Commitment item - budget

Hi,
I have a purchase order for 100 euro. THis purchase order generates commitment item for 100. My original budget is 200.
After purchase order, my budget became 100
IF I post GR and IR for 80 euro, is there any way for change the budget from 100 to 120?
Thanks
Regards

Hi,
You mean you available budget? If it's GR/Invoice which closes completely the PO, then - yes - your available budget will become 120. If, however, it's not, then you will still have open commitment of 20 + 80 of actuals, so your available budget will remain 100.
Regards,
Eli

Similar Messages

Problem in Commitment line items & Budget check

Hi Experts,
I am facing a problem in my system for Commitment line items & budget check.
I followed the below steps:
1. Created Project & structured the same.
2. Allocated the Budjet for WBS Elements.
3. Released the project.
4. The PRs are created for material and external services.
5. When I check in the report S_ALR_87013558 the commitments are not showing in the report.
6. After I performed the PO & GR (the PO value is more than the budget), still it is not producing any error message.
7. I have even consumed the material, for which the cost is more than the budget, still there is no error message from the system.
8 . I tried to perform transfer posting of the material from other plant or initial posting of the goods using 561 Q, at that time the system is producing the error message.
9. When I check the above report after GR & GI the actual line items are showing.
The problem is that why system is not creating the commitment line items.
In customization I have maintained as below:
1. Budget profile
2. Assigned the Budget profile to Project profile.
3. Maintained the tolerance limits for the controlling area and budget profile combination.
4. I have created the B/S G/L accounts as cost elements with category 90 (statistical).
5. AVAC for the WBS elements is active for the WBS elements
My doubt is:
Why system is not writing commitment line items?
Even after writing the Actual line items why the error message is not produced?
I am understanding that since the GR from PO is being done, probably this GR is not producing the error message as it is linked with the PO commitment. But at the time of GI the error message should be produced.
Can any one help me for solving this issue?
I tried searching the forum before posing, but couldnot get a relevant one.
Regards,
Praveen

Dear Nitin,
Yes I have checked it and the commitment management is active.
I also checked the table RPSCO table as well, there is no entried with the value key 21 or 22, the entires are available with 41 only for my project.
Also, I was maitaining the WBS element in a maintenance order. When I am trying to enter the materials in componenet tab, if the value is exceeding the budget value it is producing the error message.
Praveen

Payment budget check with other superior commitment item

Dear Experts,
One issue regarding checking of payment budget.
Superior Commitment items : A1
Actual Commitment Items: A01,A02
Superior Commitment items : B1
Actual Commitment Items: B01,B02
Client can assign commitment budgets at A01,A02,B01 & B02 Level.
But Payment Budget can be done only at A1 level in some cases. At the time of payments budget can be consumed from A1 for A01,A02,B01 & B02.
How can achieve derviation strategy to meet this requirement.

Hi.
'But Payment Budget can be done only at A1 level in some cases'-what are the cases?
Actually you can build you Budget addresses depend on posting ledger(9A,9B). So you can use FMDT_READ_HIER_CMMT_ITEM function,where overwrite HIROOT_FIP with CMMTITEM, if PLDNR=9A. In this case budget address will be Superior CI if ledger=9A.
For another ledger (if actual=budget) you can to not write derivation, it'd be by default

Removing assigned budget from commitment item.

Hi.
I am facing a problem with how to restructure commitment item in our R3 system. The problem is that when the commitment item has been created in our system, person responsible chose "Not Directly Postable" option though it should have been "Directly Postable". Right after that budget has been assigned to this commitment item. I went through a number of FM documents and they all say that feature "postable"/"not postable" is not changeable to begin with and on the top of that commitment item cannot be changed once it has any kind of budget assigned to it. As I understand I need to roll back assigned budget (thank God, nothing else has been done), then delete this commitment item, then create it again. I couldn't find anything that explains how to do that. There is a Tcode FMDOCREV but it reverses the whole document and this is not an option for us as by the same document budgets have been assigned to a number of commitment items and spent from them already.
To summarize my post: I need to remove assigned budget for my commitment item (the rest seems to be easy).
Please, advise.
Thank you.
Regards,
Nazim

