COPA billing documents - reverse and repost in different period

At the end of the period accounting is required to reverse certain sales posted for the period and repost to the following period due to shipping terms and revenue recognition requirements. They currently do this in FI using a high level entry in FB50. How can we also reverse and repost the COPA billing documents to a different period?
Thanks
Twila

Hi,
You should not be required to assign a profit center in OKB9 except for a few situations where the system does (can) not put profit center in the line item or you do not put profit center while posting.
Therefore, if the the profit center is alreadt in line item then the OKB9 profit center will not be defaulted.
Use of OKB9 for default profit center should be done sparingly.
Regards,
Sanjay Wagh

Similar Messages

Number Range (series) for Billing Document (F2) and Excise Invoice

Hi All,
I want to know how the number ranges / number series is defined for billing documents (F2) and excise invoice, for India business scenario.
In India, the excise invoice is given to the customer so that he can the excise duty/ cenvat. This invoice acts as the Tax invoice (having all pricing elements apart from excise duty) against which customer outstanding is considered. That is, the payment due will be tracked against this Tax (excise) invoice.
But in SAP, the accounts posting is done (customer a/c debited) when we creaate and post the billing document (type F2). Hence, the outstanding amount is tracked against the billing document created. This billing doc/invoice will have all the pricing components like price, discount, freight, etc apart from excise duty.
The excise invoice is created separately....with ref to the above billing doc....for posting the excise duty.
If the number ranges for billing document and excise invoice are different then it is difficult to trace the outstanding amount from a particular customer on the basis of excise invoice created in the system.
Can somebody provide inputs/solution on this?
Thanks indvance.
Rgds,
Amit

Hi Saurabh,
My question is not how to define number range for billing doc and excise invoice? i mean what procedure / tcode to be used for the same?
My question is whether we need to define same number range for Billing doc (F2) as well as Excise Invoice.
For example: number range 1000 to 1999 --- same for F2 and excise invoice....
Lets say billing doc 1000 is created. Further, when we create excise invoice w.r.t. this billing doc....the excise invoice created will also need to be 1000. ....so that we can identify that against this excise invoice, we need to collect the payment from customer.
If the number ranges for billing doc and excise invoice are different, then it is difficult for the user to trace the outstanding payment .....because genarally the excise is treated as Tax invoice by companies in India ...(so that the customer can claim the excise duty....when he purchases the goods from the company).
Whereas the customer account is hit when the billing doc is posted .....hence i feel, we need to keep the same number range for billing doc and exice invoice.
Hope the question/scenario is clear now.
I would appreciate the inputs on the above, from the consultants/experts who have worked on SAP implementation projects in India.
Rgds,
Amit

Date issue in processing billing documents that shipped in a prior period

Date issue in processing billing documents that shipped in a prior period that is now closed:
SAP values those deliveries with the current document date in A/R when it should be the original delivery date. Baseline date needs to stay the delivery date, but is getting copied from the billing date in the new period. A user exit exists (& needs to be applied) to manipulate the baseline date when the accounting document is being created.
Any input is appreciated.

Hi
Try with Invoice Correction Request concept
Sale document Type: RK
Reference Document Type : Billing Number
for Understanding the Invoice Correction request check below link
[Creating Invoice Correction Requests|http://help.sap.com/saphelp_46c/helpdata/en/dd/55feeb545a11d1a7020000e829fd11/content.htm]
Regards,
Prasanna

Reposting in different period, document and Controllingdifferent currencies

Hi
When we do the reposting of a document by KB11n (which is having a transaction currency and controlling currency different), the new document is picking up the reposting dates exchange rate and there we are facing the trouble of getting different amount either in Transaction currency or controlling currency(as it is picking the new exchange rate of reposting date).
Have u faced this problem, if yes is there any solution to get the same amounts of the transaction date, again during the reposting time
Thanks

Hello
Thanks for the reply.
1) The Additional info tab is not allowing me to change the Value date.
2) I do have a list of items for which the original dates are different for each document. If i need to repost them i would need an option to get their respective original exchange rates to be picked up for currency translation.
Please suggest me if there is any way out.
Thanks

COPA- Billing document transfer

Hi All
When I am creating a sales document , A profitability document is getting created and Gross sales(PR00) and costs(VPRS) are getting transfered to COPA, But when I am creating Billing document, A COPA document is getting created without gross sales value, Value in PR00 is not getting transferred...It is passing only costs(VPRS) to COPA....Am I missing any configuration?
Also
With document types A Sales order and F Billing data I am transferring revenue to COPA twice , Is this a best practice?

