Contracts and Info Records

Hi All,
Please try to address the following
1) In standard SAP, when we create a contract, will the Info record automatically created?
2) In my client environment (may be due to some enhancements) when i am creating a contract, Info Record is automatically getting created. Is there any setting which avoids automatic creation of Info Record when creating a contract.

HI,
May be there is a Info record update indicator checked in material master?? check this and deactivate it.
It will not get created. where and all u come across this indicator uncheck it.
Thanks & regards,
Kiran

Similar Messages

Contract and info record

Hi Friends,
If we use Purchasing Contracts, do we need to create info records also?
If we don't create info records for the materials which have contracts is there any issue?
When we go for contract and when for info and what is the main difference between therm?
Appreciate your help.
Thanks,
Venkat

Hi Venkat,
Maintaining Info record is compulsory to get the rate for the material for the contract, either for value or quantity contract.
When you create PO the priority will be in the following order.
1. quota arangement
2. sourcelist
3. outline agreement
4. PIR
and if all are not present then it'll search for the last PO..
If you have not maintained any of them in the system, and if you have used the info update indicator in the PO, then system create the new inforecord for the vendor material combinations based on the org. levels
Regards
Nani.

Change Scheduling Agreement and Info Record using Bapi

Hi Experts,
Can anybody say how to change the Scheduling agreement and Info Record using Bapi.
I use BAPI_AGREEMENT_MAINTAIN to change Scheduling Agreement .
But it does not changing Scheduling lines.

Hi,
Please find the below link check the setting are correct or not
http://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/a02cb00a-bfb4-2c10-98aa-e33e7f64ba28?quicklink=index&overridelayout=true
Reagrds,
Pramod

Material Master,Vedor Master and Info record

Hi
When we create all these record, some of the fields are populated from one an other, so if we change these common field in one record, will it be changed itself in other record?like purchasing value key in MM and Info record are common so if we change this one in info record,the change in MM will be done itself or not and if not why?

Hi,
Let me take one example of reminder days only.
Now material master's reminder days are specific and limited to that material only. for ex for material "007" reminder days are 3,6 and 9. that is in general.
but when that material is provided by X vendor than reminder should be 4,7 and 11..than what?
that should be maintained in info record. so info record is one level up for data maintenance. so if there is no info record, reminder days will be take from material master that is first level. but if you have maintained info record , means you want some specific data for that material when it is provided by any specific vendor..than reminder should be taken from info record.
when data is adopted , first system checks info record than material master/vendor master.
so when you create info record, some data are taken from master data ( material master/vendor master) but you can overwrite it base upon your need.
than that data is fixed for that material n vendor..it doesnt change if you change master data...
hope this solves your query..
reward if useful.and revert if any doubt
regards

Difference between source list and info records

Dear All,
What is the difference between Source List and Info Records?
Thanks N Regards
Anandasiva

Hi,
The source list is the list which shows the sources from which you can procure the material. If you have ticked the source list requirement in the material master, then you can procure the material only from the vendors mentioned in the source list.
In Inf Record, you maintain the data for a material supplied by a vendor. e.g. Material price, tax code, other conditions,, buyer code, delivery & payment terms.
Hope your requirement is fulfilled.
Reward points if the answer is helpful.
Regards,
Prashant Kolhatkar

Tax Code from ECC Contract or Info Record not picking in SRM7.0 SC

Hi Experts,
We are configuring SRM7.0 with ECC6 (Ehp4) having Classic Scenario.
In SRM Tax setting, we set as u201CTax calculation in backend systemu201D, we created and mapped Tax code with ECC and it is working fine.
In our case, Tax Rate varies as per Mat. Code & Country, irrelevant to Supplier.
Tax code will be maintained in the ECC Contract /Info Record & we are going to use it as a SoS.
However, while creating Shopping Cart, we must have to assign the Tax code at item level. If users makes any mistake and enter the different tax code, system does not validate it and create the classic PO with this tax code, which is different than maintained in ECC Contract /Info Record, which will be totally wrong and will create mess !
In tax code Config setting, we have option to default the Tax code, but it is on Country and Product Category basis .
Can someone confirm /suggest me , whether anyhow can we pull the Tax code from the selected SoS i.e. ECC Contract /Info Record, by using some BADi?
Thanks
NAP

Hi Experts ,
Any news on this please ?
Regards
NAP

Contract VS Info-Records

Dear experts
My customers wants to enter on the system a contract but only with the price per unit, I mean, it is not necesary to indicate the total amount neither the total quantity. Thinking about it I think that they could use the info-record for this purpose instead of creating a contrat. Could we have any problem using this object? Ive been thinking on some: more info-records are created for all the pars of vendor-material, and if I desactivate the automatic creation of info-records I will lose the oportunity to search all the materials that has been bought for a vendor, etc...
Could you advice me, pleasE?
Thank in advance.

Hi,
In SAP std. you can create two types of contrct either quanity or vue quantract, in qty you have to give the total quanity required against that contract and in value it is total amount, you requirement is not clear why you want to it is on price per unit. how to total requirement will be calculate.
regards,
zafar

PO creation date and info record validy price relation.

