Clear manual payments

Hi,
We have made some manual payments outside of SAP. But how can we clear the outstandings in the vendor accounts.
Can we do this with running a paymentrun or how is this working in SAP?
Thanks,
Br,
Maikel

Hi,
Until and unless the invoices are posted in SAP, we cannot make a payment(manually or automatically).
If the invoices are existing in SAP system, then for payment clearing (manually) in T-Code: F-53 and F-58(with check print-out).
Automatic Payment Program will be done in case of single payment for mulitple invoices (Clearing a set of invoices with one payment) in T-Code: F110
Thanks,
Yandra

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How to stop clearing open items with manual payment block.

Dear,
Even though we have set "manual payment block" on payment block indicator in OB27,
I can process to clear open items manually in F-44 though.
Actually user wants to NOT allow to clear once payment block's set in an open items.
SAP documentation says,
"Indicator that documents which are flagged with the relevant blocking key cannot also be cleared during manual entry of incoming payments or outgoing payments.".
Can you advise me why this configuration does not work ?
Kind regards,
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System not clearing the Payment request items with the payments

HI Everybody,
User getting an issue relating to clearing of the payment request items. In a particular Contract account, it has got 51.75 Pounds of Bank Giro incoming payment. It has contains some 5 items of payment, 3 items of 10.75 and 1 Item of 21.70. The 3 items of 10.75 were cleared 3 payment reqquest items and since there is no due payment requests were there at that time, this 21.70 was showing pending credit item. After two days two payment requests came as due. There are jobs which run daily for FPMA. But this 21.70 is not clearing to this due payemnt requests. I tried to run this FPMA manually for this contract account. But these were not cleared.
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Thanks & Regards
Siva

Hi
The issue is due to the implementation of support packs. Specifically to do with note 1005708.
siva

AP. Adjusting Selected Invoices for Manual Payments

Hi
We have the problem when Adjusting Selected Invoices for Manual Payments:
The system does not prevent user from the adjusting invoices on cleared payments, though in Oracle Payables User Guid is said: "You cannot adjust
invoices on a cleared payment".
Of cause our users forget this when an adjusting.
Have anybody such problem? And how she is solved?
Navigation:
Payments -> Entry -> Payments -> Enter/Adjust Invoices -> Reverse Payment
Best Regards
Anton Turovinin

To print payment advices and payment media you can use transaction F-58. When you enter your bank details and printer details make sure you enter printer name for both the payment media and payment advices. Then it will print both.
Hope this helps.
Shail

How to clear the Payment Document when posting cashed checks.

AIM: To clear the payment document when the check is cashed.
I am creating a Payment Document (Doc type ZP) using fb01. Then I am creating a check against this payment using FCH5. Once check is created, I am posting cashed check using FCKR upload. FCKR is working fine and marks the check as cashed.
ISSUE: The FCKR is working correctly and the check is being marked cashed in FCHN. But if I click the Accompanying document and click on payment document, the payment is still open. Why is this? How do I clear the payment doc?
Please advice.

Hi,
By using T code F-03, you can manually clear the open entries in GL account, if that GL account is open item managed in GL Master.
Thanks and Regards
Binoj M D

F110 already run - how to reverse clearing manually

Hi,
I am facing a problem with F110 which had the Payment Run made by mistake.
This run printed checks that were voided via ENVIRONMENT > CHECK INFO > VOID > ISSUED CHECK
The objective was just to void checks without affecting FBL1N balance that is now cleared accidentally.
I was told to Reverse the Clearing Manually to start fixing this incident. What is the transaction for this, please?
Regards
Roger

Hi,
When the check is voided, the Vendor line item will become an open item. I don't think it is possible to void the check without reversing the entry posted.
Transaction code FBRA will reset the open items but it will not void the check. If the payment run is executed by mistake, the entries also should get reversed along with voiding the check.
Why do you want the open items to be cleared in Vendor Account? If you want to clear the open items, you can transaction code F-44 (Account Clear).
Thanks
Murali.

