Content Organizer and tagging

In SharePoint 2013, I created rules in Content Organizer to route documents to document libraries depending on the title of the document.
I also want to tag the document with tags according to the document title.
For example:
I have two document libraries one titled Excel and one titled Word.
I have 3 documents that I just put in the drop off library titled:
Word_Income_10.doc
Excel_Salary_10.xls
Excel_Salary_11.xls
I want the xls to route to Excel document library and the .doc to the Word.
I want various tags to be applied automatically (through content organizer maybe?) depending on the title.
For example, for Word_Income_10.doc I want to apply the tags "Income" and "10" because they are in the title
and for Excel_Salary_10.xls I want to apply "Salary" and "10"
and the tags "Salary" and "11" to Excel_Salary_11.xls
Would prefer to avoid creating multiple folders to achieve this.
Is this possible?
Appreciate any feedback. Thank you.

The Content Organizer does not set field values, but merely route based on field values. So if you want to set these, then you'll need to create Column Default Value Settings or use a workflow instead.
Andy Wessendorf SharePoint Developer II | Rackspace [email protected]

Similar Messages

Reading a xml file and Extract content of xml tags

Hi,
I need a InDesign script to Extract content of xml tags by reading a local xml file. And stamping the content of xml on InDesign Text frame.
My sample xml is as follows .
<events type="array">
<event>
<aktiv_jn>J</aktiv_jn>
<enetpulse_id>1712408</enetpulse_id>
<event_id>65974</event_id>
<hjemmehold>AZ Alkmaar</hjemmehold>
<id>93</id>
<kickoff>2014-08-17T12:30:00+01:00</kickoff>
<land_id>140</land_id>
<land_navn>Holland</land_navn>
<liga_id>13684</liga_id>
<liga_navn>Eredivisie</liga_navn>
<livebetting_jn>J</livebetting_jn>
<marked_id>2897740</marked_id>
<marked_nummer>138</marked_nummer>
<marked_tekst>AZ Alkmaar - Ajax</marked_tekst>
<moderkamp_jn>J</moderkamp_jn>
<ob_bet_type>MR</ob_bet_type>
<odds_1>2.95</odds_1>
<odds_2>2.25</odds_2>
<odds_x>3.35</odds_x>
<program_slut>2014-08-18T23:59:00+01:00</program_slut>
<program_start>2014-08-15T00:00:00+01:00</program_start>
<resultat>2</resultat>
<spilstop_dato_tid>2014-08-17T12:30:00+01:00</spilstop_dato_tid>
<sport_id>21</sport_id>
<sport_navn>Fodbold</sport_navn>
<taerskel nil="true"/>
<udehold>Ajax</udehold>
<udfald_1_id>9661951</udfald_1_id>
<udfald_2_id>9661953</udfald_2_id>
<udfald_x_id>9661952</udfald_x_id>
</event>
</events>
And on my Indesign Page upon execution of script: I need text like,
land_navn:     Holland
odds_1:     2.95
odds_2:     2.25
odds_x:     3.35

Hi,
Try:

Document indesign in xml – stroke and fill the information content in a tag

I want stroke and fill the information contented in a tag. Inside this tag, could be several paragraphs with different styles in paragraph or character.

I want stroke and fill the information contented in a tag. Inside this tag, could be several paragraphs with different styles in paragraph or character.

My catalogues and tags are missing from my Organizer in Photoshop Elements 10? What is going on?

My catalogues and tags are missing from my Organizer in Elements 10. What is going on?

Thank you for the advice. I have a PC and the catalogs were for the most part where you said they would be, on the C drive under Program Data\Adobe\Elements Organizer\Catalogs. The last six months folder as well as a cruise I took in 2012 is missing but the rest seems to be there. Now I seem to have two Organizers-the one I just found and the one I created with my March 2013 trip pictures. How do I put them together and find them when I click on the Photoshop elements Organizer icon? You mentioned “pointing “ PSE to it in the default mode? How do I do that?
TS

Content Search and 'Items Matching a Tag' Web Part Not Displaying Results Shown in Preview

Hi
I've been trying to set up both the Content Search and Items Matching a Tag Web Parts with the same issue. In both cases I can create a query which displays the expected results in the Search Result Preview pane but no results are returned when browsing
the page.
I'm a Site Collection administrator
tried viewing the page in IE8, Chrome and Firefox
another user account with Full Control permissions on the site results in the same issue
I've reindexed the site (which has completed as other alterations on the content are now being returned in the normal search results)
I've tried removing and re-adding the offending web parts
The queries in both web parts are pushed back to the most simple possible - ie all documents in the current site collection for the Content Search query and 'Current site collection + Don't restrict by any tag' in the Items Matching a Tag
I haven't touched the display templates or made any other alterations AT ALL - this is a virgin site collection beyond documents in a library
Does anyone have any ideas?