Hi,
Maybe you can use this work around solution:
1. create a direct postable and budgetable CI
2. in BCS derivation tool, replace the old CI with the new CI when applicable
3. in FMDERIVE, add the new CI to the applicable derivation rules
4. transfer the budget from the old CI to the new CI using FMBB.
If your FM master data is year-dependent, you have the option of use back the old CI by checking the postable indicatior for the new FY.
Regards,
Ming

Fund managment exceeding the budgeted and committed items

Dear All,
In my client place we implement the fund management. we create the department wise fund center and related committed items.
For example for the Fund center Administration Expenses- Committed item is Advertising expenses. When ever i made the payment to that particular expenses if i exceed the budgeted amount it will though error .
Like this i am getting for the some of the fund center and commitment items. I am having department wise fund center and commitment items list of 50 under that for 25 fund center whenever i exceed the budget it shows the error message for the some of the fund centers it not showing any warning message. and also allowing to make entries so my fund center report is showing negative values. so please guide to solve this issue.
Regards
girija

Dear Alex,
in my client in Availability control limit
they send for
MSL MSL001 pb selected proceed ++ Action 1 usage % 90
Msl Ms002 Action 3 usage % 100
it is correct or not pl guide to solve this issue for half of the fund center and commitment item when exceed the budget it is through error but for the remaining fund center is is accepting.
Regards,
girija
Edited by: k.r.girija devi devi on Nov 13, 2009 5:14 AM

Budget and Commitment Item

Dear All,
While doing Import Procurement Budget is checking the CVD Duty also, As per as my understanding the CVD Duty account should be a B/S gl Account, but this gi account hitting as a commitment item ans cosume the budget. How it is?
Regards

Check wether the Commitment item is assinged to the CVD GL Account in FS00 and also check wether the Commitment item Assigned to CVD accoint is a statistical one or a real one.
if it was a statistical one it will never ask you for budjet. please check and confirm
Best Regards,
Ravi Reddy

Budget control for commitment item and WBS

Hi all,
We assigned cost center in certain WBS, also create budget for this WBS. Since we activated funds managenet(FM), for all the postings which posted to this WBS, system will control budget for both WBS and commitment item, however, we just would like to control budget for WBS.
Would anyone know how to do that? thanks.
Ben

Dear Lovewidow,
Can you give more details about your problem.
If there are still costs showing in your WBS reports you may have to run the report CJEN and CJBN which are reconstruct availability control.
Regards,
shareeq

Commitment Item not found in budgeting tables

We are trying to create a special report for our client,whenever we try
to insert the budget data we cannot match some fields included in
diferent tables. We have found fields:"VERSION"(VERSN),"AMOUNT"(VAL0)
but we cannot match this fields with the Commitment Item (FIPEX) field.
We have searched in a lot of tables for example FMIT,FMIOI,FMBL....We really don't know where to look, we are a bit desperate.
Thanks in advance for your help.

Hi,
you can assign the G/L account with the valuation class through transaction obyc.
or you can assign the G/L to commitment item through transaction FMDERIVE.
REGARDS
JASH

No Budget allocated But System shows expenses againt the Commitment Item.

We are able to post Items against a Commitment Item inspite the Budget being zero. How do we prevent this from happning ?
Lalchand.R

Try activating availability control - KO30 - internal order; CJBV - Projects
Cheers.

Commitment Item-Error while posting GR

Hi MM Gurus
I am tryin to post GR without PO for movement type 101.
and already customized settings for Auto PO allowed for movement type 101.
When i m tryin to save GR, it is showin me error
" No Commitment Item Entered in item 00010 1000 379999"
i dont knw how to solve this error..
Error description Says, someone has activated funds management, cash budget management, or project cash management, therefore i must have to enter commitment item in all involved company code.
so culd u pls let me knw whr exactly i have to enter this details for commitment item.
Thanks a lot..
Regards
Jignesh

Hi,
This is due to lack of budget against the concerned item. Check the same against the commitment item as per the valuation class assigned for the item.This can be viewed in TCode FMRP_2FMB4002 .Ask your FI team for allocation of budget.
Dhruba

Commitment Item Error in MB1C

Dear Guru,
I am getting error while I am doing initial upload via MB1C.
Error is:
No commitment item entered in item 00000 1000 399999
Please help,
Swapnil

The posted document contains at least one company code in which Funds Management, Cash Budget Management, or Project Cash Management is active. Therefore you must enter a commitment item in all involved company codes.
Procedure
Enter a commitment item.
If you cannot enter a commitment item, check with your system administrator that your account assignment derivation is adjusted so that the system can automatically derive a commitment item from another account assignment, or from the G/L or cost element.
If you are practicing in the IDES system and dont have an idea about this commitment item ,
you can go to OKKP & deactivate commitment management there in activate components.