Difference postings in customer manual payment

Hi
Has anyone used this option?.. In case of manual payment of customer say from F-28, after choosing open line item if there is a difference in amount from the open line items selected, this can be nullified by offseting the difference amount in a small tab in right hand bottom of the screen "difference posting".
It is not residual payment, partial payment or cash discounts.
The posting that results from this, clears the open line items and creates a new open line item for the difference amount like residual payment but unlike it the new open line item contains the baseline date as document date of the payment not the original invoice.
This is making incorrect interest calculations in such cases. Is there any setting to make these new open items to select baseline date as the date of original invoice.
Let me know..
Regards
Priyadarshini

Hi,
Why don't you edit the baseline date before posting ? Or else you may have to take help of substitution/validation.
Regards
Partha

Clint requirement manual payment for maultiple vendor ata time through f-53

Hi experts
I have a queiry, the client requirement is he has to pay vendor payments for manuvaly, but the requirement is at a time he want to pay multiple vendors with the use of manual payments.
clint is not using app?
Thanks
madhu

ok
we have chance to pay manualy single shot multiple payments
when the useris posting use f-53, he maintain date, c.code, cur,
bank a/cxxxxxxxx, total payment of openitem value
when come tovedor deatils just select the OTHER ACCOUNTS.
sys will papulate one sreen then u need to main tain all vendor and co.code,doc type later u can select the proces open iltems.
it wiil dispaly the all open line items than we can clear
thanks
madhu

Dispute Case - Paid amount shown in 'Cleared Manually' field

Hi
I am configuring dispute mnagement. When I pay an invoice using standard incoming payments transaction F-28, then the dispute case status changes to CLOSE, but the amount paid is being shown in the 'Cleared Manually' field rather than 'Paid' field. What is the cause of this issue and how can this be fixed?
Thanks

I used case record model UDM_DISPUTE as a copy template. It had following structure nodes: Business partner, Disputed objects;Resolved objects;Items assigned during clearing; Other objects;and Various.
Now, amongst these I cannot see anything which says 'Paid' and Cleared Manually' . Could you elaborate which values would have been copied incorrectly in your opinion?I am testing a full payment scenario and not Residual or Partial payment.

Manual payment advice

Dear all
My client requirement is to take manual payment advice for partial cleated invoices and fully cleared invoices so I tried by correspondence
I have done the following steps
1. Post invoice---FB60
2. Make out going payment by F-53
3. Requested for correspondence-FB12 (SP01)
4. Executed the F.64
But I'm unable to get the payment advice form for fully cleared Invoice document; I can only generate the forms for partial payments
I required the forms to be generated for full cleared invoices also. Please can anyone do the needful?
For the same
Please advice
thanks
Suneetha

Thank you Suneetha. I've been looking all over the place on how to create a manual payment advice. I've just tested it and it worked.
Cedric

ZLSCH in customer manual payment

Good morning,
As you can see from my picture , i have an invoice with payment condition equal to "C" ...
Why in the payment transaction I cannot see the same payment condition?
See the row where I put the label "payment"...
I would like to use FBl5N to see all the residual item (invoice - minus payment) filtered by payment condition... In this situation, how should I do?

Hi Silvana,
Which transaction do you use for the "manual payment"? Is it F-28 or a similar one?
If so, then - in my view - the only way to copy the payment method (ZLSCH) from the invoice to the payment (clearing document) is, to include this field in a definition of a clearing rule. It is done like this:
1. Define a clearing rule
SPRO: Financial accounting - General ledger accounting - Business transactions - Open item clearing
- Define clearing rules (view V_TFAG)
Task: Create a clearing rule with a 2-char code and a meaningful description (e.g., Customer clearing rule). Include Payment method (ZLSCH) field in it.
2. Assign this clearing rule
SPRO: Financial accounting - General ledger accounting - Business transactions - Open item clearing
- Assign clearing rules to account types (view V_TFAGM)
Task: For account type D (customers), assign the 2-char code of the clearing rule which you created above.
What it will do:
Whenever you clear items on a customer, it will always balance the selected field (in this case, ZLSCH) to zero. It means that if the customer invoice has a payment method "C" as in your example, then during a payment clearing, it will get copied into the clearing item (payment document).
If you first book the payment on account (without clearing), then it will be blank - and once you do the clearing later, the clearing document will have at least two entries: one with "C" and one with "blank", to set both to zero.
Is it something you want to have?
Note that this rule is always universal - i.e., it will work for all customers (you cannot make exceptions in the standard system).
If you use trans. F110 for payments then the payment method is filled automatically on the payment item (even if it is blank on the invoice). Then you should not set this clearing rule. But given your example, this is probably not your case.
Did this answer your question? Let me (us) know if you have any further question.

Custom clearing agent payment issue

Dear experts
Purchase order was created and the material was received on port (imports).
custom clearing agent has cleared the goods.
now custom clearing agent needs his charges.
the inv from vendor with reference to PO is not received.
any solution to settle the custom clearing agent payments.
till the inv. from vendor not received custom agent payment is is pending.
what should be done to resolve this issue.