I was able to make this do what I needed it to.

I downloaded and installed Photoshop Elements & Premiere Elements. I then launched Photoshop Elements Organizer and imported approx. 28,000 photos (including some videos). A window opened indicating that many of the photos had tags, and asking if I want

I downloaded and installed Photoshop Elements & Premiere Elements. I then launched Photoshop Elements Organizer and imported approx. 28,000 photos (including some videos). A window opened indicating that many of the photos had tags, and asking if I wanted to add the tags. I said yes, and the process began. When it reached 60% a window opened indicating that "Elements 13 Organizer has stopped working", with the only option being to "Close program."
I've since tried to open organizer several times, but it goes immediately to "Elements 13 Organizer has stopped working". I was able to open Editor, and tried opening Organizer from Editor, but encountered the same problem.
FYI, I have an open case (#0214505556), but have not received the help I need.

This issue is with respect to Elements 13.

Drop Off Library and Content Organizer Rules allow bypassing of destination permissions

I had a test scenario where
User Betty didn’t have permissions to a destination library (only I had permissions to it)
Via the Content Organizer rule and the Drop Off library, Betty could send a document to a library where she didn’t have access.
Anyone addressing this issue and how? We just don't want people to be able to send things to a destination where they don't have access, but looks like the Content Organizer Rules impersonate some part of the move.
What's odd is you can see the "CreatedBy" as Betty, but she can't go to the library and even see the moved document...permission is denied.

Hi Bubberz1,
This is the known and documented behavior of the content organizer. To prevent someone from using the content organizer in this way, you'd need to prevent them from having access to add documents in the drop off library in the first place, or else
use some other process, such as workflows, to move the documents using the creator's permissions.

Content Organizer bug - PDF files does not get routed correctly if autodeclaration is on and library level default values are set

It looks like whenever one specifies Column default values at a library level then the content organizer routing goes a bit awry SPECIFICALLY FOR NON OFFICE FILES [e.g. PDF] . Below are the observations and issues
1. Column level default value set on a record library with auto declaration of records turned on. The content organizer routes the document to the library but also keeps a copy of the document in the drop off library. It does not remove it from the drop
off library. The instant we clear the default value settings at the library level of the target library the content organizer works as expected again.
2. If default value settings are specified on a column in the target library then the PDF file gets routed to the document library but all the metadata is blanked out. The copy of the file that remains in the drop off library has all the correct metadata but
the target library has blanked out metadata.
Are the 2 observations described above by design or are they bugs? If so is there any documentation that is available that proves this because this does not make logical sense and proving this to a client in the absence of any documentation is a challenge.
The problem goes away if we shift the default value to the site columns directly at the site collection level. It's just the library level defaults that the pdf files do not seem to agree with

Hi Lisa,
Thanks for responding. This can be replicated in any environment but is only replicable for a specific combination of content organizer settings . The combination of settings I am referring to can be seen in the screenshot below. If you turn off redirect
users to the drop off library for direct uploads to libraries and if you turn on sharepoint versioning then you should be able to replicate the issue. Also we are using managed metadata site columns. I simplified this use case to a custom content content type
with just 2 custom managed metadata columns and can still replicate the issue in several environments. Also note the issue does not occur if the default values are set at the site or site collection level. It only occurs if you set the column value default
at a library level. I was able to replicate this on a completely vanilla Enterprise records site collection freshly created just to test this. Also note that the issue is not that the file does not reach the destination library. The issue is the
document does not get removed from the drop off library after it is transfered to the destination library which technically should have gotten removed.

SharePoint 2010 - Content Organizer Move and leave a link

Hi everyone,
We have activate Content Organizer on two Site collections, one name FromSC
(From Site Collection) and the other name ToSC (To Site Collection).
We have created a new "Send To Connections" with the Action "Move and leave a link"
The document is moved from the librairy in the site collection "FromSC" to the librairy in the site collection "ToSC" but we don't have any link in the librairy in the site collection "FromSC".
Anyone have the same problem?
Regards,
Social Technet Microsoft.

