Create cart with balance sheet account

Currently, our users create a shopping cart using a cost center or WBS element.  However, our Finance department would like the ability to use a balance sheet account (prepaid expense) instead.  Is this possible? If so, what would need to be done on the SRM side as well as the SAP side since we use the classic scenario.
We are on SRM 4.0.
Monique Stephens

The business requirement is to charge something to a balance sheet account, not cost center or WBS element.  Based on our current security, users are unable to use the balance sheet accounts with their cost centers.
I tried using a balance sheet account with a cost center in our Dev box and received the following error message:
GL Account Cannot Be Used
Comparison of the field selection strings from the G/L account and the account assignment category K reveals that there is an incompatible combination of field selections for the field selection group 'Cost center'.
The G/L account field selection is stored in table T004F; that for the account assignment is stored in table T162K.
I'm not exactly sure how to correct for this message.

Similar Messages

  • ITEM GROUP NEEDS TO BE SET UP WITH BALANCE SHEET ACCOUNT

    I am trying to set up an Item so that I can charge it to a Balance Sheet account but the Item Group will not let me do this as it only allows me to charge it to either an Expense or Revenue account.  Is there a way to correct this or change the current Revenue account it is being charged to a Balance Sheet account on the row level?

    Hi Frank,
    The reason why in some fields you can only have a certain account type is to avoid descrepancies and wrong accounting. They have been set up that way to allow the document flow in business one to create the correct entries. 
    Please consider that a revenue account will only be posted to once in this flow, there will be no debit balancing the credit in any target document. The same is true for the expenses.
    Other accounts (Balance sheet accounts) like the allocation cost account will be balanced by the target document, the same is true for the BP Control account, it will be balanced by the payment.
    The balances posted to the P&L accounts will remain there unless they are manually balanced or reversed by a credit note. 
    I hope it makes some sense.
    Jesper

  • RERAOP: With balance sheet account line item

    Hi
    While posting RERAOP with activity simulating 'Vendor Invoice Distrib. to ROs' standard activity, I'm getting the message 'Enter an account assingment object for posting to bal. sheet account XXXXX'. Please advice.
    Configuration of G/L Account line item includes the settings as follows...
    -Account Assignment-
    Object Type: Contract
    Deriving Object Required: Yes
    Def.AcctAsgObj.: From the Contract of Basic Data
    -Transfer to Objects-
    Is Distribution Item: Yes
    Ext.Dist. Form: Divided Equally
    FYI: 'SAPK-60206INEAAPPL' is the support package of the landscape I'm working on.
    Thanks, Sekhar

    This has got resolved after applying the correction suggested in following note.
    Note 1315210 - RERAOP: Customizable message RERAOP 034
    Regards, Sekhar

  • Balance sheet accounts not updating in GLPCA / GLPCT

    Hello,
    I am working on MySAP 6.0 version and posting FI document giving profit center as an account assignment.
    When I check the table entries in GLPCA and GLPCT I could see only P&L accounts updated in these tables but not the balance sheet accounts viz Bank Account.
    To be more elaborate if my entry is as under
    Dr Expense Account (PCA1) GLPCA / GLPCT  (It is updated)
    Cr Bank Account (PCA2) GLPCA / GLPCT (ignoring this line item)
    However if I post a similar entry directly into PCA module these tables do get updated with balance sheet accounts.
    Would anybody have any reasoning for this?

    HI
    Originally till 4.7 SAP had only month end transaction to push many of balance sheet items to PCA only from the new versions it is having this online transfer usinf assignment of PCA to Gl accounts and then deriving PCA through splitting rules. Thats is why P7L items automatically flow however for balance sheet items especially creditors and debtors, bank and others it requires proper derivation.
    Even in Balance sheet Asset will flow automatically
    Anand

  • Can we create a cost element for a Balance Sheet account?

