Controlling Document Posting as per Vendor, Customer and GL

I want to know how do I control SA not being posted with
1. GL Dr
    Vendor Cr
Also, I dont want KR to be posted in a document containing,
2. GL Dr
    GL Cr
Similarly for Customer as well.
3. Customer Dr
    GL Cr
How do we control the respective Document Types not to be posted in other documents. I have already tried by unticking Vendor and Customer in SA Document Type. In KR, KZ I have unticked Customer and GL.
In DR, DZ I have unticked Vendor and GL.
While posting in F-02, SA Document type it doesnot allow Vendor or Customer. That works for me. But when I am posting F-02/FB60 for Vendor and GL, it doesnot allow GL. This is not I am expecting. I want system to raise error message when I post GL Dr and GL Cr with Document Type KR/KZ.
Please advice the correct method.

Define validation (OB28) as below :
Prerequisite:
T-code F-02, Document type : KR , Debit Credit Indicator : Debit
Check:Account type :GL
Message: Error/Warning : GL account not allowed as Credit line
Please refer these examples
http://www.sapfunctional.com/FI/ValidationRules/Index.htm
http://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/c0bc693c-76d8-2910-fd81-e891248a02c5?QuickLink=index&overridelayout=true&12962211338029

Similar Messages

Is there any standard BAPI available to vendor , customer and G/L ?

Hi all,
any standard BAPI available to vendor , customer and G/L? I found BAPI_CUSTOMER_CREATE and BAPI_VENDOR_CREATE but when i traying to execute , then control directly taking to XD01 and XK01 initial screen's .i need to create vendor and customer master data using BAPI(data will come from legacy system).
Other than these , is there any standard BAPI available .Pl tell me
Regard's,
Pratap.

Hello Pratap
For customer the following BAPI is available:
BAPI_CUSTOMER_CREATEFROMDATA1
"This fm uses a reference customer as template for the new customer.
" Using this BAPI you cannot create a new customer from scratch
Regards
Uwe

Offsetting account in Vendor, Customer and GL line item report

Hi All,
There is one requirement from our client. They want offsetting account in Vendor, Customer and GL line item report.(FBL1n, FBL3n and FBL5n).
As this field is there in selection screen in lay out setting but field coming as blank no off setting account is coming. It was coming in old SAP 4.7 system but same is not coming in ECC6.0.
Kindly let me know if any development is requirement, if yes than which tables we have refer for the same.
Thanks and Regards,
Abhinav Sharma

Hi Abhinav,
There is a SAP not and you can refer to that - SAP OSS note 112312
T.Code: FIBF
After entering in above T.code
Follow Path
Settings  Products of a customer
Product   : XXXX
Text        : XXXX
Active     : Tick it
Click on Back i.e. F3
Follow Path
Settings >P/S Function Modules > of a customer
Event: 00001650
Product: XXXX
Function Module: LINE_ITEMS_GET_GKONT
Now Go to FBL3N display of any account
After opening the account display click on Change Layout i.e. CTRL+ F8
And Select
Offsetting A/C Type & Offsetting A/C no.
Regards,
SAPFICO
Edited by: SAPFICO on Dec 1, 2010 8:26 AM

Vendor,customer and sales analytics BW related info

hi experts,
We are going to give PPT PRESENTATIONS ON VENDOR, CUSTOMER AND SALES ANALYTICS RELATED TO BW.
Can you plz provide some docs and implementation help regarding those.
Basically i am BW consultant.
Plz tell me how Customer analytics, vendor analytics and sales analytics related to me as BW Consultant.
provide some docs.
regards
venuscm
Edited by: venugopal vadlamudi on Feb 3, 2011 6:58 AM

Pls reply me

Wht r the standard tables for vendor customer and sales order report/

Hi wht r the standard tables for vendor and customer reports and is how in normal we cannot use them for vendor reporting and etc ?