Hi,
Based on your description, I have done a test in my SharePoint 2010 and I re-appeared your issue.
I have followed the following article to create a new "Send To Connections" with the Action "Move and leave a link".
http://www.boostsolutions.com/blog/how-to-configure-send-to-connections-in-sharepoint-2010/
A link is created when I manually move the document to the Send To Connection.
But if I am using the rule "Content Organizer Rule" the link is not created.
Besides, I have created a new "Send To Connections" with the Action "copy" and I got the same results.
By testing, I came to the conclusion that it is by default that when we use the "Content Organizer Rule" and choose the target location with the screenshot, it just take the connection as a destination path rather than using its action.
Best Regards,
Lisa Chen
Lisa Chen
TechNet Community Support

PSE12 Organizer - can you copy photo from one folder to another and import copy into Organizer and still have original in other folder

I have been using folders to organize all my pictures and I will copy photos from folder to folder, often having them in 2 or 3 folders based on use. I tried to copy a photo in Organizer PSE12 from one folder to another and you can only move it, that means I can only have one copy of the photo. That is fine if I am using tags and want to search for it, but I want to have mult copies in mult folders. Organizer will recognize that it is there but it won't import it into the new folder. Until I move it, it stays in the original folder. I can drag it out of Organizer and drop (copy) it into a new folder fine, but it won't show in organizer in the new folder. Is there any way to copy and have multiple copies show up in multiple folders?

Hi,
The organizer works on the principle of not having multiple copies of the same photo.
If you have multiple copies spread in different folders, then making changes to one doesn't affect the others. The use of tags and albums are there to give different views of your photos.
You can't have multiple copies with exactly the same name even if they are in different folders. You could select a photo and duplicate it (File -> Duplicate) and then move the copy into a different folder but the name will be different.
If you want different folders for a specific reason, it is possible to use albums to collect the group of photos and then export them to a new folder outside of the organizer. You can also rename on export which is useful if you want to arrange the photos in a specific order.
Hope that helps a bit.
Brian

Are captions and tags in backup when reloading after a computer crash?

I have Adobe photoshop 11. I have backed up my photos in an external hard drive and also on carbonite. If my computer crashes and I need to reload my photos back onto my computer will the captions and tags still be there? I was wondering because when I just look at my photos on the hard drive it does not look the captions are there. Is there a special way to save them so they are there?

If you use the backup command in the organizer file menu, all your media files will be saved, as well as the catalog which contains all the information about your media files : their location (path), exif camera data, your tags, captions etc. The restore command in the organizer will let you recover everything where you want to (same computer or not).
If you are using any other external backup solution, only your media files will be saved, not the catalog and its data, unless you also backup the catalog; it's a folder containing the database and associated files. You find its location in the Help, System Info menu.
You could also use the file menu of the organizer to 'save metadata to files', which would write the tags and captions in the header of the files themselves. If you reimport those files in the organizer, tags and captions will be recovered.

Organizer and external hard drive

I have 20,000 pictures in Organizer, and am always terrified of losing my work here, captions tags etc, which happened once before. So, I do periodical back-ups. As I use Organizer for all of my work, I have not worried about folders, which are a mess, and also, I now realise that half of my pictures are on my c drive and the remainder on my external hard drive, and they are all jumbled up.
Is it possible to save on both? Probably not, so is there a quick method of finding and transferring all of those pictures on my external hard drive, to the c drive? One day, my external hard drive might malfunction and vice verca.
Thank you,
Ian Julian
www.natureandpictures.com

Yes, I do wish to put everything onto my 'C' drive. At present, some are on external hard drive (I) and others on 'C' drive. So, I would need a system of getting all the I pictures and then converting them to 'C'. Is this possible? I am afraid that one day my external hard drive might not work.
Thank you.

I want to move the move my photoshop elements photo database from an old pc to a new pc without losing the modified dates and tags created, what is the best way to transfer the database with all the information about the photos

an old pc to a new one. How to I transfer the database file to save dates that have been modified and tags that have been created

See:
Use Backup, Restore to move catalog | Organizer | Elements 6 or later

Save Catalog and Tags etc,as I want to uninstall PSE6, then re-install

I have just used the "Backup and Restore" in Pse 6 and backedup to an external F drive.But I didn;t put it into a special folder. Will I have trouble Restoring it, when I re-install pse6 back on the computer. Will it restore the catalog etc as it was before, tagged and catagorized? I have about 10.000 photos in the catalog..    Or do you suggest I use the "Backup and Restore" function again, only this time creating a folder for it..before sending it to the external F drive.   I have plenty of room on the external drive.   I look forward to a response
                                                                                  Thanks Pattie.
If the 2nd option is the way to go, I will then have to delete the first backup from Ex F drive, how will I know what to delete. How will I recognize it, as the EX F drive is structured to backup other files outside of PSE6.

