBO_Application.MessageBox("Import was successful!")
                            oJE.SaveXML("c:\JournalEntries" + Str(oJE.Number) + ".xml")
                        End If
                    Catch exception1 As Exception
                    End Try
                Next
this code does not generate any error but no accouting entry are entered although if i try to enter it manually, it is saved in the database.
please advise what it is wrong in my code making it not working properly.
PS: both credit and Debit side in my entry is using the BP code and not G/L account.
Best Regards

There are a couple of things that I noticed, if I'm reading your code right. First, it appears you are
issuing the oJE.Lines.Add() command at the end of your loop (which would be in preparation for filling that line with data after reading the next row back at the top of the loop). If that's the case then when you fill your last good line item with data, you're going to add a blank line into the object, and I think that would fail.
Also, it appears that when you try to add the Journal entry with the code I've copied below,
you are only checking for error messages when the Add succeeds:
If oJE.Add = 0 Then
Dim num As Integer
oCompany.GetLastError(num, sStr2)
SBO_Application.MessageBox(sStr2)
Else
SBO_Application.MessageBox("Import was successful!")
oJE.SaveXML("c:\JournalEntries" + Str(oJE.Number) + ".xml")
End If
I think that the first line of code, above, should be if oJE.Add <> 0 then....
Are you getting your message that says "Import was successful!")?

Post Goods Issue Accounting Entry & Profit Center Updation???

Dear All,
At the time of Post Goods issue it generates an accountng entry.
we are getting an error related to Profit center.
we maintained profit center in the sales order. and please clarify me can we create cost element for COGS account which hits at this level.
I am getting the following errror.
Balancing field "Profit Center" in line item 001 not filled
Message no. GLT2201
Diagnosis
The field Profit Center marked as balancing is not filled with any value in line item 001, even after document splitting.
System Response
The document cannot be posted.
Procedure
First check your entries.
Additional causes could be:
No value can be derived for this field from the current document data.
You have entered a document type that is not designed for this business purpose.
Procedure for System Administration
Customizing
But we need profit cener wise balance sheet.
so please guide me.
regards,
shashi kanth.

If you define document splitting criteria based on Profit Center and if your document contains multiple line items with different profit center, this type of error will come.
To check this, Go to IMG Path -- Financial Accounting (New) --> General Ledger Accounting (New) --> Document Splitting --> Define Document Splitting Characteristics for General Ledger
There check whether the mandatory check box is selected for profit Center. So check in your delivery document, whether any line item does not have profit center.
You can also have a look at any of the following notes
a) 995055
b) 1074689
c) 1079819
thanks
G. Lakshmipathi

Accounting entries for a Project purchase order - reg

Hi,
I am processing a purchase order with Account assignment category as " Y " which requires a WBS element in the account assignment tab of Purchase order. A G/L account(XYZ) is defaulted in to the field G/L account under the tab account assignment.
There is no GR based invoice verification hence no Goods receipt (MIGO) is required for this purchase order.
When i am trying to process the invoice verification, the accounting enties are as follows
Vendor                         1000
GR/IR account              0.000
G/L Acct (XYZ)              1000
But in actual the GR/IR account will zero value should not be displayed in the accounting doucment.
Could any body suggest me how to eradicate the second non valuable entry duirng invoice verification in MIRO transaction.
Please expedite.
Regards,
RitiG

Hi
Can you check account assignment category Y with P - is there anything uneven?
I hope you are doing PO based IV - it means when you check Goods receipt tab in PO item details delivery tab, invoice entries will be vendor (credit) and GR/IR (debit). In case Goods receipt indicator is not ticked, entries will be vendor (credit) and expense GL account (debit). Can you check both of these?
Thanks

Not able to clear bank statement accounting entry with payment document.

Hello FI guru,
We are facing problem to clear bank statement accounting entry with payment document posted via t.code F110 (Automatic payment program).
There is only single entry for payment in bank statment . But many entries in F110 for different vendors. Will posting the bank statement entry i.e Bank clear account Dr
To Bank main account
Its post with an error Error F5 263 the diference is too large.
We are using muticash format & we have use 4 which clear Dr GL
Request your help to resolve the problem Whether we missed any configuration or we have develop program for the same

Hi,
This error generally is due to tolerance error. Please check the assignment of the user id with the relevant tolerance groups. Let me know if it worked.
or go through the following link
F5 263 - The difference is too large for clearing
BR,
Satya