Hi
Customer is related to Sales Module
So for a customer we fetch the reports of Sales orders , Deliveries and Billing doc's
CUstomer and Vendor related tables with important fields:
KNA1: Customer Master-General(KUNNR,NAME1,LAND1)
KNB1: Customer Master(Company Code)(KUNNR,BUKRS,PERNR)
KNC1: Customer Master Data (Transaction Figures)(KUNNR,BUKRS,GJAHR)
KNVK: Customer Master Contact Partner(PARNR,KUNNR,NAME1)
KNVV: Customer Master sales data(KUNNR,VKORG,VTWEG,KDGRP)
KNBK: Customer Bank Details(KUNNR,BANKS,BANKL,BANKN)
KNVH: Customer Hierarchy (HITYP,KUNNR,VKORG,VTWEG,SPART)
KNVP: Customer Master Partner Functions(KUNNR,PARVW,KUNN2)
KNVS: Customer Shipment data(KUNNR,VSTEL,TRANS)
KNVI: Customer Tax data(KUNNR,ALAND,TATYP)
LFA1: Vendor Master-General (LIFNR,NAME1,ORT01)
LFB1: Vendor Master(Company Code)(LIFNR,BUKRS,PERNR)
LFC1: Vendor Master (Transaction Figures)(LIFNR,BUKRS,GJAHR)
Sales related Tables for a customer
VBAK: Sales Document(Header Data) (VBELN, KUNNR)
VBAP: Sales Document(Item Data) (VBELN,POSNR,MATNR,ARKTX,CHARG)
      Enquiry, Quotation, Sales Order are differentiated based on Doc.
      Type(VBTYP field) in VBAK,VBAP Tables( for Enquiry VBTYP = A,
      for Quotation 'B' & for Order it is 'C'.)
LIKP: Delivery Table (Header Data)(VBELN,LFART,KUNNR,WADAT,INCO1)
LIPS: Delivery Table (Item Data)(VBELN,POSNR,WERKS,LGORT,MATNR,VGBEL)
      (LIPS-VGBEL = VBAK-VBELN, LIPS-VGPOS = VBAP-POSNR)
VTTK: Shipment Table (Header Data)(TKNUM)
VTTP: Shipment Table (Item Data)( TKNUM,TPNUM,VBELN)
      (VTTP-VBELN = LIKP-VBELN)
VTFA: Shipping Document Flow(TKNUM,VBELV,VBELN)
VTPA: Shipping Partners data(VBELN,PARVW,KUNNR,PERNR)
VTTS: Stages in Shipment(TKNUM,TSNUM,TSTYP)
VTSP: Transport Stage/Shipment Item Allocation(TKNUM,TSNUM,TPNUM)
VEKP: Handling Unit: Header(Packing)(VENUM,VSTEL)
VEPO: Handling Unit: Item (Packing)(VENUM,VEPOS,VBELN)
VBRK: Billing Table(Header Data)(VBELN,FKART,BELNR)
VBRP: Billing Table(Item Data)(VBELN,POSNR,FKIMG,NETWR,VGBEL,VGPOS)
      (VBRP-AUBEL = VBAK-VBELN, VBRP-VGBEL = LIKP-VBELN)
      Apart from these tables there are lot of other tables which starts with
      V, but we use the following tables frequently.
VBUK: All Sales Documents status & Admn. Data(Header)(VBELN,VBTYP)
      VBTYP= C(Sales Order) VBTYP=J(Delivery) VBTYP=M(Invoice)
VBUP: Sales Documents status & Admn. Data(Item)(VBELN,POSNR)
VBEP: Sales Doc. Schedule Lines Data(VBELN,POSNR,EDATU,WMENG)
VBKD: To get sales related Business data like Payment terms etc.(VBELN,ZTERM)
VBFA: sales document flow data(VBELV,VBELN,POSNV,VBTYP)
VBPA: Partner functions Data(VBELN,PARVW,KUNNR,LIFNR)
VEDA: Contract Data(VBELN,VPOSN)
VEDAPO: Contract Data(VBELN,VPOSN)
Vendor related MM tables
EBAN-- Pur.Reqn. Data (BANFN,BNFPO,BADAT,MATNR)
EBKN-- Purchase Requisition Account Assignment(BANFN,BNFPO,VBELN)
EINA- Purchase Info.Record (General Data)(INFNR,MATNR,LIFNR)
EINE-- Purchase Info.Record (Pur.Orgn Data )(INFNR,EKORG)
ELBK-- Vendor Evaluation Header Data(LIFNR,EKORG,KLASS)
EKKO-- Purchase Order Data (Header)(EBELN,BSTYP,BSART)
EKPO-- Purchase Order Data (Item)(EBELN,EBELP,MATNR)
       RFQ and PO are differentiated by Doc Type(BSTYP)in EKKO table.
       For RFQ it is A and for PO it is F.
MKPF-- GRN Data (Header) (EBELN,BLDAT,BUDAT,XBLNR,BKTXT)
MSEG-- GRN Data (Item)(MBLNR,BWART,LIFNR,MATNR,EBELN)
       Apart from this there are lot of tables which begin with 'M'& 'E', but we
       use the following very often.
EKBE--PO History Data (EBELN,EBELP,BELNR,BLDAT,MATNR,VGABE)
EKBZ--PO History with delivery Costs(EBELN,BELNR,LIFNR,XBLNR)
EKET--Schedule lines data of a PO (EBELN,EINDT,SLFDT)
EKES--Vendor Confirmations Data(EBELN,EBTYP,EINDT,XBLNR)
Reward points if useful
Regards
Anji

