Credit Note Transactions

Hi there,
Which tables keep the accounting records of credit note transactions? In other words which table(s) has the transactions created for the sales side (DR Sales, CR Debtors Ctrl) and which table(s) has the transactions for the stock transaction (DR Stock Ctrl, CR Cost of Sales)?
Thank you in advance,

Hi,
The problem i am having is that the client is able to trace the sales-leg of some credit note transactions (DR Sales, CR Debtors Control), but not the cost of sales-leg (CR CoS, DR Stock Control) so i am trying to trace where these trnsactions were posted to...
Rgds,

Similar Messages

Credit Note Transactions missing

Hi there,
I am starting a new thread to see if there are any new reponses (closed old one). I am trying to find out why it is that a sales return (for a stock item) is showing the sales return transaction (DR Sales, CR Sales BP) but not the stock return transaction (DR Stock Control, CR Cost of Sales). Any advice would be appreciated.
Thank you in advance,

Hi Fox,
In 8.8 Pl18 I created a sample SO->Delivery->Invoice->Credit Memo (Return) and these are the transactions I notice:
Acct.            Description                                           Debit           Credit
===================================================================
After Delivery
1340     Inventory-Finished Goods          308.97(DR)
5110     COGS                    308.97(CR)
After Invoice
C2000     Norm Thompson          636(DR)
2220     Sales Tax Accrual               36.00(CR)
4110     Sales Revenue                              600(CR)
After Debit Memo
1350     Inventory Return          308.97(DR)
5110     COGS                                     308.97(CR)
Just make sure the status of SO, Delviery, A/R Invoice and Debit Memo is all CLOSED for you.
Not sure what to say? you may have to create a manual journal entry or adjust through Inventory Reception etc? Could it be you sent it to some different Returns of Layaway Warehouse etc? Well that should have shown up in Debit Transactions. At least, I confirmed the behavior in 8.8 for you.
Edited by: Syed Aleem on Mar 8, 2011 2:45 PM

Invoice and credit note processing

Hello all,
I have got a query with respect to transaction MRBR (Remove Block on invoice). The process that we follow is:
1) When AP clerk enters invoice, he enters the invoice with a 'R' block. This blocks the invoice from getting paid.
2) Every evening there is a background job scheduled with transaction MRBR. What this job does is removes the 'R' block from the invoice if it has got a corresponding GR.
3) This invoice then appears in the payment run and is paid off.
The problem with this process is when the credit notes are raised on account. We link the credit notes and invoices by copying the document number of invoice in the 'invoice reference' field while entering the credit note. The 'R' block also gets copied onto the credit note (if the invoice has the block). Transction MRBR runs overnight and removes the block from the invocie (if it has a corresponding GR) and the invoice becomes free for payment. However there is no parameter in the program to remove the block from the credit note as well. What eventually happens is that the invoice becomes free for payment, the credit note remains 'R' blocked and hence does not appear in the payment run to offset the invoice and the invoice gets paid off even though it had a credit note.
Is anyone aware of how to remove the 'R' block from the credit note or if there is a better process to work with invoice and credit notes.
Thanks for all your help
Regards
Keyur

Hi,
I also think that there is no need for putting a R block in the credit note at all.
The process should be like below:
1. Invoice posted before GR - Invoice should be automatically blocked if the tolerance keys are set up properly (transaction code OMR6). I am not sure why you have to put the R block manually.
2. Post credit note - do not put any kind of block. Make sure that you are referencing the credit note to the earlier posted invoice or the the relevant PO line item.
3. MRBR matches and releases the invoice.
4. When you run F110, it should automatically clear the invoice, credit note and make payment for the rest.