    Hi folks,
    Is it possible to create a cost element for a balance sheet account? If yes, what are the scenerios we would need it and how is it done?
    thanks in advance

    Hello
    Please review the below information regarding cost elements category 90 : Financial Accounting Balance Sheet Accounts                                                                               
    Category 90  is automatically assigned when you create cost elements in CO whose   general ledger accounts in FI are asset reconciliation accounts            
    (special balance sheet accounts), not income statement accounts. You       
    cannot change this category in CO master data maintenance.                                                                               
    FI does not require CO account assignments to cost elements of             
    category 90. However, if you enter an account assignment, it is only       
    recorded statistically for real objects.                                                                               
    Category 90 allows you to check order or project budgets for fixed         
    asset procurement. To do so, enter the investment order or WBS element     
    in the corresponding field in the asset master. The Asset Management       
    component ensures that the order or element automatically appears in       
    the document when you access the asset procurement.                        
    The R/3 System debits the order/WBS element statistically in the           
    Controlling component, which you can then monitor with availability        
    control.                                                                   
    You can treat cost elements of category 90 as activity-independent as      
    part of cost center planning. 
    Also see note 75980  for further information.  From the note:
      The use of cost element category 90 is only provided in the standard        
      system in the following two cases:                                                                               
    1.  As of Release 3.0G, asset acquisitions and down payments which are      
          assigned directly to a fixed asset or asset under construction can      
          be assigned to an account on internal orders or WBS elements            
          statistically. In this manner, for example, an availability check       
          can be triggered on the order or the WBS element for asset posting.                                                                               
    2.  As of Release 4.0, cost elements of category 90 can also be created     
          for material stock accounts to display material make-to-order stocks    
          on sales orders or customer projects.                                   
    Regards
    Javier Reviriego

  • Credit Memo all my material items to be directly posted to Balance Sheet account

    Hi Experts
    My client has a  scenario where for certain items they create a credit memo request document and finally a credit memo document from the VKOA system is picking the revenue bearing GL and posting all the line items to that G/L account
    Manually my customer is again checking and extracting the p/l and posting to balance sheet account
    is there a way where we can directly post these entries to Balance Sheet account
    Best Regards
    Waseem

    Hi Sanil
    Thanks for the quick reply, can we assign a balance sheet account directly in VKOA in the G/L account field or do we need to add this in directly in Provision acc field
    As suggested by you we already have the access sequence with respect to Order Reason, I am just doubtful wether we can directly give Balance Sheet account in G/L account field
    Best Regards
    Waseem

  • Message FH017 Open item management only allowed for balance sheet accounts

    Hi,
    While creating a new GL account with P&L type it's giving the above message. If I select the BS type indicator, it's saving without any error.
    I observed, account group selection is creating this problem. Since creation of other accounts in other accounts groups doesn't get such problems.
    Any clues??
    Thanks in advance
    Durga.

    Subscribe  |  Add to Favorites
    Note 155317 - G/L a/c:change bal.sheet->P+L despite OI management Note Language:   Version: 4 Validity: valid since 14.09.2000 
    PDF Download Corrections Compare Versions SSCR
    Go to SAP Note:  Display 
    Content:  Summary  |  Header Data  |  Releases  |  Support Packages  |  Correction Instructions
    Summary
    Symptom
    You can change the control of a G/L account from a balance sheet account to a P&L account, although the account is set to open item management in at least one company code.
    Additional key words
    SAPMF02H, FS02, FSP2, FH017
    Cause and prerequisites
    This is caused by a program error.
    The corresponding check was not carried out if you did not branch to the screen of the company code data when making changes.
    Solution
    The error is corrected as of Release 4.6.
    You can make the advance corrections.
    Header Data
    Release Status: Released for Customer
    Released on: 13.09.2000  22:00:00
    Master Language: German
    Priority: Correction with medium priority
    Category: Program error
    Primary Component: FI-GL-GL-N Master Data
    Affected Releases
    Software
    Component Release From
    Release To
    Release And
    subsequent
    SAP_APPL 30 300 31I  
    SAP_APPL 40 40A 40B  
    SAP_APPL 45 45A 45B  
    Correction delivered in Support Package
    Support
    Packages Release Package
    Name
    SAP_APPL 31I SAPKH31I27
    SAP_APPL 40B SAPKH40B20
    SAP_APPL 45B SAPKH45B03
    SAP_HR 31I SAPKE31I27
    SAP_HR 40B SAPKE40B20
    Corrections Instructions
    Correction
    Instruction Valid
    from Valid
    to Software
    Component Last
    Modifcation
    97629 45B 45B SAP_APPL 14.09.2000  08:26:11
    97661 300 40B SAP_APPL 14.09.2000  08:28:04

