Content Type Workflow Disapear

Hi all,
I've created a Reusable Workflow associated to a Content Type on a site.
This content Type have several child Content Types used in some libraries in that site.
When I publish the workflow on SPDesigner, it is immediately available on each library where the child CT's are used.
The problem is that, when I try to run the workflows, it shows "Failed on Start".
And this is even weird, If I access the site through HTTPS, and try to see workflow logs ("_layouts/Workflow.aspx"), the workflow is automatically deleted from that library. I need to update the parent CT again, so the child's inherit the workflow
again.
The workflow is a simple write to workflow log.
SharePoint 2010 Server Standard

Hi Bruno,
Thanks for posting your issue, Kindly follow the below mentioned steps to troubleshoot this issue
Start the workflow manually to check whether it works.
Use another account not System Account to check whether it works.
Publish the workflow as a different user (rather than System Account).
Deactivate and Reactive the “Workflow” Feature.
Also, browse the below mentioned URLs to know more about this issue and fixes of it
http://chayadigital.wordpress.com/2012/07/16/sharepoint-2010-custom-workflow-failed-to-start-error/
http://support2.microsoft.com/kb/2496152/en-us
I hope this is helpful to you, mark it as Helpful.
If this works, Please mark it as Answered.
Regards,
Dharmendra Singh (MCPD-EA | MCTS)
Blog : http://sharepoint-community.net/profile/DharmendraSingh

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Document Set Content Type Workflow

I have a document library in Share Point 2013 that is using Document Sets. I need to set up a workflow under the document content type that would send an e-mail if documents have not been uploaded by a specific due date in the document set. Any
Help will be greatly appreciated.

Hi,
Based on your description, my understanding is that you want to send an email if there is no document uploaded to the document set by a specific due date in the document set.
I recommend to create retention policy on the document set content type in the library to start the workflow at the due date.
The workflow can be created as the image below:
Firstly, get the max id in the library for using in the loop condition in the workflow:
You can follow the link below for details:
http://social.technet.microsoft.com/Forums/en-US/a8a890b5-f5fb-447f-b96f-9f3abdb7e178/forum-faq-sharepoint-2013-extracting-values-from-a-multivalue-enabled-lookup-column-and-merge?forum=sharepointgeneral
Secondly, we need to loop through the items in the library and then check if there are documents(including folders)
existed inside the document set which is called text for example.
Please change the string “/sites/victoria/lib set/” in the Replace Substring in String step to be the relative URL of your library and make sure that there is a space before the document set name in the if condition in the workflow as the image below shows:
Best regards.
Thanks
Victoria Xia
TechNet Community Support

Multiple "Workflow Task (SharePoint 2013)" content type found

Users on one specific sub-site reported that they are unable to add site columns to content type. When user clicks "add existing site column" user get error message - upon looking up on ULS, it indicate there were duplicate column "System.ArgumentException:
No two choices should have the same ID". I came across similar issue on different site before and resolved it by deleting duplicate column, plus that site column was not used on any list or associated with any content type but this time duplicate
column is "Task outcome" column which is associated with "Workflow Task(SharePoint2013)" content type. So looking up these two specific site column and content type I noticed there are 8 occurrence of each at affected site
level (see below on image).
Similarly there are 8 "Task Outcome" columns under Site Columns. So I refreshed staging env with prod copy and tried to delete "Workflow Task(SharePoint 2013" content type and got error message as shown below. Under Site features, I noticed
"SharePoint 2013 Task List" feature was enabled, hoping this will do the trick I disabled it as we still use SharePoint 2010 workflows, but to no avail.
Sorry, something went wrong
The content type "Workflow Task (SharePoint 2013)" is part of an application feature.
Not sure how it got started and something will try to find out but any advise on how to fix this issue?
Thanks,
MK Sin