Hi,
Copy one of your freight condition types and create a new condition type as custom clearing charges, please ensure that condition category is Delivery charges (B). In calculation schema enter this condition type at the appropriate position. Now when creating the PO, enter this condition type put the value, then select this condition type and go to details, here you will have a field to enter the vendor code, there key in the vendor code of custom clearing agent.
Now in MIRO enter PO no. and choose layout for Planned delivery cost, you can now enter the value for your agent and pay him.
Note: Please use this to pay only for service charge for the agent, for payment of custom duty you should use the condition type for custom duty and key in the vendor code for the customs clearing office there so that its easy to differentiate between custom duty and the service charges charged by clearing agent.
Regards
Chandra Shekhar

Clear Down payment against Vendor Invoice through Automatic Payment Program

Hi
We have to adjust vendor invoice against down payment (Advance) made through automatic payment program (F110)
Please guide us is there any configuration require to consider Down payment transactions during F110 to clear against Vendor Invoice
Ex :1. Advance payment made through special GL indicator 50K.
2. Invoice document 75K posted in vendor.
3. Now we have to clear down payment made (50K) against 75K through F110.
Regards
Sreenivasulu

Hi srinivasulu,
First u create down payment request through F-47 and define the spl gl indicator for down payment and assign the gl account for down payment gl code..
Regards,
Nivas

Clearing some payments: messages

Gurus
i am struggling to clear some payments. "type" ZP
when i run FBl1n with special GL, i am getting 2 entries with status in red.
we dont want it in the display, hence i try to clear them.
since its done loong back, the user doesnt remember whether there was any invoice.
anyways, i went to f-54 to clear the down payments.
1) first vendor: in vendor A, i can go in without an invoice number( as i dont know the number, may be it doesnt even have one),
i didnt want to proceed in production box as i didnt know wtherther i can still clear it without invoice number.
I tried in Quality though. i went to f-54 , gave doc date, type "KA" and entered in, for the message "correct the items", I selected the blue color line entered text and pressed save,
now when i run FBl1n for this, i am able to see this new document in normal items and the old one is gone from G/L( is this fine?).
but still this new one is in open and with staus red, however it does show in normal items.
i suppose i moved from sepcial to normal. now i think i shoudl go to f-44 and clear vendor.
is this correct? before i do it in Production i want to confirm.
is this ok without an invoice number? is this is how for cases where ther is no invoice for that payment. please confirm the steps.
2) second vendor:
there is one more vendor B
for this i went to f-54 to proceed teh same way. but it says no downpayment docs for this.
then in MR11 we cheked if there is an open GR/IR. it does exist.
hence we tried to clear it in the same way like other docs which we generally do. go to MIRO, post an invoice and later clear this downpayment with f-44.
But in MIRO, it gave an information message "downpayments for NNN PO exists".
i think we shoudl go ahead, post this and clear the downpayments for this. but i dont see any downpayments in F-54 for this vendor.
Howver, this docuemtn still shows up in Special G/L. are there any other kind i need to check which are Special g/l.
how to check and proceed now. i want this line to be taken off from fbl1n display. it needs to be cleared.
are we clearign it fine? if no downpayments were there, why is that info message? where else can i check if anythign exists for thsi and clear it. and ofcourse hwo i should clear.
i hope i have made it clear whats going on.
Please help.
regards
kavana

Guys,
can u help me out.
i underdtand i need to use F-54 to clear down payments.
after clearign it against an invoice do i need to still go to f-44 and clear there?
and what if there was no invoice for that downpayment?
another vendor; when its just a special G/l entry but no downpayment for that, can i simply create an invoice go to f-44 and clear it?
whats teh difference bet f-54 and f-44 and after f-54 is it must to use f-44.
please let me know.
thanks alot,

Due date payment restriction during manual payment posting

Hi Team.
We have a requirement to pay bills only after the due date is over,and not before that.
For Ex :- If i have payment terms of 30 days and i am booking invoice on 1st of mar then due date would be 31st of mar.
our requirement is to pay this bill only on or after this 31st march.user should not allowed to post any payment entry before 31st march.
Can some one please give the settings required for achieving this requirement during manual payment entry..
appreciate your help..
Thanks
Vinai

Hi Vinai,
Sorry for giving confusion..It is as simple as below.
1). Manual payment should happen only after the invoice is due....and that too for only one vendor.rest of all vendors should be able to pay as usual before due dates. so we are creating one new payment term for particular vendor and trying to restrict the payment by creating validation.
2). And this restriction should also apply when vendor is configured as customer.
For Ex :- If vendor invoice value is 10,000 where i need to pay, and he is also a customer and has sale value 1000 which i need to receive.
net balance is 9000.
during this vendor & customer clearance also the due date calculation should work.
Please help in building validation logic or any BADI , EXIT' s at lease for first one..
Thanks
Vinai

Clear manual payments

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