Clearing pending commitments on Project

Dear Experts,
I have a scenario where a Service PR is created on Service Activity with single line item having 1 quantity. In Service Sheet there are 2 line items, having quantities 2 and 3 respectively.
We have adopted one line item with quantity 2 in PO and processed it to Service Entry Sheet & Invoice.
Now, the problem is that second line item of service sheet with Quantity 3 has marked the commitment & consumed budget. This line item is not required now, so it should be closed & budged should be released accordingly.
I could not find such option in PR to close a line items at Service Sheet level. Is there any other solution to close this PR and release its commitment & budget accordingly ?
Your response is appreciated. Thanks.
Regards,
Murtaza

Hi,
I think in case of services, once the PR is converted into PO, then the PR commitment will not open again if you delete the PO service line as suggested by Sreekanth. ( It will not appear in CJI5 ).
Please delete the unwanted service PO line and and PR --> under Quantity/date , tick the indicator "closed". This indicator is only to indicate that the PR is closed and no further PO is required.
Warm regards,
Srinivas Potluri

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Open commitments of Project PO needs to be cleared

Hi All,
User wants to have the Purchase Order commitments cleared.
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We tried option to tick the Final Inv indicator in Purchase Order Delivery Tab, for which SAP system is giving an error u201CValuation area needs to be assigned to plantu201D. We also identified that Table related to Plant Valuation Area is not showing any value related to Plant.
Can any one suggest and solution. This Company code is in inactive mode?
Regards,
Pradeep

Hi Ahmed,
When I am trying to save after check Deliv. Compl. check box, system is giving me an error,
Valuation area not defined
Message no. ME059
Diagnosis
The valuation area defined for the plant is not defined in table T001K.
Procedure
Check the assignment plant -> valuation area in table T001W.
How can we rectify this problem? Waiting for reply
Regards,
Pradeep

How do I clear entrees in recent projects

How do I clear entrees in recent projects when I have deleted the saved files.

don't do it. It will make your mac slower. If you insist:
Clear cache in Lion
Open a finder window and select “Go to Folder” in the Go menu
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Hi All,
Is there any Standred Report on PR status Report for dispatch / pending material aganist a project
if not what is the other option of getting it
Regards,
Rajashekhar B.S

Hi,
It is not necessary that all the material assigned in Project will be delivered, some may be consumed during preparation of finished good/final product. CN52N will tell you about goods issue also but again all goods issue cant be delivery.
Hence possibility of standard report adressing your requirement is ruled out.
Regards

Lost commitments in project system

In our projects we have a lot of problems with lost commitments. The POs are still existing. GRs are posted but not valuated. We are getting an error during invoice posting because of exceeded budget.
RKANBU01 solve this problem and the commitments are available again.
Does somebody know the reason of this problem or does somebody knows a report to identify the "problem records".
Edited by: Ralph Straehle on May 12, 2011 4:32 PM

Hi,
Posibility 1 :
Please check for your inventory a/c and consumption a/c GL's maintained in OBYC when cost elements are created in the system ? please verify OBYC settings from FI consultant.
If they are created in the system after your creation of PO and GR and before booking your invoice you scenerio is correct.
All PS transcations are cost element base so if there is no cost element created for the G/L's while execution the transactions then system will not update any values in PS reports and also will check for the budget availability against assigned WBS elements.
Posibility 2 :
Also you have to check that at the time of creation of PO and GR transaction AVAC was active or not for your project.
regards,

Commitments in Project when creating SC

Hi!
When creating a PR i ECC I can see the commitments on my project. But when creating a SC in SRM no commitments are shown on the project i ECC.
Is that standard in ECS?
What can I do?
Sincerely
Anders Öhrling

Hi,
It is not standard solution but consulting service is available.
Please check the note 900825 Shopping cart commitment.
[https://service.sap.com/sap/support/notes/900825|https://service.sap.com/sap/support/notes/900825]
Regards,
Masa

