CO down payment update is active in controlling area , How to Deactivate?

Q1) CO down payment update is active in controlling area , How to Deactivate the same?
I am trying to post,vendor Downpayment in F-48, it is aking for Maintain default cost element in controlling area .
Is that required?

Hi,
Generally, SAP makes that the down payments are always updated in CO. To maintain the default cost elements, you could use OKEP transaction. However, it's possible to deactivate this function by implementing note 388843.
Regards,
Eli

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We have got a situation that we need to de activate the existing controlling area and create a new controlling area as per the mutual agreement between our co & the client.
and we have got 1:1 ratio between controlling area & company code
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Down Payment in PS

Dear Experts,
I want to bring "Down Payment to Vendor" in PS Reports against some WBS Element. But it gives the below error message:
Maintain default cost element in controlling area KGCA
    Message no. FI660
Diagnosis
    CO down payment update is active in controlling area KGCA. You must
    therefore maintain a default cost element and a default revenue element
    for down payments.
Procedure
    Maintain the default cost elements for down payments for controlling
    area KGCA in the Project System implementation guide.
    More information
But if I try to create Primary Cost Element it needs a GL. But I can not create any more GL. Please help me what to do??
Thanks,
Deb

Hi,
Since its only for reporting purpose, I would suggest you to use any cost element wihch is already created in the system. For vendor down payment, you can use any cost element , may be the cost element which you are using for posting to consumption account. For Customer down payment you can use any Revenue cost element. In the report based on the value type you will be able to differenciate between the type of transaction.
Warm regards,
Srinivas Potluri

Down payment problems Customer/Vendor - Assign default cost elements

Helo Gurus,
ive tried to execute TC: F-29 Customer and F-48 Vendor down payments.
I enter all the data needed and additionaly Internal Order.
Then i get a message saying:
Maintain default revenue element in controlling area 5000
Message no. FI661
Diagnosis
CO down payment update is active in controlling area 5000. You must therefore maintain a default cost element and a default revenue element for down payments.
Procedure
Maintain the default cost elements for down payments for controlling area 5000 in the Project System implementation guide.
The maintenance is done in TC: OKEP (project system)
I created two revenue Cost elements and tried to assign them there, but it says CE are nore primary CE.
I changed it from revenue to primary, then it says that CE isnt revenue...
weird stuff
What could be the problem?
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Laurynas

Hi,
Please refer to SAP Note 388843.
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Maintain default revenue element in controlling area 1000

Hi Experts,
I am doing Customer Down Payment T Code:F-29
We had PS Module implemented.
So at the time of DP i put the network and Operation/Activity Number and also put the Work Breakdown Structure Element (WBS Element)
At the Customer line item.
that time system gives me following error.
Maintain default revenue element in controlling area 1000
Message no. FI661
Diagnosis
CO down payment update is active in controlling area 1000. You must therefore maintain a default cost element and a default revenue element for down payments.
Procedure
Maintain the default cost elements for down payments for controlling area 1000 in the Project System implementation guide.
More information.
If i click on More information then it will goes to T Code: OKEP
But i am unable to no the OKEP screen what i have to assign there ?
waiting for reply.
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J

Hi,
I think you need to maintian the default cost element for DP to vendor for WBS (Capex). For controlling area specific you need to assign the cost element of category 1. This you have to maintian in Development and transport the change thu quality to production.
Controlling are name, cost element for Vend DP.....
Thanks
Dinabandhu

Maintain default revenue element in controlling area

Hi Experts,
I am doing Customer Down Payment T Code:F-29
We had PS Module implemented.
So at the time of DP i put the network and Operation/Activity Number and also put the Work Breakdown Structure Element (WBS Element)
At the Customer line item.
that time system gives me following error.
Maintain default revenue element in controlling area 1000
Message no. FI661
Diagnosis
CO down payment update is active in controlling area 1000. You must therefore maintain a default cost element and a default revenue element for down payments.
Procedure
Maintain the default cost elements for down payments for controlling area 1000 in the Project System implementation guide.
More information.
If i click on More information then it will goes to T Code: OKEP
But i am unable to no the OKEP screen what i have to assign there ?
waiting for reply.
Regards,
J

Hello nagesh simhadri ,
I have the answer for your problem, i think that you already solved it but the answer will be useful for the others, because i had the same problem and i found your post...
In fact, there is a customizing parameter to set:
SPRO -> PROJET SYSTEM -> Costs -> Actual costs and Forecast -> Update down payments -> Define default cost elements for down payments
or simply you can use the transaction code OKEP.
I hope that this will help someone...
Best regards,
Yassine NEJMY

Maintain default cost element in controlling area Message number FI660

Hi All,
We found the Down Pay Request (doc. booked by F-47) cannot be picked up by F110. In Job log the error shown as Maintain default cost element in controlling area.
Long text error details.
Maintain default cost element in controlling area
Message number FI660
CO down payment update is active in controlling area WAPC. You must therefore maintain a default cost element and a revenue element for down payments.
Maintain the default cost element for dow payment for controlling area in the project system implementation guide.
Kindly advice.
Note
In the define dafault cost elemens for down payments in Project system-OKEP the CE for vendor and cusotmer downpayemnt is missing

hi srinivas
OKEP configuration is necessary
if while creating down payment request you have not assigned cost element
maintain cost elements there.
regards
rohit

