Collective Invoices Functionality (702)

Case 1: For multiple purchase order with service line items - after the confirmation is successfully posted and accepted by the buyer SUS allows to create one invoice for these purchase orders together. This scenario is fine.
Case 2: (We don't have ASN) For multiple purchase orders with material line items - though GR's are created and updated to SUS - I am unable to create one invoice for multiple purchase orders. Simply these purchase orders does not show up in the navigation "Create Invoice>>Purchase Order".
Is this the standard behaviour? If so any idea on why collective invoices does not apply for PO with material items??
Or is there some thing missing in the system configuration to make it work?
Your expert thoughts and inputs will be helpful.
Thanks

This can be solve by setting
Financial Accounting > Contract Accounts Receivable and Payable > Basic Functions > Posting and Documents > Basic Settings > Maintain Central settings for posting
and select the option "Collective Bills/Bundle Used" and save.
Regards,

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Collective Invoice List

hi all,
Any idea on how to set from spro: collective invoice list for different customer/payment term or shall i enhance from user exit/badi..pls advice
Message was edited by: ester johannes
Message was edited by: ester johannes

Dear Claudia
I had read in another thread that modifying the standard SAP screen of VF04 is NOT recommended.
I understand that sort criterion field is an alternative to that.
My question is - I need to add 2 more fields as selection criteria for VF04. Can the sort criteria field in VF04 help me to achieve this ? If yes, how will it be possible? I need the steps required to make use of this functionality. Thank you !
Looking forward to hearing from you.
Regards
Siddharth

Collective invoice not working through VF04

Dear All,
Good Day!!!
Please share your suggestions on the below issue,
Our user has created two sales orders with reference to a contract and created two deliveries. All partners and other header data and item data is same except goods issue date. If we try to creative collective invoice through VF04, it is not creating a single invoice, it is creating two invoices. If we try to create through VF01 it is creating collective invoice (Single invoice).
Invoices will be creating through the batch job and it will create through VF04. Hence this splitting is a big problem for us.
System has to create the collective invoice through VF04, even though the goods issue date is different (Which is working through VF01).
We have checked the copy controls, but there are no restrictions for the T Codes (VF01 and VF04).
Please suggest is there any way to create the collective invoice through VF04 even though the goods issue date is different. It should work as like VF01?.
Thanks in advance.

It is a standard that if the Actual GI date in deliveries are different, you will get invoice split. In ECC6, if you execute VF04, you can see a tab "Default Data" which cannot be seen in 4.6. Select this tab and maintain the billing date which you want and execute so that you will get one invoice against two deliveries.
G. Lakshmipathi

Collective Invoice - Actual Goods Issue date

Hi Friends,
Collective invoice topic has been discussed many times but I didn't find exact solution to solve my issue.
From sap help and few other threads it is learnt that Billing type, Billing date, Payer, Billing unit, Terms of payment, Incoterms, Letter of credit should be same to have collective invoice. During my tests it is understood that apart from those Actual Goods Issue date (Post Goods Issue) date should be same to have collective invoice for different sales orders/deliveries. In my tests SAP didn't consider Billing date but it did consider Actual GI date. In other words, even the billing date and other requirements are same invoice split happend due to different Actual GI date. However collective invoice created even though the billing date is different but Actual GI date is same.
My user creates one sales order and one delivery for a customer once in a week (so 4 orders/deliveries in a month) and creates Invoice by end of the month with collective invoice. So based on the above tests I can ask the user to create sales orders, deliveries every week but perform Post Goods Issue month end and then create invoice so that collective invoice can be done. But the issue is they want to do the Post Goods Issue every week because the stock levels should reduce on weekly basis. So how can we create collective invoice even though the Post Goods Issue is done weekly (so Actual GI date will be different)
Any idea? Please let me know if further information required.
Thank you

Hi,
You may consider writing a routine under copying requirements so that invoice is not split even if the Actual GI date is different.
Consider the following [thread|Collective billing; for more info.
Regards,
Amit

