Posting Loan to Vendor Employee

Question

Dear Experts,
We're in 4.7.  We have a requirement where we need to keep track of loan payment of all our individual employees.  Is it possible to post the loan payment in payroll individually to each and every corresponding vendor employees ?  Any input will surely be appreciated.
Thanks and regards,
Arief

Answer 1

Hi
You can do the following.
1.Define your employees as vendors and attach the employee code to respective vendor.
2.Define Symbolic Accounts
In this step, you create the symbolic accounts that you require for posting to Accounting.
A symbolic account has the following characteristics:
A four-character alphanumberic code
A descriptive text
An account assignment type (AA type). This defines the type of posting (posting to expense account, posting to payables account, and so on) that applies to the wage types that are posted to the symbolic account.
An employee grouping for account determination (EG) indicator
The following table shows what kind of account and what transaction is linked to an account determination type and what additional information (for example, for cost assignment) is also included in the posting transaction.
AA type Meaning  Transaction Additional fields
C posting to expense account  HRC cost assignment
CN posting to expense account  HRC cost assignment
without quantity   without quantity
R posting to expense account  HRC
if accounting is installed in
R/2 System.
F posting to bal. sheet account  HRF 
FL posting to bal.sheet account  HRF
for checking balance
in retroactive accounting
(recalculation difference account)
FO posting to bal. sheet account  HRF
(original periods for
wage types whose amount
cannot change
retroactively)
Q posting to bal. sheet account  HRF personnel number
with personnel number
D posting to personal   HRD acc. determination
customer accounts   with personnel number
DF posting to fixed customer  HRD direct assignment
    of customer account
L posting to customer  HRD acc. determination
account(for specific loan)   with personnel number
    loan type,
    sequential number
K posting to personal vendor accounts  HRK acc. determination with
    personnel number
KF posting to fixed vendor  HRK direct assignment
acc.   of vendor account
Note the following with regard to account assignment types:
In the standard system, no quantities are transferred from wage types in the payroll result to the payroll documents and the resulting accounting documents, although information on quantities is available on the report log for report RPCIPE00 (or RPCIPX00). It is also possible to modify the system to access this information. The account assignment type CN is only useful if you have made this modification and if, in certain instances, you want to suppress the transfer of quantity information.
The account assignment types FL und FO are only of use if there are cross-company code transactions. For more information on customizing cross-company code transactions, refer to Posting to Company Code Clearing Accounts.
We recommend that for symbolic accounts with account type FO, you determine the account in Accounting independent of the Employee grouping for account determination (Feature PPMOD). For this reason, only one G/L account is provided for the payment of wages and salaries as standard. If you determine this G/L account depending on the employee grouping for the account determination, this can lead to inconsistencies when posting the retroactive accounting results. This is due to the fact that when posting retroactive accounting results for wage types that cannot change retroactively, a technical posting takes place (for example, for the wage type Payments (/559)). Since this technical posting usually takes place in the same account in Accounting, it balances to zero and does not appear in the posting document. However, if you determine this account independently of the employee grouping for account determination, and an employee falls in a different employee grouping due to a retroactive change in the HR master data or feature PPMOD, the technical posting cannot balance to zero because two accounts are affected in Accounting. This is why you have to make changes manually in this case.
Example
The wage types Basic pay and Overtime both represent personnel costs and should therefore be posted to expense accounts. You also want to assign these wage type amounts to Cost Accounting objects. Both wage types are dealt with in the same way as far as posting is concerned and can therefore be posted to the same symbolic account. You must specify the account assignment type C, since, in Accounting, there should be a posting to expense accounts and Cost Accounting should be provided with information.
Requirements
You have carried out the step Define Employee Grouping for Account Determination
Standard settings
Symbolic accounts are already set up in the standard system. In this step, you can modify these to meet your requirements.
Recommendation
We recommend that you do not change the definition of the symbolic accounts. If changes to the definition of the symbolic accounts are necessary, you should map the changes using new symbolic accounts.
Activities
1. Check that the existing symbolic accounts meet your requirements. Note the EG indicator. If this indicator is set for an account, posting to this account also considers employee grouping for account determination. With the exception of the key (column SymAcc), you can change the default values.
2. To create additional symbolic accounts, choose New entries
3. To delete unnecessary symbolic accounts, mark the account and choose Edit -> Delete.
Further notes
Symbolic accounts are not country-specific.
3.Assign Vendor Accounts
In this step, you make the settings required for posting to vendor accounts.
There are two kinds of vendor accounts available:
Fixed vendor accounts: Employee grouping for account determination offers the most precise means of control for posting to fixed vendor accounts.
Employee vendor accounts: Posting to employee vendor accounts enables posting for a specific personnel number.
In this step, you make entries in table T030 for the assignment of vendor accounts to symbolic accounts.
Example
Fixed vendor account
You want to deduct dues to various unions from the employees in your enterprise. For each union, you have set up a specific wage type for dues and a specific symbolic account. In this step, you assign a fixed vendor account to each of these symbolic accounts.
Employee vendor account
You want to post dues to a different vendor account for each employee. To this effect, you have created a symbolic account for all employees. In this step, you specify how the corresponding employee vendor accounts are determined.
Requirements
You have created the required vendor accounts in Financial Accounting.
You have carried out the step Define Symbolic Accounts. In that step, you created symbolic accounts with the relevant account assignment types (KF for fixed vendor accounts, K for personal vendor accounts). In that same step, you flagged the indicator EG-depend  for symbolic accounts to which you want to post in line with the Employee grouping for account determination.
If you want to post to employee vendor accounts, you have entered the relevant personnel number in one of the following fields in the vendor master data of Financial Accounting. We recommend that you use the Personnel number field. If you use another field, you must enter the personnel number with leading zeros.
Personnel number
Search term
Telephone 2
Data line
Teletext number
Standard settings
There are no standard settings for posting to vendor accounts. If, in the step Define Symbolic Accounts, you have not created any symbolic accounts with the account types KF or K, you do not have to carry out the step Assign Vendor Accounts.
Activities
1. Enter the required chart of accounts.
2. To make settings for the posting procedure Personnel posting to vendors (HRK), choose Rules
3. Choose Posting key. Enter the posting key for postings to vendor accounts or copy the default values (21 for debit posting and 31 for credit postings).
4. Choose Accounts. Make the corresponding entries in the table T030.
a) If you want to assign a fixed vendor account to a symbolic account, and if required, an employee grouping, enter the number of the vendor account in the Acco column.
b) If you want to assign an employee vendor account to a symbolic account, and, if required a employee grouping, enter the relevant key (see table below) in the Acco column.
Personnel number in field (Vendor master data) Entry in the Account column (T030)
Personnel number    *0002
Search term    *0001
Telephone 2    *0003
Data line    *0004
Teletext number    *0005
Further notes
It is not possible to use the special G/L indicator with posting to customer accounts.
in summary whatyou do is defne a symbolic account of type K , link your wage type to this sym account , define the posting to vendor with *0002
regards
Pravin