Control Document Posting for value range

Hi All,
I have requirment in which if a user tries to post a doument via T Codes ( FB01, FB50, FB60, FB70, FBV2 and a custom program which would use BAPI / BDC) and if the total amount of the document ie >999 $, the document should not get posted instead it should get parked and a workflow should be triggered for Approval.
I think i need to use FIPP~CREATED event to trigger the workflow.
But is there any FI configuration that i need to do so that the document does not get posted but automatically gets parked if it's value >999 $ and user tries to post it.
How can I achieve this functionality of not allowing a user to Post but to Park if amount >999$.
I tried searching BAIDs not able to fnid a suitable BADI.
What is the functionality of configuration in tcodes OBWA and OBWJ.
Thanks in advance.
-Sameer.

Hi Atif,
Thanks for the response.
How can we do this using Exit / BADI?
Is it that we will have to display an error message to the user that he cannot post the document for the particular amount and will have to select/click the PARK option instead of POST option ?
Thanks,
Sameer.

Reversing a document posted to multiple vendors

Hello--I have a bit of a situation, and I was hoping someone could help.
I have a payment that was posted incorrectly, and I need to reverse it.
I tried using FBRA and reversing the clearning document, but I get the error message "Document 15xxxxxxxx is not purely a clearning document."
Not sure if it matters, but it's one manual wire payment that was applied to two different accounts.
I tried searching through the forum and didn't find any threads that offered a solutioni I could use. Any help would be appreciated.
Thanks!

I have tried using FB08 as well, and I get the following error message:
"Document includes already cleared items - reversal not possible."
That is why I tried FBRA, to reset and reverse the cleared items, but it is not "purely a clearing document."

Document number range - per fiscal year and continuous

Hi Experts,
In document number ranges, generally the FI dox have number ranges which start afresh every year whereas MM and SD dox have continuous number ranges over the years. It is possible to have continuous number range for FI dox also, but not many people use this.
Why this differenciation between FI and SD/MM? Why SD/MM also do not have fiscal year based number ranges?
Also, where do we define that doc range will be year specific or not? or is it SAP standard that FI will be year specific and SD/MM will be continuous?
Thanks and Regards,
Sadhana

HI Sadhana
You have the option to have document rumber ranges either on fiscal year based or upto 9999 year.
This can be done in FBN1.
for posting material documents also above situation applies.
normally everybody prefer to have fiscal year based number range as FI documents are more in number.
You can go through other forum members solution also
Regards
A Chandrasekaran