  • Balance Sheet Account Balance in COPA Report

    Dear Experts,
         My Client Requirement in COPA is: Working Capital Value should be viewed in COPA Report. So the value fileld balance is CA-CL. these operation will be done by blance sheet accounts.
    So, Is the Balance Account values will flow to COPA?
    Please suggest me with detail.
    Thanking in advance,
    Regards,
    Balaji

    Dear sir,
        I tried with what you said in KA01. But system showing this message...
    G/L account 10000000 is a balance sheet account
    Message no. KS036
    Diagnosis
    G/L account 10000000 is defined in FI as a balance sheet account.
    System Response
    Balance sheet accounts cannot be created as cost elements in cost accounting, except for:
    Asset reconciliation accounts
    Material stock accounts for valuated sales order stock for sales orders or projects.
    Really I  appreciate your response...
    Please give me the soulution...
    Regards,
    Balaji

  • Transfer normal balance sheet accounts to PCA

    Hi All,
    Following 4 T-codes are available for transfer of balance sheet accounts from FI to PCA
    1KEH                  EC-PCA: Transfer Material Stocks   
    1KEI                   EC-PCA: Transfer Assets            
    1KEJ                  EC-PCA: Transfer Work in Process   
    1KEK                 EC-PCA: Transfer Payables/Receivables
    How do i transfer any other balance sheet account to PCA [other than through Default Profit Center (3keh)]
    Regards,
    Shridhar.

    Hi Daniela, hi All, because this is my first posting I would like to introduce myself. I'm working with SAP since 1996, I'm certified FI and CO. I used to work as a consultant for six years and now I'm Inhouse SAP with Gerresheimer. http://www.gerresheimer.de/en/home.html
    We are supporting our people around the world and also we are putting in new SAP systems in our organisation. Currently we have three different clients world wide, with different organizational levels. We are on SAP ECC 6.0 however not using the new GL yet.
    So far so good ;-)..
    ===========
    We are currently in the US trying to switch on balance sheet accounting for PCA due to business unit requirements.
    We've got:
    - Assets
    - Material
    - AP and AR
    working! All with periodic transfer which we found more stable then online. When created the opening balances did match for AP and assets to FI and AR and material were just a little bit of, that was great.
    Now we are running into the problem with all the other balance sheet accounts and still we are reading documentation, OSS Notes and all kind of stuff, but still we have problems. The issues are:
    - Do we have to assign every account in 3KEH which is not covered by assets, ap/ar, and material? We tested it with a bank account and it is working, but the table in 3KEH only gives you the option of one PC, plus you can use derivation rule. Ok, there is a user exit but we are not sure about that...
    - Why can't we use the profit center which is populated in the balance sheet account? Every BS account has the radio button 'profit center required' for example we have an accrual account in the PC is in there, we can see it, put when we move the FI document over with 1KE8 nothing happens.
    - On the other hand we had an account and it was just working the way I described with 1KE8, the document was moved over to PCA.
    We are really a little bit confused, since assets, AP/AR and material worked so well, we seem to be blocked on the other accounts and not sure what is the best way to go.
    Any response is highly appreciated!
    With best regards and all the best,
    Thomas
    Edited by: Thomas Sablonski on Jul 23, 2008 5:43 PM
    Edited by: Thomas Sablonski on Jul 23, 2008 5:46 PM
    ======================================
    We have got it working 100% looks nice...
    basically the answer :
    '- Do we have to assign every account in 3KEH which is not covered by assets, ap/ar, and material? '
    is YES.
    Thanks and regards,
    Thomas
    Edited by: Thomas Sablonski on Jul 24, 2008 11:40 PM

  • PCA report for balance sheet accounts

    Hi,
    i have assigned Profit Center in Material.
    So the Cunsumption account hit the Profit center.
    If i see the GL document profit center assigned at line item, but i couldnot able to view the PCA report for Balance sheet account
    Can you please help.
    Thanks,
    Sudha

    Hi Wamman,
    We are in ECC 6 and New GL is not activated.
    Clssic PCA maintained PC in 3KEH.
    Assigned PC in Material Master  consumption entry   Consumption (P&L) to Inventory (B/S)
    Consumption (P&L) updated with Profit center and PCA document created
    Inventory (B/S) line updated with Profit center but PCA document was not created.
    Kindly help
    Thanks,
    sudh