Thanks di,
          but do you mean I can uninstall pse than reinstall pse, and all my catagorized and tagged photos will remain the same.
Also the reason I want to uninstall both pse and premier elements, and a few other things is, as recently I tried to delete a few files I thought were not needed, I think I deleted something important, because I could not get just the organizer to open. I have since been able to open it by renaming it from thumb.5.cache to old.5.cache. But since then a few more problems have arisen. Like when using Premier el 4 to make a movie, it's very slow. and not recognizing myDVD burner . It has more in it's name now. Like HL-DT-ST DVDRAM GH20NS10 ATA Device. I'm sure it didn't have the DVDRAM written there before. When I go to Burn to Disk it won't recognize either the DVD drive or the Inserted DVD.    Everything has changed so I though I would remove both programs completly from computer then re-install them to see if that may help

Lightroom versus PhotoShop Elements Organizer and Bridge

This is directed to the Adobe Developer Team
I hope someone of the Developer team is reading this!!
For my understanding the three products out of one house (PhotoShop Elements Organizer, Bridge and Lightroom) doing about the same, should ...
work the same (same idea, same behaviour, organizing by path/subfolders instead of cataloges etc.)
maintain the same database and files (LR should recognize the collections from BR and Vice Versa, use the same cache files etc.) and should
be compatible to each other (e.g. Tags, Collections etc)
Actually I suggest ADOBE
to eliminate Organizer and integrate the good functions into BRIDGE (e.g. albums, upload to flickr, webpage generation etc)
give BRIDGE as the free of charge picture organizer to PS Elements and to PS CS
change LIGHTROOM into an payable upgrade of BRIDGE with enhanced functionality of the free of charge BRIDGE, (which can work as a stand-alone software as it does today
better integration of PSE, PS CS into Bridge/Lightroom (e.g. Panaorama function opens only PS CS but the version of PSE works much better, so I want to choose in the menu of Bridge/Lightroom)
I am really struggling with the three of them.
Beside that I suggest to get rid of the Catalog idea of Lightroom with it's import/export and synchronization needs and instead use or at least integrate the idea of BRIDGE to get pictures structured and organized by path and subfolders, as this is anyhow how the way pictures are stored already for most of us... I asume. I doubt that anybody just throw all files into one big subdirectory and get the organized into cataloges. But please keep collections as they are helpful to quickly collect some pictures to commonly work on them. by drag & drop. The Catalogues of LR drives me crazy but LR have a lot of nice functions (e.g. Webupload interfaces to flickr and others, nice noice reduction, nice albums and webpage functions, etc.)
Thanks
Merry X-Mas and a Happy New Year
Georg
PS: Please all of you comment your experience and opinion on this matter ... I am interested what you think about it.

Hi George,
Whereas Bridge and Photoshop Elements (and most non-LR users) base their organisation on the file / folder structure, Lightroom uses files / folders simply for storage - the catalog is used for organisation. This 'catalog based approach' provides far more flexibility, both in organisation, and in recording a complete, fully-reversible record of all edits made to each photograph.
To suggest that Adobe "get rid of the Catalog idea of Lightroom" and "get pictures structured and organized by path and subfolders" would remove almost ALL advantages Lightroom has over Bridge & PS Elements combined. To fully appreciate Lightroom, you need to appreciate that files and folders are not the only way to organise photos. Why not watch a few of the Adobe Lightroom Tutorial videos? This link below takes you to a video explaining about the Catalog;
http://tv.adobe.com/watch/george-jardine-on-lightroom/the-lightroom-catalog/
However, if you really want Adobe to hear your views, why not raise a Feature request with them, at this link below;
https://www.adobe.com/cfusion/mmform/index.cfm?name=wishform
I'm sure if you call your feature request 'Remove Catalog from Lightroom, and organise by Folders instead', it'll get noticed, as will any forum posts of the same name...
Cheers,
Alan

Content Organizer and tagging

Similar Messages

Maybe you are looking for