Configure downpayment to eliminate proforma payments

Dear experts,
i am working on a downpayment configuration which is intended to replace the manual process of paying vendors by proforma.
Current process:
Payment in advance is required before goods are delivered
Proforma gets authorised
PO is raised for the full order value
The pro-forma invoice gets parked on the system with a manual payment block
O-Proforma unpaid       9- Pro-Forma paid
Data is entered into spreadsheet for monitoring
Once the GR has been posted the Pro-Forma will be posted - Manual block will not be removed
At the moment Pro-forma are not being paid through the normal payment run- Manual payment request is being procesed
Once the payment document & the Pro-forma document both are on the vendor a/c, they need to be cleared down
When the vendor sends in the tax invoice a scan of this tax invoice is being attached to the Proforma posting.
How can i acheive the above                                                                                Finally, when we receive the tax invoice, how can i process the tax difference since the pro-forma has no tax element.
This might be long but please expert your help will be appreciated.
Thank you
J Thomson

You could try the regular down payment feature by creating a special GL account. Please refer to this forum that has [the steps|Re: Step by Step configuration of vendor downpayment;.
This is more a financial configuration of vendor down payments. Any balance at period end gets appropriately classified in the financial statements, which is a benefit. Besides the system will prompt about the downpayment that has been made, so that they can be adjusted while accounting invoices subsequently.

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