  • Caary forward of balance sheet accounts

    Hello,
    I do have a problem with the carrying forward of balance sheet accounts. I would like to write the closing balance of the accounts of the previous month to the opening balance of the following month. It is for operative planning. I have created following business rule within the Finance application of BPC for the account technical equipment:
    Account                    Account Detail      Account   Account Detail   Reverse   Data       Same    YTD
                                     (Closing Bal.)                       (Opening Bal.)    Sign    Src. Type  Period
    11101020_TEEQMAOW  ACLO      11101020_TEEQMAOW  AOPE          False     ALL     False    False     
    I have also created an account transformation rule with analogue specification.
    I have referenced both of them in the default.lgf:
    *SysLib Stored_Procedure_wrapper.lgl
    RunCopyOpening(FINANCE,%RptCurrency_Set%,%Category_Set%)
    *Commit
    *SysLib Stored_Procedure_wrapper.lgl
    RunCalcAccount(FINANCE,%Category_Set%,%RptCurrency_Set%)
    *Commit
    I have also tried the RunCalcAccount formula with fixed values instead of variable ones.
    Before and after I send data with EVDRE, I ran the data manager default package, it runs OK, but it doesn't seem to make any calculations.
    Is there any SQL logic or do I have to run the data manger differently? I already have tried some other logic from the user guide and the help, but it didn't work.
    Can anybody help me, I'm happy to provide more information.
    Thanks in advance!
    Christopher

    >
    Tim Klem wrote:
    > Hi Christopher.
    >
    > The SPCopyOpening works in a very specific manner -- it only copies the closing balance of the prior year's closing period (December, for example -- assuming the fiscal year matches the calendar year) into opening balance of the current period (the period for which you execute the logic).
    >
    > It doesn't support the ability to copy the prior month's closing period into the current period (e.g., May close into June open).
    >
    > In other words, SPCopyOpening is really designed to only support a YTD data structure -- YTD P&L values, and a YTD cash flow statement, for instance.
    >
    > If you have periodic movements, and want to copy May close into June open, you'll need to use the SPRunCalcAccount business rule. This allows you to set a relative period offset (-1), and has a few different options, and a separate business rule table setup, compared to the SPCopyOpening.
    >
    > Just to test if your SPCopyOpening setup is correct, you might try to load a few numbers into the prior year's December. But if the YTD data structure won't work for you, I wouldn't even waste the time -- focus on the SPRunCalcAccount syntax, and the corresponding "account transformation" business rule table.
    >
    > Regards,
    >
    > Tim
    Thank you very much Tim!
    I know have tried to compose a SPRunCalcAccount Logic , as well as two SQL logics. Sadly, none of them works.
    SPRunCalcAccount Logic:
    *RUN_STORED_PROCEDURE=SPRUNCALCACCOUNT([Finance], [CPlan1])
    I have filled out the Business Rule table for the account transformation with the following information:
    11101020_TEEQMAOW    ACLO  11101020_TEEQMAOW  AOPE   False     -1     False   0
    Is it OK to fill in -1 for Period and to leave the data source empty?
    I have written the logic in the default.lgf to test it, but nothing happened? Do I have to include a Time member?
    The two script logics are as follows:
    *CALC_EACH_PERIOD
    *WHEN ACCOUNT
    *IS AOPE, MOVEMENTS
    *REC(ACCOUNT=ACLO)
    *REC(ACCOUNT=AOPE,TIME=NEXT)
    *ENDWHEN
    AOPE stands for the Opening Balance within the Account subtable Acctdetail. ACLO stands for the Closing Balance.
    *WHEN ACCOUNT.FINSTMT
    *IS BS
    *REC(FACTOR=GET(ACCTDETAIL=ACLO, TIME=PRIOR), ACCTDETAIL=AOPE)
    *ENDWHEN
    BS stands for Balance Sheet within the Account Property FINSTMT (Financial Statement).
    Hope this is enough information for you. I thank you very much in advance!
    Christopher

  • Post balance sheet account to profit center accouting

    Hi.experts.
    I want to post some blance sheet accounts to profit center accounting,these account include material stock,wip. what should I do?
    thanks in advance.
    Fannt