Commitment Item error in Stock transport order

Hi all
I have a stock transport order (STO) for a material non valuated in both sending and receiving plants.
While creation , there is an error with respect to completion of an "committment item" *.
If I input the committment item in STO create transaction in R3 , the STO is saved (permitting blank account assignment for the STO item as intended) and there is no further issue till post goods issue in sending plant or GR in receiving plant.
The problem is however that this STO is triggered from APO and transferred via CIF to R3 while there is no chance to input the commitment item. This results into a CIF error with the STO not created in both R3 and APO.
Is there a way I could bypass this "committment stuff" in this situation?
Thanks in advance
Anton
*The exact error message is as follows;
" No commitment item entered in item 00001 plant < >
Message no. FI311
Diagnosis
The posted document contains at least one company code in which Funds Management, Cash Budget Management, or Project Cash Management is active. Therefore you must enter a commitment item in all involved company codes.
Procedure
Enter a commitment item.
If you cannot enter a commitment item, check with your system administrator that your account assignment derivation is adjusted so that the system can automatically derive a commitment item from another account assignment, or from the G/L or cost element. "

Hi,
Did you try using derivation rule using FMDERIVE in case funds management is active.
Please also refer to the link below which guides on the item category to be assigned in Commitment item.
http://help.sap.com/erp2005_ehp_03/helpdata/EN/f0/ca5716260211d28a430000e829fbbd/frameset.htm
Regards
K.R

PSM- No commitment item entered

Hello,
I customized the FMDERIVE with derivation rules that include: cost center = Fund Center; cost element = commitment item and completed the tables with the equivalences.
Then I entered budget for the cost centers anda cost element include in the tables of FMDERIVE.
When I trying to post a FI document and use an account that is not include in FMDERIVE the system try to find a derivation rule and gives me the following error:
*No commitment item entered in item 00001 1000 1107001*
*Message no. FI311*
*Diagnosis*
*The posted document contains at least one company code in which Funds Management, Cash Budget Management, or Project Cash Management is active. Therefore you must enter a commitment item in all involved company codes.*
*Procedure*
*Enter a commitment item.*
*If you cannot enter a commitment item, check with your system administrator that your account assignment derivation is adjusted so that the system can automatically derive a commitment item from another account assignment, or from the G/L or cost element.*
The point is that I want that only derive and make the availability control of the cost element that I included in FMDERIVE.
There are a way of doing that?
Thank you in advance.
Best Regards

Hi,
Go to FMDERIVE, enter the test mode and activate the trace. The, try posting again your document; you will enter the FMDERIVE transaction and see whether your rules have been activated or not.
Regards,
Eli

No commitment item entered in item 00002 SCL 270303

Hi,
I had implemented Funds Management.All configuration is done.Now when im posting a FI entry system is neither giving any budget exceed message nor recognisisng Second line items Commitment .
Basically sytem is not recognising commitment items for the the GL which are assigned to Dummy commitments.
below is the error.
Help if anybody is having any input
No commitment item entered in item 00002 SCL 270303
Message no. FI311
Diagnosis
The posted document contains at least one company code in which Funds Management, Cash Budget Management, or Project Cash Management is active. Therefore you must enter a commitment item in all involved company codes.
Procedure
Enter a commitment item.
If you cannot enter a commitment item, check with your system administrator that your account assignment derivation is adjusted so that the system can automatically derive a commitment item from another account assignment, or from the G/L or cost element

Hi Deepa
Suppose when you post a document rs 5000 and you post the budget on that GL 4000, then system not post the document and give the errro Budget is exceed something.
In that case you check in SPRO -Public sector management -Fund management goverment -Actual & commitment update - integration - Active& deactive fund management
Here you check out fund management is active or deactive.If deactive then system not given the message budget exceddand not update the budget report.
2. No commitment item entered in item 00002 SCL 270303
in that case check the derivation rule Fmderiver transaction code , here you see you assign GL to commitment item
B) you go to the transaction code FMBSBO - Budget adddress - here you assign commitment item to fund center
then also go to FMBSPO - Payment address - here alos you assign the commitment item to fund center
Kindly revert in case of any query
Regards
Roobal

