Commitment Item in SD Billing document (Fund Managment) ECC6

Hi,
We are upgrading from 4.6C to ECC6 and have activated Fund Managment (EA-PS).
At the time of carrying out the Billing in SD we are getting a error that no commitment item available for gl account but if I use the same revenue account and create a FI invoice (FB70) then the CI is getting derived thru the derivation rules (Rule:CI from Cost Element).
I would like to know why the CI is not getting derived during Billing in SD module.
Thanks
SS

Hi,
Thanks for your message.
I have maintained a derivation Rule:CI from Cost Element, so that the CI will derive from this derivation rule.
As mentioned if I use same revenue account and create a FI invoice then the CI is derived as per the derivation rules but while carrying out the SD billing then the error comes.
Kindly clarify.
Regards
SS

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Item category in billing document

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Could someone please let me know the main purpose of ite category in billing document. Also, what is the use of having pricing in the delivery document.

Hi
Could someone please let me know the main purpose of item category in billing document.
Item category in billing document is for information only
Like Item category in sales order ( T Code VOV7) Item category in delivery ( T code ZERO VLP) the Item category in billing document doesnot have any control functions
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There can be some scenarios where a freight cost is calculated from delivery document not in sales order
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What i have said is one vague example like that there can be different requirements to be picked in delivery
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[accounting document limit 999 |accounting document limit 999;
[Re: More than 999 line items in Invoice|More than 999 line items in Invoice;
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Hello,
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Hi All,
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Hi,
first look at IMG/Sales and Distribution/ Billing / Maintain Copying Control For Billing Documents / Copying control: Delivery document to billing document
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Hi,
For Grants Management, please check these notes:
[1148553 - Additional attributes for derivation of time slices|https://service.sap.com/sap/support/notes/1148553]
[1485529 - Add Due Date for Timeslice Override BAdI|https://service.sap.com/sap/support/notes/1485529]
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Reassignment of commitment items & fund centers in open PR, PO & MIGO docs

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We are using Fund Management (BCS) in our system since last one year. Now starting from next fiscal year ( 01.04.2009) we want to replace some of the existing fund centers and commitment items with either newly created fund centers & commitment items or existing ones. We will be changing FM derivation strategy too.
How should one go about it? Whats should be the strategy and procedure for replacing the commitment items & fund centers in open PR, POs & other open document. I know there is option of reassignment of fund centers and commitment items using reassignment derivation strategy. But I am not clear about the steps involved and strategy one should use while doing so.
Pawan

Hello Pawan,
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Enhancement - Accounting Document from Billing Document - change line items

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Hi
I think that your requirement is related with summarization of items in the FI doc for the billing document. Please, see SAP Note 36353 - AC interface: Summarizing FI documents. See also Note 301077 - User exits for the interface to accounting.
I hope this helps you
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How to find the GL Account for a Billing Document Item?

Hi All,
   For a specific Billing Document Item, how to fetch the corresponding GL Account No.?
   I tried the below approach.
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Hi,
i would agree with what 'Rajasekhar Dinavahi' said.
quote,
<b>Hi
If you open the billing document in VF03, click on 'Accounting' , select the accounting document, click on 'Administrat. data' tab.
Here you will find the Reference Document and Reference item no.
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Raj
</b>
unquote
The reference Doc will be XBLNR .
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Shehryar

Batch Split Items appearing in the billing document

Dear Friends,
Batch determination is active in our system. In the delivery there are two main items. 10 and 20 and each has Batch split and the sub items are 90001 and 90002 respectively.
Now in the billing document there appears are four items with item nos and qty as follows.
item 10 qty 1 - main item having pricing etc
item 20 qty 0 - batch split item no qty n no pricing
item 30 qty 1 - main item having pricing etc
item 40 qty 0 - batch split item no qty n no pricing
The requirement is that there should not be any sub items with zero qty. Only main items to appear in the Billing document.
One important observation I would like to share with you is that in the delivery document both main items and it's sub items have item category as TAN.
Your help is appreciated.
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Vishi
Edited by: Vishi19 on Apr 27, 2009 2:48 PM

Dear US,
Thanks for replying.
What i would like to know here is if appearance of sub items with 0 qty n 0 price does not affect in the billing document then how come VPRS cost coming only in the item conditions of the sub items. I dont see the cost in the main items.
What I want to knlow here is that does in any way these sub items affect the billing document? i mean in the accounting or data flow to CO-PA or something like that..?
Regards,
Vishi.

Derivation commitment item / GL account

When we create a payment request or another budget document, don't retrieve automatically the commitment item from the customer/vendor master record.
We need to create a derivation rule or there is any customizing transaction that solve it?
Thank you.