    Hello
    Balance sheet items can be transferred periodically or online in realtime
    You can transfer the following balance sheet items to Profit Center Accounting in the standard SAP system at end of period:
        Payables and receivables
       Material stocks
       Assets
       Work in process
    This can be done in period closing activities for AR/AP
    The assignment of payables and receivables to various profit centers is basically derived from the offsetting entry line of the FI document to which they belong. It is not possible to make structural changes to them within Profit Center Accounting. If, for example, you assign a new profit center to a material, or change the derivation rules when creating sales orders, these actions do not affect the assignments of documents which have already been posted.
    The payables and receivables to be divided are calculated in FI at the end of the period. To do so, call up the SAP Easy Access screen and choose Accounting ® Financial Accounting ® General Ledger ® Periodic Tasks ® Closing ® Regroup ® Debit Balance Sheet Account Subsequently.
    Enter the company codes for which you want to perform the calculation. For these company codes, the payables and receivables are divided according to profit center and business area. The results are then saved.
    You can now transfer the data to Profit Center Accounting. Do not choose the next menu option Post B/S readjustment n Financial Accounting. Instead, transfer the data in the Profit Center Accounting application menu, under Actual Postings ® Period Closing ® Transfer Payables/Receivables
    You obtain a list of all the company codes in the active controlling area. Select the desired company codes and the period and fiscal year which you want to transfer to Profit Center Accounting.
    The system then posts the payables and receivables to Profit Center Accounting under the reconciliation accounts of the general ledger. No FI documents are created in the process
    You can call up the function for transferring material stocks in Profit Center Accounting Customizing, under Actual Postings ® Transfer Selected Balance Sheet Items ® Set Up Material Stocks.
    The selection screen provides you with the choice of all company codes within the active controlling area. Select the period to be transferred. The current period is always based on the status of Materials Management. Normally, the data from the previous period is transferred.
    You access the transfer function by choosing the following path from the Customizing menu for Profit Center Accounting: Actual postings ® Transferring selected balance sheet items ® Generate opening balance for work in process.
    The selection screen provides you with the choice of all company codes within the active controlling area. You also enter the period and fiscal year.
    You generally work with the standard results analysis version 0. Should you wish to use a different results analysis version, note that this must be set up in CO Customizing for updating in Financial Accounting, as the corresponding account determination is required.
    The program transfers all changes in work in process within a single period. When running this function for the first time with a given controlling area, please select the field Create opening balance. The system then posts the opening balance to the start period. You can also post the opening balance to period 01 at fiscal year change, so avoiding having to carry the balance forward.
    You access the transfer program by selecting Actual postings ® Transferring selected balance sheet items ® Generate opening balance for assets in Customizing for Profit Center Accounting.
    The selection screen provides you with the choice of all company codes within the active controlling area. The depreciation area book depreciation per trade law (01) is provided as a default. You also select the posting period and the fiscal year.
    You should run the program in the background, as large amounts of data are normally selected. If you select the field Line item, a line item will be created for each asset in Profit Center Accounting. When handling a large volume of data, you should only use this option for test purposes.
    The system assigns assets to profit centers indirectly, via assigned internal orders or cost centers (see Assigning Assets). The program transfers the acquisition and product costs, as well as cumulated value adjustments. The accounts used for this transfer are taken from account determination for Asset Accounting.
    Note that it is only possible to calculate key figures (such as Return on Investment) in Profit Center Accounting correctly if an indirect statement of assets and depreciations is made in Financial Accounting
    Reg
    *assign points if useful

  • Balance Sheet Accounts in PCA

    Hi,
    If I only activated PCA to capture the balance sheet accounts (Profit & Loss will be done strictly in COPA), can I left the field PC assigment in Cost Center Master Data to be empty?
    Because the structure of the CC is in departement view, while the structure of PC is based on Product Hierarchy.
    And I need to create the Balance Sheet Report based on the product hierarchy as in PC hierarchy.
    Could any body advice me regarding the mater, like what is the implication if I left the PC assignment blank in CC master data.
    Any help would be appreciated..
    Thanks
    Lea