Hi Sin,
According to your description, my understanding is that the users got an error when clicking “add existing site column”.
For deleting the duplicate “Task outcome”column, you need to go to the “Workflow Task(SharePoint 2013)” content type, click the “Task outcome” column, and remove it from the content type.
Then go to site columns, find the duplicate columns, and delete them and make sure only one “Task outcome” column exists.
After the above, re-add the “Task outcome” into the “Workflow Task(SharePoint 2013)” content type.
Best Regards,
Wendy
Wendy Li
TechNet Community Support

Help on Approval Workflow and content types

Hi
So here is my question hope you guys can help!
So i was setting up a workflow for a leave request form. Everything was fine and I had the Approve/Reject buttons at the bottom of the task EditForm. Now I copied the content types to a new one and changed the Optional settings (lets says title hidden %
completed hidden etc) and then I changed the Task content type too so as to allow for that new content type to take place. Then i relaunced the workflow everything worked nicely the form look the way I wanted it but then on the EditForm I didnt have the ebuttons
any more so I found it odd so I reset the content type to the original checked that everything was back in place (the hidden back to optional etc) and even on the original Workflow Task (Sharepoint2013) content type the buttons disapear now I have to manually
add to the completed column and change the drop down menu of the Task Outcome to approved or rejected to make the workflow spit out the results.
I was wondering what happened I do not understand it. I even deleted all the Task List and Lists associated witht the workflow re wrote the workflow and nothing... So i m a bit out of my depth.'
When I click on the Cutomized List Default Edit Form... I do get the form with the button but its not the same one I get with the Email Link or the Link and the actual List
Any pointers?
I appreciate it!

Hi ,
According to your description, my understanding is that the outcome buttons disappear after you change the Optional type column in Workflow Task(SharePoint 2013) content type.
For your issue , please make sure the Task Status and Task Outcome type columns are existing in the content type in order for the custom outcome buttons to appear.
For more information, you can refer to the blog:
http://blogs.msdn.com/b/sharepointdesigner/archive/2012/09/14/how-to-manipulate-the-task-form-with-sharepoint-designer-for-new-task-actions.aspx
As your original demand is setting up a workflow for a leave request form, here is a great blog you can have a look:
http://jamilhaddadin.com/2011/12/03/implementing-workflow-using-infopath-2010-and-sharepoint-designer-2010/
Best Regards,
Eric
Eric Tao
TechNet Community Support

SharePoint Designer 2013 (2010 Platform Workflow) - How can I create a new list item with a SPECIFIC content type?

In SharePoint 2010 I created workflows that used the 'Create list Item' Action, which then set the Content Type ID (so I could create documents of various types in a document library).
We just switched to the SharePoint 2013 platform, and now the drop down for Content Type ID is blank in all of the workflows that are still using the SharePoint 2010 platform. Is there any way to create a list item with specific content
type? Even if I could just input a string into that field instead of using this blank drop-down. Please help!

Hi Sarah,
According to your description, my understanding is that you cannot create a new list item with a specific content type using SharePoint 2010 Platform Workflow.
I tested the same scenario in my environment, and the Create List Item worked fine with the specific content type.
How did you create the content type?
Please check if the content type is added to the list/library the workflow associated with.
Best regards.
Thanks
Victoria Xia
TechNet Community Support

