Clearing GR/IR using MR11 and F.13

Question

Can someone clarify what is the dfference in clearing aGR?IR account using MR11 and F.13.
Also F.19- how different is it from the above.

Answer 1

Hi,
A discrepancy occurred between Goods Receipt (GR) and Invoice Receipt (IR). This needs to be cleared. Examples of situations where this occurs are:
1. If the goods have been received, the vendor hasn’t invoiced for the goods and won’t be invoicing (the vendor has gone out of business). Use MR11      
2. An invoice with reference to a Purchase Order was paid through accounts payable FI instead of procurement. Use MR11
3. The goods were received and sent back to the vendor for poor quality. The vendor was accidentally paid and we will not be reimbursed due to bankruptcy of the vendor  Use MR11
4. Quantity ordered = 100 ea. at a unit price of $1.00, receive quantity of 97 ea. at a unit price of $1.00.  If the remaining balance of 3 ea. will not be shipped, purchaser needs to reduce the open quantity on the purchase order to reflect the actual amount received.  DO NOT Use MR11
Maintenance of the GR/IR Clearing account should be done regularly. It’s recommended to be done weekly for both IR surplus and GR surplus. Run IR surplus with movement up to today. For GR surplus, run maintenance with movement one or two months old.
NOTE:  During the normal business flow of the documents, 99% of your Purchase Orders will show up on the GR/IR at some time and should NOT be cleared. Nothing should be done to them through MR11.  When the normal business process is completed, the doument will no longer have a discrepancy between the GR and IR, and will not be on the list when you run MR11.
During the normal business flow of the documents
<b>Coming to F.13 -</b>
Example :  in our client Cashier's office runs this procedures every afternoon after 4 p.m to clear the day's payments and their associated invoices.
Program SAPF124 is involved in this .
If you need additional information email to [email protected]  , i can send you detail document on MR11 with screens and snap shots.
Please assign points if it is useful .
Thanks.
Ramesh Choragudi