Safe Practice for Clearing Project Cache in Cap v.5

Does anyone have a documented safe practice for clearing the Project Cache for Captivate v.5 projects? Adobe has a fix for clearing cache for multiple projects in one step, but I'm wondering when is the best time to clear cache for a project. My concern is clearing the project cache and then not being able to recover the project if the file get's corrupt (which is the original purpose for the cache in the first place).
I've already done this once where I cleared the project cache and then couldn't open the file, then I didn't have the cached project available to recover the project. Now I'm understandably a little gun-shy when using the Clear Cache option, but the alternative is to deal with a large amount of my computer storage being used for a bunch of files that I probably don't need.
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I don't know that there is any "documented safe practice" for when to clear the cache, but if you have Cp5 set to create backup files as well, even if you DO clear your cache, you should be able to recreate your project by renaming the backup file.
I've been using Cp5 every day since it was in Alpha and I've only ever needed to restore a project from cache once. In that case, my PC crashed while Cp was open and corrupted a project file. But Captivate 5 has crashed plenty of times over the past year for one reason or another and yet I've never lost any more than a couple of hours work at worst.
You are most likely to need this project restore feature if you've made the classic error of working from files stored on a network drive instead of your own hard drive. If you only work from hard drive, install all the latest patches, keep your drivers and OS up to date, turn on the Cp backup file option, plus keep backups of all project files outside your PC, this is all the documented safe practice you need.
Clearing the cache seems to solve quite a few otherwise baffling Cp issues. I think you are more at risk by keeping the cache full than by clearing it.

Project commitment shows even after closing PO

Hi,
I have developed a program to short close PO (in mass). This program marks Delivery indicator and sets Latest GR Date.
After running this program POs are short closed and To be delivered qty/value shows zero in MM reports such as ME2N.
The problem is that this does not close commitments in Project. When I run PS report (say CJI5), I get those POs as open and the remaining values are still shown as open commitment in PS.
Please help me understand how to close this project commitment.
Regards,
UT

I think this will work. I ran RKANBU01 program after closing PO through my program and it successfully closed open commitments.
I will confirm once I'm done with my testings...
Thanks a lot!
Regards,
UT

Missing (most, but not all) masters from managed project

I just found that I have a one project in my library where most of the raw master files (NEF) are missing. The project contains 160 photos, but only 14 masters are present and these are randomly distributed in the project (not sequential files). My entire library is managed (not referenced). All photos were imported at one time.
All the edited versions appear in the browser with no problem, including the "full" version and the Quick Preview ("P"). Oddly, when I press "M" to view the master image, it displays correctly with no adjustments, but the message "Master Image not Found" appears where it would normally say "Master Image." I only noticed the masters were missing when I tried to export a version and got the follwing message:
"Versions with unavailable master files cannot be exported. The selected master image is either offline or not found. Please reconnect it and try again."
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By the way, I have already performed all three library repair options on Aperture launch (Repair Permissions, Repair Database and Rebuild Database).
Thanks for any help,
Dave

From the OP's other thread:
I have three vaults (on three HDs) backing up one Aperture library (two onsite and one for offsite backup). Two of the vaults simultaneously became corrupted and I could no longer back up to them.
That plus the live library seems like 3 to me.
You wrote:
With managed-Masters one can back up a broken Library to a dozen perfect drives and all that results is a dozen identically broken Libraries.
Which is why backing up without verify the backup is a meaningless exercise. This goes for any backup method, How do you know your TM or CCC backup or simple copy of your masters is good?
If the Masters are backed up prior to Aperture the problem resolves (versions still lost).
And this is true also for managed libraries.
If (backed up) Referenced Masters are used and the Library becomes corrupt the problem resolves (versions still lost).
Not sure what you are trying to say here.
Proper use of Vaults also save Versions, but only prior to the time that the Library became corrupted - and we do not necessarily know the instant a Library becomes corrupt.
Proper use of vaults also saves masters if the library is managed. Ans see above for why we verify backups.
Look I agree that the masters need to be backed up in other than the vault (or TM or CCC or any one place). I use the Aperture backup dialog in the input window:
But once the masteres are backed-up referenced masters has no inherent saftey advantage over managed masters. In fact if all you do is backup before import and then place the masters on their own disk they are slightly less secure as they are only in two places.
In my operation I have my masters in three places, the import backup location the library and the vault I create from that library. In fact I have multiple vaults so in fact I have my masters in a minimum of 5 places. And its all fairly transparent.
So continue to sing the praise of referenced masters, for some and in some situations they are the way to go But from a security standpoint they have no advantage over managed masters.