Accounting Entries for Materials Return from Production Order

Dear Gurus,
I have a scenario here that a raw material, valuated at moving average = 151 and qty = 100, was issued to a production order last month. Due to some issue the order was not completed for a while and 93 qty was consumed for the order and because the remaining 7 were excess they were returned to the storage location. By that time the MOV had changed from 151 to 185 and the 7 qty was returned not at 151 (which would be correct) but at 185. This is a wrong accounting entry as it is showing an under consumption for the order.
Anyone have an idea why the system is doing this because the material should be returned on the price it was issued at so that the accounting entries are knocked off (The accounting entries for return deliveries to vendors are of the same price that they are recieved no matter how ever long a period they are returned). How do we stop the system from doing so and if it cannot be done what is the solution to the scenario.
Regards,

The normal entires are as follows (depending on your configuration);
1) Goods issue;
Credit inventory and debit COGS;
2) Billing document;
Debit customer account credit sales accounts;
3) Payment;
Credit customer account and debit cash/ checking account
pls assign points if helpful as a way to say thanks.

Difference in Account Code combination at Transaction and Accounting entry

Hi All,
We are working on Subledger Modifications (SLA) for a Client in order to meet few key business scenarios... Even though we were able to achieve the desired outcome through SLA, client is not pleased about the fact, there exists two different account code combinations for a transaction i.e.
1) The account code combination that is defaulted or entered in the transaction
2) The account code combination that is used for creating the accounting entry considering the modifications done at SLA.
There is a difference between the above two, due to modifications carried out in SLA.
Since the scope of SLA is limited only to make changes at the Accounting entry level, such variations would exist, however client is not comfortable with such an approach.
We are performing the SLA changes for three modules: 1) Cost Management 2) Accounts Receivables and 3) Accounts Payables
If someone has worked on such similar situation in your previous assignments, perhaps you can share how the same was addressed.
(Such as any customizations, Workarounds, irrefutable justifications etc ..)
Thanks and Regards,
Karthikeyan

Hi,
Check is there any restrictions are there . the data must be displayes if the data is there in infocube.
Regards
sivaraju

Transaction code J1IH other adjustment accounting entries

Hi,
While doing excise JV tranaction code J1IH other adjustment the system showing below accounting entries if tick the determine gl account
Excise duty paid A/c
To SEC payable on excise duty
To Excise duty payable-ExGrp
To ECS payable on excise duty
the above entry at time of saving its posting the below accounting entries
Excise duty paid
To PLA-SEC-
To PLA-BED
To PLA-ECs.
Can any body suggest me for the above acocunting entries.
Thanks
Ram

Hi Prashant
You need to check the excise balance for your company code Excise Group. Chances might be there for another company code and excise group cennvate balance are there for company code for which you are carrying J1iH is 0.
Regards
Vivek Sharma
-- Reward if helpful !!

Wrong Accounting entries in Import Procurement

Hi SAP Experts,
I m facing 2 issues of wrong accounting entries in Import procurement.
1) Vendor field is not showing while making PO in item Condition details for Additional duty condition type.
2) Secondly the accounting entries may be coming wrong in GR, for ur Ref:
PO- details with Acc keys mentioned for Condition types
P001
Ex works Price
100
USD
1
NO
1,000.00
ZINS
Ins Charges Val/Qty
6
USD
1
NO
60
FR1
ZFRA
Sea/Air Frieght
6
USD
6
FR1
ZFRI
Freight Inland
1
USD
1
FR1
ZGRS
% Gross
12
USD
12
FR1
Assessable Value
107.9
USD
1
NO
1,079.00
JCDB
IN Basic customs
10
107.90
FR3
JCV1
IN CVD
3
35.61
FR3
ZECS
Education Cess
2
0.71
FR3
ZSEC
Secondary Edu. Cess
1
0.36
FR3
ZSAD
Additional Duties
1
12.24
FR3
Total
123.58
USD
1
NO
1,235.82
ZCLR
Clearing Charges
4
49.43
FR3
SKTO
Cash Discount
0
0
Total Landed Cost
128.53
USD
1
NO
1,285.25
& when i did MIGO below mentioned entries occurred.
1
89
22623000
O&M MAT-TRANSFORMERS
1,285.25
USD
2
96
22200000
GR/IR CLG A/C-DOM
1,081.74-
USD
3
50
99600001
FREIGHT CLEARING
60.00-
USD
4
96
99600001
FREIGHT CLEARING
107.90-
USD
5
96
99600001
FREIGHT CLEARING
35.61-
USD
Here only JCDB, JCV1 & ZINS amounts are going to freight clearing, rest is adding in GR/IR clearing account.
Why is it so?