MM-Check Double Invoice functionality for Vendor Invoices

Dear All,
How Check Double Invoice functionality for Vendor Invoices can be implemented in SAP?
We have implemented Check double invoice with the standara sttings for it however if i give my referenece text differently it will aloow me to post double invoices and against vendor open items are shown for payment?
Is there any other efficient way to do it?
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Shrinivas

dear SAPian friend,
go through the below link and you will find the solution with the screenshots.
http://sapfunctional.com/MM/Duplicate/Invoices.htm
U can also do the setting using the SPRO t-code:-
path is
>>SPRO
>>SAP Reference IMG
>>Materials Management
>>Logistics Invoice Verification
>>Incoming Invoice
>>Set check for duplicate invoices

Send collective invoice via (Single mail)email in pdf format

Hi All,
Please suggest me the solution option for the below requirement.
The requirement is to send collective invoice to the customer via email in PDF format in a single email at the end of the day.ie they like to have a tool where they
can enter the output type,date and other relavant info and the program should collect all the invoice and convert it to PDF and send it in single mail to customer.
Please let me know i can use any Standard tool for this purpose.ALso is it possible to write a Zprogram reprocess the output type by using any FM?
Also suggest if you have any feasible solutions.
Regards
Raja

Hi All,
thanks for your comments. Sorry its my mistake that i have asked in general.
I am looking for the following options.
1. Any stanard program which can be used partially for my requirement?
2. If i have to go for a new tool, then i should write a code for reprocess the output types and then convert in to one single PDF and then send it to customer in one single email.
Here i am struck how to write an program to reprocess the ouput types? i hope the next steps can be easily implemented evenhough some watch outs are there like 'how to make a single PDF file' and some technical constraints like max size that can be send.
Thanks and let me know your inputs.
Regards,
Raja

Collective Invoice problem

Dear Gurus,
When Im trying to create collective invoice using vfo4 for few delivery related invoices with same payer, same billing date and same materials,same terms of payments its is creating individual invoices with collective invoice option instead of collective single invoice.
Please help me in resolving the issue.
Thanks in advance
Anush

Hi raja,
Thanks for mail.for my delivery related invoices all th above u mentioned are same.
1) Payer
2) Inco term
3) Payment term
4) Actual GI Date from Delivery
5) Shipping Condition
6) Account Assignment Group
7)Bill to party
Regards
Aunsh

(AP)INVOICE입력시 FUNCTIONAL CURRENCY임에도 환율정보가 들어가있는 문제

제품 : FIN_AP
작성날짜 : 2004-11-24
(AP)INVOICE입력시 FUNCTIONAL CURRENCY임에도 환율정보가 들어가있는 문제
====================================================
Problem Description
외화 Invoice를 copy하여 신규 invoice를 생성합니다.
생성된 invoice의 Supplier정보를 Functional Currency가
설정되어 있는 Supplier Site로 변경할 경우,
Currency정보를 Functional Currency임에도 Exchange Rate와 Exchange Date정보가
없어지지 않고, 남아있어 Accounting후 금액이 잘못 생성되는 현상이
발생했을때의 조치방법입니다.
Solution Description
Bug 3502444 로 진행된 건으로
APXINWKB.fmb 115.716 에서 Fix되고, 해당 version은
AP.M 혹은 Financial Familypack G에 포함되어 있습니다.
아래는 Code Fix solution입니다.
1)Open the invoice workbench:-APXINWKB.fmb
2)Open the program unit:-INV_SUM_FOLDER_ITEM_VENDOR
3)Goto the procedure:-procedure vendor_site_code (event varchar2)
4)Goto the condition:-elsif (event = 'WHEN-VALIDATE-ITEM') then
5)Now thes e are the lines below it:-
if (:system.mode = 'NORMAL') then
--bug 2278791 fix START
if (:inv_sum_folder.vendor_site_code is not null) then
if (not form_utilities.is_db_record('INV_SUM_FOLDER')) then
6)Add this line below the last line mentioned above:-
-- bug 3954132 reinitialize the old currency code, so that it can be
compared.
:inv_sum_folder.old_invoice_currency_code :=
:inv_sum_folder.invoice_currency_code;
7)Now compile the form and test it.Please follow the "Steps to verify that
bug is fixed" as mentioned in the base bug.
8)The problem should not occur.
REFERENCE
Bug : 3502444

Creating collective invoice per customer - to be generated periodically (Every other week)

Dear all,
I am looking to generate a collective invoice every 14 days, for for all invoices(F2) generated by the specific customer within that time frame. This should be generated through a background job.
Could anyone advice me on how to set this up? Answers are greatly appreciated!