Error while uploading Credit Card Transactions

HI,
I am facing a problem while uploading a credit Card File.
Error is " Previous Import with Run Number ............... is unsuccessful, please import first."
When I try to upload with previous run number is shows " This Rum number is already imported."\
Please suggest how to clear the previous run number and how I can upload the credit card transactions.\
Regds
SG

I am facing similar problem & tried all the suggestions given above but its not working out. Still the same error:
Settlement run with number 0030112011 has already been imported. An error occurred during import.
If I try importing with other import no., rcd the following msg
Import of last work file with accounting number 0030112011 was terminated. First please import
This settlement run is not available in PRCCD as well.
The settlement run is avaiable in PRTA & is marked as unsuccesfull.
Any pointers?
Since there is no partial upload of transactions, re-loading is not possible because of the error.
Regards
Ravi

Credit Note in SAP Business One

Hi All,
We want to reimburse some of the customer promotional expenditure ( e.g. trade scheme operated in the market, distribution expenditure undertaken, display given etc ) in form of credit or we want make credit entry for the same reason to the customer which should be adjusted with subsequent sales in future.
But we could not find above facility in SAP Business One.
You are aware that the credit note issuing is a regular process adopted by all companies and is quite common in FMCG business. We want that each and every single credit note has to be documented in the system and reconciled against each party's claims .
Please help us with a proper solution for the process of system generated Credit Note as that will help us a lot.
Regards
Arindam

Hi Arindam,
To access the credit note module window from the SAP Business One Main Menu, choose Sales u2013 A/R A/R Credit Memo. Also make sure that you have the credit note option selected in the main menu form settings. Also please check that you have the right permissions and license assigned to the user performing this function.
For legal reasons, you cannot change or delete a delivery or invoice that you enter in SAP Business One. However, the customer might send the goods back for various reasons, or you may have made a mistake when you entered the documents.
If a sales transaction for which you record an accounting and an inventory posting has been completely or partially reversed, you must enter a corresponding sales document to clear it. This document reverses the changes in terms of stock quantities and monetary values.
The credit memo is the clearing document for the invoice and for the returns. If the goods were delivered to the customer and an invoice has already been created, you can partially or completely reverse the transaction by creating a credit memo. With the credit memo y
ou correct both the quantities and the monetary values. The system increases the stock of the credited items by the amount specified in the credit memo. The credit memo credits the value in the customer account in the Accounting system and amends the revenue account by the same amount. The system corrects the tax amounts automatically.
SAP Business One enables you to create an A/R credit memo with a zero amount. You can do this when you clear A/R invoices for items delivered without a charge, for example, for items that are part of a promotion or covered by a service contract.
Hope this helps.
Kind regards,
Matt

Credit memo request / credit note

I have a doubt in credit memo request setting.
I have setup to create a credit memo req in sales with ref. to either billing doc or sales doc.
In copy control I have chosen pricing type 'D'. We manually maintain prices in Sales.
Say for eg. we have delivered the below to our customer.
material 1 - 2 pieces - each at $2000
material 2 - 1 piece - each at $3500
My customer didnot return the part, but instead comment that the price of material 2 is too high.
So the client wishes to change the price of the material 2 to $2800/piece instead of $3500.
I notice that when I mark the item 2 with reason for rejection code as "too expensive", in my Credit Note I see $0.00 to be copied.
Am not clear here. Should I change the pricing type in my credit note to allow changes so that my new price is only at $2800?
Where should I do this?
Also should I delete the material 1 from the credit memo req document or should I delete it from my credit note?
I quite don't know why should we keep the material when there is no problem that we already charged the customer & they have payed us too.
Thk,
Ann

"Item Rejection reason" may be used in Sales Order, when there are multiple line item & some of them are not to be executed. The items which are not to be executed, should be maintained with "Item Rejection reason"
So you mean to say that I need to change the quantity/correct price in my credit memo request? So that the right amount copied to the credit note?
The anwer to this is Yes.
case 1: say if the customer has already paid the company excessively
Irrespective of receipt of excess payment Credit note can be issued. You need not cancel original invoice & the credit balance can be settled in latter transaction or can be refunded through FI.
case 2: also if only the invoice is sent to the customer, but if they have not paid the company
In this case, the customer can make the payment as per outstanding due in his account, as credit note will give an effect in accounting. You need not cancel original invoice & the credit balance can be settled in latter transaction or can be refunded through FI.
Hope this information helps you.
Regards,
Rajesh Banka
Reward points if helpful.

