Configuring the Purchase documents

Hi SAP'ions,
I would like to know the configaration steps and related customizings for purchase documents such as PO,RFQ,PR,CONTRACTS...

hi,
From below path you can do the field selection....
SPRO --> MM --> Purchasing --> PO --> Define screen layout...
SPRO --> MM --> Purchasing --> PR --> Define screen layout...
SPRO --> MM --> Purchasing > RFQ> Define screen layout...
SPRO --> MM --> Purchasing --> Contract --> Define screen layout...
And if you are asking any presetting for posting of PO and other docs then only Vendor master is necessary for PO...
Also, PO is possible without vendor also...
For PR, you make without Vendor also...
For RFQ and contract you req. material and vendor...
Hope it helps...
Regards
Priyanka.P

Similar Messages

Item Category in the Purchasing Document

Hi,
Please help me in finding the Menu Path in the IMG for the Item Category for the Purchasing Document.
     --- > Standard
B   --- > Limit
K   --- > Consignment
L   --- > Subcontracting
M   --- > Material Unknown
S   --- > Third Party
T   --- > Text
U   --- > Stock Transfer
W   --- > Material Group
D   --- > Service
I know this is related to MM but it is needed for SD for the Third Party Sales Configuration. I want the Menu Path in IMG.
Thanks
Jans

Hi Mahesh,
Thank you so much. I have awarded points.
Jans

How to block one of the purchasing document types for certain period

My client asked me to block the one of the purchase order documents for certain period.In what way i can do it? and also it shouldn't be displayed in the purchase documents list when we do me21n?
Advanced thanks,
Sateesh

Hi Sateesh,
Here u cann't block the Document type,
U can do this,only the way to delete that document type for certain peroid.
Thanks & Regards
Suresh
> My client asked me to block the one of the purchase
> order documents for certain period.In what way i can
> do it? and also it shouldn't be displayed in the
> purchase documents list when we do me21n?
>
> Advanced thanks,
> Sateesh

"elecronic signature" in the purchasing document

hi
I want to add "elecronic signature" in the purchasing document
what are the conf steps .......or how can I do this
rgds
Sara

Hi
R u speaking of disgital signatures
To use a digital signature in R/3, you must install an external security
product which is certified by SAP for the SSF interface ("Secure Store &
Forward").
1. For the digital signature, you can use an external security product
    that is certified by SAP for the SSF interface. A list of the
    certified security products is available under
    "http://service.sap.com", "Quick Links", "/security", "Certified
    Security Partners", "Partner for secure store and forward, digital
    signatures (SSF)"
2. You will also find the installation guideline for SSF on the same
    page under
    "Security in Detail"   > "Secure Collaboration"   > "SSF User's
    Guide"

FM to find the purchase document number

Hi All,
Is there any function module to find the purchase document number from plant and material?
regards,
nirmal.

Hi Naveen,
Thanks for your quick reply. I have another requirement in which i need to fetch the standard price of a material from last 3 months invoice receipt. Is there any BAPI or FM which is used to accomplish this task? Thanks in Advance..
Regards,
Nirmal

Release Procedure for Service Entry Sheet Wr to the Purchasing document

Hi,
I have configured the Service entry sheet release procedure on the basis of Purchase order document type by creating Characteristic With table -field (CESSR - BSART) and also class is maintained where the defined characteristic has been assigned.Release group is assigned to the class and all necessary customizing activities carried over. I assigned release group n Strategy thru Cl20n and also checked in Cl30n for the document type where system is exactly proposing only one value for the document type. But when i create Service entry sheet thru ML81N after saving the document i checked for release strategy through Goto-> Service entry sheet -> Release Strategy which is grey mode.
I tried thru ML85 System says that no suitable purchasing document is available for release.
thank u
Nagarjuna
Edited by: yalamanchi nagarjuna on May 31, 2009 1:33 PM

the same configuration is not working in DEV environment but working fine in Quality and PRD

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Open the field purchase document number in vendor invoice

Hi,
I've to open the purchase document number field in the vendor invoice transaction (FB60) for the reconciliation vendor account?
I've done these operations in customizing:
- set the field purchase order in the Field status group like optional
- set the tield purchase order in the posting key control (31 and 21)
Could you suggest me how to open the field?
Tks!
Regards,
Gaetano