Deploying a Reusable Workflow to a List Content Type using PowerShell

We have a situation where deployment of a reusable workflow for a site content type cannot be completed through the web interface due to the number of libraries where the content type is in use (time-out on deploy and update).
It was hoped that this could be accomplished with PowerShell but the method of deploying to a list content type appears to be different than it is to a list (all content types).
The below snippet works fine for a list / all content types:
function AddWorkflowToLibraries ($SiteCollection, $ctName, $WfName, $WfAssociationName)
$site = Get-SPSite $SiteCollection
[Guid]$wfTemplateId = New-Object Guid
#Step through each web in site collection
$site | Get-SPWeb -limit all | ForEach-Object {
$web = $_
$_.Lists | ForEach-Object{
if($_.AllowContentTypes -eq $true)
if($_.ContentTypes.Item("$ctName") -ne $null)
write-host "Enabling workflow on" $_.Title "in" $_.ParentWebUrl
$ct = $_.ContentTypes[$ctName]
$culture = New-Object System.Globalization.CultureInfo("en-US")
$template = $site.RootWeb.WorkflowTemplates.GetTemplateByName($WfName, $culture)
if($template -ne $null)
$tasklist = "Tasks"
$historylist = "Workflow History"
if(!$web.Lists[$historylist])
$web.Lists.Add($historylist, "A system library used to store workflow history information that is created in this site. It is created by the Publishing feature.",
"WorkflowHistory", "00BFEA71-4EA5-48D4-A4AD-305CF7030140", 140, "100")
if (!$web.Features["00BFEA71-4EA5-48D4-A4AD-305CF7030140"]) {
Enable-SPFeature -Identity WorkflowHistoryList -Url $web.Url
$wfHistory = $web.Lists[$historylist]
$wfHistory.Hidden = $true
$wfHistory.Update()
if(!$web.Lists[$tasklist])
$web.Lists.Add($tasklist, "This system library was created by the Publishing feature to store workflow tasks that are created in this site.", "WorkflowTasks", "00BFEA71-A83E-497E-9BA0-7A5C597D0107", 107, "100")
$association = [Microsoft.SharePoint.Workflow.SPWorkflowAssociation]::CreateListAssociation($template, $wfName, $web.Lists[$tasklist], $web.Lists[$historylist])
$association.AllowManual = $true
$_.AddWorkflowAssociation($association)
$_.Update()
else
Write-Error "Workflow Template not found"
AddWorkflowToLibraries <Site Name> <Content Type Name> <Workflow Template Name> <Association Name>
However changing the association as follows causes the script to still execute without a problem but the workflow doesn't appear for the content and the associations collection is empty:
function AddWorkflowToLibraries ($SiteCollection, $ctName, $WfName, $WfAssociationName)
$site = Get-SPSite $SiteCollection
[Guid]$wfTemplateId = New-Object Guid
#Step through each web in site collection
$site | Get-SPWeb -limit all | ForEach-Object {
$web = $_
$_.Lists | ForEach-Object{
if($_.AllowContentTypes -eq $true)
if($_.ContentTypes.Item("$ctName") -ne $null)
write-host "Enabling workflow on" $_.Title "in" $_.ParentWebUrl
$ct = $_.ContentTypes[$ctName]
$culture = New-Object System.Globalization.CultureInfo("en-US")
$template = $site.RootWeb.WorkflowTemplates.GetTemplateByName($WfName, $culture)
if($template -ne $null)
$tasklist = "Tasks"
$historylist = "Workflow History"
if(!$web.Lists[$historylist])
$web.Lists.Add($historylist, "A system library used to store workflow history information that is created in this site. It is created by the Publishing feature.",
"WorkflowHistory", "00BFEA71-4EA5-48D4-A4AD-305CF7030140", 140, "100")
if (!$web.Features["00BFEA71-4EA5-48D4-A4AD-305CF7030140"]) {
Enable-SPFeature -Identity WorkflowHistoryList -Url $web.Url
$wfHistory = $web.Lists[$historylist]
$wfHistory.Hidden = $true
$wfHistory.Update()
if(!$web.Lists[$tasklist])
$web.Lists.Add($tasklist, "This system library was created by the Publishing feature to store workflow tasks that are created in this site.", "WorkflowTasks", "00BFEA71-A83E-497E-9BA0-7A5C597D0107", 107, "100")
$association = [Microsoft.SharePoint.Workflow.SPWorkflowAssociation]::CreateListContentTypeAssociation($template, $wfName, $web.Lists[$tasklist], $web.Lists[$historylist])
$association.AllowManual = $true
$_.ContentTypes[$ctname].AddWorkflowAssociation($association)
$_.ContentTypes[$ctname].Update()
else
Write-Error "Workflow Template not found"
AddWorkflowToLibraries <Site Name> <Content Type Name> <Workflow Template Name> <Association Name>
The only change is:
$association = [Microsoft.SharePoint.Workflow.SPWorkflowAssociation]::CreateListContentTypeAssociation($template, $wfName, $web.Lists[$tasklist], $web.Lists[$historylist])
$association.AllowManual = $true
$_.ContentTypes[$ctname].AddWorkflowAssociation($association)
$_.ContentTypes[$ctname].Update()
But unlike the list version, the association doesn't appear to be saved and no error is generated.
Is anyone aware of what may cause this or have an example in C# that may explain something my script is missing?