Dear Gurus,
While creating a PO, when I change the PO creation date, price in the PO will change according to the validity start date based on the PIR.I believe thats the logic right? I have a scenario, I'm facing a problem that when I change the PO creation date between 2011 and 2012 period, the price of the PO at times will not change according to the PIR validity start date. Is there any OSS note related to this issue or I'm missing out any logic?
Validity periods
Validity on        Validity to         Deletion Flag.
04.11.2011       31.12.2011              x
01.01.2012       31.12.9999

HI,
By default, the pricing conditions are dependant on PO document date.
But there are different options like, whether you want your pricing to be dependant on Delivery date of PO item or current date (sy-datum) or GR date etc.
This filed is available in 2 places: 1. Vendor master>purchasing data> Pricing Date Control
2. Info record>Purchasing data> Pr.Date Cat.
Check in these 2 places and then simulate pricing by changing the corresponding date.

Sun contracting Purchase Info record

Dear All ,
Pl give me the Table name containing
:Material Purchase infor record price and Change in purchse infor record Price ?

Dear Venky,
Pls go thru this link,
http://help.sap.com/saphelp_46c/helpdata/en/8d/3e5c89462a11d189000000e8323d3a/frameset.htm
Thanks
Sri

Info records vs contracts

Hi All,
We are in the process of defining master data required for procurement.. For direct materials we always have contrcats .. so if we use only contracts without creating any info records what would be the implications??
As contract and info record both captures price , terms of delivery etc why to have 2 master data as it would be complex to manage the data maintenance ..
Just having contract without info record has any implications? are we going to loose any features and functionality by not having info records??
I would really appreciate your experiences on this.. how you are managing both contracts and info records ..
Best Regards,
V S

Info record serves as a source of information for Purchasing. The purchasing info contains information on a specific material and a vendor supplying the material.
For example, the vendor's current pricing is stored in the info record.
The info record allows buyers to quickly determine:
u2022 Which materials have been previously offered or supplied by a specific vendor
u2022 Which vendors have offered or supplied a specific material
You can store the current and future quotation conditions (discounts, fixed costs etc.) in the info record, in order to be able to copy them into Pos. You can also maintain the vendoru2019s conditions directly in the info record
*In contract we can maintain any number of materials within a Particular validity period only.
Both of them are maintained in sap to focus on the specific business requirements.
Palani

Info Record Not Appearing for all materials in classic scenario.

HI ALL,
 I am working on Classic Scenario and all the follow-on documents are getting created properly. But the problem is With SOS. Currently i am able to view the info record for only one of my material, I am also referring backend contracts through vendor list. The contracts are visible in SOS.
 Can somebody pls put a light as to why for other materials the info records is not displayed in SOS, is there a report which has to be run to get the info record into SRM from ECC. If not then how does the system bring these contracts and info record from ECC to SRM.
 I am working on SRM 5.0 and ECC 5.0.
THANKS AND REGARDS
Debu

Hi
Please read this as well.
You have created sources of supply. These could be:
-> Contract items in Enterprise Buyer
-> Vendor-specific prices
For this, you have created Product Linkages in the SRM System with vendor-specific prices via the SAP Menu Master Data -> Products -> Process Products.
-> Entries in the vendor list of Enterprise Buyer
In Customizing you have assigned product categories to which the system is to automatically group requirements and you have scheduled report BP_SC_TRANSFER_GROUPED to run periodically.
For more information, see the Supplier Relationship Management Implementation Guide (IMG): SRM Server -> Sourcing -> Define Interactive Sourcing for Product Categories.
Sourcing is completely integrated with the global availability check in SAP APO and executes a vendor search. You can activate third-party order processing in the check instructions by choosing how you want the system to start sourcing and which sourcing method you want to use for it. There are two different options here:
○ If you want the products to be delivered exclusively by external vendors, the system performs sourcing directly at the external vendors without evaluating internal locations. For this, SAP APO requires corresponding purchasing records, delivery plans and contracts that are transferred from SAP ECC.
○ If you only want to have products delivered by external vendors occasionally, that is to say, if you are unable to deliver the product from your own warehouse stock, choose an ATP profile in which both internal and external vendors are evaluated. In this case, the external vendor is treated like an internal location in SAP APO, and is integrated into location determination in the rule-based availability check.
You can also choose the vendor manually. If you have already specified a vendor as the source of supply in SAP CRM, SAP SCM does not carry out any further sourcing. In this case, SAP SCM merely checks the validity of this vendor and confirms the requirement in its full amount if the vendor is valid.
For more information, see SAP Library for SAP SCM at SAP Advanced Planning and Optimization (SAP APO) -> Global Available-to-Promise (Global ATP) -> Advanced Availability Check Methods -> Third-Party Order Processing in the Global ATP -> Sourcing in Third-Party Order Processing.
Refer these links for more details ->
Assignment of Existing Sources of Supply
http://help.sap.com/saphelp_srm50/helpdata/en/25/40f23a53cd0e04e10000000a11402f/content.htm
http://help.sap.com/saphelp_srm50/helpdata/en/55/4af548688211d4977e0004ac962ee6/frameset.htm
http://help.sap.com/saphelp_crm50/helpdata/en/fa/84944279c0c66ae10000000a155106/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/18/db183d30805c59e10000000a114084/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/63/36f2323326da4da25d9d0a06f550a0/frameset.htm
Processing Contracts
http://help.sap.com/saphelp_srm50/helpdata/en/43/0f234a9e242a8be10000000a1553f6/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/5a/4cc5376848616ae10000009b38f889/frameset.htm
See alsoSAP Note 519794 EBP: Replication of Materials exclusively for Purchasing
SAP Note 505030 (Restrictions for the integration of external requirements).
Regards
- Atul