Hi,
Shedule the job every 14 days once with a variant. Generally same payer only it will pickup for collective invoicing so you need not to worry as same customer.
Thanks & Regards
Bhaskar

How to create collective invoice output

hi frnds
I have created 50 invoices in (VF01). How to create collective invoice output. What is the procedure?
regards

(Assuming you want to print all the 50 invoice)
Use VF31.

Collective Invoice Posting for Direct Materials

Hi ,
We have extended classic scenario with R/3 backend and we are posting Collective Invoices for multiple POs for direct materials ( order type ECDP).Invoices fail to transfer to backend.BD87 /WE02 log in R/3 indicates the following error -->Acct assgt 01 for order item 2200000070 00001 does not exist
Message no. M8140
Also ,if I try posting the invoices in R/3 using MIRO, there are no errors.
Thanks,
Gourang

Several notes show up for M8140.
316657, 615114, 506930 in the SRM area.
493604, 810917 for BAPIs may also be relevant.
334765 recommends creating a support message for further analysis.
Kind Regards, Suresh.

SAPSCRIPT-printout problem in collective invoice

Hi,
We have created a new output in SAPSCRIPT for the printout of the invoice.All the datas are fetching and getting printed correctly if i am selecting only one invoice.If there are for ex--4-5 collective invoices printout then for the 1st invoice everything is coming fine in proper place...but from 2nd page i.e 2nd invoice the subject is getting printed 2-3 lines up where exactly the 1st page has been printed...likewise...3rd page it is getting printed 4-5 lines up..
User is taking printout in Dot-matrix printer
Kindly suggest a solution
Regards,
Gopal.

Hi Gopala,
Check in the print preview for all the pages then after that take the print out of the invoices....if the issue is the same
Check with basis team whether the page format in the script supports the dot matrix printer..
Regards,
Sravanthi

Invoice Functionality in SRM 4.0 Vs SRM 5.0

We are evaluating the Invoice functionality in SRM 4.0. I know SAP has released Invoice Management System for SRM 5.0 but this can also be used for SRM 4.0. I wanted to know if there are any shortcomings in SRM 4.0 invoice functionality. Has anyone used SRM 4.0 for invoices? Any issues using it?... Any input is appreciated.

Hi
You may go thru the link given below, It will provide ultimate details on functionality and configuration with screen shots.
http://www.ficoexpertonline.com/archive/Volume%2003%20(2004)/Issue%2005%20(May)/V3I5A1.cfm?session=
However we have done one thing more than this that we have customized same number range in EBP for local Invoice. So when you have to trace any document you will find same number for Local invoice in EBP and in R/3 MM (LIV)and FI (Accounting Doc for MM)invoice.
Regards
- Atul

SAP Note 1413253 - Eletronic Duplicate Invoice Functionality for Argentina

Hi All
The last step of the SAP Note 1413253 - Eletronic Duplicate Invoice Functionality for Argentina is to create V_1AOUM view, using transaction SE54, but I am getting the error message: "Incorrect Entry" - the object is not accepting the access key that basis team sent to me.
I would like to know if someone is facing the same problem and how could I solve this.
Thanks in advance.
Joao Gaia

Hi Nabheet,
BSIP is the table which is used for the Vendor Duplicate invoice check.I can do the validation based on xblnr and lifnr for my requirement but i am not sure where i have to do the validations. Please suggest.
Thanks,
Vikas

Collective invoice not bring header text of all orders

Hello everyone.
By generating a collective invoice just brings me a header text of the first order.
How can I do to bring the header text of each order?
I am running tests on VOTXN, but can not.
Thank you very much in advance.
A greeting.

It is the standard behavior that when you are copying/combining more than one sales order into a single invoice, text corresponding to only the first sales order is copied. If you want that the all the texts corresponding the sales orders should be copied, write a custom code in RV60AF**....in the exit call the FM READ_TEXT and the concenate the texts in the different sales orders (Text object VBBK) and display in the inovice. We have done it this way for one of our clients and it worked well...but since it has been long...I am not able to recollect the right object we have used to write our custom code.
Take the information I have provided to your ABAPER and let him do the job for you.....
Good Luck
Chandra Kiran

Collective Invoices Functionality (702)

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