Credit note with invoice reference are not concatenate in F110

When I create a credit note with invoice reference by VA01, the fields payment term, Baseline date for due date calculation, Assignment and Payment method are copied correctly from invoice to credit note, but in FI document the field invoice ref. 'BSEG-REBZG' is not filled. So when I run the transaction F110 Automathic Payment (for Italy) the invoice is rigthly payed but the credit not is included into Exceptions with the note 'No pymt possible because items with a credit bal.still exist'. If I put in the field 'BSEG-REBZG' the reference to the invoice, the one and credit note are concatenated and I have a rigth parzial payment.
There is a way to have this link when I post the Fi document by vf01-vf02 without putting it manually using FB03?
Thank you in advance
Gianluca.

hiii
please refer thi link reconciliation in 2005
https://websmp208.sap-ag.de/~form/sapnet?_FRAME=CONTAINER&_OBJECT=011000358700000789632007E
i would suggest you to upgrade your version, as reconciliation is very easy in higher versions
please refer sap note no 1051038.
Thanks
Rizz
Edited by: Mohammed Riyaz on Apr 24, 2009 4:01 PM

Remove invoice and credit note block

Hello all,
I have got a query with respect to transaction MRBR (Remove Block on invoice). The process that we follow is:
1) When AP clerk enters invoice, he enters the invoice with a 'R' block. This blocks the invoice from getting paid.
2) Every evening there is a background job scheduled with transaction MRBR. What this job does is removes the 'R' block from the invoice if it has got a corresponding GR.
3) This invoice then appears in the payment run and is paid off.
The problem with this process is when the credit notes are raised on account. We link the credit notes and invoices by copying the document number of invoice in the 'invoice reference' field while entering the credit note. The 'R' block also gets copied onto the credit note (if the invoice has the block). Transction MRBR runs overnight and removes the block from the invocie (if it has a corresponding GR) and the invoice becomes free for payment. However there is no parameter in the program to remove the block from the credit note as well. What eventually happens is that the invoice becomes free for payment, the credit note remains 'R' blocked and hence does not appear in the payment run to offset the invoice and the invoice gets paid off even though it had a credit note.
Is anyone aware of how to remove the 'R' block from the credit note or if there is a better process to work with invoice and credit notes.
Thanks for all your help
Regards
Keyur

normally, credit memo should be able to remove the block manually as soon as they are put in the sap.
they should not be mixed with other AP invoices.
and if the credit memo need to be paid, then it should have something like approval doc to support the block removing.
if it is just reversal doc against wrong doc, then also need remove the block by supervisor asap.
Edited by: JiQing Zhao on Apr 19, 2011 10:17 AM

Debit and Credit notes not to update COPA cost of sales when doing price ad

Hi Experts,
Please help me to fix the below issue.
When we correct price adjustments on customer accounts we use debit and credit notes to do these price corrections. We first process a ZCR order type with reference to the original invoice to reverse the transaction and then we process a debit meme request ZDR with the correct details to invoice the customer correctly.
These credit and Debit memo request are purley for pricing problems and do not effect cost of sales. Currently these Debit and credit memos are updating the cost of Sales value field (COS on Market Price - VV013) .
This creates a problem since the credit and debit memo happen in subsequent months e.g. The credit memo is reversed at the old cost of sales value since SAP keeps a reference to the cost of sales at that time but the debit memo creates the cost sales at the new standard cost which is obviously not the same as the original cost of sales. We therefore sit with differences which will not equal FI since FI cost of sales was updated with the goods issue price in the month that the goods issue happened.
We therefore need to zerorise the following value fields when doing ZDR dedit memo and billing type ZL2 and ZCR credit memo billing type ZG2.
Gross Weight in KG VV004
Invoiced Qty KG net VV002
Invoiced Qty in L VV001
Invoiced Qty in L15 VV003
Invoiced Quantity VV005
COS on Market Price VV013
VV001 to VV005 are quantity fields and VV013 is Value field.
Please help me how to fix the issue.
Regards,
Amar.