You need to configure the Condition types with values fields in TCode KE4I.
Check if you have reset the condition types for Billing types of Billing Document which would stop or zeroise the values that flow to COPA.
It is not duplication of transferring Sales order and Billing Document to COPA, they are meant for two different purposes, Sales order is forecasting your sales and Billing Documents is your actual sales.

Billing document reversal

Hi,
A reversal for sales docs was carried out in our system. The billing document was reversed using VF11. This was done successfully. Goods movemnent was reversed using VL09. This was also ok. The delivery was then deleted using VL02N and the original sales doc was deleted using VA02. So far so good. Now, when I check the invoice using VF03, the document is still there. Using VF11 to cancel it shows processing status as Incorrect. Error log states that document does not exist. If it doesn't exist then why is it opening in VF11? Document flow for this shows that the delivery document is archived. The invoice is showing as completed and the subsequent accounting document is still showing with a status of cleared.
Incidentally, when the reversal was first carried out we initially tried to reverse the accounting document. The system would not let us do this and gave a message that the doc had not been posted from financial accounting rather it was of type 'Billing document' and to reverse the original document, i.e. the invoice. So this was done, resulting in the current situation. How can this be solved? Please help. Thanks.
Regards
PS. I have just checked that the reversal invoice (S1) is still showing as open in the system. When I try to release to accounting it gives a message that automatic clearing of billing document and canc doc. not possible and posting period 004 2008 is not open. Please help.
Edited by: Khan Awkhan on Jun 27, 2008 6:06 AM

HI,
Even though u cancel the invoice but still the document will be existed. When u cancel the invoice it will gerenate one more cancel billing document number..
If u look at document flow it will show one is invoice number and the other one is cancel invoice number..Any how there will be two documents one is normal invoice and the other one is cancel invoice....
For cancel invoice it is not posted to accounting that is the reason its showing open..
As per your error, the billing date of cancel invoice is showing paste date that was already posting closed for that peroid..Thats why it is not posting to accounting..
if u want the u have to open that posting peroiod with the help of FI consultant then post it..
Regards
sankar

Entry reversal and repost

Hello,
We had run TCode PRRW for some of the travel expenses. Due to some kernel problems the entires were not posted to FI even though accounting documents were generated. We rectified the kernel problem. Then we reversed PR05. This posted debit entries in the vendor accounts in FI. Now we dont know how to reverse these (so that the vendor accounts become zero) and repost them so that the correct Credit entries are posted to the vendor accounts. Unless the credit entry is posted in the vendor accounts these will not be considered for payment run and consequently the vendors will shout for payment.
Can someone please tell me how to salvage the situation.
Regards,
Suvarghya Dutta

Hi
Reversal is a method through which you can nullify the postings made through documents. You cannot delete a document in a production client and hence in the similar context, you will have to reverse a document instead of its deletion.
Reversals are - Individual reversal and mass reversal.
Individual reversal helps to reverse a document whereas mass reversal helps to reverse more than one document based on some selection criterial.
Regards

In billing document line item coming in different way

Hi folks,
When am creating billing with reference to contract to billing line itmes are coming 20 and 21.
Where as in the contract the line are 10 and 20 what is the reason for that?
Thanks & Regaerds
rack29

Hi rack29,
If you want to keep the same item number in the copy control between Billing document and contract tilde the check bock Copy item number, in this way in the Billing you will have 10 and 20 as in the Contract, if not in the Billing document the item numbers are taken from the Billing type field Item no.increment.
Thanks,
Mariano.

Billing document date and accounting document date varying...

Hello Experts,
There is one billing document and the date of invoice is, say today, 12/01/2009. and the accounting document date is, say 15 days ahead or behind, 27/01/2009.however, the posting date is proper and according to the billing date and that is again dated today-12/01/209. Now, the user wants to know why the difference exists between the accounting document date and the billing date. any idea? there are some user exits being used but I cant make out, neither the abaper. suggestions please.
Regards,
N.Raja Sekhar.

Dear Raja Sekhar
Document date is nothing but the date on which that particular transaction has taken place. But I dont know where you get the date as 27-01-2009.
It is a general practice that for exports billing document, there would be a Posting block and once the exporter receives the B/L, based on that date, the billing document would be released manually. For this, there is an user exit to input the B/L number and date and release the billing document.
So here, what the end users normally does is that the B/L Date might be on 02-01-2009 but he would not have updated on the same date. At a later date, say on 12-01-2009, he can input the B/L Date (in another words, it is Posting date) as 02-01-09 and execute the billing document.
If you see the accounting document here, the posting date would have been 02-01-2009 but the document date would be 12-01-09.
thanks
G. Lakshmipathi

COPA Billing document

Hello Experts,
We encounted an issue regarding COPA if we look at the Sales order Item level here we have created 5 line items out of that, 3 line items Profit segment has updated with the correct values Product, billing type, sales org, profit center. etc.,
However if we look at 2 line items of the sales order profit segment is BLANK..
could you please guide us how to investigate further.
Thanks a lot in advance.
Regards,
satish.

