Criterion of automatic clearing

Hi,
i want to define criterion of automatic clearing (F.13) for some accounts, but i have these questions :
can i clear (with F.13) one document type ST whith three documents DZ when i receive three partials payments
example :
criterion of clearing are :
- ANFBU : company code
- WRBTR : amount
- XBLNR : reference
- GSBER : business area
1-
document type ST
reference : 111
amount : 30000
company code : X
Business area : X1
2-
document 1 type DZ
reference : 111
amount : 10000
company code : X
Business area : X1
document 2 type DZ
reference : 111
amount : 10000
company code : X
Business area : X1
document 3 type DZ
reference : 111
amount : 10000
company code : X
Business area : X1
so we have one document ST and three documents DZ to clear, all these documents respect the criterion of clearing, but for the amount we have three partials payments.
can i clear these documents? or i must do somethings? and what to do to make these douments cleared?
please i hope your help
regards
jehade

Hi,
Yaeh sure it will clear the three partial payments with relavent to one invoice as it takes the criteira like reference,amount,date and assignment number also.
Regards,
SAtya

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Automatic Clearing Program not clearing in production run -

Hi All,
I am getting strange problem. I am trying to execute F.13 transaction code and When I run in test run mode its selecting all the relavent POs for GRIR clearing. But when I execute the same in Production run, its not at all picking the POs for GRIR clearing. Can anyone explain me why its not picking in Production run........

Hi Chandra,
you must check the criterion of automatic clearing in the two environnements (test and production). may be there are differences. if it's the case you make changes.
IMG path for the criterion of automatic clearing :
Spro > Financial Accounting (New) > Accounts Receivable and Accounts Payable > Business Transactions > Open Item Clearing > Prepare Automatic Clearing
hope this helps
regards

Automatic clearing of VAT accounts as criterion Profit center

Hello all,
We are trying to make automatic clearing for our VAT GL Accounts thru transaction F.13 and the criterion Profit center on table TF123.
The requirement is to clear the VAT line items form invoices against the documents generated by standard VAT declaration S_ALR_87012357.
This is not working as the profit center is not populated in Bseg on VAT line items, only in FAGLFLEXT.
How can we clear the VAT line items based on profit center automatically, is anyone already done this ?
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Tamim

Thank you Mahesh,
The posting document generated by VAT declaration regroups many VAT postings, example
If I have 10 Invoices with VAT (each invoice with different Assignment), the VAT declaration will generate only 1 document, and regroup the different invoices VAT amount by profit center.
That's why assignment is different between VAT line item, and VAT declaration document line items.
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Automatic Clearing F.13 - Clearing Criterion

Dear Forum,
We are having problems with the open items clearing for payments made in foreign currencies (EUR) out of local currency account (USD).
At the time of payment the system is posting the following entry -
Dr. Vendor - Doc Currency EUR Local Currency USD
Cr. Bank Clearing Account - Doc Currency EUR Local Currency USD
While importing the Bank Statement the following entry gets posted in the Bank Clearing Account -
Dr. Bank clearing Account - Doc Currency USD Local Currency USD
Cr. USD Bank Account - Doc Currency USD Local Currency USD
Since the payment in EUR is made out of local currency account (USD), the document gets posted in USD at the time of importing the Bank Statement.
The Bank Clearing Account is 'Open Item Managed Account.' The issue is that while performing the automatic clearing, the system is checking for the payment document no. which is the criteria defined in the system. While the payment document no. in the Dr and Cr entry matches, the system is not able to clear off the open items due to the following reasons -
1. The documeny currency does not match - We want the system to ignore this standard rule.
2. The payment amount and the clearing amount is different due to exchange rate difference - We want this difference to be posted to the Exchange Gain/Loss Account at the time of automatic clearing.
How could we achieve the aforesaid objectives, i.e. ignroing the doc currency and automatcally posting the difference in Exchange Gain/Loss Account.
Your help would be highly appreciated.
Regards

F.13 is only clearing program and will not genetate a new line item out of clearing like in your case "diff. due to exchange rates".
Try using F13E and giving the clearing currency in the selection parameters.

F.13 Automatic clearing of GR/IR accounts

Hi gurus,
I'm trying to clear two GR/IR accounts using F.13.
In OB74 i have maintained Criterion-1 as assignment field(ZUONR).
With the first GR/IR account, I have no problem doing the clearing as the Assignment Field contains the Purchasing Doc.
While, on the second GR/IR account, the Assignment Field contains the Posting Date. I did a mass change on the Assignment Field and was able to change it to the Purchasing Doc.
The problem is, even there are matched items in the account based on the Assignment Field, the automatic clearing F.13 says that "No G/L account documents selected" and nothing is cleared.
Please help.
Thanks and regards,
Nuke

Hi,
I found out the cause already. The GL account was not marked "Open Item Manage" thus previous postings can't be cleared.
Now my problem is, is it possible to clear those previous postings?
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AUTOMATIC CLEARING OF CENVAT ACCOUNT