Commitment item not picking while MIRO posting for Service entry sheet

Hi to all,
We have activated Fund Management in middle of the year where there were purchase order completed to till MIGO. When we do MIRO now system unable to pick commitment item from FMDERIVE.
We have created Commitment item as 50/3 combination ( No budget check ) and assigned to GR/IR clearing account.
We also activated trace in FMDERIVE and checked MIRO posting and found that derivation is working properly but while posting it is triggering error.
Some one advise me as it affected daily activities.
Thanks & Regards,
Y.Kiran Babu

Hi,
For the purchase order completed and the related MIGO created before FM was implemented, you need to run FMCN and FMCT.
I will explain to you in detail all the information related to the matter.
First of all, it seems to be in your PO that does not have FM account assignment (funds center and commitment item) in account assignment TAB. In addition, the error occurs usually also because in your SES the FM account assignment is missing.
For GR and IR documents FM always takes the major part of the FM account assignment from the PO.
You can fill these account assignments by using the programs RFFMCHAN/RFFMCHAT.
FMCN/FMCT must be run for the first document in the chain, which is the PO in case you don't have a PR assigned to this PO or an earmarked fund document. If you have PR's assigned to the PO's please run FMCN/FMCT for the PR first.
When executing the FMCT transaction, ALL documents selected in one group must be tested and processed successfully TOGETHER. If any one document fails, the ENTIRE group is shown as in error.
Therefore, first step is to ensure that the reference PO has a valid FM account assignment and is updated in FM. This should be done by FMCN/FMCT and subsequent posting with FMN4N (see reconstruction note 189761).
The SES itself might not be changed by FMCT. Therefore you should fulfill the FM account assignments in SES manually or with a custom program.
Please check also your table FM01X. As an alternative solution, you can enable one of these flags in table FM01X, depending on your business needs:
FLG_PO_PROTECT if you want to always inherit the fm account assignment from the reference PO and therefore skip FMDERIVE
FLG_FMDERIVE_FORCE if you always want to force a call to fmderive in all cases
FLG_SES_OVERWRITE in services, if you wish to overwrite the account assignment from the SES with the derived values from FMDERIVE.
You can find more information about it in text part of notes 1146677 and 923672.
FMDERIVE is skipped for GR/IR lines and the Commitment item is inherited from the PO regardless of whether or not the GR/IR line is FM relevant. This is SAP standard behavior.
If you want to force the Commitment item to be derived from the GL account for the GR/IR line, you can use the FLG_FMDERIVE_FORCE flag as described in note 923672. This will allow FMDERIVE to be called for these lines. Please be sure to fully test this to ensure that FM account assignments that you do not want to be overwritten are not incorrectly derived.
Bear in mind that for PO´s that does not have account assignment you should run FMCN/FMCT + FMN4N. For this you would need to check the flags and which one is more related to your needs. With the appropriate flag marked in FM01X (active with X) you should be able to run the transactions without any issue.
Based on note 189761, after doing all the previous suggestions and the issue does not appear anymore, I suggest you to run the following programs:
1) FMN0 for this PO/GR to see if the actual values are correct in FM table FMIFIIT (FM actual line items).
2) Run report RFFMRC04 (transaction FMAF). The reconstruction programs always update the totals records in Funds Management. Therefore, you do not normally need to reconstruct the totals records. However, if you suspect there are data inconsistencies in the totals records, you can analyze and correct these using the report RFFMRC04 (transaction FMAF).
If you correct the totals records, you must do this before you reconstruct the assigned values (see below).
3) Run reconstruction for AVC
You can also reconstruct the assigned values using the following tools:
    o Report BPINDX03 (transaction FMBV) for former budgeting
    o Report RFFMAVC_REINIT (transaction FMAVCREINIT) for the Budget
       Control System (BCS)
Make sure that no other system activities (postings, budgeting) are carried out during a reconstruction (commitment/actual or assigned values).
I believe that this resolve your inquiry.
Best Regards,
Vanessa.

Commitment item - budget

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