Hi Dhinakaraj,
We have assigned Freight clearing accounts to tax accounts for testing purpose only, as FI guy was not here, n we are not getting any GL account for enteries check, we will change it later on with the exact tax accounts, but my question is that i have assigned accr keys to 10 condition types (4 FR1 & 6 FR3) ideally these conditions should hit frieght clearing account at the time of GR, but only few are hitting ( JCDB, JCV1 & ZINS ), why it is so ?
The GR/IR Account entry value should be 1000.00-
Correct me if i am wrong.

No accounting entry generated

Hi Experts,
We have created one tax code O8 in FTXP and assigned GL in OB40 but during sales invoicing it is giving error that no accounting entry generated(Message no. VF050) and also when we are booking customer sales invoice in FB70 with the same tax code O8 we are getting error that Tax code O8 country IN does not exist in procedure ZTAXIN. We have done all permutation and Combination but still not able to solve this error.Do we have to assign gl in VKOA and where do we assign ZTAXIN to Tax code is there any tcode for it.Kindly help me to solve this errror.
Sonal

Hi Vinay,
Check if you are using condition based pricing procedure(TAXINN or copied from here) for sales. If it is so, then maintain the tax codes for the condition types required.
Also check if the GL accounts have been maintained for the account keys in VKOA
For example if the condition type to be used is JIVP, then in VK11 for JIVP, maintain the tax code and percentage to be calculated.
Revert for any further clarification
Thanks and Regards,
anit

Accounting Entries when Invoice Verification takes place before GR

Hello All,
I have some difficulty in understanding the accounting entries when Invoice Verification takes place before Goods Receipt.
The scenario is as below: - (It is taken from one of the SAP documentation - AC530 - Actual Costing & Material Ledger- pg.No.2-8)
1) Stock of material available u2013 50 units / Value Rs.125 /Moving average price in the material master Rs.2.50 per unit
2) Invoice receipt takes place before goods receipt u2013 100 pc @ Rs.4.00 pc
3) System does internal stock coverage check. As per SAP document, the stock shortage is 50 pieces.
4) So the price difference arise i.e.Rs.100 (How this amount is arrived at? u2013 Not understood)
5) The price difference of Rs.100 is only partially debited to the material (Rs.50). The rest is posted to price difference account (Rs.50)
The accounting entry u2013
GRIR A/c Dr                      300
Inventory A/c Dr.                 50
Price Diff. A/c Dr.                50
To Vendor A/c                   400
Question u2013
-     I have not understood how Rs.100 is calculated & on what Moving average price the calculation takes place.
-     As per the calculation in the document, the moving average price of the opening stock is Rs.2.50.the stock is 50 units. (50*2.50=125)
-     The Invoice receipt happens at 100 pcs @ Rs.4.00 (100*4=400)
-     So the new moving average price will be Rs.3.50 (Rs.125 + {100*4=400})=Rs.525. Rs.525/(100+50)pcs = Rs.3.50
-     So how the price difference & posting to Stock account is calculated in the accounting entry?
Please help,
Thanks & Regards,
Gov

Hi,
Check below mentioned thread to understand posting to price difference account..
Logic of price difference posting
you missed one aspect of this and that is PO qty and PO price.
GR/IR will get debit at IR Qty * PO Price.
rest all calculations are in the link provided..
- So the new moving average price will be Rs.3.50 (Rs.125 + {100*4=400})=Rs.525. Rs.525/(100+50)pcs = Rs.3.50
Moving avg. will be calculated on stock value / qty in stock. new MAP will be stock value = (125 +50) = 175 and stock qty = 50 units so MAP will be 175/50 = 3.5.
Since, GRN has not been done yet stock value (100*4) will not be there..
Regards,
Sayujya

Accounting Entry for Outgoing Payment

Dear experts,
I am currently doing PLD for outgoing payment. Just want to know how I can include in the disbursement voucher I am doing the accounting entries for this., Example:
Accounts Payable (Control Account) 20,000.00
Cash in Bank MBTC (GL account of the chosen Bank account) 20,000.00
Thanks
Sandra

You may check this thread to have a reference:
Re: Branch Code in a bank transfer summary report
Thanks,
Gordon

Check accounting entry

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