Profit Centre not picking in customer and vendor line items

Hello
When we are posting the entries for customer and vendors and when i want to check the balances of customers & Vendors profit center wise it is not showing any balance but if i will check the same transaction in the P & L A/C it shows me the balance there Profit Center Wise
Can we please tell me where i have to maintain the settings so that i can get the balances of customers and vendors Profit Center Wise
Sunil

Hello,
Unless you are on New GL with document splitting functionality, no items on vendor and customer will be posted with Profit Center.
You run 1KEK periodically to transfer the receivables and payables to PCA.
Regards,
Ravi

BUPA creation from customer and Vendor Master data in R/3 - Urgent!!

Hello All,
Firstly I am posting this query in this group to figure out a way to achieve this functionality of integration and moving Business Partners.
<u>Requirement: </u>On creation of every Customer or Vendor in R/3 we need to create a Business Partner in cProject, I have been told this could be achieved with the ALE functionality,
My guess would be to for every customer or vendor created in R/3 by User-exit create Business Partners by organization in R/3 and through ALE or BAPI create the same BP's in cProjects, I really need help in getting this solved,
Please advice me if I am missing something.
Thanks
Praveen Kumar

HI,
Goto SPRO\ Cross application components \ Master data synchronization \ Synchronization control.
Assign account groups of customer and vendors to respective BP grouping. This setting is enough to create BP in background while creating customer / vendor. But the fields groups are very much important, ensure mandatory fields should be sync.
rgds,
Srini

How to create automatic creation of BP from customer and vendor master data

Hi gurus,
can any one tell how to create automatic creation of BP from customer and vendor master data.
Please give me the steps.
Thanks
Sasikanth.

HI,
Goto SPRO\ Cross application components \ Master data synchronization \ Synchronization control.
Assign account groups of customer and vendors to respective BP grouping. This setting is enough to create BP in background while creating customer / vendor. But the fields groups are very much important, ensure mandatory fields should be sync.
rgds,
Srini

Posting Loan to Vendor Employee

Dear Experts,
We're in 4.7. We have a requirement where we need to keep track of loan payment of all our individual employees. Is it possible to post the loan payment in payroll individually to each and every corresponding vendor employees ? Any input will surely be appreciated.
Thanks and regards,
Arief