Hi Fnds,
I am using F.13 for automatic clearing. In OB74, i have given Acc. Type as 'S' , given acct. number,
Criterion 1- EBELN-Purchasing Doc.
Criterion 2- EBELP-Item
Criterion 3- MATNR-Material
Criterion 4- XBLNR- Reference.
Still the items are not automatically matched and set-off when i run F.13
I checked the items. They got the same reference, same amounts, same currency. Still they remain without getting set-off against each other and turning green to indicate ready to be posted.
Pls advice
Thanks
Varsha

Hi
After execuring F.13, see the "error log" appearing at the end of the output.
This may give you a clue.
Sometimes, the error log may not appear in test run, but may appear in production run.
Regards

GL Automatic Clearing

Dear All
I want to clear open items of a particular GL by Document Header Text. In customizing of automatic clearing I need to insert criterion BKPF-BKTXT(Document Header Text). But system is giving following message. How can I clear the open items with criterion of Document Header Text?
Field BKTXT is too long
Message no. FC221
Diagnosis
There are different maximum field lengths for the various criteria. The maximum field length is longest for the first criterion and decreases with each subsequent criterion.
The criterion BKTXT has a length of 000025. This field length exceeds the maximum permitted. The maximum field length for a criterion is 20.
System Response
Error message
Procedure
Select another field as the criterion.
Thanks & Regards
Shripal Bhavsar

Hi Shripal,
Accordingly you will have a OSS note. so once OSS note is done you have to check with your basis team if it will support your version or not. you will have to maintain fields in OB74. more importantly please check if the text field is assigned or not by using F4 option. if it is not assigned as per OSS note you have customize required fields and test in sandbox.
Hope this will help you to some extend.
Regards
Saketh

Automatic clearing by Account ID (HKTID)

Hello,
I want to clear several invoices with one unic payment, the way I choose to clear is by account id (as in the assignment field I have the invoice number informed when the case is one invice one payment clearing).
I already have created at OBA7 the following condition:
D 1 9999999999 ZUONR
If I want also to clear these specific invoices that should clear just with one payment with hotel id, should I add the following conditon??
D 1 9999999999 HKTID
I guess something is missing because the system obviously doesnt allow me to add the same condition for clearing customers...
Thanks for your help
REgards

Notice, thera are no automatic clearing in SAP without manual execution start. You must use F.13 and define rules for clearing as I said.
Answering your question If you want define automatic clearing for customers you have to maintain following rules in OB74:
1 - Account type: D
2 - From Acc: 0; To Acc: 9999999999
3 - Criterion 1: HKTID
The system will select item Type D, for all customers, and clear according Account ID. Example:
Entries:
D - 10000 - ACC001
S - 10000 -
K - 10000 - ACC001
D - 10001 - ACC001
D - 10000 - ACC002
D - 10000 - ACC001
Cleared Items:
D - 10000 - ACC001
D - 10000 - ACC001

Automatic clearing without Definition of Clearing currency-F.13

Hi SAP Guru,
I have a problem with Automatic clearing , when i execute the transaction -F.13 with GL Accounts its showing "NO GL Account docuemnts Selected " in Additional log but in Error Log "No Error Occurred during Clearing"
and i checked the GL Accounts but still open items are available.
Then I checked the transaction -OB74 configuration like Account type -S ,Account,Criterion-1=ZUONR, it seems fine.
but why that above message occurred and why the open items are not cleared ?
Please help me on this issue
Thank you
Viru

Dear Viru,
I believe that your GL account was not created with open item management.
Please check with FBL3N report, whether open item symbol is showing or POSTED symbol there.
OPENITEM POSTED
If your line items are open items, then your OB74 settings will work correctly.
Regards,
Srinu

Cannot perform Automatic Clearing F.13

Hi Experts,
We encountered difficulties to perform automatic clearing for a GL. This GL is for the purpose of GR/IR clearing account.
The system will prompt out the error log "No clearing procedures were carried out".
Also we are not possible perform with manually cleared (F-03). The error message "GR/IR clearing account cannot be manually cleared"
There is 3 line items was affected with a same PO #. After further checking additional rules for automatic clearing OB74, the entired GL was set 5 criterion : EBELN (Purchasing Doc), EBELP (Item), MENGE (Qty), WRBTR (Amount), GSBER (Business Area).
So I further browse the 3 line items to PO level. Found that the PO have 1 line item only.
But the GR amount is not tally with the IR.
PO line item = RM 29,8000
GR line items
Mvt =101, Posting = 21.09.2006, Qty = 0.2, Amount = RM 5960
Mvt = 102, Posting = 21.09.2006, Qty = 0.2, Amount = -RM 5960
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IR line items
Posting = 26.09.2006, Qty = 0.2, Amount = RM 5960
Posting = 20.07.2006, Qty = 0.8, Amount = RM 23,840
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How could we solve this ?
thanks.
rgds,
tee
Edited by: Tee Chai Sin on Jun 16, 2010 12:08 PM