Images no longer showing in Project Manager panel, but in project RH8

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We have tried:
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5. Imported a topic with images - the new images show fine...the old ones still are invisible.
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Wow, what a hassle. I never saw this issue until we upgraded to RH9 and tried to use the resource manager to link images. I've never been as frustrated with RoboHelp as I am now after fifteen years of using it.
We've always had an "images" folder within the root of our projects. We never saw this "image disappearing" problem until now. After pulling my hair out for a couple of days, I think I have nailed down why this is happening (aside from the .cpd clearing).
Envision a project structured like so:
Root Folder
   |---Folder A
   |---Folder B
   |---Images Folder
          |---Folder C
          |---Folder D
If I drag/drop a new image from the resource manager into a topic that resides in Folder C or Folder D, the image is placed in the root of the project. Okay, not ideal. Why don't images dragged/dropped out of the resource manager retain the resource manager's folder structure? Another post for another day...
Regardless, I want to move the image to my images folder. If I then drag/drop the image from the root of the project folder into the Images Folder, the rhsharedresource.apj is updated, and the link is retained no problem. All right! This is what I want to see, as I already have too many snippet files doomed to be in the root of the project because they can't be moved and are already causing lag when opening and working in projects. Another post for another day...
As long as the new image is only referenced in topics residing in or beneath the Images Folder in the project's structure, the image will never disappear from
the project manager, even when the.cpd is cleared. This is because the topics referencing the image in the Images Folder are within the Images Folder's folder structure.
If the image added is then added to any folder above the Images Folder in the project's structure -- Folder A or Folder B -- the next time RoboHelp is closed and reopened (if you have clear the .cpd checked in RH Options) the image is gone. BAH! GAH! UGH!
Remove the reference to the image from the topics in Folder A or Folder B and the image reappears in the Images Folder the next time RH is opened. Wow, magical!
So, if you never move an image from the Root Folder of the project, you will never see the image disappear from the project manager because it is at the highest level possible and every folder within the project will be beneath the image in the folder structure.
Sure, if the image disappears, you can rename the folder, add a topic, etc. the project manager refreshes and all of the images magically reappear. But, as soon as you close RoboHelp and clear that .cpd, they're gone again.
That's what I've found. Too bad we personally can't restructure the projects we're working on because of a dim-wit Dev call forced on us to use static URLs instead of map IDs to call the topics.
Anyway, I am thinking a project structured like this is now the way to go:
Root Folder
     |---Images (aka Resources) Folder
              |---Topics Folder A
              |---Topics Folder B

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Hi,
If we use Trnasaction MR11 transaction for clearing pending GR/IR will it affect to material stock account?
Can any one explain me in what case it affects to stock account?
Regards,
Deepak

Dear FICO:
Please see my comments in blue
I agree to the explanation of Allen of MR11 but disagree also, because, in the example where he shows that GR is 10Qty and IR 11, so a financial document will be posted.. is not the correct approach.. in that case instead of posting through MR11, actual situation should be analysed and a credit memo should be raised on the Vendor, this would give a good Audit trail and clear accounts.. instead of accepting the 1 extra invoiced by the vendor..
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Is there a good way to do this?
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Can someone help me to expand the following MS SQL query get the state of "Status Reporting" in the solution table?
SELECT DISTINCT R.RES_NAME as [RESOURCE NAME], RB.RES_NAME STATUS_MANAGER, P.PROJ_NAME,A.TASK_NAME,
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Murol

Hello Paul,
great, it works. I inserted:
Statusreporting =
CASE PV.[Status
Reporting] WHEN 1
THEN
'Yes'
ELSE
'No'
END
LEFT OUTER JOIN PS_TestFarm01__Prodcp20130606_Reporting.dbo.MSP_EpmProject_UserView PV
ON PV.ProjectUID = P.Proj_UID
The first line I understand a little bit but I don't understand
PV.[Status Reporting]
But, the second line "LEFT OUTER ...", I doesn't understand
Many thanks and kind regards
Peter
Murol

Clearing pending commitments on Project

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