Hi
You can do the following.
1.Define your employees as vendors and attach the employee code to respective vendor.
2.Define Symbolic Accounts
In this step, you create the symbolic accounts that you require for posting to Accounting.
A symbolic account has the following characteristics:
A four-character alphanumberic code
A descriptive text
An account assignment type (AA type). This defines the type of posting (posting to expense account, posting to payables account, and so on) that applies to the wage types that are posted to the symbolic account.
An employee grouping for account determination (EG) indicator
The following table shows what kind of account and what transaction is linked to an account determination type and what additional information (for example, for cost assignment) is also included in the posting transaction.
AA type Meaning Transaction Additional fields
C posting to expense account HRC cost assignment
CN posting to expense account HRC cost assignment
without quantity   without quantity
R posting to expense account HRC
if accounting is installed in
R/2 System.
F posting to bal. sheet account HRF
FL posting to bal.sheet account HRF
for checking balance
in retroactive accounting
(recalculation difference account)
FO posting to bal. sheet account HRF
(original periods for
wage types whose amount
cannot change
retroactively)
Q posting to bal. sheet account HRF personnel number
with personnel number
D posting to personal   HRD acc. determination
customer accounts   with personnel number
DF posting to fixed customer HRD direct assignment
    of customer account
L posting to customer HRD acc. determination
account(for specific loan)   with personnel number
    loan type,
    sequential number
K posting to personal vendor accounts HRK acc. determination with
    personnel number
KF posting to fixed vendor HRK direct assignment
acc.   of vendor account
Note the following with regard to account assignment types:
In the standard system, no quantities are transferred from wage types in the payroll result to the payroll documents and the resulting accounting documents, although information on quantities is available on the report log for report RPCIPE00 (or RPCIPX00). It is also possible to modify the system to access this information. The account assignment type CN is only useful if you have made this modification and if, in certain instances, you want to suppress the transfer of quantity information.
The account assignment types FL und FO are only of use if there are cross-company code transactions. For more information on customizing cross-company code transactions, refer to Posting to Company Code Clearing Accounts.
We recommend that for symbolic accounts with account type FO, you determine the account in Accounting independent of the Employee grouping for account determination (Feature PPMOD). For this reason, only one G/L account is provided for the payment of wages and salaries as standard. If you determine this G/L account depending on the employee grouping for the account determination, this can lead to inconsistencies when posting the retroactive accounting results. This is due to the fact that when posting retroactive accounting results for wage types that cannot change retroactively, a technical posting takes place (for example, for the wage type Payments (/559)). Since this technical posting usually takes place in the same account in Accounting, it balances to zero and does not appear in the posting document. However, if you determine this account independently of the employee grouping for account determination, and an employee falls in a different employee grouping due to a retroactive change in the HR master data or feature PPMOD, the technical posting cannot balance to zero because two accounts are affected in Accounting. This is why you have to make changes manually in this case.
Example
The wage types Basic pay and Overtime both represent personnel costs and should therefore be posted to expense accounts. You also want to assign these wage type amounts to Cost Accounting objects. Both wage types are dealt with in the same way as far as posting is concerned and can therefore be posted to the same symbolic account. You must specify the account assignment type C, since, in Accounting, there should be a posting to expense accounts and Cost Accounting should be provided with information.
Requirements
You have carried out the step Define Employee Grouping for Account Determination
Standard settings
Symbolic accounts are already set up in the standard system. In this step, you can modify these to meet your requirements.
Recommendation
We recommend that you do not change the definition of the symbolic accounts. If changes to the definition of the symbolic accounts are necessary, you should map the changes using new symbolic accounts.
Activities
1. Check that the existing symbolic accounts meet your requirements. Note the EG indicator. If this indicator is set for an account, posting to this account also considers employee grouping for account determination. With the exception of the key (column SymAcc), you can change the default values.
2. To create additional symbolic accounts, choose New entries
3. To delete unnecessary symbolic accounts, mark the account and choose Edit -> Delete.
Further notes
Symbolic accounts are not country-specific.
3.Assign Vendor Accounts
In this step, you make the settings required for posting to vendor accounts.
There are two kinds of vendor accounts available:
Fixed vendor accounts: Employee grouping for account determination offers the most precise means of control for posting to fixed vendor accounts.
Employee vendor accounts: Posting to employee vendor accounts enables posting for a specific personnel number.
In this step, you make entries in table T030 for the assignment of vendor accounts to symbolic accounts.
Example
Fixed vendor account
You want to deduct dues to various unions from the employees in your enterprise. For each union, you have set up a specific wage type for dues and a specific symbolic account. In this step, you assign a fixed vendor account to each of these symbolic accounts.
Employee vendor account
You want to post dues to a different vendor account for each employee. To this effect, you have created a symbolic account for all employees. In this step, you specify how the corresponding employee vendor accounts are determined.
Requirements
You have created the required vendor accounts in Financial Accounting.
You have carried out the step Define Symbolic Accounts. In that step, you created symbolic accounts with the relevant account assignment types (KF for fixed vendor accounts, K for personal vendor accounts). In that same step, you flagged the indicator EG-depend for symbolic accounts to which you want to post in line with the Employee grouping for account determination.
If you want to post to employee vendor accounts, you have entered the relevant personnel number in one of the following fields in the vendor master data of Financial Accounting. We recommend that you use the Personnel number field. If you use another field, you must enter the personnel number with leading zeros.
Personnel number
Search term
Telephone 2
Data line
Teletext number
Standard settings
There are no standard settings for posting to vendor accounts. If, in the step Define Symbolic Accounts, you have not created any symbolic accounts with the account types KF or K, you do not have to carry out the step Assign Vendor Accounts.
Activities
1. Enter the required chart of accounts.
2. To make settings for the posting procedure Personnel posting to vendors (HRK), choose Rules
3. Choose Posting key. Enter the posting key for postings to vendor accounts or copy the default values (21 for debit posting and 31 for credit postings).
4. Choose Accounts. Make the corresponding entries in the table T030.
a) If you want to assign a fixed vendor account to a symbolic account, and if required, an employee grouping, enter the number of the vendor account in the Acco column.
b) If you want to assign an employee vendor account to a symbolic account, and, if required a employee grouping, enter the relevant key (see table below) in the Acco column.
Personnel number in field (Vendor master data) Entry in the Account column (T030)
Personnel number    *0002
Search term    *0001
Telephone 2    *0003
Data line    *0004
Teletext number    *0005
Further notes
It is not possible to use the special G/L indicator with posting to customer accounts.
in summary whatyou do is defne a symbolic account of type K , link your wage type to this sym account , define the posting to vendor with *0002
regards
Pravin