Hi,
 Remove the WRBTR Condition, this requires that the value in the items are identical.For GR/IR accounts this does not make sense,by default items only get cleared when the total value = 0.
eg in this scenario
 GR -1000
 Invoice 1100 (overcharge)
 Credit note -100
 WIth WRBTR these will never clear because 1000 <> 1100. Remove WRBTR and these will clear as a single clearing.
Kind regards

SAPBATCH F.13 Daily automatic clearing Consignment docs

I have documents related to consignment which are not cleared by automatic clearing (F.13) for GL account 2206040001:
Doc. No.: Amount Assignment BusA Ref. key 3 PurDoc
3500088848 49,10 49051690972010
6300385491 49,10- 49051690972010
6300385491 6,94- 49051690972010
6300385491 13,20- 49051690972010
20,14- Total in recording currency
OB74 settings:
From Acct: To acct: Criterion 1 Criterion 2 Criterion 3 Criterion 4
2206000001 2430009999 ZUONR GSBER XREF3 EBELN
So far, I think conditions were met for the settings in OB74. What could be the possible reasons of why it is not included in daily automatic clearing batch job for program SAPF124 (F.13)?
Please help.

Hi Experts,
Please help on my above query.
Thanks.
Stiffler

Automatic clearing for document posted via FBB1 with foreign currency

Hi SAP Gurus,
Can anyone help to explain on why does the document posted in FBB1 with document currency USD was auto cleared even without satisfying the rule in OB74. But when the document currency is SGD it can be automatically cleared.
Scenarion is as below
OB74 set up:
   Accty type: S
From acct: 12000
To account: 12000
Criterion 1: Business area
Criterion 2: Assignment
G/L account : 12000
Account currency : SGD
Post JV document via FBB1:
     Dr 12000
     Cr 20000
     Document curreny : USD ; amount: 0
     Local currency: SGD ; amount: 200
     Assignment: Test A
     Business area: 'blank'
*When I run F.13 above document was cleared and the clearing doc contains below
       Dr 20000
       Cr 12000
But when I post in FBB1 with same entries as above, only changing the document currency to SGD it will not be cleared via F.13.
Appreciate your explanation on why does above scenario happened.
Thank you in advance.

HI,
while posting the entry through FBB1 then system will not consider the exchange rates as per ob08 and etc.,
you can define the local and foreign currency values as per your wish while posting the FBB1.
I hope above will clear you issue. Thank you.
Reg
Madhu M

Prepare automatic clearing in SPRO

Hi,
Am about to configure in SPRO for automatic clearing for GL. I noticed that there is a critereon 1, 2 , on so on.
If ever the criterion 1 is GSBER and criterion 2 is ZUONR, it will not clear if one of them is missing? Is it "and" or "Or".
Please advise.
Eve

Hi Evelyn,
For the automatic clearing the system Check all the criteria entered in SPRO for account before clearing.
if one of these criteria is missing it will not clear the documents of this account.
so all the criteria must be respected to success an automatic clearing.
in your case the 2 criterion (GSBER and ZUONR) must be the same to clear documents.
Regards

Automatic Clearing - Open Item GL Account

Dear Friends,
We have created the Bank Clearing Account as an open item management account. The account would be credited while making the payment to the vendor thru automatic payment run and debited once the payment has been cleared from the Bank. We would like to do the automatic clearing of the open items like GRIR account. Could you please advise what maintenance is to be done on the Config side and which T Code is to be used.
Thanks for the help!
Regards

Dear Raj,
Bank clearing accounts is used to for Bank Reconciliation purpose . If you like to automate this process you have to configure Electronic Bank Statement process. You can check the below links
http://wiki.sdn.sap.com/wiki/display/ERPFI/ElectronicBankStatement
http://www.sap-img.com/financial/customizing-an-electronic-bank-reconciliation-statement.htm
Note: There are so many posts with regards to Electronic Bank Statement process, you can search from the forum also.
Thanks and regards
Praveen.J

GL account automatically cleared by the bank statemetn document

Hello all,
I would like to ask you a question.
We have done the payments by payment run to the vendor , FI document 2000008482 has been created, Then we received the bank statement which created the document 101481822 and the GL account used for this payment 2435000022 was automatically cleared by this bank statement documents 101481822
Usually they do manual clearing by f-03 but for the accoutn 2435000022 its automatic
I have 2 questions
1. where in customizing you set up this option that the GL account is automatically cleared when posting bank statement
2. if they need to reverse payment document, how this could be possible? as if they want to reset the clearing docuemtn, they would have to reverse the bank statement document
thanks for your feedback, its reallt apprecited
regards
Hana

You should feel happy if the system clears the payment document. This what the behavious is expected.
When you made the payment it goes to bank sub account, then when you upload the bank statement, then the system expects to clear based on the cheque number etc.
However, if you do not want you can still stop them from clearing and then entry only gets posted. But again, you will be doing the same job what the system is doing by using F-03 or F.13
Please check your posting type against the posting rule
SPRO ==> Bank Accunting ==> Business Transactions ==> Electronic Bank Statement -==> Make Global Settings for Electronic Bank Statement ==> Posting Rules
Thanks,
Ravi

Criterion of automatic clearing

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