    If you do not assign any profit center to a cost center, anyhow the system would assign them to a default <b>Dummy Profit Center</b> which makes it more difficult to reconcile Cost Center Accounting and Financial Accounting. It is therefore recommended that you assign a profit center to each Cost center.
    The following are some more analysis based on SAP documentation on concept and PCA assignments with reference to your dilemma of how to assign profit center to cost center which has been designed based on different characteristics namely product hierarchy versus function.
    You have divided your company into profit centers according to product hierarchy.
    This makes it difficult to assign cost centers that are divided by functions, to a profit center, which is divided  by another attribute. i.e. product hierarchy. This can be apparent in a case, where, a production cost center may be performing  activities relating to products which fall under multiple profit centers.
    In these cases, you may want to assign these cost centers to one profit center (for example, "Production A"). If the cost center then performs activities for a production order, the system however credits the profit center "Production A" as well as the cost center at the time of settlement.  You can then either settle the over-/under absorption from the cost center (for example, to a profitability segment) or allocate it directly to the corresponding product hierarchy in Profit Center Accounting.
    It is often not possible to assign administration cost centers directly to a profit center. In this scenario, you can create profit center named <b>service profit center</b> or <b>allocation profit center.</b>. Then you may assign the admin cost center to the service profit center or  allocation profit center. This profit center would then contain all the administrative costs which occur. At the end of the period, you can then either settle this over-/under absorption from the cost center (for example, to a profitability segment), with assignment to a service profit center.
    To simplify you can ideally assess or distribute it directly in Profit Center Accounting, with the allocation profit center as the sender. In either case, the corresponding profit center is credited at the end of the period.

  • Wrong assignment of Balance sheet accounts for Asset Classes...

    dear all,
    there is wrongly assignment of acquisition balance sheet account in asset class in t code is AO85 that is, Acquisition:Acquis. and production costs an Accumulated Depreciation Balance sheet account have been assigned. Also in t code  AO93 for ordinary depreciation same correct accumulated depreciation Balance sheet account have been assigned.
    Now i can say that Acquisition balance sheet account and accumulated depreciation balance sheet account are assigned with same GL (i.e. accumulated depreciation account). 
    The transactions data have been posted for the asset class with different tcodes i.e. 
    ABAVN Enter asset transaction: Asset Retirement
    OASV Enter Transfer Posting
    AIBU   AUC Settlement
    ABUM Enter asset transaction: Transfer in company code
    AB08 Documents from asset
    I wanted to post transaction data with correct acquisition account. What should i do to correct posted transactions..
    Waiting for positive response.
    regards
    saqib usman

    The best way is to create a new asset class and to transfer the existing assets.
    An other option is to change the G/l account in the development system and transport to production. In development it is only possible to this when there are no posting in this asset class. When there are posting you have the option to reset in development asset accounting. Then you can change the G/L account. Have a look to SAP-notes with your error there is a note for.
    When the changes are in production you can make a manual correction with the transaction ABF1 (SAP note 69225).
    With this option you have the problem that the original postings are no longer in line with the asset account assignment. When you want to do a currency conversion in the future you have to make correction posting again in the old fiscal year

  • Account 0001-40000011 not allowed to be balance sheet account

    Dear SAP,
    I received these error messages when try to assign GL to asset in SPRO (Financial Accounting>Asset Accounting>Integration with the General Ledger>Assign G/L Accounts
    Account 0001-40000011 not allowed to be balance sheet account
    Account 0001-40000011 not defined as P40000011L account
    Account 0001-11004010 not allowed to be defined as reconciliation account
    Diagnosis
    Account 0001 is defined as a balance sheet account in chart of accounts 40000011. This definition is incorrect for the circumstance Clearing account for revenue from asset sale.
    You should note that the Customizing definition of the respective depreciation area also has an influence on the consistency check for the general ledger accounts. This particularly affects depreciation areas that are set up for managing investment support measures on the liabilities side. In order for the consistency check to be correct, it is necessary for you to set the correct indicator in the definition of depreciation area.
    How can i correct the errors? Is there any setting in configuration i have to do it first.
    Thanking you in advance.
    TQ
    Regards,
    Nazrul

    Hi,
    Please check when you assing the general ledger account in transaction code AO90 please give the general ledger accout pertaining to asset in aquisition account assignment  please give the general ledger accounts pertaing to expenditure and income account in Retirement acount assignment.
    and please check you gl accounts also it correctly created under bs/ or P&l accounts
    Thanks
    Ramesh
    Edited by: ramesh chennu on Dec 29, 2009 5:44 AM

Maybe you are looking for