Why is information defaulting from Contract and not from PIR in the PO?

Hi Gurus,
As far as I knew, the information in the PIR (Purchase Info Record) should get importance, while getting defaulted into the PO. The planned delivery time in PIR is different than that in the material master and the price in the contract is also different from that in PIR. Now, when I am creating a Standard PO (doc type NB), and putting the contract and line item in the outline agreement column, and hitting enter, the price is pulled up from contract. Although, I can see the info record in the correct column, but price is not defaulting from there. Again, the delivery time is calculated based on the planned delivery days in the material master (GR processing time = zero) and NOT from the Planned delivery time value in the Info record.
I think, I am doing something wrong or there is something wrong in my understanding. Please help.
Thanks,
Kumar

Hi Kumar,
If there's 2 source in the PO (Contract and Info record), the system will take the source from Contract, as its SAP standard design that contract has a higher priority then PIR. To make sure it, check to your Contract document as well , if the info update is updating the condition or not.
You can perform a simple test also, create a PO with only PIR and a PO with Contract and PIR, you will see the difference.

Is functionality lost by not using 'contract', but instead info records?

My company is going through a data cleansing, and we would like to prioritize info records. What's the benefit of using "contract" over "info record" and vice versa? Do we lose functionality by dismissing contract completely? (Certainly, we would have contracts, but the legal agreement would be handled externally.)

Hi,
PIR Serves as a source of information for Purchasing. It contains information on a specific material and a vendor supplying the material. For example, the vendor's current pricing is stored in the info record.
The info record allows buyers to quickly determine:
Which materials have been previously offered or supplied by a specific vendor
Which vendors have offered or supplied a specific material
A contract is a type of outline purchase agreement against which release orders (releases) can be issued for agreed materials or services as and when required during a certain overall time-frame.
Contracts are of two types:
1. Quantity contracts - Use this type of contract if the total quantity to be ordered during the validity period of the contract is
known in advance.
2. Value contracts - Use this type of contract if the total value of all release orders issued against the contract is not to exceed a certain predefined value.
Thanks
Chandru

Under and over delivery tolerance are not defaulted from Info record

Under and over delivery tolerance are not defaulted from Info record. Does purchasing value key in material master has precedence over info record.
What are the settings I have to check.
Thnaks and regards,
Suranjana

No, Info records has precedence on PO than material master
please check your info record and than verify the PO's plant and info record plant
you might have more than one inforecord per plant for same vendor and material.
so please check you have right value in right info record as per the PO vendor, mateiral and plant and Purchase org

Differences between info records and conditions

In pricing of purchasing, I have found using both info records and conditions. Also in the menu path Logistics->Material Management->Purchasing->Master data have both 'Info record' and 'condition' menu folder.
I want to know the differences between info record and condition and where to use them respectively. Anyone can help me?
Thanks a lot!
--Alex

Hi ,
Condition enables you to store pricing stipulations agreed with the vendor (such as applicable discounts or surcharges, or stipulations regarding the payment of freight costs) in the system. You can enter these conditions in quotations, outline purchase agreements, and info records. You also have the option of entering general conditions at vendor level, for example. The system then applies the conditions in determining the price in purchase orders (POs). You can enter further conditions in the PO itself.
Simply put - Info-record is a type of condition record.
Purpose of Condition Records for S&D
Condition records allow you to store and retrieve pricing data in the system. All the pricing elements of your daily business - the prices, discounts, and surcharges for freight and taxes - that you want to use for automatic pricing must be stored in the system as condition records. You can define as many condition records as you want for the different pricing elements for any validity period.
You create condition records for all the pricing elements that the system takes into account during automatic pricing. During document processing, the system transfers data from the condition records and determines the amounts for individual pricing elements (prices, discounts and surcharges) and the final amount for the sales document.
For MM and S&D related condition information refer to the following URL :
http://help.sap.com/saphelp_47x200/helpdata/en/75/ee0b3655c811d189900000e8322d00/frameset.htm and
http://help.sap.com/saphelp_47x200/helpdata/en/f0/b5d468077c11d3ad020000e8a5bd28/frameset.htm

Contracts and Info Records

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