Hi,
Sorry, I probably confused things by mentioning Revenue. Your settings are correct, with Revenue defined as a revenue element (11) rather than a cost element (1).
With respect to WIP (P&L), I would create it as a cost element, since it represents the absorption of cost centre costs and materials into the production of goods, even though the goods are not yet complete. When the goods are completed they will be credited in CO-OM and debited to stock using a similar entry. The impact of these credits (to WIP or to Stock) is to move costs out of CO-OM into the goods produced (CoGS). In CO-OM, the net result of Costs less credits to WIP/Stock, indicates the efficiency of your cost centres or the accuracy of your standards.
I would also create the manufacturing variance accounts as Cost Elements and settle them back to your production costs centres (or possibly CO-PA if you used it), since they are also a reflection of the efficiency of your cost centres - i.e. if a Cost Centre manager is not achieving the standards, (s)he should be accountable for the variance, and if you are concerned about reconciling CO-OM and the costs in P&L, you won't reconcile if the variances aren't posted back to CO.
Regards,
Marc

How to deal with payment of vendor to us (credit notes I guess)

Normally I use F07 for outgoing payments, it's linked to vendors, but how to deal with incoming payments of vendors?
We got paid two invoices(credit notes I guess) and I want to put them under the right vendor, but how do I do it?
I can't use F07 I think because I need to use positive amounts (for normal purchase invoices) and can't use negative amounts in this transaction. F08 is for ingoing payment but that session is linked to customers I thought..not for vendors?
How to deal with this kind ot transactions? What transaction can I use the best for payments like this
(we got paid an amount , no invoices yet, but I know the vendor).

whith F-02 it is possible I noticed.

Issue in creating Credit Note for road carrier invoice from SAP TM system

Dear All,
I am facing issue in creating Credit Note for road carrier invoice from SAP TM system.
The following steps I have performed:
1)
1)    1) Create Freight order with Amount 20,100
2)     2) Create Freight Settlement Doc and send it to ECC. Hence PO and SES will be created in ECC with Amount 20,100
3)     3) Invoice verification (MIRO) done w.r.t. FO in ECC with Amount 20,100 and following entries posted :
Carrier A/c - 20,100Cr
GR/IR A/c – 20,100 Dr
4)    4) Created Credit Note in SAP TM against freight order with Amount 1,010 and transfer it to SAP ECC.
5)    5) By this a new PO and SES was created with negative values (with amount 1,010) in SAP ECC
6)    6) In transaction MIRO, Credit Memo was created against the freight order.
7)    7) By this it is showing value 21,110 by adding the line items of Original Purchase Order and Credit Note Purchase Order as 20,100 and 1,010 respectively.
8)    8) By posting this following are the accounting entries which is not correct:
Carrier A/c – 21,110 Dr
GR/IR – 20,100 Cr
GR/IR – 1,010 Cr
9)    9) In report FBL1N which is showing the remaining liability of value 1,010(21,100 – 20,100) instead of 19,090 (20,100-1,010=19,090) for the carrier.
Please suggest how to resolve the issue and get the correct accounting for credit memo?
Regards,
Vibhu Gupta

Hello,
Like my reply in Linkedin group, I got the same issue and solved with BADI in TM side(REQREQ...).
Regards, Marcelo Lauria

Unable to post credit note on Assets

Hello All,
At the end of FY 2008, we posted an invoice on PO 4800XXXXXX.
But, at the beginning of 2009, the supplier created a credit note to cancel this invoice , and sent us a new invoice to a total amount lower than the invoice 2008.
On the PO, i can post the new invoice, but i can't post the credit note :
I have the following message :
"Balance for transaction type group 10 negative for the area 01"
Please let us know why credit memo is not getting posted.
Our analysis:
1. We observed that the Acqusition postings are done in 2008, and no Acqusition postings are done in 2009. We observed that we are trying to post credit memo in 2009 where no acqusition postings exists. As per the configuration done for the Depreciation Area 01,no negitive postings (i.e credit memos) can be posted if there is no acqusition (Stand alone)
Hence we beleive that we have to post a credit memo in 2008, then post an acqusition postings in 2009 and post a credit memo in 2009.
Could you please let us know if our assumption is correct OR is there any alternative to post credit memo in 2009 (Fiscal year 2008 closed)
Thanks in advance
Best regards
Lavanya

Try to post the credit invoice with ABGF - ... in Next Year is using transaction type 160. I think this one is not used with the posting from you credit invoice?