Hi Garry,
After you associate the workflow to the content type, you should update the update the content type using
$ct.UpdateWorkflowAssociationsOnChildren($true,$true,$true,$false)
method.
Here is the completed script:
[System.Reflection.Assembly]::LoadWithPartialName("Microsoft.SharePoint")
$site=Get-SPSite "http://serverName"
$web=$site.OpenWeb()
$list=$web.Lists["ListC"]
$taskList=$web.Lists["Tasks"]
$historyList=$web.Lists["Workflow History"]
$ct=$list.ContentTypes["Link"]
$culture=New-Object System.Globalization.CultureInfo("en-US")
$wfTemplate=$web.WorkflowTemplates.GetTemplateByName("Three-State",$culture)
$associationWF=[Microsoft.SharePoint.Workflow.SPWorkflowAssociation]::CreateListContentTypeAssociation($wfTemplate, "myThreeStateWF",$taskList,$historyList)
$ct.WorkflowAssociations.Add($associationWF)
$ct.UpdateWorkflowAssociationsOnChildren($true,$true,$true,$false)
Here is a demo about how to update it using C#
http://www.thorntontechnical.com/tech/sharepoint/sharepoint-2010-associate-workflow-to-content-type-in-a-feature
Wayne Fan
TechNet Community Support

Workflow attached to content type shows the status as 'Starting'

Hi,
I have developed a workflow to distribute documents from Drop Off library to different SharePoint libraries based on the content type that the document uploaded to.
The drop off library has been configured incoming mail settings hence the documents would be on boarded to drop off library through e-mails. In this scenario, my workflow should be triggered when the document is on boarded through email.
Another scenario, the user can upload the document to different content type manually and updates the respective meta data values. This scenario, my workflow should be triggered when the item updated.
So, I have configured my workflow should run on the content types and trigger when item is created through e-mail and item is updated by manual.
The document on boarded through e-mails are working fine as soon as the item is created.
Issue:
The workflow associated on a content type which needs to be triggered on item created is triggering as soon as the user uploads a document manually and shows the status as 'Starting'.
The workflow associated on a content type which needs to be triggered on item modified is triggering as soon as the user updating meta data values after document is uploaded. Hence, throwing an error
'cannot open a file from drop off' library exception when I try to read file using C# code as file stream bytes.
Configuration:
1. The content types are having mandatory fields which has a default values set.
2. The document version settings are set as check out the document when editing the properties.
Please help me to resolve this bug and let me know if you need more details.
Also, let me know how can we cancel the workflow if it is in 'starting' mode.
The workflow should run the document is onboardedwhen an item is created and

Hi,
According to your description, my understanding is that you want to get data from content type in JSlink.
I suggest you can get the content type data in JSLink using JavaScript Client Object Model.
Here are some derailed code demos for your reference:
http://sharepoint.aspcode.net/view/635399286724222582163436/sharepoint-how-to-get-field-value-using-jsom-jslink-without-async-call
http://sharepoint.stackexchange.com/questions/93777/how-to-get-contenttype-name-in-clientsidejavascript-jquery-csom-etc-in-editf
Best Regards
Zhengyu Guo
TechNet Community Support