F-47 Vendor Down payment

Dear Sirs,
I am trying to post a down payment through F-47 , but I am not able to see the Tax amount tab and Tax code Tab
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Can anyone help me to tell, how this will be controlled ?
thanks

Hi Ravi
I do think the issue is caused by customizing problem. Please double check following relevant customizing
1, OB41 to check the field status of posting key u201839u2019
2, OB14 to check the field status of GL account
3, FBKP -> Special G/L to check what account is used for u2018K A DP, CA Down Payments, Current Assetsu2019
4, FS00 -> control data tab to check for above accounts if u2018*u2019 is set in tax category
Hope itu2019s helpful.
Best regards
George

Summarizing open items in down payment request from SD

Hello!
We have a sales order with a billing plan, let say, 20% down payment, 80% - final invoice. There are 3 items in the sales order. When creating the down payment request the system creates 1 document with 3 customer lines. We would like to have 1 document with only 1 customer line. Is it possible to summarize customer lines on the down payment request?
OSS note 213852 "Analysis of down payment processing with FI" says that summarization is not possible, but the note was issued in 2002. Were there any updates since then?
Thank you!
Edited by: Anna Strokova on Oct 7, 2008 8:58 PM

Hi Goutham,
I think you should have posted this question to PLM forum i.e. Product Lifecycle Management (PLM). Project System is part of PLM .
Down payment request can not be created automatically from the project structure or milestone in projects.Milestones in projects are used for billing purpose.
You can use transaction f-47 to enter down payment request.
Please refer the link below for down payment request.
http://help.sap.com/saphelp_erp2005vp/helpdata/en/01/a9c78f455711d182b40000e829fbfe/frameset.htm
Hope this helps.
Reward points if you find useful.
Regards
Tushar

No FM payment update (VT57) for clearing documents

Hello all,
I have payment updat online active, and I'm trying to post a payment after a FI clearing, but the system is not able to find the invoice posted in FM and create value type 57.
Basically, I'm posting an account payable but still don't know which vendor I must pay in this moment.
FB50:
Debit: Expense (commitment Item 30/3)
Credit: Accounts Payable (Commitment Item 60/3)
Value type 54 is created.
After I find out which vendor I must pay, I'm posting the vendor invoice against the account payable account posted before.
Debit: Accounts Payable (Commitment Item 60/3)
Credit: Vendor (Commitment Item 60/3)
When I make the payment of the vendor, the systems shows two warning messages (FICUSTOM114 and FMUP027) and pays the invoice. Although the payment is ok, as the systems does not find the FMinvoice, the FM reports are inconsistents, the payment is not reflected in FM, and the Value Type 57 (payment) is not posted.
If I post the expense directly for the vendor and pay the invoice, the systems is fine and the Value Type 57 is created.
Did you have this issue before? Waiting for your comments.
Best Regards,
Carlos.

Dear Eduardo,
I'm trying to understand your query above, but I’m confused with your below statement:
"Basically, I'm posting an account payable but still don't know which vendor I must pay in
this moment. FB50"
As per your explanation this is not the system issue, actually you are not following the appropriate process, e.g. if you don't know the vendor, and you must want to pay, which is strange.....
In practical if you don't know the vendor, it’s the situation of Accrued expense: expense is recognized before cash is paid out.
Accrued expense is a liability whose timing or amount is uncertain by virtue of the fact that an invoice has not yet been received. The uncertainty of the accrued expense is not significant enough to qualify it as a provision. An example of an accrued expense is a pending obligation to pay for goods or services received from a counterpart, while cash is to be paid out in a latter
accounting period when the amount is deducted from accrued expenses.
For monthly reporting you have to show this expense, for the month its belongs, so in this case I would suggest use SAP standard functionality Accrual/Deferral and book this entry at month end by T.Code: FBS1, e.g. reporting month is May, then post this entry posting date May 31,2014 and give reversal date 1st of June 2014.
FBS1: Posting Date: 31-04-2014
Debit Expense                      XXXX
            Credit Accrued Expenses (B/S GL)              XXXX
Reversal 1st day of June: 01.06.2014
Execute T.Code F.81 1st day of June, you can schedule it also, then system will read the reversal date form original accrual document and post the following entry.
Debit Accrued Expenses (B/S GL)    XXXX
            Credit Expense                    XXXX
Later on you when received actual invoice, let’s say on 25th of June you received the vendor invoice:
T.Code FB60
Debit Expense XXX
                        Credit Actual Vendor
Then make payment by F.53 or F110, in this way you will have track of your expenses, AP and FM reporting, and I hope there shouldn't be any problem at all, as long as it won't exceed your budget.
Kind Regards
Javed

CO down payment update is active in controlling area , How to Deactivate?

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