Hi,
Can you please provide me the solution for this as I too am facing a similar problem. While posting an entry using FB01/F-43, for posting key 31(Vendor Invoice), despite making Purchasing Document field optional in field status group of the posting key as well as Reconciliation (GL) Account, the Purchasing Document field is not appearing.
Thanks and Regards,
Sumita

How to relase the purchase order

Hi sap all,
i configur the purchase req point of *approval limit* changed(means increased) that amount reflect or not how i can i check.i m sd consultant i dont no process in mm so that i want detaieled explenation,that amount reflect or not
how to release the PR & PO.
Thanks and Regards
Raju

Hi,
Check the screen with.
1. For PR release
http://www.passhe.edu/executive/finance/Documents/ME55%20-%20Collective%20Release%20of%20a%20Purchase%20Requisition.pdf
http://www.slps.org/slps_processes/2/Master%20Document%20Link/purchasing/PurchasingDocsP001_P019/PUR-009%20(ME54)%20Individual%20Release%20of%20a%20Purchase%20Requisition.pdf
2. For PO release
http://www.arkansas.gov/dfa/aasis/AASIS_Training/MATERIALSMGMT/documents/ME28_PO_Release_Tutorial.pdf
https://polh.bsm.dla.mil/me28.htm
Regards,
Biju K

Send Purchasing Documents via email/fax to vendor

Hi all,
I have a customer requirement wherein Purchasing documents such as RFQ, PO etc need to be sent to vendors via email/fax. To cater to the customer's form requirements, we developed smartforms instead of using the standard MM purchasing smartforms. To call these smartforms in the print programs, we copied the standard print program SAPFM06P and commented out the function module ME_PRINT_PO in the routine ENTRY_NEU and added the our own code to call the custom smartform. The custom code segment in the print program is attached for reference.
Now, when we are trying to generate messages for the purchasing documents using output type External Send, the custom program does not pick up the email address maintained in the vendor master and instead picks up email address maintained in RFQ or PO initiator's user profile. We have made the required configuration for SCOT and SOST tcodes.
We tested the same scenario requirement using the standard print program and got the desired results i.e. the print program picked up the email address maintained in the vendor master. But with this approach, we cannot use our custom smartform.
Any help in this matter will be appreciated.
Regards,
Saad

Hi Biju !
Thanks for the response but I think you missed the point here. I am using different output types for RFQ and PO as well as different custom smart forms and we are using the same custom print program to generate output for both.
The issue is with the print program and not the output type as I mentioned that I have already got this thing working on our IDES using the standard print program and standard forms.
Tomas Talpa's response seems to be helpful. I'll get my technical consultant to amend the code accordingly and see if it works.
Regards,
SaaD Karim Mallick.

Release Procedure for every Purchasing documents

Hi,
for a procument of material eg:- Material007
Can I set Release Procedure for Purchase rquisition
then after releasing Purchase rquisition i need to create a RFQ
which is also subject to Release Procedure ,After releasing RFQ I should able to enter into a Contract,which also subject to Release Procedure ,After releasing Contract i need to create a Purchase Order which is also subject to Release Procedure,After releasing Purchase Order only I should be able to Receive the goods.
Is it possible to do this way ?Can any one help me?
Thanks