Workflow Status column for new content type

Hi,
Initially I had a document library and several workflows associated with it. After that I created a new content type inheriting Folder content type. My existing workflows could be started and work fine with any item of this new content type except anything
related to the workflow status column, such as "Automatically update workflow status to the current stage name", or workflow action "Set workflow status". If I use the OOTB Folder content type, everything's fine. But I need custom fields
for folder as well.
The workflows can be started then it seems unreasonable that they are not associated with the items of the new content type, considering I set my new content type to be the child of the existing Folder content type. So why any item under this new content
type does not have the workflow status column? I've tried removing the workflow from the list and publishing back using SPD without success.
I also notice that when you associate a new content type to a document library/list which has some custom columns, you cannot edit those columns to be used in the new content type. You need to delete those columns and recreate them, then the option "Add
to all content types" is there. Is this expected design?
Thanks

Hi,
According to your post, an error occurred when you created a custom Edit form for new content type.
We can do as follows:
1.Add the MyNameSpace.MyNewEditPage dll file into GAC(C:\Windows\assembly).
2. Execute the iisreset command.
We can create a new content type using visual studio 2012/2013.
http://www.sharepoint-journey.com/sharepoint-list-content-types-and-site-columns.html
Best Regards
Dennis Guo
TechNet Community Support

Error when associating workflow with Task Content Type

Using SharePoint Designer 2010, I have created a simple workflow that sends an email out when a tasks due date has past. I created this as a Global Workflow and then tried to "Associated to Content Type", selecting "Task". I am then taken
to... COMPANY PORTAL--> Site Settings--> Site Content Types--> Task--> Add a Workflow. When I try to associate the new "Global" workflow and select OK I get the following error...
Error
Workflows may not be associated with content types whose base is on 'WorkflowTask'.
I have looked up the error but find no real explination of what it means. And I have associated global workflows with custom content types and never had this issue.
So what's going on?
Thanks
Steve
Thanks in advance for your time. Steven

Hi ,
I understand that when you bind the workflow to Tasks content type, there is an error. I can reproduce this error. This is because we cannot add a reusable workflow to a workflow tasks content type. When you add the reusable workflow to the Tasks content
type, you must have checked the ‘Add this workflow to all content types that inherit from this content type’. In this way, the workflow will be added to all the Tasks content type and workflowtasks content type. There will an error. After you close the error
message, the workflow is added to the Tasks content type.
The workaround is the check No to ‘Add this workflow to all content types that inherit from this content type’.
Thanks,
Entan Ming
Entan Ming
TechNet Community Support

2013 Workflows - Trigger a workflow from a Content Type

So now that a workflow cannot be triggered from a Content Type, how are people doing this now?
Any suggestions appreciated.
Thanks
J Sykes

Hi,
According to your description, my understanding is that you want to trigger a workflow from a Content Type.
As we all know, we can attach a workflow to a Content Type, but the workflow cannot run until the Content Type is added to a list or library.
The elements of a list content type include the columns of metadata that are associated with the content type and workflows that can run on items of that content type.
More information about the content type and workflow are provided in the link below:
http://technet.microsoft.com/en-us/library/cc262735.aspx
Best regards.
Thanks
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TechNet Community Support

OOTB Approval Workflow for a Content Type sends emails for 2 content types

My environment: SP 2013 Server (WFE-APP) + SQL
I have a few Content Types configured in a document library. Every content type has an OOTB approval workflow to fire an e-mail to the approver on each new/edit.
When I create a new file for testing, it first becomes checked out with no properties added. I then edit the properties to specify its content type and other fields. When I check in the document, SharePoint sends out an e-mail to the approver for that content
type which is correct. What SharePoint also does for this very same file is sends out an approval request e-mail for the default content type for that library which is something else than a desired content type.
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Hi,
Is it SharePoint 2013 workflow or previous 2010 model workflow? If it's SharePoint 2013, how are you associating workflow to content type. As per
MSDN "Unlike previous versions, SharePoint 2013 does not support workflows that are scoped to a
content type. However, the messaging infrastructure is extensible, so it can support
any arbitrary scope. As a developer, you can set to", workflow association with content type (which was possible in SharePiont 2010) is no longer available out of the box. You need to do it manually, (not sure how as there's no documentation yet
from MS) and programmatically.
Thanks,
Sohel Rana
http://ranaictiu-technicalblog.blogspot.com