Hello Fran,
Regarding to your first question, you should have a derivation rule which derive the appropriate commitment item.
see this note for more info:
839488 Derivation of commitment item from G/L account
And for your 2nd question: Yes, depending on your postings, the system will consider the combination of Commitment items involved in your document.
You can get more info in this link:
<a href="http://help.sap.com/saphelp_erp2005vp/helpdata/en/f0/ca5716260211d28a430000e829fbbd/frameset.htm">Funds Management</a>
See chapter Recording Actual and Commitment Data -> Update Control ->Update Control: Financial Transaction and Value Type
I hope it helps
regards, Mar

Validation rule in Funds management.

Dear Friends,
We use commitment items to monitor the budgets with overall budget for budget type Payment budget
In some cases, users are posting some adjustment entries to transfer the consumed budget values from one commitment item to another.
Ex:
Original Entry: Expenses incurred 1000, So entry booked with PK40, 123456 (expense GL), amt 1000, and commitment item ABC.
So at a later stage they came to know that they have used a wrong commitment item for the above document.(Correct CI would have been DEF)
So they are posting an adjustment entry like
PK40 GL123456 amt 1000 CI DEF
PK50 GL123456 amt 1000 CI ABC
So when i check the funds management doc for the above doc, FM uses VALUE TYPE 66 to do the transfer postings to commitment items, since these documents are giving wrong impact on my CI overall balances report FMRP_RFFMTO31X - Overall Budget -> Totals Records .
For the debit commitment item, it is not adding that amount in invoice column of above report, but it is comsuming the budget. So there is a mismatch in my total record for the debited commitment item.
For the credti commitment item, it is not deducting that amount in invoice column of above report, but it is increasing the budget. So there is a mismatch in my total record for the credited commitment item.
(Ex: Total budget-invoices-open items = Available budget) This is not happening at all
So i tried to restrict these kind of postings with a validation in FM like
Prerequisite: BPJA_VALID-FIKRS = 'AE69' (AE69 is my FM area)
Check: BPJA_VALID-WRTTP < > '66'
Message: Error message.
And activated the same in SPRO->PSM->FMG->Budgeting and Avl Control (Former Budgeting)->Budgeting (Former Budgeting)->Validation rules->Activate Funds Management Validation----
But still i am able to post those kind of documents.
Is there any other workaround for this restriction or can only be restricted by a validation?
Please corret me if i am wrong in validation condition expressions.
Thanks,
Srinu

Hi,
Actually we are using a Z program, which is copied from standard program as said earlier.
In the z program, we made some conditions to treat value type 66 also as like 54.
Now we are getting our report as expected.
Thanks,
Srinu...

Funds management reports

Hi
I am implementing funds management (EA-PS) 1.10 in SAP-4.7 version for one of my client. I am using the budget control system(BCS) for this FM functionality.
My client wants to check the detailed list of documents which leads to the consumption amount per fund center and commitment item combination. In other words, whenever we run the FMAVCR01 t-code for any fund center and commitment item combination, how can we find out list of documents which given the consumed amount figure.
Guys, please help me on this.
Thanking you
Debasis

Dear following are few standard reports with TC, which are used in Fund Management, hope this will help you or give you the idea about reports that you need.
Regards
Javed
INFORMATION REPORTS
FMB_B01 Budget View by Document Type
FMEDDW Display Budget Entry Documents
FMLIDW Display Change Documents
S_KI4_38000034 for Alphabetical List of Commitment Item
S_KI4_38000038 for Alphabetical List Funds Centers
S_KI4_38000039 for Alphabetical List Fund
Totals Records Reports
FMRP_RW_BUDGET for Budget Overview
FMRP_RW_BUDVER for Comparison of Budget Versions
FMRP_RW_BUDCON for Overview of Budget Consumption

Need Single Billing Document for Materials and Services in Sales Order

Hello Friends,
I am selling FERT items and DIEN items in the Sales Order.
Document flow as follows:
Finished goods - Order-Delivery-Billing
Services - Order-Billing
In this process 2 seperate billing documents are created
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ii. Order related Billing document for services.
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Please suggest.
Thnx.

Sorry for the delay friends.
Somebody suggested me to make services 'relevant for delivery' to ensure single billing document.
What I did were the following steps:
1. Copy Item Category TAD to ZTAD and make is 'relevant foir delivery'
2. Assign Item Category ZTAD to Sales Order type and Item Cat Group 'LEIS'
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4. Go to copy control 'Order to Delivery' and insert ZTAD in Item Categories relevant for this combination.
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I am not getting the price of Services item in the billing document.
Billing document copies all line items (tangible and intangible) from Delivery Document
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Is this legally viable? Someone told me its not legally correct.
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Commitment Item in SD Billing document (Fund Managment) ECC6

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