How to create a Credit Note to the client for purchasing of an Asset last y

Hi,
I have an issue in Asset Accounting as it showed bellow:
Assets depreciation start date is 1st October 2007.
We have run the depreciation up to November 2007.
Than we sold the asset in December.
However, after the end closed year 2007, client returned the asset in 1 st January 2008.
So i need to create a Credit Note to the client for purchasing of an Asset last year, but we don't know how to create it?
We thinks that correct movement should be debit in extraordinary cost / profits account, debit in asset account, credit in accumulated depreciation account and credit in client account.
Plz help. I will assign full points for any useful answer.
Thanks
Edited by: Ricardo Pedro Rodrigues Ferrão on Dec 20, 2007 10:09 AM

How did you sell the asset?
You can just reverse the sale transaction by going to transaction AB08.
Hopefull this may work for you.
Regards,

Restrict new price conditions in the return order and credit note

Dear Expert
We are facing a scenario where we make return order; the Price is copied from the invoice. And it is working perfectly. The system does not allow us to change the price.
The issue we are facing here is that user can input new condition like discount /premium and change the net value for the return order pricing, and this will reflect in the credit note for returns.
Is there a way to restrict the user from entering any pricing condition in the header or item conditions tab.
although we cannot change the original price coming from invoice referenced for return order, but the user can input new price conditions as below. This must not be allowed.
The price must come according to the Qty being referenced.
While making the credit for returns, the user has a chance of further making changes to the net value by adding new conditions. Hence this must also be restricted for any changes.
Thanks

Hi
Firstly,In copy control maintain anyone of the pricing types
D: Copy pricing elements unchanged
E: Copy pricing elements and values unchanged
To avoid all these things go with USEREXIT_FIELD_MODIFICATION but before going with the user exit,also check with transaction variant SHD0.
Regards
Srinath

Alternative for 'AR Receipt apply to Credit Note'

we are using 11i. in the AR Receivables User Guide (115arug.pdf), we found this:
You can apply receipts to any type of transaction except guarantees and standard credit memos.
however, our users are requesting if they can apply the receipt to credit memos.
Need advice on alternatives.
Business scenarios:
1) revise of price
let's said we have 3 invoices,
INV 1=$ 1000 (with 1 line, $ 100 * 10 Each), on 90 days terms.
INV 2=$ 2000 (with 1 line, $ 100 * 20 Each), on 90 days terms.
INV 3=$ 3000 (with 1 line, $ 100 * 30 Each), on 90 days terms.
on day 75, we decided to revise the price to $90 (we are telco industries, handset price drop very fast).
so user will generate a Credit Note of $10*60=$600, not related to any invoices. (CN1)
when customer make payment of $90*$60, user create a receipt of $5400, and would like to apply to INV1, INV2, INV3, and CN1.
but Receipt can not apply to CN1. what can we do here? (right now they apply CN1 to INV1, and Receipt to part of INV1, full INV2, INV3, which to them, look weird)
p/s: above is simplified scenario, sometimes we have a lot of invoices/lines, which user dun want to create many CN, but wish to create a lump sum CN.
2) RMA on paid invoices
let's said we have 3 invoices,
INV 1=$ 1000 (with 1 line, $ 100 * 10 Each), on 90 days terms.
INV 2=$ 2000 (with 1 line, $ 100 * 20 Each), on 90 days terms.
INV 3=$ 3000 (with 1 line, $ 100 * 30 Each), on 90 days terms.
on day 34, customer make full payment of INV 1 (RCP1, $1000). so now the open balance is:
INV 1= $ 0 (fully paid)
INV 2= $ 2000
INV 3= $ 3000
on day 51, customer found the unit faulty(our customer actually is the dealer, they dun open/check the received stock immediately), request for RMA.
So our user create RMA order, complete it, and during autoinvoice, a CN1 is created and automatically apply to INV 1. so now the balance is:
INV 1= $ -1000 (receipt applied, credit note applied, thus become negative amount)
INV 2= $ 2000
INV 3= $ 3000
on day 80, customer pay the remaining $4000 (RCP2, $4000). user wish
1) CN1 is not automatically apply to INV 1 if INV 1 has been paid. (is this possible?)
2) RCP2 ($4000) can be apply to INV2, INV3, and CN1.
please advise what is the right way to handle above scenario, thanks.

Hi,
I also faced same issue. Please use ar_receipt_api_pub.Apply_other_account API. This should solve your problem.
Thanks,
AB

Credit Note Transactions

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