Why you want to put so many locks??????
well if case your required use below steps for all document typew in IMG.
suggestion to download the BBP from below link also
http://help.sap.com/bestpractices/BBLibrary/bblibrary_start.htm
3.4.24     Releasing Procedure for Purchase Documents
Use
This setting is incorporated to just give demonstration of how SAP Release procedure works. The aim of this procedure is to replace manual written authorization procedures using signatures by an electronic one, while maintaining the dual Ctrl principle. The person responsible processes the purchasing document in the system, thereby marking it with an "electronic signature" which can give the document legal force.
3.4.24.1     Creation of Characteristics
Procedure
1.     Access the activity using one of the following navigation options:
IMG Menu     Materials Management  Purchasing  Purchase Order  Release Procedure for Purchase Orders  Edit Characteristic
Transaction Code     CT04
2.     On the Characteristic screen, make the following entries.
3.     In put POVAL in filed Characteristic and choose Create (White paper) icon or Ctrl + F3 to begin creation of characteristic.
Field name     Description     User action and values     Note
Select Addnl Data tab
Table Name     Table Name     CEKKO
Field Name     Field Name     GNETW
Choose Enter to continue, system will give an information message saying Format Data taken from ABAP dictionary, Choose Enter again to continue.
Select Basic Data tab
Description     Description     Total net order value
Status     Status     Released
Data Type     Data type     Currency format     Selected by system
Number of characters     Number of characters     15
Decimal places     Decimal places     2
Currency     Currency     INR
Interval vals allowed     Interval values allowed     Check this tick box
Multiple Values     Multiple values allowed     Select this radio button
4.     Choose Enter to complete the entries
5.     Choose Save icon or Ctrl + S to save the characteristic.
3.4.24.2     Creation of Class
Procedure
1.     Access the activity using one of the following navigation options:
IMG Menu     Materials Management  Purchasing  Purchase Order  Release Procedure for Purchase Orders  Edit Class
Transaction Code     CL02
2.     On the Class screen, make the following entries:
Field name     Description     User action and values     Note
Class     Class     PORELPROC
Class Type     Class Type     032
Choose Create icon or white paper icon to create new class.
Description     Description     Purchase Order Release Procedure
Status     Status     Released
Choose Char. Tab to input characteristic name.
Characteristic     Characteristic     POVAL     Created in above step
3.     Choose Enter to complete the entries
4.     Choose Save icon or Ctrl + S to save the characteristic.
Result
Class type 032: Class PORELPROC created.
3.4.24.3     Configuration of Release Procedure
Procedure
1.     Access the activity using one of the following navigation options:
IMG Menu     Materials Management  Purchasing  Purchase Order  Release Procedure for Purchase Orders  Define Release Procedure for Purchase Orders
Transaction Code     SPRO
2.     On executing the transaction system will give a popup screen choose Release Groups, system will display Change View u201CRelease Groups: External Purchasing Documentu201D: Overview.
3.     Choose New Entries icon and make the following entries:
Field name     Description     User action and values     Note
Rel. Group     Release Group     02
Class     Class Name      PORELPROC     Created in above step
Description     Description     PO Release Procedure
4.     Choose Enter to complete the entries
5.     Choose Save icon or Ctrl + S to save the entries.
6.     Choose yellow arrow to go back to popup screen.
7.     Choose Release Codes to select.
8.     Choose New Entries icon and make the following entries:
Field name     Description     User action and values     Note
Grp     Release group     02     Created in above step
Code     Release Code     01
Workflow     Workflow     Leave it blank
Description     Description     Purchase Officer
Grp     Release group     02     Created in above step
Code     Release Code     02
Workflow     Workflow     Leave it blank
Description     Description     Materials Manager
9.     Choose Enter to complete the entries
10.     Choose Save icon or Ctrl + S to save the entries.
11.     Choose yellow arrow to go back to popup screen.
12.     Choose Release indicator to select.
13.     Choose New Entries icon and make the following entries:
Field name     Description     User action and values     Note
Release ind.     Release Indicator     1
Released     Released     Leave it blank
Chgable     Changeability     4
Value change %     Change of value     10%
Description     Description     Purchase Order Blocked
Go to 2nd line and input the following values:
Release ind.     Release Indicator     2
Released     Released     Select Check box
Changeable     Changeability     6
Description     Description     Purchase Order Released
14.     Choose Enter to complete the entries
15.     Choose Save icon or Ctrl + S to save the entries.
16.     Choose yellow arrow to go back to popup screen.
17.     Choose Release Strategies to select.
18.     Choose New Entries icon and make the following entries:
19.     System will give new screen New Entries: Details of Added Entries
Field name     Description     User action and values     Note
Release Group     Release group     02
Rel. Stategy     Release Strategy     S1
          Capital Items Release
Release Code     Release Code 1     01
Release Code     Release Code 2     02
20.     Choose Enter to complete the entries.
21.     Choose Release prerequisites icon and select check box 02 at the bottom and choose Enter.
22.     Choose Release statuses icon, system will give a popup screen system will default 1, 1 and 2 entries one by one as a default. Choose Continue.
23.     Choose Classification icon, here you can see Total net order value is displayed, please input >= 1.00 INR value in the white placed and choose Enter.
24.     Choose Next Screen icon or choose F8 to continue.
25.     If you want to simulate the release procedure you can choose Release Simulation icon.
26.     Choose Enter to complete the entries.
27.     To save the settings choose Save icon or Ctrl + S.
Result
Release procedure is saved.
3.4.24.4     Assignment of Values to Release Procedure
As a default all the purchase documents >= Rs. 1000000.00 is suggested in the following step of release procedure, if you want to have different one you need to change the value in the following step. If you do not want release procedure you may change the value to Zero.
Procedure
1.     Access the activity using one of the following navigation options:
IMG Menu     Cross-Application Components  Classification System  Assignments  Assign Object to Classes
Transaction Code     CL20N
2.     On the Class screen, make the following entries:
Field name     Description          User action and values     Note
Class Type     Class Type          032
Choose Enter to Assign values.
Release group     Release Group          02
Rel. Strategy     Release strategy          S1
Choose Enter.
System will give Class name in Assignments, Double choose Class Name.
System will display Characteristic name Total net order value. Assign the value >= 1000000.00 INR against filed Value.
3.     Choose Enter to complete the entries
4.     Choose Save icon or Ctrl + S to save the characteristic.