How to key in the trading partner Business Area field in Vendor/Customer?

Hello, SAP pros,
I want to ask how to key in the trading partner business area for vendor / customer reconciliation account? We know we can set the default trading partner BA in the document header (Tcode: FB01). But according to our testing, such value in this field will be default to normal G/L account like bank, cash..., but not for the reconciliation account. And even we do not key in the value in the trading partner business area in the document header, we can not find a way to key in the trading partner business area directly in the document line item for Vendor / Customer line (even the posting key and the field status for the reconciliation account is set to optional / mandatory).
Any experts have idea?
many thanks,
daniel

Hi!
Ensure Your BP Currency is marked to EUR or All Currency
Add the OB for BP by keying Amount in FC curreny, if your BP currency is different from LC else Key in the Amount in LC currency.
If Exchange Rate is not updated for EUR means system will automatically pop the window. Give the Exchange Rate and Add the OB.
Now all the three Currencys LC,SC and FC will be updated for your BP.

Reconciliation Account in Vendor/Customer Master

What is the function of reconciliation account in Vendor/Customer Master?
Regards
Kailash

Hi
The reconciliation account in the master record records all postings made to a subsidiary ledger.When you post items to a subsidiary ledger, the SAP system automatically posts the same data to the general ledger at the same time. Each subsidiary ledger has one or more reconciliation accounts in the general ledger. These reconciliation accounts ensure that the balance of G/L accounts is always zero. This means that you can draw up financial statements at any time without having to transfer totals from the subledgers to the general ledger.
You can use the reconciliation accounts to make settings:
You can use the reconciliation account to configure the screens for posting items to customer or vendor accounts. Using the reconciliation account you could, for example, suppress the fields for entering exchange rate hedges if these types of transaction are not made.
You can also use the reconciliation account to specify which currencies you can use when posting to the corresponding customer or vendor accounts.
You usually enter the local currency in the master record. Postings can then be made in all currencies to the customer and vendor accounts that the reconciliation account is assigned to. However, you can also enter a foreign currency key in the master record of the reconciliation account. If you do this, you can only post to the relevant customer and vendor accounts in the foreign currency specified.
Thanks & Regards
Sanil K Bhandari

Update withholding tax records post change in vendor master recepient type

Dear All,
We have created a company ( recepient type CO) vendor wrongly with recepient type defined as OT- Others. The invoices were posted, TDS deducted and paid by selecting proper tax code / rate for corporate and not for others.
However as the vendor master record has the recepient type as OT - the same is updated in the with_item table for all the TDS entries in documents posted for the vendor.
We want to change the recepient type to Company - CO to correct the error in the vendor master record. However when we change the same to CO, the existing line items in with_item table are not updated for recepient type. Thus the open invoices are classified under recepient type OT - others even after change in vendor master. This is affecting our payment of TDS.
Kindly guide how to update the records already posted in SAP to change the recepient type.
Regards,
SAP_2009

Any inputs?

Controlling Document Posting as per Vendor, Customer and GL

Similar Messages

Maybe you are looking for