How to publish workflows created under content type to make it available in all my-sites.

Hi,
i followed this procedure to publish workflows in my-sites but even after activating workflow feature am unable to get created workflow templates in my-site.
Create a workflow and associate it with your content type in the hub.
Before publishing this content type, export the reusable workflow and import it in all the subscriber site collections or deploy your workflow to the farm if it is a farm solution
Activate your workflow feature
Now, your workflow is available in the hub as well as all the subscriber site collections.
Publish the content type. The workflow association will be publish.
can anyone help me out of this issue.

Hi,
As I understand, you encountered the issue after activating workflow feature.
Per my test, I can get the created workflow templates
after activating workflow feature by workflow 2010.
1. Check if you use SharePoint 2010 workflow because SharePoint 2013 workflow doesn’t work.
2. Reactive the workflow template feature in your site collection.
3. If it still doesn’t work, open the site collection you want to use the workflow in the SharePoint designer and associated the workflow with the content type in the site collection. After these steps, you can use workflow in your all site collection.
There is a similar thread:
https://social.technet.microsoft.com/Forums/office/en-US/714d1e48-a31d-4daa-9572-62d56c3b8c93/create-workflow-for-content-type-which-can-be-accessed-as-a-template-in-all-sites-including-mysite?forum=sharepointadmin
Best regards,
Sara Fan

Transfer reusable workflow and maintain content type

I need to transfer a 2010 reusable Workflow from the test to the production environment. I create the workflow with SharePoint Designer 2013, and I select a specific content type. After having imported it in the new environment, I can't set a specific Content
Type (the only option for Content Type is "ALL").
Thanks in advance for the help!

Hi,
As I understand, you would like to migrate a reusable workflow to another farm, please try the methods below:
1.Copy and Modify the reusable workflow in production envrionment, try if you could associate a new content type to it.
2.If it doesn't work, save the original workflow in test environment as a template, then move to production envrionment:
http://blogs.msdn.com/b/allengeorge/archive/2013/04/18/move-copy-a-designer-reusable-workflow-to-a-new-site-farm.aspx
Regards,
Rebecca Tu
TechNet Community Support

SP 2013 Workflow Associations - get the content type for associated tasks with PowerShell

I am creating a PowerShell script to document SharePoint 2013 workflow associations on a site. I can get the Subscription object for the workflow association, but I can't figure out how to dig into it to find out the Content Type for tasks generated
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to a list, SharePoint adds the workflow's content type to the set of content types used by the workflow task list. If you have a lot of workflows that use the same task list, that task list gets a lot of content types.
I have the Subscription object for the workflow association. How can I divine the content type for tasks that the workflow will generate?
Leigh Webber

I would suggest you to consider using the SPListItem that running the workflow instance to check the task content type.
First, find the list item that associated with the workflow, then SPListItem.Tasks returns a collection of workflow tasks for the item, you can check the content type from the task item.
Qiao Wei
TechNet Community Support

Link State machine Workflow to Content Type

State machine Workflow

Hi ,
What purpose do you use the drop down column for?
Assuming the values of the drop down are No/Yes, you can create the reusable workflow like the screenshot:
Note: as you only want to have this workflow for a particular content type, you need to use SharePoint 2010 workflow platform.
Best Regards,
Wendy
Wendy Li
TechNet Community Support

Content Type Workflow Disapear

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