Hi Ajay,
As per your instructions i have verified AAG as been assigned in Material master, and however i have checked in VKOA
the sales deduction General Account was not assigned to AAG group category , this is the reason for not updating Prof. Seg document in the order...
iF yes kindy give me your explaination it would be great to here from you.
Thanks a lot...
With Best Regards,
Satish.

Billing document and Excise invoice document number should be same

Dear SD gurus
kindly help me following client requirement
in order to cash (domestic & Exports)
and sto (intra and Inter plant to plant) scenarios the billing document number and excise invoices number should trigger same number
Example order- delivery- pgi- commercial invoice (VF01) --- billing document no.1234 here it should create automatically excise invoice no 1234
in J1iin disply it show ref document no( billing document no: 1234. & excise invoice no 1234

Dear All,
As per the standard it is not possible. But some times client says why two different numbers ranges we require same numbers ranges for both billing doc. & Excise invoice.
Please go through the following link
http://saptechsolutions.com/pdf/SDDocumentNumberRangeEnhancements.pdf
Also check with the Abaper with explicit enhancement by maintaining the number range values in Custom table where we go when ever there is no option for(if client is not convincing) but which is not reccomandable but left out with no choice when client is demanding.
Regards,
S.Himavanth.

Table for shipping and billing documents ?

hi experts,
how can we come to know that what shipping (VL01n), and billing(VF01) documents has been created for any particular date.
actually the problem is that i want to modify some documents that i have created a few days ago, plz help me?
thanks in advance.

Hi Vishal,
Some of the tables for Delivery and Billing are LIKP, LIPS, VBRK, VBRP, ...
If you want to modify document, modify at transaction level and it is not recommended to go and do the changes in the tables, as it is difficult to understand the impact of the same. if it is done at table level.
Assuming that you want to amend the quantity in Delivery and billing of the same, some of the recommended options are:
1. Cancel the Billing Document >> Reverse Post goods Issue >> make necessary changes in the quantity >> again do PGI >> Billing.
2. Create a return document to for necessary quantity >> Return delivery >> Post Goods receipt >> Credit Note (optional)
In the case of Price difference, follow the path of Debit Memo, Credit Memo or Invoice correction.
Identify Standard solution, so that it will update all the tables and records necessary.
Regards,
Rajesh Banka

Billing Document has different price to sales document

Hi,
we had an order which generated a billing document for £622 with a pricing date of the 8.02.2007.
The customer returned the goods and a returns order was created for £622 with the same pricing date.
The problem is that when the billing document was created using batch program RV60SBT1 the proce changed to £576 but the pricing date remained at the 8.02.2007. When I look at the pricing conditions it picked up a promotion that was active from the 11.02.2007 - 25.02.2007..
I cannot understand this as I thought the pricing conditions were determined by the pricing date?
Am I wrong or is there some setup that needs changing.
Any help appreciated.

Hi,
I've had a look and I have noticed that it is pricing date. It appears that the pricing date of the billing document & sales document differ.
We process these billing documents collectively and would like the billing document price date to be the same as the sales order pricing date. It looks like it's defaulted to the billing date.
Not sure how to change this.
Thanks

Delivery split and billing document split

hi all
can any body tell that what are the criterias that a delivery document is splitted, and the billing document
thanks and regards
gopal krsihna

Hi Gopal,
delivery split can occur due to difference in:
Ship-to-party
shipping point
route
dlievry dates
transportation group
incoterms
Billing split due to:
Payer
billing date
destination country
payment terms
Any other selection criteria can be given for splits in copy control. the above are in standard sap system
REWARD IF IT HELPS
regards
Srini

Sales Order and Billing Document Number

Hi All,
I have Billing document Number (LIKP-VBELN).
Based on Billing document number, how to find out the corresponding Sales Order....????
Is there any logic to find out this...??????
Regards
Pavan

Hi,
Go to VF02 and enter your Billing Document Number and "Enter".
Environment -> Display Document Flow.
Select standard order -> Diplay Document.
It will shows the sales order.
Thanks,
Reward If Helpful.

COPA billing documents - reverse and repost in different period

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