Report for MRP controller and relevant purchasing document

HI
My requirement :We have MRP controller for different diciplines(mech, electrical, Instrumentation.......ect).
I want to search for a report Where it display me the Purchasing document(PO) number by respective decipline.
I tried all the report in MRP controller such as MC.E, MC.D, COOIS.........ect
Thanks in advance
Mujeeb

Hi Mangalraj
Thanks for your answer, but my question is not yet answered.
As you told i did follow accordingly.
When i enter the T.code: ME5A ( i can not find the scope of list ALV but did find the entried as below)
A     3-line + n special
B     2-line + n special
B1     2-line + 2 MRP list
B2     2-line + 2 stock/rq.
B3     2-line + 2 purch.dt.
C     1-line
C1     1-line + stock/rqts.
D
F     Collective release
G     3-line loop
H     2-line loop
I     1-line loop
If i select "C" from the list i'm getting 1 line display but as you told i did press the CTRL+F8 but unable to get the cost) it does not work at all like dat.
I'm using the system version 4.6C. Can you please suggest something on the report.
Thanks & regards,
Mujeeb

Unable to trace out the Reference Document number in commitment line item.

Dear All,
Kindly help me in bellow problem
When I click the reference document no. in the line item wise display the commitment in t-code S_ALR_87013558 at that time the system open the display PR screen and the massage is displayed in the below, the Purchase document does not exist.
Due to this reason the price capture in commitment line item is not traceable and I am not able to delete the commitment line item.
Kindly suggest how to trace out the reference document number and delete it and release the commitment price.
Thanks,
Asu.

>
Asutosh Mahapatra wrote:
> Dear All,
>
> Kindly help me in bellow problem
>
>
> When I click the reference document no. in the line item wise display the commitment in t-code S_ALR_87013558 at that time the system open the display PR screen and the massage is displayed in the below, the Purchase document does not exist.
>
> Due to this reason the price capture in commitment line item is not traceable and I am not able to delete the commitment line item.
>
> Kindly suggest how to trace out the reference document number and delete it and release the commitment price.
>
> Thanks,
> Asu.
Can you explain what is your requirement..?
Do you want to correct the data in the report..?
Or it is effecting your availability control and you want to correct it..?
Or you want to trace a deleted document..? Which is not possible...

PO number not appearing in Purchasing Document number

Hi
I have posted a MIRO. PO number: 4500000013. Now when i see in FBL1N & vendor open items, PO number does not appear in Purchasing Document field. Let me know how to bring the PO number.
Edited by: Deepak Agrawal on Oct 8, 2009 11:50 AM

Hi,
The display of the purchasing document number for customers/vendors via the line item display is not possible. However, you can branch from the vendors/customers line item display into the document overview and there display the purchasing document number for the individual G/L account line items.
Regards,
Eli

Archiving MM_EKKO (Purchasing documents with attachments)

We would like to start archiving MM_EKKO Purchasing documents. The units have been attaching items, quotes for example, to the purchasing documents. The attachments currently exist within the R/3 data base. If we archive MM_EKKO items the attachments will be lost. What we need to do is identify all the attachments and move them to content server.
Where are these attachment stored i.e in which table.?
Is there any procedure for archiving attachments?

Hi
All the attchments are stored in link table that is TOA01/02/03.
Regards
Sirfraz
We would like to start archiving MM_EKKO Purchasing documents. The units have been attaching items, quotes for example, to the purchasing documents. The attachments currently exist within the R/3 data base. If we archive MM_EKKO items the attachments will be lost. What we need to do is identify all the attachments and move them to content server.
Where are these attachment stored i.e in which table.?
Is there any procedure for archiving attachments?

Configuring the Purchase documents

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